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HomeMy WebLinkAboutCity of Tamarac Resolution R-2000-2941 Temp Reso #9166 Page 1 of 3 October 16, 2000 Rev. #1, October 31, 2000 CITY OF TAMARAC, FLORIDA RESOLUTION NO. R-2000-_A�q� A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA APPROVING THE PURCHASE OF GASOLINE FROM AMERADA HESS CORPORATION AND MACMILLAN OIL COMPANY OF FLORIDA, INC. UTILIZING BROWARD COUNTY CO-OP CONTRACT #D-2-00-042-B2; APPROVING THE PURCHASE OF DIESEL FUEL FROM DIVERSIFIED OIL COMPANY UTILIZING BROWARD COUNTY CO-OP CONTRACT #D-1 1-97-12-21; AUTHORIZING TOTAL ANNUAL EXPENSES FOR THE PURCHASE OF GASOLINE AND DIESEL NOT TO EXCEED $225,000; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, gasoline and diesel fuels are necessary in order to operate the City fleet; and WHEREAS, Broward County has awarded Co -Op Bid #D-2-00-042-B2 to Amerada Hess Corporation and Macmillan Oil Company of Florida, Inc. for gasoline for the period starting June 1, 2000 and terminating on May 31, 2002 with two (2) additional one (1) year renewals; and WHEREAS, Broward County has renewed Co -Op Bid #D-11-97-12-21 with Diversified Oil Company for the purchase of diesel fuel for the period starting February 1, 2000 and terminating on January 31, 2001; and WHEREAS, City of Tamarac Code, §6-154, allows the Purchasing Officer the authority to join with other units in cooperative purchasing when the best interest of the City would be served; and E 1 Temp Reso #9166 Page 2 of 3 October 16, 2000 Rev. #1, October 31, 2000 WHEREAS, funds are available for this purpose in the Fleet Operating Fund for the purchase of gasoline and diesel fuel; and WHEREAS, it is the recommendation of the Director and Assistant Director of Public Works and the Purchasing/Contracts Manager that Broward County Co -Op Bids #D-2-00- 042-132 and #D-11-97-12-21 be utilized for the purchase of fuel; and WHEREAS, the City Commission of the City of Tamarac, Florida deems it to be in the best interest of the citizens and residents of the City of Tamarac to purchase gasoline and diesel fuel utilizing the Broward County Cooperative Purchasing Agreements. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA, THAT: SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption hereof. SECTION 2: The appropriate City Officials are hereby authorized to purchase gasoline fuel from Amerada Hess Corporation and MacMillan Oil Company of Florida, Inc. under Broward County Co -Op Contract #D-2-00-042-B2, a copy of said contract attached hereto as Exhibit 1, and purchase diesel fuel from Diversified Oil Company under Broward County Co-op Contract #D-11-97-12-21, a copy of said contract attached hereto as Exhibit SECTION 3: The purchase of gasoline and diesel fuels is hereby authorized in an amount not to exceed $225,000 from the Public Works Fleet Operating Budget. 11 Temp Reso #9166 Page 3 of 3 October 16, 2000 Rev. #1, October 31, 2000 SECTION 4: All resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of such conflict. SECTION 5: If any provision of this Resolution or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or application, and to this end the provisions of this Resolution are declared to be severable. SECTION 6: This Resolution shall become effective immediately upon its passage and adoption. PASSED, ADOPTED AND APPROVED this day of 12000. ATTEST: W " )1 A�'CO .; SON, Civic ", Cit1y'G I PfRqBY Cf RTIFY that I h ap roed thiR�SO,L�ITI as to form. MIT19HELL"S. K City Attorney (Jqt SCHREIBER Mayor RECORD OF COMMISSION MAYOR SCHREIBER DIST 1: COMM. PORTNER,. DIST 2: COMM. MISHKIN .,J DIST 3: COMM. SULTANOF! DIST 4: VIM ROBERTS , 4 U\adm corrspondence\agendas\9166RE5-Coop Purchasing for fuel.doc\bjr Purchasing' Division 115 S, Andrews Avenue, Room 212 Fort Lauderdale, FL 33301 (954) 357-6065 • FAX (954) 357-8535 FEI#590648243 0 Exhibit 1 MacMillan Oil Company of Florida, Inc. `'AMR, taa. No. 6 2955 East 111 Avenue Hialeah, FL 33013 Reference: Bid #D200042132 for Petroleum Products: Gasoline & Diesel Fuel for Group Gentlemen: This is to confirm that the Board of County Commissioners at its Meeting held on May 23, 2000 under Agenda Item No. 9 has accepted your Bid on the above -referenced solicitation. A Bid tabulation of all Bids received is enclosed, with items) awarded to your firm indicated. The Contract is in effect for the period beginning June 1, 2000 and ending May 31, 2002. Purchase Order(s) will be placed as and when required. A copy of this Notice, with a copy of your Bid, including all terms and conditions, is being forwarded to all Using Agencies. Thank you for your interest in doing business with Broward County. Sincerely, GLENN R. CUMMINGS, Director Pu7rchaRic sin ivision By Andrews Purchasing Agent III GRC:spg. BROWARD COUNTY BOARD OF COUNTY COMMISSIONERS --- An Equal Opportunity Employer and Provider of ServICe3 Norman Abramowitz Scott I, Cowan Suzanne N, Gunzburger Kristin D. Jacobs Ilene Lieberman Lori Nance Parrish John E. Rodstrom, Jr. World Wide Web: http://www.co,broward.fl.us/purchasing DATE OF ADDENDUM: APRIL_7, 2000 TO ALL PROSPECTIVE BIDDERS: PLEASE NOTE THE FOLLOWING CHANGES: 1. THE BID OPENING DATE HAS BEEN RESCHEDULED TO TUESDAY APRIL 18, 2000 AT 2:00 P.M. 1 - - 2. PARAGRAPH 6: SUBSTITUTE/AL.TERNATE METHOD FOR PRICE ADJUSTMENT, HAS BEEN CHANGED TO READ AS FOLLOWS: 'I 6.. SUBSTITUTE/ALTERNATE METHOD FOR PRICE ADJUSTMENT: /THE COUNTY RESERVES THE RIGHT IF IT IS IN ITS BEST INTERESTS, BASED ON ITS SOLE JUDGEMENT, TO . SUBSTITUTE AN ALTERNATE METHOD FOR PRICE ADJUSTMENT IF: A: AN INTERRUPTION IN THE OPTS PUBLICATION IS EXPERIENCED BEYOND EXISTING SCHEDULED HOLIDAYS INDEPENDENCE DAY, CHRISTMAS, ETC. ) OR, B: THE LISTING FOR COMPANIES AND THEIR PRICES FOR MIAMI, FLORIDA ARE INTERRUPTED OR MODIFIED TO A DEGREE WHICH WOULD REQUIRE ALTERATION OF THE COMPUTATION FORMULA TO DETERMINE A FAIR AVERAGE PRICE OR, C. THE USE OF THE AVERAGE PRICE COMPUTATION BASED ON THE PRICES LISTED IN OPIS BECOMES NON- REPRESENTATIVE OF THE MARKET IN SOUTH FLORIDA OR, D. The County determines that the price adjustment method then in effect in the contract is not in its best interests. If it is determined by the County to be in its best interests to substitute an alternate method for price adjustment, as specified above, the Contractor(s) will be notified. Contractor(s) agrees) to negotiate with the County to establish an alternate price adjustment method within thirty (30) days after notification by County. If an alternate price adjustment method can not be mutually agreed to within the thirty (30) day period, or any County authorized extension, the County may cancel this contract in whole or in part by giving the Contractor(s) sixty (60) days prior written notice. 3. X .THIS ADDENDUM SHOULD BE ACKNOWLEDGED ON THE BID SHEETAND/OR RETURNED WITH YOUR INVITATION FORBID FORM, (BIDDER ACKNOWLEDGMENT) DUE APRIL 18, 2000, 2:00 P.M. 4. ALL OTHER TERMS, CONDITIONS AND SPECIFICATIONS REMAIN UNCHANGED FOR BID # D-2-00-042-132. NAME OF BIDDER:_ N17C&A/l// Odd CD f�� �% ( � �. _'V% C MOTION TO AWARD open-end Co-op contract to low bidder MacMillan Oil Company of Florida, Inc. ( Group I) in the estimated amount of $268,778, low bidder Amerada Hess Corporation (Group II) in the estimated amount of $885,400 and low bidder Coastal Refining & Marketing, Inc. ( Group III ) in the estimated amount of $3,710,990 for a total estimated amount for Broward County of $4,865,168 for Petroleum Products -Gasoline and Diesel Fuel Bid No. D-2-00-042-132, and to authorize the Director of Purchasing to renew the contract for two one year periods. The initial contract shall start on June 1, 2000 or on the date of award, whichever is later, and shall terminate two years from that date. Why is Action Necessary: In accordance with Broward County Procurement Code Section 21.31.a.4, the Board must approve purchases over $100,000. What Action Accomplishes: To purchase vehicle gasoline and diesel fuel for use by the Aviation Department and the Fleet Services and Mass Transit Divisions. (Provide an executive summary of the action that gives an overview of the relevant details for the Item. The first sentence Includes the Agency recommendation.) THE PURCHASING DIVISION AND THE AVIATION DEPARTMENT, FLEET SERVICES AND MASS TRANSIT DIVISIONS RECOMMEND APPROVAL OF THE ABOVE MOTION. This is a Broward Governmental Cooperative Purchasing Group ( Co-op ) contract with twenty- seven agencies participating and the County acting as the lead agency. The lead agency, solicits, evaluates and awards the contracts. Co-op agencies are responsible for issuing their own purchase orders to awarded vendors. Bid prices include a firm markup or discount applied to the price per gallon of the specific fuel bid subject to adjustment at time of order based on the then prevailing market prices reported by the Oil Price Information Service (OPTS) index. The OPIS index is the average wholesale gasoline and diesel prices in Port Everglades. The total estimated dollar amount in the Motion to Award is for the County portion of the contract. Type Name, Title, Agency and Phone: Signature: date: Phillip C. Allen, Director Finance & Administrative Services Dept. 357-7130 Source of Additional Information: Type Name, Title, Agency and Phone: Glenn R. Cummings, Director of Purchasing, Purchasing Division - 357-6070 107-1-A Revised 9/ 33/99 aarnnnnrn';narPAnF_MAY 7nnn c 51 Vendors received notification 25 Requests received 15 Submittals received 2 Declinations costa roved budget amount and account number, source o u d (Include projectedPP 9 (f n s, and SCaI!:IC1] act`'.:::;COSi'$Un1'r)7a .funding.requirements.) .-:.'•.]>:Js>f '>z>'���?:.i's::>. an future Funds will be encumbered at the time of ordering. Funding source for the Aviation Department is Operating Expense Budget 401-400-5210-4030, funding source for the Fleet Services Division is Cost of Goods Budget -Fuel 5010-125-4700-4235, funding source for the Mass . Transit Division is Operations Organization Budget -Diesel 4500-025-8010-4235 and Maintenance Organization Budget -Gasoline 4500-025-8040-4235. r exhibits numerically.) Please numbs e 1. Bid Tabulation Executed original(s) for permanent record Executed copies to return to: (number) Other instructions:(include name, agency, and phone) APPROVED ❑ DENIED DEFERRED From: To: RA/MM/0503/PA05-MAY.2000 x' i UBMIT BID TO:-,.,- - BOARD OF, COUNTY COMMISSIONERS - i ,, BROWARD COUNTY.--*FLORIDA'..r ; BrowardLCounty Purchasing'Division :Y :115 S: Andrews Avenue; Room 212 1 N V I TAT 10 N FQm' B I U. l' a fort Laude'rdale,' Florida 33301.1801` ' a K t ' `R•. r . .. ' 357-6065/66 r._ x • . r,.' `(954) - Biddet'�Acknowledgment r GENERAL. CONDITIONS >. Y THESE INSTRUCTIONS ARE STANDARDFOR'ALL CONTRACTS FOR COMMODITIES/SERVICES ISSUED BY THE BOARD OF COUNTY. COMMISSIONERS: THE BOARD OF COUNTY COMMISSIONERS- MAY DELETE; SUPERSEDE, OR MODIFY ANY OF THESE STANDARD INSTRUCTIONS FOR A PARTICULAR CONTRACT BY INDICATING SUCH CHANGE IN THE SPECIAL INSTRUCTIONS' TO BIDDERS OR...IN THE BID SHEETS.: BY ACCEPTANCE -OF -A PURCHASE ORDER ISSUED BY.THE COUNTY, BIDDER AGREES. THAT THE PROVISIONS INCLUDED WITHIN THIS INVITATION FOR BID SHALL PREVAIL.OVER'.ANY.CONFLICTING PROVISION WITHIN ANY. STANDARD. FORM CONTRACT OF,THE BIDDER REGARDLESS OF ANY LANGUAGE IN• BIDDER'S. CONTRACT, TO THE COfVTRARY., SEALED BIDS: This form must be executed and submit- ted with all bid sheets In.a sealed envelope. (DO NOT INCLUDE MORE THAN ONE BID'PER ENVELOPE). The face of the envelope shall contain the above'address, the date <' and the time' of bid opening',' and bid' number. Bids not submitted on attached bid form may be rejected. All bids are subjected to the coridit(ons specified-herein:'Those whlch do - not comply with these, conditions are subject to rejection. 1. EXECUTION OF BID:,Bid must contain.,an original signa- ture of an individual authorised to bind the bidder. Bid must be typed or printed in ink. All corrections made by bidder to his bid must also be initialled. The bidder's name should also appear on each page of the bid sheet if required. Bids will not be accepted from firms in arrears to the Board of County Commissioners upon debt or contract nor from a defaulter,upon obligations to the Board of CountyCommis= sioners. Bidder certifies by signing the bid that no princi pals or corporate officers'of his firm were principals or corporate officers in any other firm which may have been. suspended or debarred from doing business with Broward , . County within the last three years, unless so noted in the bid documents:' 2. NO BID: If not submitting a bid, respond by returning this` Bidder Acknowledgement form, marking it "NO BID", no later than the stated bid opening date and hour, and explain the reason in the space provided. Failure to respond without justification may be cause for removal of the bidder's name from the bid mailing list. NOTE: To qualify as a respondent, bidder must submit a "NO BID." BIDS WILL BE OPENED 2 p.m: ot, lo--, and may not be withdrawn within 90 calendar days after such date and time BID TITLE �. (='(iC)t 1=iif'S 115uO(JCTfr �iA S0L..IN1 "" 14 ' IJ:(E$EA_- - i� iif::L. .. .. BID NO. PURCHASING AGENT NAME~ & TELEPHONE NUMBER'.' DELIVERY DATE' • . r . .r...• .9k __"i SPEf:'((�1. Cf1iJll'1 1'T.�1N:itrG:�':. \�**� MMA&)ti'm)b xxxxxxxxrxxx, N.axx _,J :.:.. CASH DISCOUNT TERMS,:r BID GUARANTY IS ATTACHED, WHEN REQUIRED, IN -. THE AMOUNT OF . $ . _• :' REASON FOR NO BID, - { FEDERAL EMPLOYER I.D. or SOCIAL SECyRITY NUMBER :1sL`I_�7:L•G�91� 1-L�L`1sL5L1�:� I BIDDER NAME I G3:1. CO OF F'l.. TN 3. BID WITHDRAWAL: No bidder may withdraw his bid before the expiration'of ninety (90) calendar days from the date of bid opening unless vendor so notes in the bid. BIDDER MAILING ADDRESS/CITY/STATE/ZIP _ :-'. 955 F WS T' :1,1. •T•H AVE•N1.1 i isril..t:.r't�t ' Y I.. s y013 4. BID OPENING: Shall be public, on date, location and time specified on the bid form. The official time is the time clock AREA CODE TELEPHONE NO. CONTACT PERSON located in the Purchasing Division reception area and will be accepted by'all parties without reservation. It is the fa()!' —/191 _78.1 q f, T?("7 fl f;AR 11l.1so FAX No., INTERNET ADDRESS bidder's responsibility to assure that his bid is•delivered on date, location and time specified on the bid form. Bids, which for any' reason are not so delivered, will not be 3 0 5 — 6 91 — 7 81 7 . considered. Bid files and any bids after they are opened may be examined during normal working hours by appoint- ment. Bid tabulations are 'available for,. inspection upon. re uest. (Continued on Page 2) AUTHORIZED SIGNATURE (original in :... _ .. ". Amanca�o Al anso re's' enf-• gyp`"'` P TYPED NAME OF SIGNER- 'TITLE 1 cartify that this bid is made without prior understanding, agreenent, or connection v th any corporation, firm or person submitting a bid for the same items/servtces, and is n all respects lair and without collusion or Iraud. I agree to abide by all conditionsofthisbidandcertify that lamauthortzedtosign this bid forthebidder. Fullerbysignatureofthisform. pages tthrough4areacknowledgedandaxrptaJaswellasanyspaciallnstruct sheets)IfaDplea`A�•, Form u103-28 (Rev. 3/99) Page 1 of 4 rr PUS CONTRACT #D-12-95-04-21 BID ##D-2-00-042-B2 ,',r ,.,:•,;.. BID SHEET PETROLEUM PRODUCTS, GASOLINE AND DIESEL FUEL TO: BOARD OF COUNTY COMMISSIONERS BROWARD COUNTY, FLORIDA ALL BLANKS HAVE SEEN FILLED IN, BID SHEET IS ATTACHED TO THE COMPLETED "INVITATION FOR BID" AND RETURNED HEREWITH. IN ACCORDANCE WITH ALL TERMS, CONDITIONS, SPECIFICATIONS AND REQUIREMENTS, THE BIDDER OFFERS THE FOLLOWING: GROUP I GASOLINE - TANKWAGON DELIVERIES ITEMS 1 - 3 UNIT FIRM PRICE ESTIMATED ITEM COMMODITY CODE OPIS MARKUP/ PER ESTIMATED TOTAL NO. DESCRIPTION PRICE DISCOUNT GALLON QUANTITIES PRICE (1) (A) (B) (1) (A) (B) #405159207000 1. REGULAR UNLEADED 0.8939 +/- $ - 0 5 2 5 = , . 9 4 6 4 x 577,000 GAL. = $ 54 ti , n 71 _ #405159208000 0480 .9734 211,714 2. MIDRANGE UNLEADED 0.9254 +/- $ -- x 217,500 GAL. = $ #405159209000 .0380 1 .020 843,757, 3. PREMIUM UNLEADED 0.9821 +/- $ x 827,132 GAL. = $ TOTAL GROUP I (ITEM(S)'1 THRU 3) $1 , 601 , 54 STATE BRAND YOU ARE OFFERING: NOTE: BLAND UNBRANDED , REFINERY VARIOTIS (1) REFER TO ATTACHMENT "A" PARAGRAPH 5. PRICING AND 9. OPIS REQUIREMENTS (A) OPTS PRICE AS OF FEBRUARY 21, 2000, USED FOR BID EVALUATION PURPOSES ONLY. (B) CALCULATE DISCOUNT/MARKUP TO THE FOURTH DECIMAL DISCOUNT/MARKUP TO REMAIN FIRM DURING CONTRACT PERIOD(S) NAME OF BIDDER: MACMILLAN OIL COMPANY OF FLORIDA,INC. PP-PB06.MARCH-2000 3/9100 PAGE 9 of 27 IOUS CONTRACT #D-1 2-95-04-21. _ BID SHEET BID #D-2-00-042-B2` C PETROLEUM PRODUCTS GASOLINE A ���..-- - AND DIESEL FUEL - 'THE UNDERSIGNED BIDDER WILL. EXTEND THE SAME PRICE, TERMS AND CONDITIONS TO OTHER GOVERNMENTS LOCATED IN BROWARD COUNTY DURING THE PERIOD COVERED BY THIS CONTRACT, IF REQUIRED:" )3 YES O NO VENDORFAX# 305-691-7817 WILL THIS PRICING BE EXTENDED TO OTHER GOVERNMENTS LOCATED IN DADE OR WEST PALM BEACH COUNTIES? ❑ YES. 0 NO ACKNOWLEDGMENT IS HEREBY MADE OF THE FOLLOWING ADDENDA OR AMENDMENTS (IDENTIFIED BY NUMBER) RECEIVED SINCE ISSUANCE OF THIS BID: E-MAIL ADDRESS - BEEPER#: 305-939-2727 FEDERALTAXI .D -590648243 WOULD YOUACCEPT CREDIT CARDS AS PAYMENT FROM BRO WARD COUNTY? YES ca NO zX NOTICE TO BIDDERS: PLEASE CHECK THE FEDERAL EMPLOYER'S IDENTIFICATION NUMBER (FEIN) ON THE FACE OF THE INVITATION FOR BID/BIDDER ACKNOWLEDGMENT FORM (IFB) (YELLOW) AND MAKE APPROPRIATE CORRECTIONS ON THE IFB. IF THE COUNTY DOES NOT HAVE THE CORRECT FEIN, PAYMENTS CANNOT BE MADE TO YOUR FIRM. NAME OF BIDDER MACMILLAN OIL COMPANY OF FLORIDA, INC. NOTE TO PROSPECTIVE BIDDER: BE SURE TO HAVE THE INVITATION FOR BID, [BIDDER ACKNOWLEDGMENT (YELLOKq FORM] SIGNED BYAN AUTHORIZED REPRESENTATIVE OF YOUR FIRM OR YOUR BID WILL NOT BE CONSIDERED RESPONSIVE. PP-PB06.MARCH-2000 319/00 • PAGE 12 OF 27 Joys CONTRACT #D-12-95-04-21 BID #D 2-00-042-B2 a i',..'_^i?::. ATTACHMENT "B" z • .... "" DRUG FREE WORKPLACE CERTIFICATION THE UNDERSIGNED VENDOR HEREBY CERTIFIES THAT IT WILL PROVIDE A DRUG -FREE WORKPLACE PROGRAM BY: (1) PUBLISHING A STATEMENT NOTIFYING ITS EMPLOYEES THAT THE UNLAWFUL MANUFACTURE, DISTRIBUTION, DISPENSING, POSSESSION, OR USE OF A CONTROLLED SUBSTANCE IS PROHIBITED IN THE OFFERORS WORKPLACE, AND SPECIFYING THE ACTIONS THAT WILL BE TAKEN AGAINST EMPLOYEES FOR VIOLATIONS OF SUCH PROHIBITION; (2) ESTABLISHING A CONTINUING DRUG -FREE AWARENESS PROGRAM TO INFORM ITS EMPLOYEES ABOUT: (1) THE DANGERS OF DRUG ABUSE IN THE WORKPLACE; (11) THE OFFEROR'S POLICY OF MAINTAINING A DRUG -FREE WORKPLACE; (111) ANY AVAILABLE DRUG COUNSELING, REHABILITATION, AND EMPLOYEE ASSISTANCE PROGRAMS; AND (IV) THE PENALTIES THAT MAY BE IMPOSED UPON EMPLOYEES FOR DRUG ABUSE VIOLATIONS OCCURRING IN THE WORKPLACE; (3) GIVING ALL EMPLOYEES ENGAGED IN PERFORMANCE OF THE CONTRACT A COPY OF THE STATEMENT REQUIRED BY SUBPARAGRAPH (1); (4) NOTIFYING ALL EMPLOYEES, IN WRITING, OF THE STATEMENT REQUIRED BY SUBPARAGRAPH (1), THAT AS A CONDITION OF EMPLOYMENT ON A COVERED CONTRACT, THE EMPLOYEE SHALL: (I) ABIDE BY THE TERMS OF THE STATEMENT; AND (II) NOTIFY THE EMPLOYER IN WRITING OF THE EMPLOYEE'S CONVICTION OF, OR PLEA OF GUILTY OR NOLO CONTENDERE TO, ANY VIOLATION OF CHAPTER 893 OR OF ANY CONTROLLED SUBSTANCE LAW OF THE UNITED STATES OR OF ANY STATE, FOR A VIOLATION OCCURRING IN THE WORKPLACE NO LATER THAN FIVE DAYS AFTER SUCH CONVICTION. (5) NOTIFYING BROWARD COUNTY GOVERNMENT IN WRITING WITHIN 10 CALENDAR DAYS AFTER RECEIVING NOTICE UNDER SUBDIVISION (4) (II) ABOVE, FROM AN EMPLOYEE OR OTHERWISE RECEIVING ACTUAL NOTICE OF SUCH CONVICTION. THE NOTICE SHALL INCLUDE THE POSITION TITLE OF THE EMPLOYEE; (6) WITHIN 30 CALENDAR DAYS AFTER RECEIVING NOTICE UNDER SUBPARAGRAPH (4) OF A CONVICTION, TAKING ONE OF THE FOLLOWING ACTIONS WITH RESPECT TO AN EMPLOYEE WHO IS CONVICTED OF A DRUG ABUSE VIOLATION OCCURRING IN THE WORKPLACE: (I) TAKING APPROPRIATE PERSONNEL ACTION AGAINST SUCH EMPLOYEE, UP TO AND INCLUDING TERMINATION; OR (II) REQUIRING SUCH EMPLOYEE TO PARTICIPATE SATISFACTORILY IN A DRUG ABUSE ASSISTANCE OR REHABILITATION PROGRAM APPROVED FOR SUCH PURPOSES BY A FEDERAL, STATE, OR LOCAL HEALTH, LAW ENFORCEMENT, OR OTHER APPROPRIATE AGENCY;AND (7) MAKING A GOOD FAITH EFFORT TO MAINTAIN A DRUG -FREE WORKPLACE PROGRAM THROUGH IMPLEMENTATION OF SUBPARAGRAPHS (1) THROUGH (6). OR SIGNATURE) STATE OF PLO_ RIDA_-- COUNTY OF DADE THE FOREGOING INSTRUMENT WAS ACKNOWLEDGED BEFORE ME THIS 2000, BY Amancio Alonso MACMILLAN OIL COMPANY OF FLORIDA,INC. (PRINT VENDOR NAME) DAY O� (NAME OF PERSON WHO'S SIGNATURE IS BEING NOTARIZED) Pre. 1 C]E'ri t AS (NAME OF CORPORATION/COMPANY), 1 KNOWN TO ME TO BE THE PERSON DESCRIBED HEREIN, OR WHO PRODUCE (TYPE OF IDENTIFICATION) \ AS IDENTIFICATION, AND WHO DID/DID NOT TAKE AN OATH. N ARYPIje ," ) ti F 1 1 (P INT AME) ,*aEFJ TAq'(SSpLOCANINOMY COMMISSION EXPIRES: �,CNNUMeER d3057�fc� OgN EXPIRES9,2003 PP-PB06.MARCH2O00 3/9100 PAGE 26 OF 27 Purchasing Division a 115 S. Andrews Avenue, Room 212 BROWA p Cb NTY Fort Lauderdale, FL 33301 .(954) 357-6065 • FAX (954) 357-8535 FEI#134921002 0 Amerada Hess Corporation One Hess Plaza Woodbridge, NJ 07095 Reference: Bid #D200042132 for Petroleum Products: Gasoline & Diesel Fuel for Group II Gentlemen: This is to confirm that the Board of County Commissioners at its Meeting held on May 23, 2000 under Agenda Item No. 9 has accepted your Bid on the above -referenced solicitation. A Bid tabulation of all Bids received is enclosed, with item(s) awarded to your firm indicated. . The Contract is in effect for the .period beginning June 1, 2000 and ending May 31, 2Q02. Purchase Order(s) will be placed as and when required. A copy of.this Notice, with a copy of your Bid, including all terms and conditions, is being forwarded to all Using Agencies. l Thank you for your interest in doing business with Broward County. Sincerely, I. GL_ENN R. CUMMINGS, Director Purchas' . g Division Rick Andrews Purchasing Agent III ' GRC:spg i BROWARb COUNTY BOARD OF COUNTY COMMISSIONERS— An Equal Opportunity Employer and provider ot.Services Norman Abramowitz Scott I. Cowan Suzanne N. Gunzburger Kristin D. Jacobs Ilene Lieberman Loll Nance Parrish ' John E. R, World Wlde Web; http://www.co.browo,d fl.ul/purchostng - ' 4� a .. - ,.^ e.t.a.. a_.,.,:.•.; _.... ;. , .. - `- PURCHASING IVISION 4`.._ BOARD OF COUNTY COIVItUI ISSIONERS BROWARD COUNTY, FLORIDA ADDENDUM # 2 D-2-00-042-132 PETROLEUM PRODUCTS GASOLINE AND DIESEL FUEL DATE OF ADDENDUM: AP(RIL 7, 2000_ TO ALL PROSPECTIVE BIDDERS: PLEASE NOTE THE FOLLOWING CHANGES: 1. THE BID OPENING DATE HAS BEEN RESCHEDULED TO TUESDAY APRIL 18, 2000 AT 2:00 P.M. 2. PARAGRAPH 6. SUSSTITUTElALTERNATE METHOD FOR PRICE ADJg-S-IMENT; HAS BEEN CHANGED TO READAS FOLLOWS: 6. SUBSTITUTEIAL.TERNATE METHOD FOR PRICF ADJUSTMENT: THE COUNTY RESERVES THE RIGHT IF IT IS IN ITS BEST INTERESTS, BASED ON ITS SOLE JUDGEMENT, TO SUBSTITUTE AN ALTERNATE METHOD FOR PRICE ADJUSTMENT IF: A. AN INTERRUPTION IN THE OPTS PUBLICATION IS EXPERIENCED BEYOND EXISTING SCHEDULED HOLIDAYS INDEPENDENCE DAY, CHRISTMAS, ETC.) OR, B. THE LISTING FOR COMPANIES AND THEIR PRICES FOR MIAMI, FLORIDA ARE INTERRUPTED OR MODIFIED TO A DEGREE WHICH WOULD REQUIRE ALTERATION OF THE COMPUTATION FORMULA TO DETERMINE A FAIR AVERAGE PRICE OR, C. THE USE OF THE AVERAGE PRICE COMPUTATION BASED ON THE PRICES LISTED IN OPIS BECOMES NON- REPRESENTATIVE OF THE MARKET IN SOUTH FLORIDA OR, D. The County determines that the price adjustment method then in effect in the contract is not in its best interests. If it is determined by the County to be in its best interests to substitute an altemate method for price adjustment, as specified above, the Contractor(s) will be notified. Contractor(s) agree(s) to negotiate with the County to establish an alternate price adjustment method within thirty (30) days after notification by County. If an alternate price adjustment method can not be mutually agreed to within the thirty (30) day period, or any County authorized extension, the County may cancel this contract in whole or in part by giving the Contractor(s) sixty (60) days prior written notice. 3. X .THIS ADDENDUM SHOULD 6E ACKNOWLEDGED ON THE BID SHEET F,ND/OR RETURNED WITH YOUR INVITATION FOR BID FORM, (BIDDER ACKNOWLEDGMENT) DUE APRIL 18, 2000, 2:00 P.M. 4. ALL OTHER TERMS, CONDITIONS AND SPECIFICATIONS REMAIN UNCHANGED FOR BI6 # D-2-00-042-B2. NAMES OF BIDDER:`Ameradd-Hess Corporation FORM#3 6/6/96 MAY 08 100 17:18 9543576535 PAGE.02 ADDENDUM 149 PETROLEUM PRODUCTS GASOLINE AND DIESEL FUEL DACE OF ADDENDUM: MARCH 30, 2000 TO ALL PROSPECTIVE BIDDERS: PLEASE NOTE7HE FOLLOWING CHANGES: 1. BID OPENING HAS BEEN DELAYED UNTIL FURTHER NOTICE. REVISED SPECIFICATIONS WILL BE ISSUED IN ADDENDUM #2, 2. THIS ADDENDUM SHOULD BE ACKNOWLEDGED ON THE BID SHEET AND/OR RETURNED WITH YOUR INVITATION FOR BID FORM, (BIDDER ACKNOWLEDGMENT), ALL OTHER TERMS, CONDITIONS AND SPECIFICATIONS REMAIN UNCHANGED FOR BID #D-2-00-042-B2, NAME OF BIDDER: Amerada Bess Corporation v J K/M M/0330/Pa10-APR•2000 PP-P809.APR-2000 3/30100 ' MAY 08 '00 17:18 9SA3578S35 PAGE.03 r SUBMIT BID TO: .�!� , Broward County Purchasing Division 115 S. Andrews Avenue, Room 212 °a. ° Fort Lauderdale, Florida 33301-1801 (954) 357-6065/66 BOARD OF COUNTY COMMISSIONERS BROWARD COUNTY, FLORIDA INVITATION FOR BID Bidder Acknowledgment GENERAL CONDITIONS — THESE INSTRUCTIONS ARE STANDARD FOR ALL CONTRACTS FOR COMMODITIES/SERVICES ISSUED BY THE BOARD OF COUNTY COMMISSIONERS. THE BOARD OF COUNTY COMMISSIONERS MAY DELETE, SUPERSEDE OR MODIFY ANY OF THESE STANDARD INSTRUCTIONS FOR A PARTICULAR CONTRACT BY INDICATING SUCH CHANGE IN THE SPECIAL INSTRUCTIONS TO BIDDERS OR IN THE BID SHEETS. BY ACCEPTANCE OF A PURCHASE ORDER ISSUED BY THE COUNTY, BIDDER AGREES THAT THE PROVISIONS INCLUDED WITHIN THIS INVITATION FOR BID SHALL PREVAIL OVER ANY CONFLICTING PROVISION WITHIN ANY STANDARD FORM CONTRACT OF THE BIDDER REGARDLESS OF ANY LANGUAGE IN BIDDER'S CONTRACT TO THE CONTRARY. �Ill�liw — SEALED BIDS: This form must be executed and submit- ted with all bid sheets in a sealed envelope, (DO NOT INCLUDE MORE THAN ONE BID PER ENVELOPE), The face of the envelope shall contain the above address, the date and the time of bid opening, and bid number. Bids not submitted on attached bid form may be rejected. All bids are subjected to the conditions specified herein. Those which do not comply with these conditions are subject to rejection. 1. EXECUTION OF BID: Bid must contain an original signa- ture of an individual authorized to bind the bidder. Bid must be typed or printed in ink. All corrections made by bidder to his bid must also be Initialled. The bidder's name should also appear on each page of the bid sheet if required. Bids will not be accepted from firms in arrears to the Board of County Commissioners upon debt or contract nor from a defaulter upon obligations to the Board of County Commis- sioners. Bidder certifies by signing the bid that no princi- pals or corporate officers of his firm were principals or corporate officers in any other firm which may have been suspended or debarred from doing business with Broward County within the last three years, unless so noted in the bid documents. 2. NO BID: If not submitting a bid, respond by returning this Bidder Acknowledgement form, marking it "NO BID", no laterthan the stated bid opening date and hour, and explain the reason in the space provided. Failure to respond without Justification may be cause for removal of the bidder's name from the bid mailing list. NOTE: To qualify as a respondent, bidder must submit a "NO BID," 3. BID WITHDRAWAL: No bidder may withdraw his bid before the expiration of ninety (90) calendar days from the date of bid opening unless vendor so notes in the bid. 4, BID OPENING: Shall be public, on date, location and time specified on the bid form. The official time is the time clock located in the Purchasing Division reception area and will be accepted by all parties without reservation. It is the bidder's responsibility to assure that his bid is delivered on date, location and time specified on the bid form. Bids, which for any reason are not so delivered, will not be considered, Bid files and any bids after they are opened may be examined during normal working hours by appoint- ment. Bid tabulations are available for inspection upon request. BIDS WILL BE OPENED 2 P.M. April 4, 2000 and may not be withdrawn within 90 calendar days after such date and time. BID TITLE PETROLEUM PRODUCTS, GASOLINE & DIESEL BID NO, D20004282 PURCHASING AGENT NAME & TELEPHONE NUMBER RICK ANDREWS 357.6079 DELIVERY DATE CASH DISCOUNT TERMS BID GUARANTY IS ATTACHED, WHEN REQUIRED, IN THE AMOUNT OF $ REASON FOR NO BID FEDERAL EMPLOYER I.D. or SOCIAL SECURITY NUMBER 13-4921002 DUN & BRADSTREET NUMBER 01--951-6850 BIDDER NAME Amerada Hess Corporation BIDDER MAILING ADDRESS/CITY/STATE/ZIP One Hess Plaza Woodbridge., NJ 07095 AREA CODE TELEPHONE NO, CrON�CT PERSON 732-750-6720 (Victor J. Baran, Jr. FAX NO. INTERNET ADDRESS 732-750-6447 VBaran@Hess.com AUTHORIZED SIGNATURE (original in ink) - (Continued on Paget) 1 Victor J. Baran Manager Gov't Bi,d Sales TYPED NAME OF SIGNER • TITLE I certify that this bid is soda without prior understanding, agreement, or connection wM any corporation, tnn a person submitting a bid la the some ilex alservices, and is in an respects fair and without collusion d(fraud. I agree to aside by all Conditions of this bid end Certify that I am authorized to sin this bid for the bidder. Further by signature at this form, pages 1 through 4 are acknowledged and coupled as wen as any special instruclim shealls) if accliable- Fbmt 2103-28 (P". 3/99) Page 1 of 4 �1/ PETROLEUM PRODUCTS GASOLINE AND DIESEL FUEL GROUP II GASOLINE -TRANSPORT DELIVERIES ITEMS 4 - 6 UNIT FIRM PRICE ESTIMATED ITEM COMMODITY CODE OPIS MARKUP/ PER ESTIMATED TOTAL NO. DESCRIPTION PRICE DISCOUNT GALLON QUANTITIES PRICE (1) (A.) (B) (1) (A) (B) 1' c #405159207800 4. REGULAR UNLEADED 0.8939+/- $7-0085 = $0.8854 X 4,102,387GAL. r $ 3,632,253 #405159208800 ggg19� r 5. MIDRANGE UNLEADED 0.9254 +/- $—.0095 = $0.9159 X 1,090,730 GAL. = $ 999,000 #405159209800 6.. PREMIUM UNLEADED 0.9821 +/- $- .0155 W $.9666 X 959,800 GAL. = $ 927,743 `� C TOTAL GROUP it (ITEM(S) 4 THRU 6j $ 5.255 996 STATE BRAND YOU ARE OFFERING: g 9 51 7 NOTE: BRAND Hess , REFINERY Hovensa, 5t: Croix, USVI (1) REFER TO ATTACHMENT "A" PARAGRAPH 5. PRICING AND 9. OPIS REQUIREMENTS (A) OPIS PRICE AS OF FE13RUARY 21, 2000, USED FOR BID EVALUATION PURPOSES ONLY. (B) CALCULATE DISCOUNTIMARKUP TO THE FOURTH DECIMAL DISCOUNTIMARKUP TO REMAIN FIRM DURING CONTRACT PERIOD(S) Note: All above -prices exclude taxes. NAME OF BIDDER: Amerada Hess Corporation PP-PBOG-MARCH-2000 3/9/00 PAGE 10OF27 �,x`fio�sCONTRACT #D-12-95-04-21 BID SHEET BID #D-2-00-042-B2 (CONTINUED) -'' PETROLEUM PRODUCTS GASOLINE AND DIESEL FUEL THE UNDERSIGNED BIDDER WILL EXTEND THE SAME PRICE, TERMS AND CONDITIONS TO OTHER GOVERNMENTS LOCATED IN BROWARD COUNTY DURING THE PERIOD COVERED BY THIS CONT CT, IF REQUIRED:": YES 11 NO VENDORFAX# 732-750-6447 WILL THIS PRICING BE EXTENDED TO OTHER GOVERNMENTS LOCATED IN FADE OR WEST PALM BEACH COUNTIES' ❑ YES x NO ACKNOWLEDGMENT IS HEREBY MADE OF THE FOLLOWING ADDENDA OR AMENDMENTS (IDENTIFIED BY NUMBER) RECEIVED SINCE ISSUANCE OF THIS BID: E-MAIL ADDRESS gran ess. com BEEPER #: DERAL TAX ID #: 13 --4 9 2100 2 WOULD YOU ACCEPT CREDIT CARDS AS PAYMENT FROM SRO WARD COUNTY? YES o NO NOTICE TO BIDDERS: PLEASE CHECK THE FEDERAL EMPLOYER'S IDENTIFICATION NUMBER (FEIN) ON THE FACE OF THE INVITATION FOR BID/BIDDER ACKNOWLEDGMENT FORM (IFB) (YELLOW) AND MAKE APPROPRIATE CORRECTIONS ON THE IFB. IF THE COUNTY DOES NOT HAVE THE CORRECT FEIN, PAYMENTS CANNOTBEMADETO YOUR F18M. NAME OF BIDDER_- Amerada Hess Corporation NOTE TO PROSPECTIVE BIDDER: BE SURE TO HAVE THE INVITATION FORBID [BIDDER ACKNOWLEDGMENT (YELLOM FORM] SIGNED BYAN AUTHORIZED REPRESENTATIVE OF YOUR FIRM OR YOUR BID WILL NOT SE CONSIDERED RESPONSIVE. PP-PB06.MARCH-2000 3/9/00 PAGE 12 of 27 ly�pus CONTRACT #D-12-95-04-21 BID #D-2-00-042-B2 ATTACHMENT "6" y:,•• .r 1, DRUG FREE WORKPLACE CERTIFICATION THE UNDERSIGNED VENDOR HEREBY CERTIFIES THAT IT WILL PROVIDE A DRUG -FREE WORKPLACE PROGRAM BY; (1) PUBLISHING A STATEMENT NOTIFYING ITS EMPLOYEES THAT THE UNLAWFUL MANUFACTURE, DISTRIBUTION, DISPENSING, POSSESSION, OR USE OF A CONTROLLED SUBSTANCE IS PROHIBITED IN THE OFFEROR'S WORKPLACE, AND SPECIFYING THE ACTIONS THAT WILL BE TAKEN AGAINST EMPLOYEES FOR VIOLATIONS OF SUCH PROHIBITION; (2) ESTABLISHING A CONTINUING DRUG -FREE AWARENESS PROGRAM TO INFORM ITS EMPLOYEES ABOUT: (1) THE DANGERS OF DRUG ABUSE IN THE WORKPLACE; (II) THE OFFEROR'S POLICY OF MAINTAINING A DRUG -FREE WORKPLACE; (III) ANY AVAILABLE DRUG COUNSELING, REHABILITATION, AND EMPLOYEE ASSISTANCE PROGRAMS; AND (IV) THE PENALTIES THAT MAY BE IMPOSED UPON EMPLOYEES FOR DRUG ABUSE VIOLATIONS OCCURRING IN THE WORKPLACE; (3) GIVING ALL EMPLOYEES ENGAGED IN PERFORMANCE OF THE CONTRACT A COPY OF THE STATEMENT REQUIRED BY SUBPARAGRAPH (1); (4) NOTIFYING ALL EMPLOYEES, IN WRITING, OF THE STATEMENT REQUIRED BY SUBPARAGRAPH (1), THAT AS A CONDITION OF EMPLOYMENT ON A COVERED CONTRACT, THE EMPLOYEE SHALL: (I) A91DE BY THE TERMS OF THE STATEMENT; AND (11) NOTIFY THE EMPLOYER IN WRITING OF THE EMPLOYEE'S CONVICTION OF, OR PLEA OF GUILTY OR NOLO CONTENDERE TO, ANY VIOLATION OF CHAPTER 893 OR OF ANY CONTROLLED SUBSTANCE LAW OF THE UNITED STATES OR OF ANY STATE, FOR A VIOLATION OCCURRING IN THE WORKPLACE NO LATER THAN FIVE DAYS AFTER SUCH CONVICTION. (5) NOTIFYING BROWARD COUNTY GOVERNMENT IN WRITING WITHIN 10 CALENDAR DAYS AFTER RECEIVING NOTICE UNDER SUBDIVISION (4) (II) ABOVE, FROM AN EMPLOYEE OR OTHERWISE RECEIVING ACTUAL NOTICE OF SUCH CONVICTION. THE NOTICE SHALL INCLUDE THE POSITION TITLE OF THE EMPLOYEE; (6) WITHIN 30 CALENDAR DAYS AFTER RECEIVING NOTICE UNDER SUBPARAGRAPH (4) OF A CONVICTION, TAKING ONE OF THE FOLLOWING ACTIONS WITH RESPECT TO AN EMPLOYEE WHO IS CONVICTED OF A DRUG ABUSE VIOLATION OCCURRING IN THE WORKPLACE: (1) TAKING APPROPRIATE PERSONNEL ACTION AGAINST SUCH EMPLOYEE, UP TO AND INCLUDING TERMINATION; OR (IQ REQUIRING SUCH EMPLOYEE TO PARTICIPATE SATISFACTORILY IN A DRUG ABUSE ASSISTANCE OR REHABILITATION PROGRAM APPROVED FOR SUCH PURPOSES BY A FEDERAL, STATE, OR LOCAL HEALTH, LAW ENFORCEMENT, OR OTHER APPROPRIATE AGENCY; AND (7) MAKING A GOOD FAITH EFFORT TO MAINTAIN A DRUG -FREE WORKPLACE P M �IMPLEMENTJI`IC�NTH OF SUBPARAGRAPHS (1) THROUGH (6). _ �: (VENDOR SIGNATURE) Amerada Hess Corporation: Victor J. Baran (PRINT VENDOR NAME) STATEOF New Jerse COUNTYOF Middlesex THE FOREGOING INSTRUMENT WAS ACKNOWLEDGED BEFORE ME THIS 3rd DAY OF April BY Victor J. Baran, Jr.. (NAME OF PERSON WHO'S SIGNATURE IS BEING NOTARIZED As na er F Amerada NOTARIZED) Corporation OF CORPORATION/CO KNO�TOMETO BE THE PERSON DESCRIBED EIN, WHO PRODUCED (TYPE OF IDENTIFICATION) AS IDENTIFICATION, AND WHO DID/DID NOT TAKE AN OATH, N Y PUBLIC: (SIGNATURE (PRINT NAME) CAROL A. COLE NOTARY PUBLIC OF NEW JERSEY PAY ConnMIs51DN EXPIRES: i55I0(1 Expire, Aug. 1, 2000 PP-PS06-MARCH2O00 3/9/D0 PAGE 26 OF 27 i _ • a`• .. -•.,: q t ,iln.r+4A;i 1.. `"' '"�rF4 li6lf r. ter, j�r!�;.f h. f i,t ��5i'r!5° rty;f� i ✓ [kfq_ ;I�':�a' 1'1 ;�f rsa•�,T.r{'r,,c-rM �• %W 'L� •:+t.�� i I; AT -.�••t F`� '}✓i • 7 t,.. '�a' ff": �SF$ '... `/ q .,+• F 54 +', t r. ,. t., i t�.Y.aa ...'., s,. _ �'ii 5 'i x i lr l.-,i ,- -.; :'i `' BROWARD G�1TERt�NiENTA1.` A�'OPERATt1IE { j ' 7 :, r P 3 o r. p , n •!,, oa�e `D t .PURCHASING GROUPrr a' ti =�i-Y , F very M ! • �, .l.i FED" , 4 _ a ` er -t r4 iq ''n. d tBI OVYARD CQ DP } ,�� ;;E-}'„'°' ti_t"„�[ +t`• 5�)" a. F '; ;i1 .r: ,1. .a/ .' — y �' w-t.r s•s sY n.5, ._tq.. ,. -5. 4 i... .i _ i. r - r r v 1 Y (51NaOP r 1 .F5 n rr i t r: j4e :f4na_ h •`f„'TQ OUR PROSPE „ • ,SS t o M{ t d '-} '1 A `� �k 7 �'k_. i S 5 d. } Y.. t ' ti'i'a'�1 ' rt A a*/r•' t,. '. r CTtV . :CONT�iACTORS_ - .' . , . . lw,r ,: _� _ffi . _ - The "attached Invitation for .Bid:or`Request� for.,Proposals represents a' cooperative'-procu ement=#or tlie' Brouward Govemrnental Cooperative Purchasing .Group:;�; F, ,;T v �, ct _ .� ' , �• :' r, �;-•�- r'•i%t +M 5 .r 1 7. u 4Y1; !� �i 1 n ;, ', ire r t f 1 - a Y• M� ".. 'k tQ• 'S� :.. ;- i .•. r 3 �i •�hr >4 :' r•xR.!' `..r Y r yl•, ..r•\•. , ,s, r �,' i y o a C r 1{ 1, L. , r'�h r 2£ t 7"�. ? d r Fla t ,',.• For the past several 'years, approzirrratety twenty srz (2C)'gvvernment entities have participated 4i1.n CaoperaUve f *u' chasing In Broward,Covn�tyry t6i Co=flp Was`fonned In an effort to provide1=st savings,snd cost ay.oidances'to aft entities b ut7zin the`b`' "re ower.af combined re trirements for corrimon,�bas�c ttems_'� 0 4- a4rf . _, •r .ry 5 . ' `.. .r l' ?r o '. 1 L-� fr p i'„ a w Y °,y F, -.- - . , _ � __ �'. �, .. _ ,�_ TU►e lGavemment Agencies participatrnp iri`this particular procurement and their respective deiivery'.loca `' a e its r. - , " _ _ . . .� . " , _ �. _ ., _ t ons r . , _ r, _ , , , , , '° Inthe�attach ♦r s, rfi"h'rj a� Y t,it .- �i �;Ysx �.,,(i'.,_,4r��„��-�t;Gf�/���y q . •. ed ClOCUiTIB nt,,_ a / +i4ha y Wry]., __ f 1 •' ' ! 5' L k 1. �.. U+i •� f5'. .i� � +i1 �.. x.i.'TJ R!i [i.',i^{' G�j. {A.= i 5 -,�' . _ I � , `t _ " _ _ � 'tt rC_. _ . .••� 1ffi. -. ? .. ..Yj •� ,•'FZ k Y.a'� d i F J /h ii y . • y.. �n �.. ...` liL 4 �. -• H �i S S it r%�w _. s .,.., ; . ....Urnw� a i� ,n a"4u" �.,.'U'ei...."�:i..:::13�..i+.•rr.",4 iln�,41...v V,nra4iirwe r..i•i .*s��s��r.[fi.4.:rs5 �=:�aL7r•.�.. ,I.:s_t�sb�. .,- a t `. r r. y.q.r.,-i,t;+r, .. r•. SK 4 r. �, ;r y :5: i, _ �. ; ¢-�.- rf5:. 't"', 4: ; r X :,,.;.. d S {r._ r '"-t,, }, ° m '� t .z !l; 't.ayr !.' :�#?•5 Ax..ik- ,C,.� •'1 j ` "4' ,. v�� � i : r••v ' % .. r = t? 'd" r ti� s t 19k �• � r T & .•' �, n: f` z.: r,•r. r• +. ..?'e`•w K7rk 1ME w.J• xx,, 'e�.: ,. !, , All questions concerning this procurement shots d be addressed to,the issuing agency,'',hereinafter..referred to t ,•td k;}'� •`•:i' 'r•t,yni5"�'ai �'y 'uu. i.a!i: r••R-.J^`!�rF,r!41•"r,M 4 ,ir.j,',S,.'.Y_dr..�/.. �.iyJ�.-,.•,.'+?' --14' .1� ,� R, ''"�. ,:�, w. �'� }'SA Y:%Qw;�.. +.• �• "",!K•�+!`-, .,,: , ; as. the ieaa agency ,All .responses .are to be: returned in accordance with :the lnstructiori$ ,contained rn the ' attached dactiment 'Any difficulty with participatuig agencaes referenced in :this award must be bratight tc -the attention a ihe'tesd,agency , ;; w ;` 5 F �a ,' ''r- x =: f r - r �..,.:., yy �: / 7 ri 7 t s � �� , 1 � S. ., ,- F4 -av F .-.•.a r7. t r4 4 5 � S rp ._w • '1=ach participating goveti'trncntal entity will be responsible tar avtrarding-4he Contract, issuing rts own ptarchasE r{, ii . _ ..a.*=r1ta :orders, and for„order placernentFµ Bach entity,wt require separate bil ngs,wbe r�esponsi 1,sjor paaymertty o thf a , r, f , _ Contractorls) 'awarded this ; cantrac4 and issue its own tax exemption certificates as raqurced by tht 4 T�rF i �( '-Il. r:`[ 4b r z -,z• �L '"i'r�, i "fe 1 .h .''lip y Ito i 1"I' Y.ti..-. #`� '{"�r Cantractar ,a? "rt! .r ii *� + t r _fir jr . _y f� .a�Nl� r r {ypr, av �. <i. r r , . r �r r 1° `' { ,t ` sy y „5 t° .max nr1 R. � f w• r A ? 47, ? R 2`33i , � S .• fr 3t. • Z' 7 Y ! '"S i Y t 1 �: ? c -,f ` 'JL l r A' l•,. '� �y. Nj ,M yea y L gyyy; 0.y., '"A!, F'y:• ,F.. 1 j1 yit �. rr. i 'i:t•e Lr =r i' %a tiny +; .r y�,;s' +ti _„ ;•�r�.' 7, 4'.5a Yr•, rfi,� r 7, §;1, t*_,}�_h .r r :s I i ti.. I ,' • The Contractlpurchase order terms of each entity will prevail for the individual partrcipat:ng ontltjr Invaici i JAY r �.` rr { s 1 s r -r - a ,�! Y ,o ,` ti I,A,*71 "�'Mk•.^t•: ,-.0 } "°.•r,gt'- i:r f instructions delivery Iocatcorts, and insurance requirements wilt be in accordance wiili the respective agenc 'r f i, t r- r '-s k ' :c 1. '.a � .c try., ,. _y iy t• requirements t a *,. �a ' * r �� , *�'S` �%` ����.�1�' i h •. r F: t ,", %a'r + a ! i . i TY i'- p�•f{s 1 ! ,.k -..� r I ' j. - '" Any reference in the documents to a'single entity or location will, in fact.'be understood as referring to a r• ,participating entities` referenced in the documents and cover letter unless specs icaiiy noted otherwise.`- G;. ' • The awarded' Contractorls)+"shall be responsible for advising the lead agency of those` participants wha'fail t ' i place orders•as result of this award during the contract period:` ', ' `{" ` �tTi{ M ,7., ,, , 7, ;`` ` . , w The Contractors shalt fum - Y _,: • .- O ash the Lead Apen a detailed Surnrriary oi: Sales semk annually during the contra • : period. Sales Summary shall include contract number(s), contractor's name, the total of each` comrrioditY sc during the reporting period and the fatal dollar amount of purchases by commodity •1. Munici alities and other overnmentai entities which are no members ` f 'the 'Braward Giiver-nrrien . "Coo erativePurch'asin Grou sre'strictl rohibitedframutilizin an contra or: urchase•orderresuitin frc _ ' . this bid However,`vther, Broward Cc -Op members may particip1.ate in their contract'lor ni iisat p •.'during the t:aritract term; ar on'any contract extension term, if approved by'the lead agency New it ( members may,participate,in any•contract on acceptance and approval, by the iead agencjr' `, `- r : ll . :•: rt •�. �- 7 t :• V7...:' �. ':.^ �.- � • Y r '* 1•�` � i•} Y S •jx,` •• •'' 'rNone'of the participating governmental entities .shall be deemed or construed to'be a party to,arty cot. , 4 -,: executed by and between an other overnmental entity and thetContractorls) as a result o this rot:u i y 0 �, p remc T i` fi t': F b 5i w x rr� y lr k1 `l,r .lf.`": �i Yt' 4 f.tt ':.R ' r. ty .,r M. a£qi� ' i a 5,! .action. t� �,` •z , ; f i r" , .1, ,i t' i 'rv.j,. v/ i rt i.. ii1 ,t '. rq,& z', r i. L iS `. •:i •. : 1�,. a'��r. •�7'L',r?. i•� �Ki '�fa}fir yTp sa'fn i3'E.t �wr� `, ?3�.. t a �' R �'O RFi]UCE COS3,S" r�r Y _ �Z�W13RD CO - OP "Won=V'G 3'OGE�'SE y �' �)f '� i( `i't ! 1 1. {. ` r� ry, •. I -f serf 1� k r,r• %+', r�y ',(� •,k17' f-. .. r+ rpe, Cl "'.. , �r i . e i i, 1, v h5. t t �� t ; r , t C.:'F t t�. .7 . t r, r•:+�' tf• •cr 5 tY k9i A r" i, 4' J� 1 ',c-;Y' P 1-i_ 'i'' t f; •-� H E` ` r 1.k y K M a t Vr %" Aimee S.Frv'"�r! �Ss i 'i'^k. w r '" M7 . f ; �-.' h k. a �a 4 ;. } t-_ r , fi .•+ A �• r } -r, taf7 Y v' 'ltF•. ,:c. '•,'�• _ A. ,. rs-,/ •S ,h,..; ; ..) ,l .. it >. 1 ,r )hit \•`Y T.y.y, '� ,l.r 1 r.? , l.i' iy-,:..; ! tr 'i !, yt a _yw.wrii:., t. f•'<r'Ef.-- .,Y W.0 1 .* t c Em A d�>r SUBMIT BID TO �, R ., ,-, ,.BOARD OF:COUNTY,.COMMISSIONERS Broward ,Cou ' R„0t gROWAF(D COUNTY, FLORIDA•+r!«P� my Purchasing Division:,„-•�, 115 S Andrews Avenue, Room 212', ;; I NV? I AT O N "FOR R �B i y_ eftaw Roc Fort Laudertlal%-Florida 33301�16011 ; ±z. `- ` , ,� • (954) 357-6065/66 " t `�` "' } "� Bidder Acknowledgment'`'` .i�•7 w.{... sit :.?.. •it''r A,-'-,.kH '' '' GENERALCONDITIONS _ r ra ^ Xi t .. ��ar7 t.+,;s". F .aiu•s. r- >r $ , wlr =++ + y i,=Sr:..R;., ff7_ THESE INSTRUCTIONS ARE STANDARD FOR Al CONTRACTS'FOR COMMODITIES/SERVICES'ISSUEb BY THE' s z!BOARD OF.,:COUNTY;.COMMISSIONERS.�THE,BOARD,OF.,,COUNT.Y,COMMISSIONERS,MAY:DELETE;,SUPERSEDE -.i OR MODIFY ANY.OF THESE STANDARD INSTRUCTIONS FOR A PARTICULAR CONTRACT BY. INDICATING.SUCH CHANGE. IN .THE SPECIAL. INSTRUCTIONS, TO BIDDERS OR IN THE BIp .SHEETS. BY ACCEPTANCE 'OF 'A., PURCHASE"ORDER'ISSUED BY _THE COUNTY;;BIDDER AGREES THAT:THE PROVISIONS • INCLUDED; WITHIN THIS INVITATION.FOR.BIDrSHALL PREVAIL OVER ANY CONFLICTING PJIOVISION WifH.IN.ANY: .STANgARD_FORM �i s,-x �.xrC� sO•v.'tN.. :T.;, cNy.:•t:<n:.rl t.A,nt; ..t .. i r,ri.s '. _.`•ir l:r. : :rJ , ar A -d--;, n. r. ac ;., r,:.l:T.sw f-'A }'i•�..A-y°,'T TORACTIOE BIDDER REGARDLESS OF ANY LAN UAGEIN BIDDER-S CO J,;.Etii'� ON0iTRARY tt 't,,.'. BIDDER ACKNOWLEDGEMENT SEALED BIDS: This form must be executed and submit- ` ted with all bid sheets 'in a sealed envelope. (DO NOT �N INCLUDE MORE'THAN ONE BID PER ENVELOPE) -'The face of the envelope shall contain the above address, the date . .. and •the' -time ,a of .bid opening, and bid number. '•Bids 'not submitted on -attached bid form may be rejected.=AII bldsreT� subjected t6. the conditions specified herein. Those which do .`. not comply with these conditions are subject to rejection , �s 1. EXECUTION OF BID: Bid must contain an original signa- ture of an individual authorized to bind the bidder. Bid must be typed or printed In ink. All corrections made by bidder to his bid must also be Initialled. The bidder's name should also appear on each page of the bid sheet if required. Bids -;will not be accepted from firms in arrears to the Board of County Commissioners'upon debt or contract nor from a •'. defaulter upon obligations to the Board of County Commis - scone_ rs. Bidder certifies by signing the bid that no princf pals or corporate officers of . his firm were "principals` or ' corporate officers in any other firm which may have been . suspended or debarred from doing business with Broward County within the last three years, unless so noted in'the . bid documents. 2. NO BID: If not submitting a bid, respond by returning this Bidder Acknowledgement form, marking it "NO BID% no laterthan the stated bid opening date and hour, and explain the reason in the space provided. Failure to respond without justification may . be cause for removal of the :bidder's name from the bid mailing list, NOTE: To qualify as a respondent, bidder must submit a "NO BID." 3. BID WITHDRAWAL: No bidder may withdraw 11 his. bid before the expiration of ninety (90) calendar days from'the date of bid opening unless vendor so notes in the bid..- - SIGNED AND - r BIDS WILL BEOPENED2 p.m "• 04 /U�1 `//2 i00 and may not be withdrawn within 90 calendar days after such date and hme BID TITLE P/r nOI./.)F.13Pi*..FtiCrJCiit:T'rs '04 y ., tt tr •.r' t r •t .. A I",1 '4'N •' .�y{ F Sir '-�' . . r f r i��•++ 9 t� T. BID NO ,•.CI 7000'G2•? �f{i?.'t.'ir:4%S'♦tiL:rl^J; r•${}'AX!�'.nt'f':. PURCHASING AGENT, NAME & TELEPJ-IONE NUMBER_y I•iTr1K _ANIJ IS F.41� vr. 1, 11/,': DELIVERY DATE t 1IFE_ ` C;PFE C.- At,• f•.11fJC1T'i'7.pf+l�f CASH DISCO UNT•TERMS ! la>�Y1 r••y lt,w2rrJr a Sa7r��rct; BID GUARANTY IS k'Jl if WHEN REQUIRED ,'IN; - THE AMOUNT OF:,t REASON FOR NO BID 1 FEDERAL EMPLOYER I.D. or SOCIAL SECURITY NUMBER 1 , DUN & BRADSTREET NUMBER :, r BIDDER NAME sja raffia rci i = t< r�»t' f+8 7 '� BIDDER MAILING ADDRESS/CITY/STATE/ZIP j. 4. BID OPENING: Shall be public, on date, location and time AREA CODE TELEPHONE NO. CONTACT PERSON specified on the bid form. The official time is the time clock located In the Purchasing Division reception area and will be accepted by all parties without reservation. It is 'the , k if",frriS+�� FAx NO. - INTERNET ADDRESs ^t z r bidder's responsibility to assure that his bid is delivered on date, location and time specified on the bid form.- Bids,' which for any reason. are -not so delivered, -will not be considered. Bid files and any bids after they are opened may be examined during normal working hours by appoint z r .: 4f �� F �. �; rrY� ; ka �� r+{ r T • merit. Bid tabulations are available for inspection upon request + (Continued on Page 2) •;�, ,; tJ s 2 'ralion = f AUTHORIZED SIGNATURE (original In ink) c�3lSi �' ��?ff, + t �y F }/ Y`r]rl�"1'�i1,��t'w*�k�FkYL{r.�i,'•Sr }'gSt"4RID �'` . ; TYPED NAME OF SIGNERTITLE,...;.•• I certi that wa bid is made without nor understandin ,'a agreement, or connechon with an eo 'fimi'or- arson submitan a bid for fha same fteinalserv(ce§;'and is In ad res cis Isit end iwflhoul collusfnn o� h P g g 4, Y. P 9 Pe_ ioebidebyal�cwrdGonsafthksbidandcertifythatlamauthorizadtosignthlsbidforthebidder,Furtherpysignatureolthu5lomi,pageslthrough4ereackiwwtedgedand acceptedaiwellasanyspeclalins gonaheel(s)itipplxebte, frsuA.1 agiee ' Form' ( 3/99 ) Rev P age- 1 of _ ' � . ... .r , r •, :•t�,ai. ' e s''r.3,� A_�r�i.�'�;.arreaP7;�•w'il�ty•;- � Wo 1�'5i1i;ADDENDA T0 BID: •BroWa form after reasonable notice, 'Vr'thia Cbntr6ctor,willfplly aMeV,thjs.bi prior to the Bid opqqlng date, indicated. Only 'th' IT I -not:,c6mp y)wl :specifications, ..or. neg. ig�nt y.,does ten aadliinc!A will b61binding .If, upon review, material errors', -requirements, terms and conditions of ih4Cc"htra6t, the '�Ihg �Di reserves e Aght -todancel it eContradt,y a t 1-41 th Ifications are found, contact the Purcha vision Ik County `p'no­r'I'qF3Id 6046ind date, to 06�� I review inea�t­ f ia'; 1�` ly­ 0. 4 n no i iion.-._ 7:;! bent clarification Vdthe 'parfof Brciwara '06�*. 4, (C) CANCELLATION FO R CONVENIENC The E: County _66n6bi this-' ct reserves the rigat its option,, to f & PAYMENTS: Firm prides sNA111156'bid con for any or no cause,' orCounyconvenidn'c 6�vi�ihg` and include a11 hArfdlin 1, setup, shipping and inside delivery 9 -'----thlrty_(30)-days 'prior written notice -tothe'vendor/ charges ,to,t e destination shown here! se G h- 'd tio at ... ... jhe,'bnq,6f,,whic time:this'.c6ntrac W11 k,"jfndic e _e "automa ica y 9xpire without the necessity of any W ther �6tion.'In the event this terminated for la The �bidder in •submitting, this bid ce�lfi'es that the ' ' 7" ' ' '' .' _ T611V__�.� 1_�, , .­'. 4 .., "t- 4't_ 66n4riieiic,e­a�s:p�ro­ -d d­­ io (than the price's a Y h, �e prices quote here n are not A e in this'sec ion e Vendor/ contractor"will- be paid for a materials' igoo s and which 'th'e's'a'm''e"c-'6'i�r�odit�(i6.sf6� i& in J -,iservices'(as� reed prior 80 . tit, aer-,simi arte`rm`1's`M,)k1A Azf:' -app!icable,in,such contract) incu ' "'d y,'�kiml ar quan i ies un fK�t i 8iV. A'do i t io"A`a� 11- A ive a e ' ' o .termination I rm y,,.tne !vendod6ontractormay,:at the reasonable; professional iscr'btloii_:,6f the' County; Pdr'chi4sin'g"'birec-tor'"`�bs,iil- (owed 4rebt termination lexpemds�Tand fi)4d?i6ftl6- f �� (c) Tle Bids The award on tie bids will be'decidetl by the ' f ment costs which have become firm prior to the date_ofc. -the notice of termination. No payment will be made fare:no ice; e - Upon. receipt.of th t, ­o f lost :or..future profits. 4-k TAXESrowa ounty'islekji�oi from Fe e(AI Excise" ... 4, W"inatioh'16sUdd under this 9b'ct16ii,!tke­ven or con- nd Florida Sales' W"'6's" on `direct purchase 61`16hglble tractor shall discont!666 611 work, cease any delivdri6s, .,s ipment,,or66airiage.'of b numbers appearon_pur6h9i6`brd6r hi " - , , . oods and rnake avallabi6�to ;... 1; _ I I " 1 11 ­­ County' , 0 Purchasing - - FLU: -and z '11'1­ 7�4�4t e he dont-racto-r's'hia-11 pay a I applicab e sales h ounty -,,,urqr ��i�g Director a reports;, --VT t"", ­"_ property ' ` " " 1 6, 1 a__ � -1 6 ; ' �, r, t', ', 61", , , 1 ;6 11 � - - - , �� -d . I.G., i­ ' , ir,'data,, si:46ifications'; estimates, summaries, an in or-- n ­6'ifie-i,�s1rhila'�:4 land a �;d 'b;- -i'*!-"','-�Tfie�-x;,',I���'-'—.1- qslqqul'� y,�,.aw.. ��"'b6ijt`ractor is"fies'pons'ible for reViewing the Obitin6"At matron as are required by the contract. Statutes i!-j- the -1ps fait_and _coqplying Xi requirements 8.­CONDITIONS AND PACKAGING U.Aie6§ otherwise -ir - - " ' 6' Mr in- *t�e' ;s_`p'e'c'1al instructions bidde rs. i ersorthe ids eetsi, (e) �;'NSCOOATS" B"Idde"rs' ma"y' off discbOnt for d e liSt,6 offer a specifically ordered from an accepte price deliveries ...-..promp payment. However, such"disc''6unts,will be must consist only of new and unused goods and shall b6 the considered In determinin 3 the owe h lowest net cost'- or- bid a �,of current standards production model avail' bleat 1�4 tim uation purpose's -reflect., ny �disl-,, the b18. The �nods r�Ost be suitably- p`abka'g'ed for ship countstobe considered in the bid evaluation ih',' h -';�1:bya6m�fioh'c9rri6(.6 Each co'6tain6ror-r�i6lilple'u:niis"�'o--ri ems C t e unit Fi� prices i ...o erwise. pac h t k.�ge shall bear.a label,Imprint, -.stencii;or J, - .. I - tu-"" other ledible markings �stating',name,, 6i., manuf ac'rerFor "W'" bbl� icati6hs,"tdr6Wirig_',' 'd6livery ins ruc iorie,1--d-rii ­ j­­ .. '. - ,,, are Cautioned -,to;examinea (f) "MISTAKES:' Bidders'a '`supplidr,ii�Wchase orddr•num and anyrother markings i-ji required by. specifications, -I or,other acceptable means of 'and ;all other special ;conditions?vtrl, prices; extensions 'or 'and pur t9 F'�il6re'bf I mine a .:.identifyino vend chase order �he.blddler'1:6'6xi If" ji"­ of -pertinent -documents shall nfr entitle hir�'to: any,relief -,= . yit " In "'. " 1, the conditions imposedin the contract case of j`.­.9.­ -SAFETY 'STANDARDS :'Uniess ot erwise stipuI ate .,!n-t.,e . ..... . 1 ;'. . ' 6. b mistakes m extension; the unit price -shall id' all manufactured ftlj items fabricated assemblies, �all multiplic'Acri'or '6ddition errorsare deemed Cie _ riC61 comply with applicable requirements bf Occupational Safety errors and,phall be corrected by the County. and Health Act and any standards thereunder. In com'�liance ORDERING: The Board of Co C With Chapter 442, Florida Statutes, -any toxic substance listed ( 9)_ County Commissioners in Section 38F-.41.03 of the Florida Administrative Code tclefiv- 'se rves the right to purchase commodities/services spec - ered from a contract resulting from this bid must be ac'compa- hdrein'through contracts established• Waterial riled DaWS,heet. men a agencies or through-9diprate `procurem6n!'a8. Safety Data -Sheet (MSDS) should also be submitted to the unique or special n6eds.'If an urgerit delivery ions ueto. Br oward County Risk Management Division, 115 South' An is required, within a shorter, period than the delivery time drews Avenue, Room 219,�-Fort .Lauderdale, Florida 33301- d the" seller eris unable o must inc ude the following information: specified`in the contract an i !E103. e MSDS I comply therewitk, theboard of do6ntY Gommi'ssione s, _res6rves the '!eight'to obtainouchdelivery from 6thers�: (a) �'Th6'ch6'mical name and the common name of the toxic without penalty or prejudice to the County onto the seller. —substance. TERMINATION: (b) •The. hazards or other'risks in the use owthe toxic 'substance, Including: -FU.ND-OUT: •The,Broward • County Board .of,County or re, explosion, d n, 6orrosivity, an uth6rit L Thepotential f i -Comm s on6 s6all be the final a as to avail �eactivity; ,ability of fdrids drid how such available funds are to b6..' '2. The know6acute and chronic health effects of...risks '.allotted -'-d ......... ;id.'Inlhd event for this project/7�g." h dan expend piurc ase are no n e if •conditi6ris h t �ide �vailibfe or otherwise allocated from exposure, the, m t r E3 a oupty rip'.. h' are -generally .'recognized being'-aggra- rpVpir C* ayl6imin�tp'this contract upon thirty days prior written notice to the co9 vated by exposure• to the toxic substance; and,ir,;:_ MbE- If In the opinion of the. Board ,�� �S �` �` q(, County Commissioners, the Contractor falls :to per. ', � � ' exposure y ` + Y�, a �.. � n� Z.• ti. °� 7 r A { ��1� Yk.J � 4•3 if -a ','�y1.:-: �•` : �7+ �Y-�:•��� ,¢,',.<p _F.."S. .r. .�-1n,n.Y'.�.bkfi �?�a>.'..F� .:t_ka � v.•��.W'L:F:.&'�.w+.,,s{x....•.�vt�+M.,3i-�1`�i"A'.yrw. i4-+N.•ra�.i�L�i��,Pytl? fd'•i ! s♦.}i'ayylt�rFrey r max 1 �+l :t + J Sw c rMJoyrtary(yv y Y Y!? I y� �y� Y .i.�r�e} ..t ?k•4 y'J1'•. f kY S r . ,. 'r' , .. t _ 5 � `�+'rS t� i �• _ r.}x � 'F f 1.!•S i7} ✓ :��� "� : �ra' fl�,/f'u�1 k.�,.-,#i'� � .k-'+^'f�f 7�? (c) l he'proper precautions, handling practices necessary �E �, Vendor"at his :expense and redelivered at 'hisexpense P ,. personal protective equipment, •and other safety pre -; ' •Rejected goods left longer than;,thirty„(30) days'will ,be u = 'cautions in the use of or exposure to'the'toxicsub"`.'r"f�'regar`ded as abandoned and the Board shall have the right `' � �? , �� stances,'including appropriate emergency treatment in ` r to dispose of 4hem'as its own p'roperty;On foodstuffs and �y case of,overex osure:F ;' '°" r ' ���ir ,drugs,`." ' written'`nottce _V refection need be given Upon a a =l verbal notice to do so, the Vendor shall immediately reri ove , (d) 'The emergencyprocAuireforspills fire disposal'and -*' ' first aid. f ` y and replace such rejected merchandise at his ,ezpe'nse r , yF Rejection for non-conformance, failure to proyide�services n (e) A description in lay terms of the`knovin "specific poten , conforming to 'specifications; 'or rfailure .to' meet delivery tiai health risks posed by the"tonic 'substance intendetl r* : ,F °schedules may result in contractor being found to default. to alert any person reading this information �rx�•,tc�i` _ y; :::^:n::;.::..�7 , :e�,.',' n Auk, "`'' 14." INSPECTION; ACCEPTANCE AND TITLE: Inspection and (f) :The year and month, If. available, that the information _ .acceptance Will be at destination. Title and risk of doss or" was conipiled and the ha'me,'address;'and emergency r i damage to all items shall b' the responsibility of the contrac , Telephone number of the manufacturer responsible for ; tor until accepted by the County r, preparing the information.', t4• t , •t Yt,•Ww...v.,'.,i`:r.s;?3rA,;7•�f..A57`•5;.� a�' �`' ; 94 ��X,. 10 MANUFACTURERS,.NAME_AND APPROVED_ EQUIVA 15 GOVr=RNMENTAL.RE57RICTIONS In ,the event any_gov�4;w _LENTS Manufacturer's,names trade names, brand names,-,- :� ernmental restrictions may be imposed.`which would necessi jµ information'and/or catalog numbers listed in a specification tote' alteration of the material quality,` workmanship or perfor are 'for.inforr`ation• and estabishment of quality level de mance'of the items offered on this bid prior to their delivery it sired and are hot'rntended to limit competition unless "other- shall be the responsibility of the successful bidder to notifythe .wise specified in the bid The bidder may offer any, brand County at, once, indicating In his letter the specific regulation , �; •which meets or exceeds the•specifications;far anyaitem(s)•4 s which required an•alteration. �The.Board of County Corijmis�g If bids are based on equivalent•products indicate -on the bid sioners reserves the right to'accept any such alteration, ��-,("-' form the manufacturers name and catalog number Bidder including .any,:price'adjustments.'occasioned thereby, or'to 7 shall submit with his•bid corn lets descri tive literaturea.ni, cancel the contract at no -further expense to the ,CouQ, kk : or specifications The bidder should also explain in detail they T F"'"�' % ;i r 'L` �" r 't:=� ? •,, 'reasons why and submit roof that the r'o 'osed: a uiva " `` "e - , O Y p P P q 1t3 LEGAL RE(IUIREM!*NT5 rApplicablerprovisions ofail Fed - lent will •meet the specifications and not be,considered an r x era+ 'Sfate, County a'nd local laws; and of all ordinaries rules r � + 'exception'thereto:'.Broward, CountyBoard of.,County`;Com :;i' w 3"and regulations including the;Pro'curernent code of Bro`ward missioners reserves the Tight to be the.sole judge of what is ti r Countyshall govern 'development,"sub`mittal and eValuatio'n'±": e uaI and aces table: Bids which do not com I witFithese _ y.; 9 P P Y of bids received in •response hereto `antl shall govern, any r ,requirements are subject to rejection. if Bidder fails toname and � all claims and .disputes 'which• may arise .befween a substitute it will be assumed that he'is bidding on and he persons) submitting a bid m response.hereto and Broward will be required to furrnsh goods identical to bid standard County by and through its officers, employees•and au#ho ' tined representative, or any other; person natural or�other 11. INTERPRETATIONS: Any,'questions concerrnng {condi Wise. Lack of knowledge by anybiddershall not constitutes t f , tions.and s ecifications of this;bid shall be directed in wr tina recognizable defense•against•the legal effect thereof r� •to'thePurchasing Divisionya minimum of 24`hours�prorto a'� Lnr,:'s • `�� ' r ,, r�l`=� ram; y >r+1 �_, r` � ; n�; i bid opening.•,No interpretations) shall be considered. bind 'i "i,r �" ' r ' in unless 17 ',PATENTS AND ROYALTIES:'Thd bidder,:without•ezcep x r., g provided to all El tiers in wr�ting by the Di a to ��,� y tion, shall indemnify and sage harmless the County and its ti of the Purchasing Division r S ;q, F :'em to ees from liabilit of an +nature or kind includrn cost u r _ �r s x P. Y Y Y g .d .. s '' ^^• •�. `. + ;> " and expenses' for or on account of any .copyrighted, µpat �12 AWARDS. If a specific basis of award is not established . ented orunpatented invention; process, or article manufac t ;. yin. the ,special.instructions_ to,bidders,•theaward shall be ', tured or used in the performance of ,the contract including a to the responsible ;bidder with• the, lowest responsive' ., its use by the County. If the bidder uses any design device, £ bid meeting the written specifications: As the best inter or materials covered by let{ers;`patent or copyright,'At is : est of the Board of County Commissioners may require the 'mutually agreed and understood without exceptian'that the } right is reserved to make award(s) by individual commodi bid prices shall include all royalties or cost arising from the �.: r ties/services; group of commodities/services;all or none or { use of such design;'de'vice, or.matertals in any way Involved any combination-'thereof:''Wh`en'a group is all in the work. _ ... items within the group must be bid. A bidder desiring to,bid. No.'Charge", on .an item in"a', group' must.so "indicate 18. ASSIGNMENT,' SUBCONTRACT `Contractor shall not otherwise the bid for the'( lull+ be construed as incom plete and may be rejected. However; if bidders do not bid all transfer, convey, pledge, 'subcontract_or assign'the pe`rfor •r items within a group, the County reserves the right to award manes required by this bid without the prior written consent on an item•by item basis. When.a group bid is indicated for of the Purchasing Director. Any Award issued pursuanf to variable quantities and the'bid forthe group shows evidence'_ this bid invitation and the monies which may become.due ; .': of unbalanced bid prices ti •such bid may be rejected.'The ` hereunder are.not assignable, ._transferrable, or otherwise �r LY.. Purchasing Director;'orthe'Board of County Commission_ disposable except with ..the prior written. consent of'1he +. ers, whichever is applicable':reserves''the right to waive Purchasing. Director...., • yt ;'_ technicalities and irregularities and to reject any or all bids 19. QUALIFICATIONS OF BIDDER: Bids will be considered only 13. NON-CONFORMANCE ,TO;`CO'NTRACT:CONDITIONS �:- `. from firms normally engaged Inproviding the types of.com yr = s. The County may withhold acceptance of, or reject any items modities/services specified herein. The Purchasing DirectorRr-A _ +. which are found; upon examination, not to meet the s ec the Board of. County;Commissioners, reserves the'rght to�� fication requirements Upon written notification of refs hon ,' inspect the facilities, equipment, personnel and organization or,, items shall be removed wit in y(5)`calendar days by the to take' any other action necessary ao "determine ablhty toy+, ! 1 ,W t <� aA� !. 1 f� t h� �r dfri�'`t• `''� rr y{!v i 7 8' i S fit, `�, n $a : Y•'9'�y3 �-iA:`��. �.- .- 'rav,r ,.ei: r�,..z.+se. t. ..a =ri.wGra++.r.r..tau:i'.rh...« ,dam �rrx:-.. ,w•-..r, .,.ri ••I. 1.e, r°-+;. s.� . ,xn4.:.,. .+3a`St•�.�f��,F��. .l �t.. re '�... > 5. 'i y yS. J.i Y+, r / eMr fr�4 •w�`,. r s NSA'. lw jam.. 4page 3,of �l Pages 'K sw,y 4f r- Jz. ?s'� s a ° s h* �t:{�,tvi��';r - - 1 -• r,>!P'+�...i.•r`�.�•y�y.dd.(([[�`��..',',JJ"�`'` 'S ..5.-i , {'EMT f /4��'� ., t ... t } i.4.a=+�a#ii+al•i��. �`s accordance with'speci ications, termsandcon'di-, dar days �fter such ed person knows or should perform in accord 'specifications, aggriev .1V ra 6 douhty Commis-�. `have known facts, giving is ­-�vsionerswi cetermine Whether eevidence o ability to per. ;.A actual or prosoective bidder or of fer )fferwho Is ag6'rieved �ioevidence or evaluation is delerniined to Indicate tiriabi6ty 0% solicitationor pr . o , pos . ed award d , o I f , a - -in connection with ffiii' contract which Is Iess than $100,000 may protest to the Directorbf Purclia�irig, The protest shall be submitted in ry. from' h' in' -..writing within th,reie',,working days j e •time the recommendation -,'to'(, made yja.,Pqrc d 4es'award i b etwHh.inb �qipo�ifbility.; 8i er s ould submit With n ..t--. ;Purchasing Aden o e Director 0 tory of al s,a­n�vor'vio'latio'n's- notices' Purchasing: posalacompletehis""", "i 1 ation, t f ns, submit such information Tay'b-e"grou'nds',fortermination'of anycontract2741.,: PUBLIC ENTITY CRIMES.ACT: In accordance with the awarded to successful; Bidder..Bidder -shall `notify ?.Gounty Public Entity Crimes Abt,'S6'dt!6n'287.133,'Flc)rida Statutes, 'J W6thiir any.citation's or.vio ations which he a person'5�rfi­jpap,­ o.,,s a con i may receive afleir the*bia of; Pioposol opening d'ate-an'ciduring provider who has been3plqcea on.the convicted st 'I phiiij,idirlime" �jm'ay�., not the time of performaric" j d ntract awarded 4 e'un er any Go varded to .aconv ction"o'f a'Pi f contract su6mit a id on'd' 4" ract'16 p1rovlde'anjg6bds`o1 services -�`Vt6't 6' County, -may y,- may not submit a id'on--a-6on ith'th6+20 EQUAL '--'- _h­ 6-­& b b" W EMPLOYMENT OPPORTUNITY- No Contractor shall C -u pp icant or, employ- County for the' ons r ction or repair of a'public building or discriminate".�against any employee oir`�'a' public work; may not si k1ma" jbrnit bids on leases of j'661 pro J) bet�'Usb-oi ielijion,' co,Io"r,,,s,bx' or Naiionai origin 0 'property . to the Co'unty'-pay" l6ao'if quilified.'ContiactWshal take z not be awarded or pe.rform Work as a 'phYsica or Mental hand n;'�r;a irmat ve a contractor; supplier t ctio"nl�'eihiwd'that a0plicants'are employed, and - t �� ier,,su contrac or, or consu tant rider a -Co:Ai� and ir"� " 't transact - ' .. u noanybuilriess,�..- C th the bm I 16a'd6r1hg their7employT'en't V' ith`but­­z'� c p oyees are:trL ...... -iz:mwith the bounty in excessofthe th'reshbl amount (currently ."'regard to their Ta'c'e,*''- i I I" - y religion, coor, senor National origin, or $15,000)'provided in.Section 287.017,iFlorida Statutes, for - 0 physical �ni?htal handjcap- Sb6h'6ctiorisshd i66Idd6,,"b6t n t' e o two urc ases or,a period o 36 months from the belimited he ' ' ' " -.' `..'� I ...I - W." � — - - ,demotio -f 4686- - ­�� I-;- " o ein aced �on z e convictec Violate eh or U!'U'Vi, recruitment or rec rurtment advertising, layo is section acancellation,o A e�County'-�-, �,�Jermlnation,'-rates of pay oriother forms. of comoensatio'ni; selection for trainMq, i6cludin' lcesfilp.7h6 C66 Ord ase a resultin ebarment. A 131' g appregi r st- �:�.�:,agrees to post Jr, conspic0oug ace CYCLED CO j, and appIica'qtsfor ,­' " i ATENT NF'6' MATION;,In' employrniint, notices setting prove -support of the e this n,,,o­q­.,6is6rlm;* inaticin"'cia-,ii-s' Florida.waste Management Lay i ers are encourage to stons of e. The supp y wi - ei-bid 11 `131 di i ,any information available e regar ing e she will ensure Subcontractors if th'th' agrees that 4, rr��' bdoh n ill comply with this p(od I bia"Thd County is nondiscrimination 1 16 n jecyc e material content in the De made aware of and will co uc s� 5. art!6ularly li�t6rest66J6'th6 type -of recycled material used c -g ass, rn- o 4-3, etal, etc.); and the percent -age,o T jpwo " ". -'I.; ". � � as paper,,p plastic ju, f recyclecimaterial',bonta!ne -.in,tho,.pro SELIE'R­ib'bEbVER': No "delivery, shail, -requestsinformation':regar ing any known or Coun y a so I I,- , ` 'd potentialrmateria b6nteht jn','�Ih6 d ` h. ,q.n? I pro uct -t at `ff0y,',--, .�,�o ie ue:, r. -shipping ins ruction by the• County,' ess otherwise pro- pl, ��ecy6162VA6� jhe" pr'&L'idt'h`as serve'd, t s in- 'd dcontain'the'..quantity, �Cfvtended 6�1 t6l�rl time of de iver and data y However on -items Fa -A. _urgently require Sellerthb.may e given6fice, "PURCHASE BY OTHER GO-VE"RNM- feie'ohon'e'o, Ao' be con ENTALAGENCIES-�'E'z: confirmed 1. hi h i t s"e' I f bfthis " Each Governmental unit w ic avails U fe contract Gcon! I e'�tablish its own contract, p a it t I 861ts issue s ,own purchase or ers,� d'Ve'fnv'666d tNetefr6rri-and make s 1: ,,,.�:22.'.�MODIFICATIONS :'All 'cha' riia it V. changes to purc ase orders shall be own payments an Aniymod' ifica�o' n's' 6jr-:,ch`exempt by,issuance angesand its own exemp certificates as an contract entered into as a result' f this bid t- 6 b a en amendment withthe same ormality and must - e y -4- t is understoo� and agreed that Broward County 4s not a nor o the I of a- h " 6" '; "' , - ­. . , - . . ... I., I - ni hitid ion i any suc c an e­.,..., _I 10 Elegally binding a, to a r an contractual agr@!kMp9t,, d e ween any governmen a unit and the as a result of h I '-' '; - - .. I I 1- 2,14 23,,­RESOLVE -PROTESTED'..SOLICITATIONS AND PRO "POSED AWARDS: In accordance yyitfi the Br'6w'a­rd County Procurement Code to "Pre he. Jen.tire'chapter,,. . oi. t . he'Br6war o . unty Procurement Code P T C P me 0 ­rotested, 0,icitation.s;.and Proposed Awards". T'. 'P ...... I S. I( ' * . qescribing the aforementioned subject matter,can be obtained from the Purchasing 'biv'is-l' s by calling (954) 357- ecretary ownload the Procurement Code You iewand/ord d 6071. - mayalsd)�t' a Right' to Protest. Any actual or' prospective .-Requ­ spective, 7bidder or Notices fo'rbids, ests-for. Quotation, Re'que, s't for Letters of in 66nnci0on' with thig'solicita-: I offeror whoA'ls aggrieved nterest­structureof the Purchasing Division, telephone direr -,�'," se &W&d of adontract which Is $100,000 to'r�,,,H tion or propo d "B .with_ 6r ward 06unty, and,Vendor How o do usiness0. -at, or gre-at'e'r May protest to the Dlrectdr'o'f'Pu'rchasing`.- The Registration on the Internet - . V�0, 0 nd g forth ,the Contractor f,rd lo s nond sc of equal e.i -ir IWIA protest hall be submitted in,writing 'within sovencalen7 S http:H'w'w'w.c'o.broward.fl.Lis/purc asing.. m ­4 iv ,.,et k".N A PREVIOUS CONTRACT #D-12-95-04-21 BID #D-2-00-042-132 :PURCHASINGDIVISION BOARD OF COUNTY COMMISSIONERS BROWARD COUNTY, FL ORIDA SPECIAL INSTRUCTIONS TO BIDDERS (IN ADDITION TO GENERAL_ CONDITIONS) PETROLEUM PRODUCTS, GASOLINE AND DIESEL FUEL 1. SCOPE: BIDS ARE HEREBY INVITED ON AN OPEN-END BASIS FOR PETROLEUM PRODUCTS, GASOLINE AND DIESEL FUEL FOR VARIOUS BROWARD COUNTY DIVISIONS AND THE BROWARD GOVERNMENTAL COOPERATIVE PURCHASING GROUP (Co-op). THE INITIAL CONTRACT PERIOD SHALL START ON DATE OF AWARD, OR MAY 1, 2000, WHICHEVER IS LATER AND SHALL TERMINATE TWO (2) YEARS FROM THAT DATE. THE CONTRACTOR WILL COMPLETE DELIVERY AND THE COUNTY WILL RECEIVE DELIVERY ON ANY ORDERS MAILED TO THE CONTRACTOR PRIOR TO THE DATE OF EXPIRATION.:: ; :, ; . THE PURCHASING DIRECTOR MAY RENEW THIS CONTRACT FOR TWO (2) ONE (1) YEAR PERIODS SUBJECT TO VENDOR ACCEPTANCE, SATISFACTORY PERFORMANCE AND DETERMINATION THAT RENEWAL WILL BE IN THE BEST INTEREST OF THE COUNTY. NOTIFICATION OF INTENT TO RENEW WILL BE MAILED SIXTY (60) CALENDAR DAYS IN ADVANCE OF EXPIRATION DATE OF THIS CONTRACT. IN THE EVENT SERVICES ARE SCHEDULED TO END. BECAUSE OF THE EXPIRATION OF THIS CONTRACT, THE CONTRACTOR SHALL CONTINUE THE SERVICE UPON THE REQUEST OFT HE PURCHASING DIRECTOR. THE EXTENSION PERIOD SHALL NOT EXTEND FOR MORE THAN NINETY (90) DAYS BEYOND THE EXPIRATION DATE OF THE EXISTING CONTRACT. THE CONTRACTOR SHALL BE COMPENSATED FOR THE SERVICE AT THE RATE IN EFFECT WHEN THIS EXTENSION CLAUSE IS INVOKED BY THE COUNTY. NO GUARANTEE IS EXPRESSED OR IMPLIED AS TO THE TOTAL QUANTITY OF COMMODITIES/SERVICES TO BE PURCHASED UNDER ANY OPEN END CONTRACT, ESTIMATED QUANTITIES WILL BE USED FOR BID COMPARISON PURPOSES ONLY. THE BOARD OF COUNTY COMMISSIONERS RESERVES THE RIGHT TO: ISSUE PURCHASE ORDERS AS AND WHEN REQUIRED, OR, ISSUE A BLANKET PURCHASE ORDER FOR INDIVIDUAL AGENCIES AND RELEASE PARTIAL QUANTITIES OR, ISSUE INSTRUCTIONS FOR USE OF DIRECT PURCHASE ORDERS BY VARIOUS COUNTY AGENCIES, MAKE RANDOM, OPEN MARKET PURCHASES FOR ANY OR ALL OF THE ITEM(S) ON ANY OPEN END CONTRACT OR, ANY COMBINATION OF THE PRECEDING. NO DELIVERY SHALL BECOME DUE OR BE ACCEPTABLE WITHOUT A WRITTEN ORDER BY THE COUNTY, UNLESS OTHERWISE PROVIDED FOR IN THE CONTRACT. SUCH ORDER WILL CONTAIN THE QUANTITY, TIME OF Q, LIVERY AND OTHER PERTINENT DATA. HOWEVER, ON ITEMS URGENTLY REQUIRED, THE SELLER MAY BE GIVEN TELEPHONE NOTICE, TO BE CONFIRMED BY AN ORDER IN WRITING. ALL PRICES, TERMS AND CONDITIONS SHALL REMAIN FIXED FOR THE INITIAL PERIOD OF THE CONTRACT. IN ADDITION, ALL PRICES, TERMS AND CONDITIONS SHALL REMAIN FIXED FOR THE RENEWAL PERIOD OF THE CONTRACT. REFER TO ATTACHMENT "A" PARAGRAPH S. PRICING PP-PS06.MARCH-2000 PAGE 1 OF 27 3/9/00 PREVIOUS. CONTRACT 4D-12-95-04-21 BID #D-2-00.042-82 SPECIAL INSTRUCTIONS TO BIDDERS (CONTINUED) PETROLEUM PRODUCTS GASOLINE AND DIESEL FUEL 2. CO-OP INFORMATION AND PROCEDURES: THIS INVITATION FOR BID REPRESENTS A COOPERATIVE PROCUREMENT FOR THE BROWARD GOVERNMENTAL COOPERATIVE PURCHASING GROUP. APPROXIMATELY TWENTY-SEVEN (27) GOVERNMENT ENTITIES PARTICIPATE IN COOPERATIVE PURCHASING IN BROWARD COUNTY. THE CO-OP WAS FORMED IN AN EFFORT TO PROVIDE COST SAVINGS AND COST AVOIDANCES TO ALL PARTICIPATING ENTITIES BY UTILIZING THE BUYING POWER OF COMBINED REQUIREMENTS FOR COMMON, BASIC ITEMS.... 2.1 THE GOVERNMENT AGENCIES PARTICIPATING IN THIS PARTICULAR PROCUREMENT ARE LISTED IN ATTACHMENT 2.2 ALL QUESTIONS CONCERNING THIS PROCUREMENT SHOULD BE ADDRESSED TO THE ISSUING AGENCY, BROWARD COUNTY, HEREINAFTER REFERRED TO AS THE "LEAD AGENCY". ANY DIFFICULTY WITH PARTICIPATING AGENCIES REFERENCED IN THIS BID MUST BE BROUGHT TO THE ATTENTION OF THE LEAP AGENCY: _ y - 2.3 EACH PARTICIPATING GOVERNMENTAL ENTITY WILL BE RESPONSIBLE FOR AWARDING ITS OWN CONTRACT, ISSUING ITS OWN PURCHASE ORDERS, AND FOR ORDER PLACEMENT. EACH ENTITY WILL REQUIRE SEPARATE BILLINGS, BE RESPONSIBLE FOR PAYMENT TO THE CONTRACTORS) AWARDED THIS CONTRACT, AND ISSUE ITS OWN EXEMPTION CERTIFICATES AS REQUIRED BY THE CONTRACTOR. 2.4 THE CONTRACT/PURCHASE ORDER TERMS OF EACH ENTITY WILL PREVAIL FOR THE INDIVIDUAL PARTICIPATING ENTITY. INVOICING INSTRUCTIONS, DELIVERY LOCATIONS, AND INSURANCE REQUIREMENTS WILL BE IN ACCORDANCE WITH THE RESPECTIVE AGENCY REQUIREMENTS. 2.5 ANY REFERENCE IN THIS BID TO'A SINGLE ENTITY OR 'LOCATION WILL, IN FACT, BE'UNDERSTOOD AS REFERRING TO ALL PARTICIPATING ENTITIES REFERENCED UNLESS SPECIFICALLY NOT OTHERWISE. 2.6 THE AWARDED CONTRACTOR(S) SHALL BE RESPONSIBLE FOR ADVISING THE LEAD AGENCY OF THOSE PARTICIPANTS WHO FAIL TO PLACE ORDERS AS A RESULT OF THIS AWARD DURING THE CONTRACT PERIOD. 2.7 THE CONTRACTORS) SHOULD FURNISH THE LEAD AGENCY A DETAILED SUMMARY OF SALES SEMI-ANNUALLY DURING THE CONTRACT PERIOD. SALES SUMMARY SHALL INCLUDE CONTRACT NUMBER(S), CONTRACTOR'S NAME, THE TOTAL OF EACH COMMODITY SOLD DURING THE REPORTING PERIOD AND THE TOTAL DOLLAR AMOUNT OF PURCHASES BY COMMODITY. 2.8 MUNICIPALITIES AND OTHER GOVERNMENTAL ENTITIES WHICH ARE NOT MEMBERS OF THE BROWARD GOVERNMENTAL COOPERATIVE PURCHASING GROUPS ARE STRICTLY PROHIBITED FROM UTILIZING ANY CONTRACT OR PURCHASE ORDER RESULTING FROM THIS BID AWARD, HOWEVER, OTHER BROWARD CO-OP MEMBERS MAY PARTICIPATE IN THIS CONTRACT FOR NEW USAGE, DURING THE CONTRACT TERM, OR ON ANY CONTRACT EXTENSION TERM, IF APPROVED BY THE LEAD AGENCY. NEW CO-OP MEMBERS MAY PARTICIPATE IN ANY CONTRACT ON ACCEPTANCE AND APPROVAL BY THE LEAD AGENCY. PP-PB06.MARCH-2000 3/9/00 PAGE 2 OF 27 PREVIOUS CONTRACT #D-12-95-04-21 BID #D-2-00-042-B2 SPECIAL INSTRUCTIONS TO BIDDERS (CONTINUED) PETROLEUM PRODUCTS GASOLINE AND DIESEL FUEL 2. CO-OP INFORMATION AND PROCEDURES: (CONTINUED) 2.9 NONE OF THE PARTICIPATING GOVERNMENTAL ENTITIES SHALL BE DEEMED OR CONSTRUED TO BE A PARTY TO ANY CONTRACT EXECUTED BY AND BETWEEN ANY OTHER GOVERNMENTAL ENTITY AND THE .CONTRACTOR(S) AS A RESULT OF THIS PROCUREMENT ACTION. 2.10 . .BIDDER AGREES THAT IF AWARDED A CONTRACT; BROWARD COUNTY AND THE AGENCIES NAMED HEREIN ON ATTACHMENT "A° WILL RECEIVE HIGHEST PRIORITY OF FUEL ALLOCATIONS UNDER THIS CONTRACT IN THE CASE OF ANY NATURAL OR OTHER DISASTER WHICH MAY RESULT IN A SHORTAGE OR RATIONING OF THE FUEL(S) SPECIFIED IN THIS CONTRACT. 3. SPECIFICATIONS AND REQUIREMENTS: THE SPECIFICATIONS, REQUIREMENTS AND SERVICES TO BE PROVIDED ARE STATED IN ATTACHMENT "A" ATTACHED HERETO AND MADE A PART HEREOF. 4. FURTHER INFORMATION: BIDDERS REQUIRING ADDITIONAL INFORMATION REGARDING ANY OF THE BID TERMS, CONDITIONS OR ADMINISTRATIVE REQUIREMENTS SHOULD CONTACT RICK ANDREWS, PURCHASING AGENT AT (954) 357-6079. BIDDERS REQUIRING TECHNICAL CLARIFICATIONS SHOULD CONTACT LORRAINE SMITH AT (954) 357-8360. NO CHANGE(S) AND NO INTERPRETATIONS) SHALL BE CONSIDERED BINDING UNLESS PROVIDED TO ALL BIDDERS IN WRITING BY THE DIRECTOR OF THE PURCHASING DIVISION. 5_ SITE VISIT AND/OR PRE -BID CONFERENCE: NOT APPLICABLE FOR THIS BID. 6. DELIVERY AND ACCEPTANCE: DELIVERY TIME SHALL BE COMPUTED IN CALENDAR DAYS FROM THE ISSUANCE DATE OF PURCHASE ORDER. ALTHOUGH, ACTUAL REQUESTED DATE OR NUMBER OF CALENDAR DAYS FOR DELIVERY MAY BE SPECIFIED, STATE ON THE BID SHEET THE NUMBER OF CALENDAR DAYS REQUIRED TO MAKE DELIVERY AND/OR INSTALLATION AFTER ISSUANCE OF PURCHASE ORDER OR REQUEST FOR SERVICES. HOWEVER, GOODS REQUIRED FOR DAILY CONSUMPTION, OR WHERE THE DELIVERY IS AN EMERGENCY, A REPLACEMENT, OR IS OVERDUE, THE CONVENIENCE OF THE DIVISION SHALL GOVERN. IF, IN CALCULATING THE NUMBER OF CALENDAR DAYS FROM THE ORDER DATE, THE DELIVERY DATE FALLS ON A SATURDAY, SUNDAY OR HOLIDAY, DELIVERY SHALL BE MADE NOT LATER THAN NEXT SUCCEEDING BUSINESS DAY, REFER TO ATTACHMENT"A" PARAGRAPH 4. DELIVERY DELIVERY IS FOB DESTINATION AND IS TO BE MADE TO THE FOLLOWING SITE(S): II REFER TO ATTACHMENT "A", LOCATION OF STORAGE FACILITIES 11 PP-P1306AARCH-2000 3/9/00 Page 3 of 27 PREVIOUS CONTRACT #D-12-95-04-21 BID #D-2-00-042-B2 SPECIAL INSTRUCTIONS TO BIDDERS (CONTINUED) PETROLEUM PRODUCTS GASOLINE AND DIESEL FUEL 7, SAMPLES PRODUCT LITERATURE AND DESCRIPTIVE CATALOGUES: NOT APPLICABLE FOR THIS BID. 8. INSURANCE REQUIREMENTS: (SAMPLE INSURANCE CERTIFICATE ATTACHED)(ATTACHMENT "C") THE INSURANCE REQUIREMENTS IN THIS SECTION L8) APPLY SPECIFICALLY TO CONTRACTS ENTERED INTO WITH THE BROWARD COUNTY BOARD OF COUNTY COMMISSIONERS. ' OTHER INSURANCE REQUIREMENTS MAY ALSO APPLY TO ANY OTHER PARTICIPATING AGENCIES ON REQUEST OF SAID AGENCY, AND SHALL BE MANDATORY TO BE SUPPLIED TO THOSE AGENCIES. THE INSURANCE REQUIREMENTS CONTAINED IN THIS BID REPRESENT THE MINIMAL PROTECTION NECESSARY FOR THE COUNTY AS DETERMINED BY THE RISK MANAGEMENT DIVISION. FURTHER MODIFICATIONS OF THE REQUIREMENTS MAY BE MADE AT THE SOLE DISCRETION OF THE RISK MANAGEMENT DIVISION IF CIRCUMSTANCES CHANGE OR ADEQUATE PROTECTION OF THE COUNTY IS PRESENTED. NO AWARD WILL BE RECOMMENDED UNTIL A WRITTEN DETERMINATION IS MADE BY RISK MANAGEMENT DIVISION THAT THE COUNTY IS ADEQUATELY PROTECTED. THE LOW BIDDER SHALL BE REQUIRED TO PROVIDE PROPER INSURANCE TO THE PURCHASING DIVISION PRIOR TO AWARD BY THE PURCHASING DIRECTOR OR RECOMMENDATION OF AWARD TO 'THE BOARD OF COUNTY COMMISSIONERS, WHICHEVER IS APPLICABLE. WITHOUT LIMITING ANY OF THE OTHER OBLIGATIONS OR LIABILITIES OF CONTRACTOR, CONTRACTOR SHALL PROVIDE, PAY FOR, AND MAINTAIN IN FORCE UNTIL ALL OF ITS WORK TO BE PERFORMED UNDER THIS CONTRACT HAS BEEN COMPLETED AND ACCEPTED BY THE COUNTY (OR FOR SUCH DURATION AS IS OTHERWISE SPECIFIED HEREINAFTER), THE INSURANCE COVERAGES SET FORTH IN THIS SECTION. 8.1 WORKERS' COMPENSATION INSURANCE TO APPLY FOR ALL EMPLOYEES IN COMPLIANCE WITH THE "WORKERS COMPENSATION LAW" OF THE STATE OF FLORIDA AND ALL APPLICABLE FEDERAL LAWS. ADDITION, THE POLICY(S) MUST INCLUDE: 8.1.1 EMPLOYERS' LIABILITY WITH MINIMUM LIMITS OF ONE HUNDRED THOUSAND DOLLARS ($119MO0� EACH ACCIDENT. 8.1.2 NOTICE OF CANCELLATION AND/OR RESTRICTION -- THE POLICY(S) MUST BE ENDORSED TO PROVIDE BROWARD COUNTY WITH THIRTY (30) DAYS NOTICE OF CANCELLATION AND/OR RESTRICTION. 8.1.3 IF ANY OPERATIONS ARE TO BE UNDERTAKEN ON OR ABOUT NAVIGABLE WATERS, COVERAGE MUST BE INCLUDED FOR THE U.S. LONGSHOREMEN AND HARBOR WORKERS ACT AND JONES ACT. IN PP-PS06.MARCH-2000 3/9/00 PAGE 4 OF 27 PREVIOUS CONTRACT #D-12-95-04-21 BID #D-2-00-042-B2 SPECIAL INSTRUCTIONS TO BIDDERS (CONTINUED) PETROLEUM PRODUCTS GASOLINE AND DIESEL FUEL E-1 INSURANCE REQUIREMENTS: (CONTINUED) 8.2 COMPREHENSIVE GENERAL LIABILITY WITH MINIMUM LIMITS OF FIVE HUNDRED THOUSAND DOLLARS ($500.000_.00) PER OCCURRENCE COMBINED SINGLE LIMIT FOR BODILY INJURY LIABILITY AND PROPERTY DAMAGE LIABILITY. COVERAGE MUST BE AFFORDED ON A FORM NO MORE RESTRICTIVE THAN THE LATEST EDITION OF THE COMPREHENSIVE GENERAL LIABILITY POLICY, WITHOUT RESTRICTIVE ENDORSEMENTS, AS FILED BY THE INSURANCE SERVICES OFFICE AND MUST INCLUDE: 8.2.1 PREMISES AND/OR OPERATIONS. 8.2.2 INDEPENDENT CONTRACTORS. 8.2.3 PRODUCTS AND/OR COMPLETED OPERATIONS. 8.2.4 .EXPLOSION, COLLAPSE AND UNDERGROUND COVERAGES. 8.2.5 BROAD FORM PROPERTY DAMAGE. _.......:: . 8.2.6 . BROAD FORM CONTRACTUAL COVERAGE APPLICABLE TO THIS SPECIFIC CONTRACT, INCLUDING ANY HOLD HARMLESS AND/OR INDEMNIFICATION AGREEMENT. 8.2.7 PERSONAL INJURY COVERAGE WITH EMPLOYEE AND CONTRACTUAL EXCLUSIONS REMOVED WITH MINIMUM LIMITS OF COVERAGE EQUAL TO THOSE/REQUIRED FOR BODILY INJURY LIABILITY AND PROPERTY DAMAGE LIABILITY..:.. . 8.2.8 COUNTY IS TO BE INCLUDED AS AN "ADDITIONAL INSURED" IN THE NAME OF "BROWARD COUNTY BOARD OF COMMISSIONERS" WITH RESPECT TO LIABILITY ARISING OUT OF n. OPERATIONS PERFORMED FOR COUNTY IN CONNECTION WITH GENERAL SUPERVISION OF SUCH OPERATION.' 8.2.9 NOTICE OF CANCELLATION AND/OR RESTRICTION --THE POLICY(S) MUST HE ENDORSED TO PROVIDE BROWARD COUNTY WITH THIRTY (30) DAYS NOTICE OF CANCELLATION AND/OR RESTRICTION. • - 8.3 BUSINESS AUTOMOBILE LIABILITY WITH MINIMUM LIMITS OF FIVE HUNDRED THOUSAND DOLLARS ($500,000.00) PER OCCURRENCE COMBINED SINGLE LIMIT FOR BODILY INJURY LIABILITY AND PROPERTY POLICY, WITHOUT RESTRICTIVE ENDORSEMENTS, AS FILED BY THE INSURANCE SERVICES OFFICE AND MUST INCLUDE: 8.3.1 OWNED VEHICLES. 8.3.2 HIRED AND NON -OWNED VEHICLES. 8.3.3 NOTICE OF CANCELLATION AND/OR RESTRICTION --THE POLICY(S) MUST BE ENDORSED TO PROVIDE BROWARD COUNTY WITH THIRTY (30) DAYS NOTICE OF CANCELLATION AND/OR RESTRICTIONS. PP-PB06.MARCH-2000 ppG� g of 27 3/9/00 PREVIOUS CONTRACT #D-12-95-04-21 BID #D-2-00-042-B2 SPECIAL INSTRUCTIONS TO BIDDERS (CONTINUED) PETROLEUM PRODUCTS GASOLINE AND DIESEL FUEL 8, INSURANCE REQUIREMENTS: (CONTINUED) 8.4 THE CONTRACTOR SHALL PROVIDE TO THE COUNTY CERTIFICATES OF INSURANCE EVIDENCING THE INSURANCE COVERAGE SPECIFIED IN 8.1, 8.2, AND 8.3 ABOVE. THE CONTRACTOR SHOULD PROVIDE THESE CERTIFICATES WITHIN FIFTEEN (15) DAYS AFTER REQUEST BY THE PURCHASING AGENT. THE REQUIRED CERTIFICATES OF INSURANCE SHALL NOT ONLY NAME THE TYPES OF POLICIES PROVIDED, BUT ALSO SHALL REFER SPECIFICALLY TO THIS CONTRACT AND SECTION AND THE ABOVE PARAGRAPHS IN ACCORDANCE IS AS REQUIRED BY SUCH PARAGRAPHS OF THIS CONTRACT. IF THE INITIAL INSURANCE EXPIRES PRIOR TO THE COMPLETION OF THE WORK, RENEWAL CERTIFICATES OF INSURANCE SHALL BE FURNISHED THIRTY (30) DAYS PRIOR TO THE DATE OF THEIR EXPIRATION. 8.5 CERTIFICATES OF INSURANCE SHALL BE PROVIDED AS SPECIFIED IN SUB -SECTION 8.4 ABOVE UNLESS ANY OF THESE COVERAGES ARE, FOR JUST CAUSE) -INAPPLICABLE, AND UPON SPECIFIC REQUEST BY THE VENDOR ARE EXCEPTED BY WRITTEN DETERMINATION OF RISK MANAGEMENT AND APPROVED BY THE PURCHASING DIRECTOR... IF AN EXCEPTION IS REQUESTED, THE BIDDER SHOULD INDICATE IN THE APPROPRIATE AREA ON THE BID SHEET ANY SUCH REQUEST INCLUDING REASON(S) THERETO FOR EXEMPTION FROM INSURANCE REQUIREMENTS AS SPECIFIED IN THIS SECTION OF THIS INVITATION FOR BID/QUOTATION REQUEST. 9. INDEMNIFICATION: THE CONTRACTOR SHALL INDEMNIFY AND SAVE HARMLESS THE COUNTY, ITS OFFICERS, AGENTS AND EMPLOYEES, FROM OR ON ACCOUNT OF ANY INJURIES OR DAMAGES,'RECEIVED OR SUSTAINED BY ANY PERSON . OR PERSONS DURING OR ON ACCOUNT OF ANY OPERATIONS CONNECTED WITH THE COMPLETION OF THIS PROJECT; OR BY OR IN CONSEQUENCE OF ANY NEGLIGENCE (EXCLUDING NEGLIGENCE OF COUNTY), IN CONNECTION WITH THE SAME; OR BY USE OF ANY IMPROPER MATERIALS OR BY OR ON ACCOUNT OF ANY ACT OR OMISSION OF. THE SAID CONTRACTOR OR THEIR SUBCONTRACTOR, AGENTS, SERVANTS OR EMPLOYEES. CONTRACTOR AGREES TO INDEMNIFY AND SAVE HARMLESS THE .COUNTY AGAINST ANY CLAIMS OR LIABILITY ARISING FROM OR BASED UPON THE VIOLATION OF ANY FEDERAL, STATE, COUNTY OR CITY LAWS, BY-LAWS, ORDINANCES OR REGULATIONS BY THE CONTRACTOR, THE CONTRACTOR AGREES TO INDEMNIFY AND SAVE HARMLESS THE COUNTY FROM ALL SUCH CLAIMS AND FEES, AND FROM ANY AND ALL SUITS AND ACTIONS OF EVERY NAME AND DESCRIPTION THAT MAY BE BROUGHT AGAINST COUNTY ON ACCOUNT OF ANY CLAIMS, FEES, ROYALTIES, OR COSTS FOR ANY INVENTION OR PATENT, AND FROM ANY AND ALL SUITS AND ACTIONS THAT MAY BE BROUGHT AGAINST COUNTY FOR THE INFRINGEMENT OF ANY AND ALL PATENTS OR PATENT RIGHTS CLAIMED BY ANY PERSON, FIRM, OR CORPORATION, THE INDEMNIFICATION PROVIDED ABOVE SHALL OBLIGATE THE CONTRACTOR TO DEFEND AT THEIR OWN EXPENSE OR TO PROVIDE FOR SUCH DEFENSE, AT THE COUNTY'S OPTION, ANY AND ALL CLAIMS OF LIABILITY AND ALL SUITS AND ACTIONS OF EVERY NAME AND DESCRIPTION THATWAY BE BROUGHT AGAINST THE COUNTY WHICH MAY RESULT FROM THE OPERATIONS AND ACTIVITIES UNDER THIS CONTRACT WHETHER THE OPERATIONS BE PERFORMED BY THE CONTRACTOR, THEIR SUBCONTRACTOR OR BY ANYONE DIRECTLY OR INDIRECTLY EMPLOYED BY EITHER. PP-PB06.MARCH-2000 3/9/00 PAG@ 6 OF 27, PREVIOUS CONTRACT #D-12-95-04-21 BID #D-2-00-042-B2 SPECIAL INSTRUCTIONS TO BIDDERS (CONTINUED) PETROLEUM PRODUCTS GASOLINE AND DIESEL FUEL 10. PAYMENT: PAYMENT WILL BE MADE BY THE COUNTY AFTER COMMODITIES/SERVICES HAVE BEEN RECEIVED, ACCEPTED AND PROPERLY INVOICED AS INDICATED IN THE CONTRACT AND/OR ORDER. INVOICES MUST STATE THE PURCHASE ORDER NUMBER. REFER TO SECTION 2, CO-OP INFORMATION PROCEDURES. 11. SPECIAL CLAUSES: NOT APPLICABLE FOR THIS BID. 12. DRUG -FREE WORKPLACE CERTIFICATION: BROWARD COUNTY PROCUREMENT CODE CHAPTER 21.31.A. REQUIRES AWARDS OF COMPETITIVE SEALED BIDS AND SEALED PROPOSALS REQUIRING BOARD AWARD BE MADE ONLY TO FIRMS CERTIFYING THE ESTABLISHMENT OF A DRUG FREE WORKPLACE. THE DRUG FREE WORKPLACE CERTIFICATION (ATTACHMENT "B") MUST BE FURNISHED TO THIS OFFICE PRIOR TO AN AWARD BEING MADE. FAILURE TO PROVIDE THIS CERTIFICATION WILL RENDER YOUR OFFICE UNQUALIFIED AND INELIGIBLE FOR AWARD. 13. PUBLIC ENTITY CRIMES ACT (AMENDED): WITH REFERENCE TO PARAGRAPH.24 OF. INVITATION TO BID, ELIMINATE THE REFERENCE TO $15,000 IN EXCESS OF THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES. CATEGORY TWO THRESHOLD DOLLAR AMOUNT AT THE TIME OF BID OPENING SHALL APPLY. PP-PB06.MARCH-2000 3/9100 PAGE 7 OF 27 PREVIOUS CONTRACT #D-12-95-04-21 BID #D-2-0M42-B2 SPECIAL INSTRUCTIONS TO BIDDERS (CONTINUED) PETROLEUM PRODUCTS, GASOLINE AND DIESEL FUEL 14. NON -COLLUSION STATEMENT: BY SIGNING THIS OFFER, THE VENDOR CERTIFIES THAT THIS OFFER IS MADE INDEPENDENTLY AND FREE FROM COLLUSION. VENDOR SHALL DISCLOSE BELOW, TO THEIR BEST KNOWLEDGE, ANY BROWARD COUNTY OFFICER OR EMPLOYEE, OR ANY RELATIVE OF ANY SUCH OFFICER OR EMPLOYEE AS DEFINED IN SECTION 112.3135 (1) (C), FLA. STAT. (1989), WHO IS AN OFFICER OR DIRECTOR OF, OR HAS A MATERIAL INTEREST IN, THE VENDOR'S BUSINESS, WHO IS IN A POSITION TO INFLUENCE THIS PROCUREMENT. ANY BROWARD COUNTY OFFICER OR EMPLOYEE WHO HAS ANY INPUT INTO THE WRITING OF SPECIFICATIONS OR REQUIREMENTS, SOLICITATION OF OFFERS, DECISION TO AWARD, EVALUATION OF OFFERS, OR ANY OTHER ACTIVITY PERTINENT TO THIS PROCUREMENT IS PRESUMED, FOR PURPOSES HEREOF, TO BE IN A POSITION TO INFLUENCE THIS PROCUREMENT. FOR PURPOSES HEREOF, A PERSON HAS A MATERIAL INTEREST THEY DIRECTLY OR INDIRECTLY OWNS MORE THAN 5 PERCENT OF THE TOTAL ASSETS OR CAPITAL STOCK OF ANY BUSINESS ENTITY, OR IF THEY OTHERWISE STAND TO PERSONALLY GAIN IF THE CONTRACT IS AWARDED TO THIS VENDOR. FAILURE OF A VENDOR TO.DISCLOSE ANY. RELATIONSHIP DESCRIBED HEREIN SHALL BE REASON FOR DEBARMENT IN ACCORDANCE WITH THE PROVISIONS OF THE BROWARD COUNTY PROCUREMENT CODE. NAME RELATIONSHIPS IN THE EVENT THE VENDOR DOES NOT INDICATE ANY NAMES, THE COUNTY SHALL INTERPRET THIS TO MEAN THAT THE VENDOR HAS INDICATED THAT NO SUCH RELATIONSHIPS EXIST. PP-PB06.MARCH-2000 319/00 PAGE 8 PF 27 PREVIOUS CONTRACT #D-12-95-04-21 BID #D-2-00-042-B2 BID SHEET PETROLEUM PRODUCTS, GASOLINE AND DIESEL FUEL TO: BOARD OF COUNTY COMMISSIONERS BROWARD COUNTY, FLORIDA ALL BLANKS HAVE BEEN FILLED IN, BID SHEET IS ATTACHED TO THE COMPLETED "INVITATION FOR BID" AND RETURNED HEREWITH. IN ACCORDANCE WITH ALL TERMS, CONDITIONS, SPECIFICATIONS AND REQUIREMENTS, THE BIDDER OFFERS THE FOLLOWING: GROUP 1 GASOLINE -TANKWAGON DELIVERIES ITEMS 1 - 3 UNIT FIRM PRICE ESTIMATED ITEM COMMODITY CODE OPIS MARKUP/ PER ESTIMATED TOTAL NO. DESCRIPTION PRICE DISCOUNT GALLON QUANTITIES PRICE (1) (A) (B) (1) (A) (B) #405159207000 1. REGULAR UNLEADED 0.8939 +/- $ — X 577,000 GAL. = $ #405159208000 2. MIDRANGE. UNLEADED 0.9254 +/- $ — X 217,500 GAL. = $ #405159209000 3. PREMIUM UNLEADED 0.9821 +/- $ = x 827,132 GAL. _ $ TOTAL GROUP I (ITEM(S)1 THRU 3) $ STATE BRAND YOU ARE OFFERING: NOTE: BRAND , REFINERY (1) REFER „TO ATTACHMENT "A". PARAGRAPH 5. PRICING AND9. OPTS REQUIREMENTS (A) OPIS PRICE AS OF FEBRUARY 21, 2000, USED FOR BID EVALUATION PURPOSES ONLY. (B) CALCULATE DISCOUNT/MARKUP TO THE FOURTH DECIMAL DISCOUNT/MARKUP TO REMAIN FIRM DURING CONTRACT PERIOD(S) NAME OF BIDDER: PP-PB06.MARCH-2000 3/9/00 PAGE 9 of 27 PREVIOUS CONTRACT #D-12-95-04-21 BID SHEET (CONTINUED) PETROLEUM PRODUCTS, GASOLINE AND „DIESEL FUEL GROUP II GASOLINE -TRANSPORT DELIVERIES ITEMS 4 - 6 UNIT FIRM PRICE BID #D-2-00-042-132 ITEM COMMODITY CODE OPIS MARKUP/ PER ESTIMATED NO. DESCRIPTION PRICE DISCOUNT GALLON QUANTITIES (1) (A) (B) (1) (A) (B) ESTIMATED TOTAL PRICE #405169207800 4. REGULAR UNLEADED 0.8939 +/- $ — X 4,102,387 GAL. = $ #405159208800 5. MIDRANGE UNLEADED 0.9254 +/- $ - X 1,090,730 GAL. = $_ #405159209800 6. PREMIUM UNLEADED 0.9821 +/- $ X 959,800 GAL. = $ TOTAL GROUP II (ITEM(S) 4 THRU 6) STATE BRAND YOU ARE OFFERING: NOTE: BRAND , REFINERY (1) REFER TO ATTACHMENT "A" PARAGRAPH 5. PRICING AND 9. OPIS REQUIREMENTS (A) OPTS PRICE AS OF FEBRUARY 21, 2000, USED FOR BID EVALUATION PURPOSES ONLY. (B) CALCULATE DISCOUNT/MARKUP TO THE FOURTH DECIMAL DISCOUNT/MARKUP TO REMAIN FIRM DURING CONTRACT PERIODS) NAME OF BIDDER: PP-PB06.MARCH-2000 3/9/0D PaGa 10 of 27 PREVIOUS CONTRACT #D-12-95-04-21 BID SHEET (CONTINUED) PETROLEUM PRODUCTS, GASOLINE AND DIESEL FUEL GROUP III -DIESEL FUEL -TRANSPORT DELIVERIES ITEM 7 UNIT FIRM PRICE BID #D-2-00 042-B2 ITEM COMMODITY CODE OPTS MARKUP/ PER ESTIMATED NO. DESCRIPTION PRICE DISCOUNT GALLON QUANTITIES (1) (A) (B) (1) (A) (B) #405090020001 ESTIMATED TOTAL PRICE 7. DIESEL FUEL #2 0.9147 +/- $ - X 8,495,531 GAL. W $ TOTAL GROUP III (ITEM 7) STATE BRAND YOU ARE OFFERING: NOTE: :-;11r , REFINERY (1) REFER TO ATTACHMENT "A" PARAGRAPH 5. PRICING AND 9. OPIS REQUIREMENTS (A) OPIS PRICE AS OF FEBRUARY 21, 2000, USED FOR BID EVALUATION PURPOSES ONLY. (B) CALCULATE DISCOUNT/MARKUP TO THE FOURTH DECIMAL DISCOUNTIMARKUP TO REMAIN FIRM DURING CONTRACT PERIOD(S) IN ACCORDANCE WITH PARAGRAPH 8.5 OF "SPECIAL INSTRUCTIONS TO BIDDER" INDICATE IF AN EXCEPTION TO INSURANCE REQUIREMENTS IS BEING REQUESTED. BE SPECIFIC AND STATE REASON: NAME OF BIDDER: PP-PB06_MARCH-2000 3/9100 PAGE 11 of 27 PREVIOUS CONTRACT #D-12-95-04-21 BID SHEET BID #D-2-00-042-B2 (CONTINUED) PETROLEUM PRODUCTS GASOLINE AND DIESEL FUEL "THE UNDERSIGNED BIDDER WILL EXTEND THE SAME PRICE, TERMS AND CONDITIONS TO OTHER GOVERNMENTS LOCATED IN BROWARD COUNTY DURING THE PERIOD COVERED BY THIS CONTRACT, IF REQUIRED:" ❑ YES ❑ NO VENDOR FAX # WILL THIS PRICING BE EXTENDED TO OTHER GOVERNMENTS LOCATED IN DADE OR WEST PALM BEACH COUNTIES? o YES ❑ NO ACKNOWLEDGMENT IS HEREBY MADE OF THE FOLLOWING ADDENDA OR AMENDMENTS (IDENTIFIED BY NUMBER) RECEIVED SINCE ISSUANCE OF THIS BID: E-MAIL ADDRESS: BEEPER #: FEDERAL TAX ID #: WOULD YOUACCEPT CREDIT CARDS AS PAYMENT FROM BROWARD COUNTY? YES o NO o NOTICE TO BIDDERS: PLEASE CHECK THE FEDERAL EMPLOYER'S IDENTIFICATION NUMBER (FEIN) ON THE FACE OF THE INVITATION FOR BIDIBIDDER ACKNOWLEDGMENT FORM (IFB) (YELLOW) AND MAKE APPROPRIATE CORRECTIONS ON THE IFS. IF THE COUNTY DOES NOT HAVE THE CORRECT FEIN, PAYMENTS CANNOT BE MADE TO YOUR FIRM. NAME OF BIDDER NOTE TO PROSPECTIVE BIDDER: BE SURE TO HAVE THE INVITATION FOR BID, [BIDDER ACKNOWLEDGMENT (YELLOVO FORM] SIGNED B YAN AUTHORIZED REPRESENTATIVE OF YOUR FIRM OR YOUR BID WILL NOT BE CONSIDERED RESPONSIVE. PP-PB06.MARCH-2000 319100 PAGE 12 of 27 PREVIOUS CONTRACT #D-12-95-04-21 ATTACHMENT"A" BID #D-2-00-042-B2 SPECIFICATIONS AND REQUIREMENTS PETROLEUM PRODUCTS, GASOLINE AND DIESEL FUEL 1. DEFINITIONS: 1.1 AGENCY ANY PARTICIPATING GOVERNMENTAL PURCHASING AUTHORITY WITHIN BROWARD COUNTY REFER TO ATTACHMENT "A" PAGE 24 AND 25 FOR COMPLETE LIST). 1.2 ASTM ASTM STANDARDS INFORMATION( 215) 299-5475 OR 299-5584; OR TO ORDER, ASTM CUSTOMER SERVICES DEPARTMENT, 1916 RACE STREET, PHILADELPHIA, PA 19103, (215) 299-5585. 1.3 BIDDER ANY COMPANY SUBMITTING A BID TO THIS REQUEST. 1.4 CONTRACTOR BIDDER WHO IS SELECTED AS WHO WILL BEST SERVE THE INTEREST OF BROWARD COUNTY AND AGENCIES. 1.5 INTEGRATED A COMPANY WHO PRIMARILY PERFORMS THE FUNCTIONS OF REFINING, TRANSPORTING AND MARKETING FUELS AS LISTED HEREIN. :.._. . 1.6 OPIS OIL PRICE INFORMATION SERVICE, SUBSCRIPTION INFORMATION, (301) 961-8777, 4550 MONTGOMERY AVENUE, SUITE 700N, BETHESDA, MARYLAND, 20814-3382. 1.7 TANKWAGON MAXIMUM 5000 GALLONS IN ANY ONE DELIVERY. 1.8 TRANSPORT MINIMUM LOAD GASOLINE TO ANY ONE LOCATION - APPROXIMATELY 7800 GALLONS. MINIMUM LOAD DIESEL TO ANY ONE LOCATION - APPROXIMATELY 5800 GALLONS. 2. LOCATIONS AND CAPACITY: . 2.1 SUMMARY TABLE PER EACH AGENCY'S ESTIMATED FUTURE ANNUAL REQUIREMENT IS LISTED IN ATTACHMENT "A" PAGES 18 AND 19. 2.2 LOCATION AND CAPACITY OF EACH CO-OP AND COUNTY AGENCY TANKS IS LISTED IN ATTACHMENT "A" PAGES 20 THRU 24. 2.3 AGENCY NAMES, CONTACTS, AND TELEPHONE NUMBERS ARE IN ATTACHMENT "A" PAGES 24 AND 25. 3. TAXES: THE AGENCIES LISTED HEREIN ARE MUNICIPALITIES AND ARE EXEMPT.FROM FEDERAL GASOLINE AND DIESEL (EXCISE) ROAD TAXES AND FLORIDA SALES TAX. BIDS WILL BE CONSIDERED ONLY FROM BIDDERS WHO DO NOT REQUIRE THE PAYMENT OF THESE TAXES. PP-PBO6.MARCH-2000 3/9/00 . PAGE 13 of 27 PREVIOUS CONTRACT #D-12-95-04-21 BID 1ID-2-00-042-132 ATTACHMENT "A" (CONTINUED) SPECIFICATIONS AND REQUIREMENTS PETROLEUM PRODUCTS GASOLINE AND DIESEL FUEL 4. DELIVERY: UNLESS OTHERWISE REQUESTED AT THE TIME OF ORDER, DELIVERIES WILL BE WITHIN 24 HOURS AFTER OF ORDER. DELIVERIES SHOULD BE MADE DURING NORMAL WORKING HOURS, 8:30 A.M. TO 5:00 P.M., TIME MONDAY THROUGH FRIDAY, UNLESS AN ALTERNATE DELIVERY DATE IS SPECIFICALLY REQUESTED BY THE AGENCY PLACING THE ORDER. ALL TRANSPORT TRUCK DELIVERIES WILL BE TEMPERATURE ADJUSTED TO 6011F IN ACCORDANCE WITH THE LATEST EDITION OF THE AMERICAN SOCIETY FOR TESTING AND MATERIALS (ASTM) TABLE 613, VOLUME II, PETROLEUM MEASUREMENT TABLES, DELIVERY TICKETS AND INVOICES SHALL REFLECT THE NET GALLONS DELIVERED AFTER TEMPERATURE COMPENSATION. TANKWAGON DELIVERIES WILL BE METERED AT TWE TIME OF DROP AGENCIES WILL ACCEPT FUEL FROM TRUCKS WITH SEALED STATE APPROVED AND INSPECTED METERS. TRUCKS THAT HAVE STATE OF FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES SEALED, 'CALIBRATED, AND CERTIFIED COMPARTMENT TANK VOLUME MARKERS FOR THE PETROLEUM PRODUCT BEING DELIVERED, ARE ALSO ACCEPTABLE. 5. PRICING: PRICES QUOTED ARE TO BE F.O.B. DELIVERED TO LOCATIONS AND ARE EXCLUSIVE OF ALL FEDERAL, STATE, AND COUNTY EXCISE TAXES AND FEES. ANY OTHER APPLICABLE TAXES AND FEES, SHALL BE ADDED AT THE TIME OF INVOICING. SEE PARAGRAPH 3.TAXES. PRICES SHALL BE BASED ON THE WEEKLY AVERAGE PRICE FOR REQUESTED COMMODITIES AS PUBLISHED IN THE OIL PRICE INFORMATION SERVICE (OPIS), PAD 1 REPORT, FOR MIAMI, FLORIDA, PLUS A FIRM MARK-UP OR DISCOUNT. THE FIRM MARK-UP OR DISCOUNT MAY INCLUDE THE VENDOR'S PROFIT, DELIVERY COSTS AND ANY OTHER COSTS. THE FIRM MARK-UP OR DISCOUNT SHALL NOT CHANGE DURING THE INITIAL TERM OF THE CONTRACT OR ANY RENEWAL PERIODS. NO OTHER CHARGES SHALL BE ADDED. MARKUP/DISCOUNT MUST BE EXPRESSED IN DOLLARS AND/OR CENTS PER GALLON. PRICES SHALL REMAIN FIRM FOR ONE WEEK INTERVALS. FIRM PRICE INTERVALS WILL BEGIN AT 12:01 A.M. ON MONDAY OF EACH WEEK. THE PRICE WILL BE BASED ON THE OPIS PUBLISHED PRICE DATED THE PRECEDING THURSDAY. THIS AVERAGE WILL BE CALCULATED TO THE FOURTH DECIMAL PLACE. INVOICE PRICING WILL BE OPTS PRICE (+/-) MARK-UP/DISCOUNT IN EFFECT ON THE DATE OF DELIVERY PP-P1306.MARCH-2000 3!9100 PAGE 14 OF 27 1 PREVIOUS CONTRACT #D-12-96-04-21 BID #D-2-00-042-82 ATTACHMENT "A" (CONTINUED) SPECIFICATIONS AND REQUIREMENTS PETROLEUM PRODUCTS, GASOLINE AND DIESEL FUEL 6. SUBSTITUTE/ALTERNATE METHOD FOR PRICE ADJUSTMENT: THE COUNTY RESERVES THE RIGHT, BASED ON ITS SOLE JUDGEMENT, TO SUBSTITUTE AN ALTERNATE METHOD FOR PRICE ADJUSTMENT IF: A. AN INTERRUPTION IN THE OPIS PUBLICATION IS EXPERIENCED, BEYOND EXISTING SCHEDULED HOLIDAYS (INDEPENDENCE DAY, CHRISTMAS, ETC.) OR B. THE LISTING OF COMPANIES AND THEIR PRICES FOR MIAMI, FLORIDA, ARE INTERRUPTED, OR MODIFIED TO A DEGREE WHICH WOULD REQUIRE ALTERATION OF THE COMPUTATION FORMULA TO DETERMINE A FAIR AVERAGE PRICE OR C. THE USE OF THE AVERAGE PRICE COMPUTATION BASED ON THE PRICES LISTED IN OPTS BECOMES NON -REPRESENTATIVE OF THE MARKET IN SOUTH FLORIDA. IF IT IS DETERMINED BY THE COUNTY TO BE IN ITS BEST INTEREST TO SUBSTITUTE AN ALTERNATE METHOD OF PRICE ADJUSTMENTS, AS SPECIFIED ABOVE, THE CONTRACTOR(S) WILL BE NOTIFIED IN WRITING TWENTY (20) DAYS IN ADVANCE OF ANY CHANGE. THE CONTRACTOR(S) WILL HAVE TEN (10) DAYS FROM THE DATE OF THIS. NOTIFICATION TO ACCEPT OR REJECT THE PROPOSED SUBSTITUTE AND, PROVIDE NOTIFICATION IN WRITING TO THE BROWARD COUNTY PURCHASING DIRECTOR OF ITS DECISION. IF REJECTED BY THE CONTRACTOR(S) THE CONTRACT MAY BE CANCELLED IN WHOLE OR PART BY THE COUNTY BY GIVING SIXTY (60) DAYS PRIOR NOTICE IN WRITING TO THE CONTRACTOR(S).... 7. INVOICING: EACH INVOICE SHALL REFERENCE THE DATE OF EACH APPLICABLE OPIS, AND PUBLISHED OPIS AVERAGE FOR THAT DATE. LIST, SEPARATELY ON INVOICE, EACH INDIVIDUAL NON-EXEMPT TAX/FEE AND ITS AMOUNT.THAT IS ADDED TO THE PRICE. IN THE EVENT AN AGENCY MISCALCULATES ON THE ESTIMATED GALLONS REQUIRED FOR A TRANSPORT DELIVERY TO ANY ONE LOCATION. DELIVERIES 6001 GALLONS AND ABOVE WILL BE INVOICED AT TRANSPORT PRICING. DELIVERIES 6000 GALLONS OR BELOW WILL BE INVOICED AT TANKWAGON PRICING AS LISTED AT THE TIME OF BID. 8. ORDERING AND PAYMENT: EACH GOVERNMENTAL AGENCY WHICH ACCEPTS BIDS SUBMITTED WILL ESTABLISH ITS OWN CONTRACT WITH THE SUCCESSFUL BIDDER(S); WILL ISSUE ITS OWN PURCHASE ORDERS; WILL REQUIRE SEPARATE BILLING AND WILL ISSUE ITS OWN EXEMPTION CERTIFICATES AS REQUIRED BY THE CONTRACTOR. THE BROWARD COUNTY PURCHASING DIVISION WILL FURNISH A COPY OF BIDDERS LIST, AND ANY OTHER INFORMATION SUBMITTED WITH THE BIDS TO ALL OF THE PARTICIPATING AGENCIES. IT IS UNDERSTOOD AND AGREED THAT BROWARD COUNTY IS NOT A LEGALLY BINDING PARTY TO ANY CONTRACTUAL AGREEMENT MADE BETWEEN ANY OTHER AGENCY AND THE CONTRACTOR AS A RESULT OF THIS BID. PP-PB06.MARCH-2000 319100 PAGE 15 OF 27 PREVIOUS CONTRACT #D-12-95-04-21 BID #D-2-00.D42_132 ATTACHMENT "A" (CONTINUED) SPECIFICATIONS AND REQUIREMENTS PETROLEUM PRODUCTS GASOLINE AND DIESEL FUEL' 8. ORDERING AND PAYMENT: (CONTINUED) PURCHASE ORDERS IN ACCORDANCE WITH THE TERMS OF THIS CONTRACT. AFTER AWARD OF CONTRACT(S) TO SUCCESSFUL BIDDER(S) THE .COUNTY RESERVES THE RIGHT TO ISSUE 9. OPIS REQUIREMENTS:.__.. THE SUCCESSFUL CONTRACTOR(S) MUST PROVIDE, TO BROWARD COUNTY ONLY, A SUBSCRIPTION TO OPIS PUBLICATION, BEGINNING WITH THE PAD 1 REPORT OF THE EDITION AND CONTINUING THROUGHOUT THE CONTRACT PERIOD. THE CONTRACTOR(S) WILL BE REQUIRED TO FURNISH SUBSCRIPTIONS FOR ANY RENEWAL PERIODS. .. THE LAST MONDAY PRIOR TO CONTRACT COMMENCEMENT DATE (IN ACCORDANCE WITH PARAGRAPH I OF THE SPECIAL INSTRUCTIONS TO BIDDERS) PAD .1 REPORT WILL BE USED TO ESTABLISH THE PRICE OF FUEL FOR THE FIRST DAY OF THE CONTRACT PERIOD. THE MAILING ADDRESS FOR THE SUBSCRIPTION WILL BE 13ROWARD COUNTY PURCHASING DIVISION, ATTENTION, -RICK ANDREWS,UNIT D, ROOM 212,115 SOUTH ANDREWS AVENUE, FORT LAUDERDALE, FLORIDA 33301. 10. AUDIT: AGENCIES RESERVE THE RIGHT FOR THEIR INTERNAL AUDITOR OR APPROPRIATE REPRESENTATIVE TO REVIEW ONLY THOSE RECORDS PERTAINING TO ANY CONTRACT AWARDED AS A RESULT OF THESE DOCUMENTS AND DETERMINE IF THE TERMS, CONDITIONS, AND SPECIFICATIONS OF THE CONTRACT ARE BEING FOLLOWED AND IF PRICES CHARGED COMPLY WITH THE CONTRACT. 11. PROTECTION OF PROPERTY: ALL EXISTING STRUCTURES, UTILITIES, SERVICES, ROADS, TREES AND SHRUBBERY, ETC: SHALL BE PROTECTED AGAINST DAMAGE OR INTERRUPTED SERVICES AT ALL TIMES BY THE CONTRACTOR DURING THE TERM OF THIS CONTRACT. THE CONTRACTOR SHALL BE HELD RESPONSIBLE FOR REPAIRING OR REPLACING PROPERTY TO THE SATISFACTION OF THE AGENCY WHICH IS DAMAGED BY REASON OF THE CONTRACTORS OPERATION ON THE PROPERTY. 12. SPILLAGE: THE CONTRACTOR AND/OR HIS SUB CONTRACTORS MAKING DELIVERIES, SHALL BE FULLY RESPONSIBLE FOR ANY ERRORS OR MISTAKES THAT REQUIRE CLEAN UP OR GROUND STERILIZATION. CONTRACTOR WILL BE RESPONSIBLE FOR PROMPT AND THOROUGH CLEAN UP OF ALL SPILLAGE, PER EPA SPECIFICATIONS, AND FOR ANY AGENCIES FINES OR FEES FOR ANY CONTAMINATION THAT RESULT FROM IMPROPER DELIVERY OF FUEL. PP-PB06.MARCH-2000 3/9/00 PAGE 16 of 27 PREVIOUS CONTRACT #D-12-95-04-21 BID #D-2-00-p42-B2 ATTACHMENT "A" (CONTINUED) SPECIFICATIONS AND REQUIREMENTS PETROLEUM PRODUCTS GASOLINE AND DIESEL FUEL 13. SPECIFICATIONS: PER LATEST EDITION OF ASTM SPECIFICATIONS D - 439: THE MINIMUM OCTANE FOR REGULAR UNLEADED GASOLINE SHALL BE 87.0 ® + M/2 METHOD) THE MINIMUM OCTANE FOR MIDRANGE UNLEADED GASOLINE SHALL BE 89.0 ® + M/2 METHOD) THE MINIMUM OCTANE FOR PREMIUM, UNLEADED GASOLINE -SHALL BE 92.0 ®= M/2 METHOD) PER LATEST EDITION OF ASTM SPECIFICATIONS D-976: DIESEL FUEL SHALL BE NUMBER TWO (#2), LOW SULFUR PER LATEST EDITION OF ASTM SPECIFICATIONS - D1665 JET A FUEL - 0.3 SULFUR CONTENT BY WEIGHT THE PRODUCTS REQUESTED IN THIS INVITATION TO BID MUST CONFORM TO THE SPECIFICATIONS OF THE STATE OF FLORIDA AND COMPLY WITH ALL FEDERAL, STATE AND LOCAL LAWS AND REGULATIONS AS APPLICABLE ON DATE OF DELIVERY. PP-PB06.MARCH-2000 319/00 PAGE 17 OF 27 5M 5 a ] v u, z e w o w x x ❑ a c Q C, QU � � � O O (n 4 w � r. N --�0 4' a0C) :oLLJ TU0) cnLL W 0gci ,,0 N ?Op q z� ❑ Naa� Cou7 co C'j(o S? 0 a Oa0 a Oa Q 0 C6 N (a)tiar t-- O co m 1� O N .J O O a0 a O Wi O co r N � .� a' �.l O� Vi dI . O ca n IL ❑ :n 4 O wZ � o W L 1- �.. "o a a a re o a o ;.ad. CDr~ .. a ca o • a a `a o 0 C o er cD Q C7 r v q7 c �- 0 co o /ui LL r r co n oaa ooaa to w CO2 o a Cl. w w a a OO 0C wz CK 0 o CD 0 a o W o CD v zro W a a N N C7 d' N w M O 0CrLL w ¢ 0 _j O -4J CO co w r U o Cl N U W0 6 • x�' F- 2 0 �sw C) Ua v [a m _.._m .... ..._ U CO . o w m w o o c] fx w. a �.... . U<LEi� U�imm LLI.0 o Co 0 UUU ��� ti Z _ � ao M a N m N Rt Cl O 0 N 0 m N 4 LO rn H r QQU L� Z O 0 co _o 5 w w CL C700 O) O O CS cz) O O w r 0 O O0t[)�C7N p� LO l R LLJ rN. 00 v m J CD cr) WZ ) v � O � 0 C o a¢-,_ cc N v N W r 07 O) 0. W u 0. 0 w0z .J cn 4 W o o a a o Cl) C47 F a M o o r CD NCD Cl)0) CA r r a o00 co Ja o uN)_ a D V, CD r N CDc7 CDW NO O � r co ct r C C7 C7 r Y to [rJ cli h N co co w CY R w p 0 (D O a a CD 4L6 Cl Lo cNih Or N N _h N Z CD CD 0 CD wc) C O + C7 O C? C? O p? 4 °' N M n Q w N uD WO H � J r— r ¢ 47 0:x w z 0. Ucn w w Wa ZMtzn�Q p w px0 wzQS�F FQw 0W O. °D i Yxm2 �= aoWS Q Dw�- 0o aJa Q-5-21 z f.. wa LL PREVIOUS CONTRACT #D-12-9S-04-21 BID #D-2-00-042-B2 TTACHMENT "A" (Continued) SPECIFICATIONS AND REQUIREMENTS PETROLEUM PRODUCTS GASOLINE AND DIESEL FUEL LOCATION OF STORAGE FACILITIES (TANK CAPACITY) AGENCY/TANK LOCATIONS BROWARD COUNTY: 2555 T C WESOPANS ROAD - POMPANO 3201 W. COPANS RD. - POMPANO 900 N. FLAMINGO ROAD - PEMBROKE PINES 3300 N. PARK ROAD - HOLLYWOOD 5440 RAVENSWOOD ROAD - DANIA 1200 S. UNIVERSITY DRIVE-PEMBROKE PINES 2515 SW 4- AVENUE - FT. LAUDERDALE 4150 SW 11'" TER. - FT, LAUDERDALE 1600 NW 30'' AVE. - POMPANO 2610 SW 40TM AVE. - HOLLYWOOD 1501 SW 43"° STREET -FT. LAUDERDALE COCONUT CREEK, 4800 WEST COPANS ROAD COOPER CITY 11551 SW 49 STREET CORAL SPRINGS 4181 NW 121 AVENUE 2801 CORAL SPRINGS DRIVE DANIA EACH LRNG ROAD-201 BST DAVIE 6911 SW45 STREET 3600 FLAMINGO ROAD DEERFIELD BEACH 210 SW GOOLSBY BLVD. (PUBLIC WORKS) 928 BAST HILL5BOR0 BLVD. (FIRE STA. #1 PP-PS06-MARCH2O00 319100 UNLEADED UNLEADED UNLEADED GASOLINE GASOLINE GASOLINE DIESEL RE—GULAR Mlb-- PREMIUM NO, 2 10,000 10,000(2) 6,000 2,500 10,000(2) 2,500 6,000 2,500 26,000 10,000 6,000 12,000 10,000(2) 10,000(2) 10,000 48,000(7) 12.000(4) 10,000 6,000 16, 000 6,000 2,000 EEE12,000 .. 4,000 4,000 1 4,000 10,000 I 10,000 3,000 16,000 I 8,000 4.000 PAGE 20 of 27 PREVIOUS CONTRACT #D-12-95-04-21 BID #D-2-00-042-B2 ATTACHMENT "A" (Continued) SPECIFICATIONS AND REQUIREMENTS PETROLEUM PRODUCTS, GASOLINE AND DIESEL FUEL LOCATION OF STORAGE FACILITIES (CONTINUED) (TANK CAPACITY) AGENCYITANK UNLEADED UNLEADED UNLEADED GASOLINE GASOLINE GASOLINE DIESEL . LOCATIONS REGULAR MIDRANGE PREMIUM NO. 2 FORT LAUDERDALE 220 SW 14T" AVE. (CENTRAL GARAGE) 10,000(3) FIVEASH, 4321 NW 9T" AVENUE 12,000(3) 949 NW 38T" STREET (DEPOT) 12,0010(4) 12,000 PEELE DIXIE PIT., 1500 S. SR #7 10,000 NE 25 AVE.JNE 401'„ STREET "B" REPUMP STATION 5,000(2) 1765 SE 18TH STREET . ,• 10,b00. HALLANDALE 630 NW 2- STREET 20,000 (2) 10,000 HILLSBORO BEACH 1210 S.R. A1A 4,000 HOLLYWOOD ... _. ..... ... _......._.....,.... 1600 SOUTH PARK ROAD 10,000 10,000:' 1120 NORTH OCEAN DRIVE 550 3441 HOLLYWOOD BOULEVARD 15,000 '`' •1621 NORTH 14 AVENUE 20,000 700 POLK STREET 10,000 10,000. LAUDERHILL CENTRAL GARAGE, 1919 NW 55T" AVENUE 10,000 LIGHTHOUSE POINT - 4730 NE 21 TERRACE (DAN WITT PARK) 4,030 MARGATE 102 ROCK ISLAND ROAD J0,000 10,000 5790 MARGATE BOULEVARD .500 PP-PBO6.MARCH2O00 319/00 PAGE 21 0F 27 PREVIOUS CONTRACT #D-12-95-04-21 BID #D-2-oo-042-B2 ATTACHMENT "A" (Continued) SPECIFICATIONS AND REQUIREMENTS PETROLEUM PRODUCTS GASOLINE AND DIESEL FUEL LOCATION OF STORAGE FACILITIES (CONTINUED) (TANK CAPACITY), AGENCY/TANK UNLEADED UNLEADED UNLEADED LOC�ON$ GASOLINE GASOLINE GASOLINE DIESEL REGULAR MIDRANGE PREMIUM NO. 2 MI— RAMAR 7000 MIRAMAR PARKWAY 13900 PEMBROKE ROAD NORTH LAUDERDALE 881 SW 71 AVENUE OAKLAND PARK 3801 NE 5 AVENUE PARKLAND 6500 PARKSIDE DRIVE PEMBROKE PINES 9500 PINES BOULEVARD 2145 JOHNSON STREET 21800 NORTH 8TM PLACE 7980 JOHNSON STREET . 13955 PEMBROKE ROAD 13975 PEMBROKE ROAD 16999 PINES BOULEVARD 7LANTgTION i500 NW 11 PLACE �51 NW 70 TERRACE '70 NW 91 AVENUE T9O-�OMPANO BEACH 190 NE 3R°AVENUE PP-PB06-MARCH2O00 3/9/00 rrr 16,000 12,000 12,000 10,000 2,000 ` Soo 6,000 1,000 550 10,000- 10,000 8,000 4,000(4) 4,000 _300 12,000 10,000(2) 10,000 6,000 12,000 PAGE 22 OF 27 PREVIOUS CONTRACT #D-12-95-04-21 BID #D-2-00-042-B2 ATTACHMENT "A" (Continued) SPECIFICATIONS AND REQUIREMENTS PETROLEUM PRODUCTS GASOLINE AND DIESEL FUEL LOCATION OF STORAGE FACILITIES (CONTINUED) (TANK CAPACITY) .:._.._............... UNLEADED UNLEADED ..... UNLEADED ..... ..... -.. AGENCYITANK GASOLINE GASOLINE GASOLINE DIESEL LOCATIONS REGULAR MIDRANGE PREMIUM NO. 2 SUNRISE 6440 NW 20TM STREET 10,000 6,000 4350 SPRING TREE DRIVE - 40,000 777 SAWGRASS CORP. PARKWAY - 15,000 5400 WATER MILL _... 0 1SW 60T" AVENUAD E -3, 000 14150 NW 8111 STREET ....... 10,000 26,000 12630 SW 2N0 STREET 520 10770 WEST OAKLAND PARK BOULEVARD 6,000(2) 8700 SW 19T" PLACE 5,000 TAMARAC 7501 NW 88 AVENUE 1,000 4801 WEST COMMERCIAL BOULEVARD 1,000 6011 Noe HILL ROAD 10,000 . .11 000 WILTON MANORS 524 N. E. 21 $T COURT 8,000 8,000 COMMUNITY COLLEGE CENTRAL CAMPUS 3501 SW DAVIE BOULEVARD HOLLYWOOD BLDG. #24 23,000 6500 PARKSIDE DRIVE SCHOOL BOARD BROWARD COUNTY 2300 NW 18T" TERRACE, POMPANO 12,000 24,000 3895 NW 10T" AVENUE, OAKLAND PARK 12,000 24,000 3810 NW 10TMAVENUE, OAKLAND PARK 12,000 900 UNIVERSITY DRIVE, PEMBROKE PINES 12,000 24,000 SHERIFF'S OFFICE (BROWARD COUNTY) 300 NE 2N0 STREET, DEERFIELD 16,000 7515 NW 88T" AVENUE, TAMARAC 10,000 2001 NW 31ST STREET, LAUDERDALE LAKES 21,000 6,000 130 SW 3R° STREET, POMPANO BEACH 22,000 . PP-PS06.MARCH2O00 3/9/00 Pac6 23 of 27 PREVIOUS CONTRACT #D-12-95„04-21 N BID #D-2-00-042-82 ATTACHMENT "A" (Continued) SPECIFICATIONS AND REQUIREMENTS PETROLEUM PRODUCTS GASOLINE AND DIESEL FUEL ORGANIZATION NAME 1 • • BROWARD COUNTY A. AVIATION B. FLEET SERVICES C. MASS TRANSIT 2. SHERIFF'S OFFICE 3• COCONUT CREEK 4- COMMUNITY COLLAGE 5. COOPER CITY 6- CORAL SPRINGS 7. DANIA BEACH 8. DAVIE 9. _:: DEERFIELD BEACH 10. FORT LAUDERDALE 11. HALLANDALE 12. HILLSBORO BEACH 13. HOLLYWOOD 14- LAUDERHILL 15. LIGHTHOUSE POINT 16. MARGATE 17. MIRAMAR 18. NORTH LAUDERDALE 19. OAKLAND PARK 20. PARKLAND 21 • PEMBROKE PINES 22• PLANTATION PP-PI306.MARCH2O00 3/9/00 LIST OF AGENCY CONTACTS NAME LLOONY DEMATTEO OCKSLEY RHODEN RRAINE SMITH BOB SAVAGE SHEILA MCGANN BASIL MITCHELL BETSY NICHOLSON Tim PLANCO DON HANSEN HERO HYMAN MICHAEL CASON RICHARD EWELL . ART ANDREWS CHIEF RALPH W, DUNN BILL DEPUTY RUBY LEVY DAVE HEATH PATRICIA GREENSTEIN MARGARET PALOMINO --------------- ROBERT BOLEY LARRY FAGEN JOH MATTLIN DAVE FITZGERALD JUDI MEGILL TELEPHONE NUMBER 359-1250 357-6477 357-8360 765-4429 973-6730 761-7551 435-4300, EXT. 68 345-2235 424-3744 97971016- 480-4415..... 761-5138 1730-3044 57-1333 27-6600 21-3345 46-738672-6454 967-1550 722-3790 AE561-6105 450-6918 40 797-2205 PAGE 24 OF 27 PREVIOUS CONTRACT #D-12-95-04-21 BID #D-2-00-042-B2 ATTACHMENT "A" (Continued) R10103IaIa-MCi]zRVA`►17 xallii:7t'i14►1-K PETROLEUM PRODUCTS, GASOLINE AND DIESEL FUEL ORGANIZATION NAME NAME TELEPHONE NUMBER 23. POMPANO BEACH LEETA HARDIN 786-4098 24. SCHOOL BOARD GEORGE TOMAN 765-6209 25. SUNRISE GEORGE WOOD 572-2274 26. TAMARAC ANN LODATO 724- 09, 27. WILTON MANORS DAVID ARCHACKI 390-3190 PP-PB06.MARCH2O00 3/9/00 PAGE 25 OF 27 PREVIOUS CONTRACT #D-12-95-04-21 BID #D-2-00-042-132 ATTACHMENT"B" DRUG FREE WORKPLACE CERTIFICATION THE UNDERSIGNED VENDOR HEREBY CERTIFIES THAT IT WILL PROVIDE A DRUG -FREE WORKPLACE PROGRAM BY. (1) PUBLISHING A STATEMENT NOTIFYING ITS EMPLOYEES THAT THE UNLAWFUL MANUFACTURE, DISTRIBUTION, DISPENSING, POSSESSION, OR USE OF A CONTROLLED SUBSTANCE IS PROHIBITED IN THE OFFEROR'S WORKPLACE, AND SPECIFYING THE ACTIONS THAT WILL BE TAKEN AGAINST EMPLOYEES FOR VIOLATIONS OF SUCH PROHIBITION; (2) ESTABLISHING A CONTINUING DRUG -FREE AWARENESS PROGRAM TO INFORM ITS EMPLOYEES ABOUT: (I) THE DANGERS OF DRUG ABUSE IN THE WORKPLACE; (II) THE OFFEROR'S POLICY OF MAINTAINING A DRUG -FREE WORKPLACE; (III) ANY AVAILABLE DRUG COUNSELING, REHABILITATION, AND EMPLOYEE ASSISTANCE PROGRAMS; AND (IV) THE PENALTIES THAT MAY BE IMPOSED UPON EMPLOYEES FOR DRUG ABUSE VIOLATIONS OCCURRING IN THE WORKPLACE; (3) GIVING ALL EMPLOYEES ENGAGED IN PERFORMANCE OF THE CONTRACT A COPY OF THE STATEMENT REQUIRED 13Y SUBPARAGRAPH (1); (4) NOTIFYING ALL EMPLOYEES, IN WRITING, OF THE STATEMENT REQUIRED BY SUBPARAGRAPH (1), THAT AS A CONDITION OF EMPLOYMENT ON A COVERED CONTRACT, THE EMPLOYEE SHALL: (I) ABIDE BY THE TERMS OF THE STATEMENT; AND (IQ NOTIFY THE EMPLOYER IN WRITING OF THE EMPLOYEE'S CONVICTION OF, OR PLEA OF GUILTY OR NOLO CONTENDERS TO, ANY VIOLATION OF CHAPTER 893 OR OF ANY CONTROLLED SUBSTANCE LAW OF THE UNITED STATES OR OF ANY STATE, FOR A VIOLATION OCCURRING IN THE WORKPLACE NO LATER THAN FIVE DAYS AFTER SUCH CONVICTION. (5) NOTIFYING BROWARD COUNTY GOVERNMENT IN WRITING WITHIN 10 CALENDAR DAYS AFTER RECEIVING NOTICE UNDER SUBDIVISION (4) (11) ABOVE, FROM AN EMPLOYEE OR OTHERWISE RECEIVING ACTUAL NOTICE OF SUCH CONVICTION. THE NOTICE SHALL INCLUDE THE POSITION TITLE OF THE EMPLOYEE; (6) WITHIN 30 CALENDAR DAYS AFTER RECEIVING NOTICE UNDER SUBPARAGRAPH (4) OF A CONVICTION, TAKING ONE OF THE FOLLOWING ACTIONS WITH RESPECT TO AN EMPLOYEE WHO IS CONVICTED OF A DRUG ABUSE VIOLATION OCCURRING IN THE WORKPLACE: (I) TAKING APPROPRIATE PERSONNEL ACTION AGAINST SUCH EMPLOYEE, UP TO AND INCLUDING TERMINATION; OR (IQ REQUIRING SUCH EMPLOYEE TO PARTICIPATE SATISFACTORILY IN A DRUG ABUSE ASSISTANCE OR REHABILITATION PROGRAM APPROVED FOR SUCH PURPOSES BY A FEDERAL, STATE, OR LOCAL HEALTH, LAW ENFORCEMENT, OR OTHER APPROPRIATE AGENCY;AND (7) MAKING A GOOD FAITH EFFORT TO MAINTAIN A DRUG -FREE WORKPLACE PROGRAM THROUGH IMPLEMENTATION OF SUBPARAGRAPHS (1) THROUGH (6). (VENDOR SIGNATURE) (PRINT VENDOR NAME) STATE OF COUNTY OF THE FOREGOING INSTRUMENT WAS ACKNOWLEDGED BEFORE ME THIS - DAY O 2000, BY (NAME OF PERSON WHO'S SIGNATURE IS BEING NOTARIZED) AS r (NAME OF CORPORATION/COMPANY), KNOWN TO ME TO BE THE PERSON DESCRIBED HEREIN, OR WHO PRODUCE (TYPE OF IDENTIFICATION) AS IDENTIFICATION, AND WHO DID/DID NOT TAKE AN OATH. NOTARY PUBLIC: (SIGNATURE) (PRINT NAME) MY COMMISSION EXPIRES: PP-PB06.MARCH2O00 3/9100 PAGE 26 OF 27 2. PREVIOUS CONTRACT #D-12-95-04-21 BID #D-2-O0_042.g ATTACHMENT"C" Certificate of Insurancc THIS CERTIFICATE 15I,"UED AS A MATTEA OF INFORA4tt1ON ONLY AND CONFZR3 NO RIDW THIS CERTIFICATE DOE! NOY AMEND ERT6Nb OR ALTER THE COVERAGE AFfDRDED lY TM . MUE AND ADDRESS OF AGENCY COMPANIE _ 'COMPANY ' ILCI ICR COMPANY' LETTER NAME AND Aom—,ss of w"Eo - • - -- . - COMPANY.. LETTER COMPANY LETTER Thla Is to c•R!y that pcftieB W inunna Ihtaa blew haw been 1aw•d to Iha hound named ab•v and an h forge at ath thy. N a eery e�xrbaet a otftN abeum•nt waft MP•et la which this car0cmt• may bo YaLed or that' pertain, the YlFurana affo ged by W B IFmla •apuahna and condRl M Of SUCK PaWkOws. COMPANY t POLICY E7LPIRATgh tAT tell IIt TYPE OF OSSURANCE POLICY NUMBER bATE GENERAL LIABILITY COYFROiENSNefdt4 ' OIFLOSIpI F COLLAPle ' IMrA1t0 ❑tfICEROROlND N4:M0 I17, fROfxlCYsr cDM.F%rao OAERATIONa NAYAAO . BowntACYLa l MltaLaNce BROAD FORM FAOFERTY DAMAGE ENT CONTRACTOR! L WARY FF •R ... -, AUTOMOBILE LIABILITY wwzREAvxar�Efo�al OaWFd RFD DNTIETD 'EXCESS LIABILITY 8 UMBRELLA FORM OTNER 7NM UMBRELLA fpRM WORKERS' COMPENSATION and !� EMPLOYERS' LIABILITY OYHER ;Ft KrIOH OF OPERATbN4MOCATtON& VEHICLES - CERTIFICATE MUST SHOW (ON GENERAL LIABILITY ONLY) ADDtT10NAL INSURED: BROWARD COUNTY BOARD OF COUNTY COMMISSIONEI - CERTIFICATE MUST BE SIGNED AND ALL APPLICABLE DEDUCTIBLES SHOWN ' Should any of the above described policies be cancelled before the expiration date the Thirty (30) days written notice to the below named certificate holder. WARE AND ADDRESS OF CERTV'GTE HOLDER Bravard County Board of County Commissioners. 11 S South Andrews Avenue Ft Lauderdale, FL 33301 ATTN: Purchasing Division,'toom 212 RE: BID # PROJECT 9 PP-P806.MARCH2O00 3/9/00 DATE ISW •-• • r a•F I rr I r ........... . ALRhORIZED REPRESENTATIVE BY; �•• PAGE 27 OF 27 R J ` T~•i `N� r , 4 w .. BROWARD COUNTY Pi.lrchasing Division 115 S. Andrews Avenue, Room 212 Fort Lauderdale, FL 33301 (954) 357-6080 FAX (954) 357-8535 H R N 0 R A N D U X Exhibit 2 U R G E N T N O T I C E TEMP. RESO. No. DATE: January 24,2000 TO: Broward County Using Divisions and Broward Co -Op Agencies. FROM: Rick Andrews, Purchasing Agent II, Purchasing Division RE: Broward Co-op Bid for Petroleum Products: Gasoline and Diesel Fuels CONTRACT NUMBER: D-12-95-04-21 The current period of the above contract expires on January 31, 2000. The Current Vendors Truman Arnold Companies and B.P.Oil Company do not wish to renew. In accordance with the contract's General Terms and Conditions the contract will be extended for 90 days, the new e:xc iration date will be A '"il 30,2000. A new Bid is being prepared with an initial contract term of two(2) years and two(2) additional one(1) year renewal period&. Please complete "Attachment A" ande return to us by FAX and then mail a hard copy. DEADLINE DATE FOR RETURN OF COMPLETED ATTACHMENT A IS FEBRUARY 10 2000. The new Bid will have to go out at that time based on the available information, and only those responding will be included as Contract Participants for the initial contract period. Your estimated annual usage must be inserted in the appropriate blank space of Attachment A. Please include your A enc DlvisiC:-I name, contact Person information, delivery location(s)by fuel type and tank capacity. Please note: Contract D11971.22J,01 for Diesel fuel 2 Tankwa on. delivexyX is Rqt affect(d by the new Bid and has been ren we E 2 n until. JanuakY 31,2001 with Divr rsif4,.d Oil C.om.• ate._ w "a T Rick And ws, .. a7o Purchasing Division Ln 3 n Diect telephone: 357-6079 -r Fax: 357-8535 E-mail: riandrews@broward-org BROWARD COUNTY BOARD OF COUNTY COMMISSIONERS - An equal Opportunity Employer and Provider of Services --- Norman Abramowitz Scott I. Corwin Suzanne N. Gunzburger- Ilene Lieberman Lori Nance Parrish Sylvia Poitier John E. Rodstrom. Jr. World Wide Web: http://rvww.co.broward.fl.us/purchasing rAA Vi;P%07 r o0s0 BRWD PURCHASING 1@002/005 BOARD OF COUNTY COMMISSIONERS SUBMIT BID TO: BROWARD COUNTY, FLORIDA Broward County Purchasing Division 115 S. Andrews Avenue, Room 212 I N V I TAT I O N FOR B I D Fort Lauderdale, Florida 33301.1801 Bidder Acknowledgment -- GENERAL CONDITIONS — THESE INSTRUCTIONS ARE STANDARD FOR ALL CONTRACTS FOR COMMODITIES/SERVICES ISSUED BY THE BOARD OF COUNTY COMMISSIONERS. THE BOARD OF COUNTY COMMISSIONERS MAY DELETE, SUPERSEDE OR MODIFY ANY OF THESE STANDARD INSTRUCTIONS FOR A PARTICULAR CONTRACT BY INDICATING SUCH CHANGE IN THE SPECIAL INSTRUCTIONS TO BIDDERS OR IN THE BID SHEETS. BY ACCEPTANCE OF A PURCHASE ORDER ISSUED BY THE COUNTY, BIDDER AGREES THAT THE PROVISIONS INCLUDED WITHIN THIS INVITATION FOR BID SHALL PREVAIL OVER ANY CONFLICTING PROVISION WITHIN ANY STANDARD FORM CONTRACT OF THE -BIDDER REGARDLESS OF ANY LANGUAGE IN BIDDER'S CONTRACT TO THE CONTRARY. BIDDER ACKNOWLEDGEMENTr AND RETURNED WITH YOURr SEALED BIDS: This form must be executed and submitted BIOS WILL BE OPENED S p,m. 02/ 1 7 98 with all bid sheets In a sealed envelope. (DO NOT INCLUDE and may not be withdrawn within 90 calendar days after such date and time, MORE THAN ONE BID PER ENVELOPE). The face of the BID TITLE envelope shall contain the above address, the date and the time PF;. T RoL.Ie;Ui i PRODUCTS: of bid opening, and bid number. Bids not submitted on attached O T E:SEI_ F`UE'L 402 bid form may be rejected. All bids are subjected to the conditions T AN I<WAGCJ&l specified herein. Those which do not comply with these condi- tions are subject to rejection. BID NO. 1, EXECUTION OF BID: Bid must contain an original signature D 1197122 1 of an individual authorized to bind the bidder. Bid must be PURCHASING AGENT NAME & TELEPHONE NUMBER typed arprinted in ink. Allcorrections madeby biddertohis bid -1CTH%! CAMP must also be initialled. The bidder's name. should also appear C 9 t'f 4) 35 l — 6 0 i 9 on each page of the bid sheet if required. Bids will not be DELIVERY DATE accepted from firms inarrearstothe Board ofCountyCommis• SEE/,SPECIAL. CON131T"ION8 sinners upon debt or contract nor from a defaulter upon ''XXXXXXKXXXX'XRXXX DISCOUNT TERMS obligations to the Board of County Commissioners. bidder CASH DISCO certifies by L, signing the bid that no principals or corporate I � S officers of his firm were principals or corporate officers in any BID GUARANTY 4S ATTACHED, other firm which may have been suspended Or debarred from WHEN REQUIRED, IN doing business with Broward County within the last three THE AMOUNT OF $ years, unless so noted in the bid documents. r REASON FOR NO BID 2. NO BID: If not submitting a bid, respond by returning this Bidder Acknowledgement form, marking it "NO BID", no later than the stated bid opening date and hour, and explain the FEDERAL EMPLOYER I.D. or SOCIAL SECU ITY NUMBER reason in the space provided. Failure to respond without 6! ()b`y-l' 79i? 0 justification may be cause for removal of the bidder's name from the bid mailing list. NOTE: To qualify as a respondent, DUN & BRADSTREET NUMBER bidder must submit a "NO BID." 3. BID WITHDRAWAL: No bidder may withdraw his bid before BIDDER NAME the expiration of ninety (90) calondar days from the date of bid (JI V E P S I E T E D O T L COMPANY opening unless vendor so notes in the bid. BIDDER MAILING ADDRESS/CITY/STATEIZIP 4. BID OPENING: Shall be public, on date, location and time 9"?9 EL.LER DRXVI:: , POR 13i :L 1 specified on the bid form. It is the bidder's responsibility to PORT EVEFtG'I-•fif ES) STATION, f- 0 assure Chet his bid is delivered on date, locatign and time FT. LALII:IIFRDAL,E` wl.. :�3:316 specified on the bid form. Bids, which for any reason are not so AREA CODE TELEPHONE NO. CONTACT PERSON delivered, will not be considered. Bid Tiles and any bids after they are opened may be examined during normal working hours byappointment. Bid tabulations are available fgrinspec- "� �`r"_ �" ' Ft 'i( 1:, K Li tion upon request. 5. ADDENDA TO BID: Broward County reserves the right to AUT ORIZ D SIGNATURE (original In ink) amend this Bid prior to the Bid opening date indicated. Only written addenda will be binding. If, upon review, material errors 1 in specifications are found, contact the Purchasing Division - immediately, prior to Bid opening date, to allow for review and TYPED NAME OF SIGNER TITLE subsequent;clarificatign on the part of Broward County. I certify that this t,id is made without prior understand, agreement, or connection with any corporation, firm or parson submiltiny a bid for the wimc irCr -4onnesi, and rs In ae respecta ralr and without collusion or fraud. I agree to abide by all Conditions of This bid and certify that I am outhpdzCd (CountinuOd on Page 2) to sign tnis bid for me adder. Further ay signature of tnia torn, pages , through 4 are acknowledged and sooepted as well as 7ny special instruction shoot(s) if MrAicadle. Farm p,os 2S (Rev. ,�93) Page 1 of 4 BROWARD GOVERNMENTAL COOPERATIVE PURCHASING GROUP (BROWARD CO-OP) TO OUR PROSPECTIVE CONTRACTORS: The attached Invitation for Bid or Request for Proposals represents a cooperative procurement for the Broward Governmental Cooperative Purchasing Group. For the past several years, approximately twenty-six (26) government entities have participated in Cooperative Purchasing in Broward County. The Co -Op was formed in an effort to provide cost savings and cost avoidances to all entities by utilizing the buying power of combined requirements for common, basic items. The Government Agencies participating in this particular procurement and their respective delivery locations are listed in the attached document. Broward Cooperative Purcha§ing GroupPr r men ional P d r : • All questions concerning this procurement should be addressed to the issuing agency, hereinafter referred to as the 'lead agency'. All responses are to be returned in accordance with the instructions contained in the attached document. Any difficulty with participating agencies referenced in this award must be brought to the attention of the lead agency. • Each participating governmental entity will be responsible for awarding the contract, issuing its own purchase orders, and for order placement. Each entity will require separate billings, be responsible for payment to the Contractor(s) awarded this contract, and issue its own tax exemption certificates as required by the Contractor. • The Contract/purchase order terms of each entity will prevail for the individual participating entity. Invoicing instructions, delivery locations, and insurance requirements will be in accordance with the respective agency requirements. • Any reference in the documents to a single entity or location will, in fact, be understood as referring to all participating entities referenced in the documents and cover letter unless specifically noted otherwise. • ;The awarded Contractor(s) shall be responsible for advising the lead agency of those participants who fail to place orders as a result of this award during the contract period. • The Contractor(s) shall furnish the Lead Agency a detailed Summary of Sales semi-annually during the contract period. Sales Summary shall include contract number(s), contractor's name, the total of each commodity sold during the reporting period and the total dollar amount of purchases by commodity. • M n'i aliis and other m al 'i -which are--notare--not members wrd -(32vemmental 99szj2rative Pyrchasing Groupre stdGjIv t)rohib:iW_froMkqiliziE!g any contragtr ipurchase order resulting fr m this i w r . However, other Broward Co -Op members may participate in their contract for new usage, during the contract term, or on any contract extension term, if approved by the lead agency. New Co -Op members may participate in any contract on acceptance and approval by the lead agency. • None of the participating governmental entities shall be deemed or construed to be a party to any contract executed by and between any other governmental entity and the Contractor(s) as a result of this procurement action. BROWARD CO - OP TOGETI= TO REDUCE COSTS' C«l1. 7I:k 4901 � CONTPNTS . -- - PA aP AGENCY CONTACT................................................................ 17 ALLOCATION GUARANTEE............................................................ 1,20 ATTACHMENT "A°.................................................................. 22 ATTACHMENT "B".................................................................. 23 AUDIT........................................................................... 4 BIDSHEET ..................................................................... 18 BIDDER ACKNOWLEDGMENT FORM .................................................ATTACHED BROWARD GOVERNMENTAL COOPERATIVE PURCHASING GROUP FORM ...................... ATTACHED DEFINITIONS...................................................................... 2 DELIVERY........................................................................ 2 INDEMNIFICATION.................................................................. 7 INVOICING........................................................................ 4 INSURANCE REQUIREMENTS........................................................... 5-6,23 LOCATIONS OF STORAGE FACILITIES & TANK CAPACITIES ... • . •................................ 11-16 NON -COLLUSION CLAUSE............................................................ 9 OPIS REQUIREMENTS............................................................... 4 ORDERING AND PAYMENT............................................................ 4 PRICING...............................:..........•.............................. 3 PROTECTION OF PROPERTY........................................................... 4 PUBLIC ENTITY CRIMES.............................................................. 7 SCOPEICONTRACT PERIOD........................................................... 1 SPECIFICATIONS................................................................... 8,18 SPILLAGE........................................................................ 5 SUBSTITUTE/ALTERNATE METHOD ...................................................... 3 TAXES.......................................................................... 2 I PREVIOUS CONTRACT #D-11-94-09-12 PURCHASING DIVISION BOARD OF COUNTY COMMISSIONERS BROWARD COUNTY, FLORIDA SPECIAL INSTRUCTIONS TO BIDDERS PETROLEUM PRODUCTS DIESEL FUEL #2 TANKWAGON 1. SCOPE: BIDS ARE HEREBY INVITED ON AN OPEN-END BASIS (PER PARAGRAPH 9, GENERAL CONDITIONS) FOR FURNISHING DIESEL FUELS FOR BROWARD COUNTY AND OTHER MUNICIPALITIES. THIS IS A COOPERATIVE INVITATION FOR BID ISSUED BY BROWARD COUNTY PURCHASING DIVISION ON BEHALF OF THE PARTICIPATING AGENCIES FOR THE PURCHASE OF THEIR RESPECTIVE ESTIMATED ANNUAL BID REQUIREMENTS FOR DIESEL FUEL #2. *BIDDER AGREES THAT IF AWARDED CONTRACT, BROWARD COUNTY AND THE AGENCIES NAMED HEREIN ON PAGES 7-9 WILL RECEIVE HIGHEST PRIORITY OF FUEL ALLOCATIONS UNDER THIS CONTRACT IN THE CASE OF ANY NATURAL OR OTHER DISASTER WHICH MAY RESULT IN SHORTAGE OR RATIONING OF THE FUEL(S) SPECIFIED IN THIS CONTRACT. EACH LOCAL GOVERNMENT WILL EXECUTE THEIR OWN CONTRACT WITH THE CONTRACTOR IN ACCORDANCE WITH EACH LOCALITY'S PURCHASING POLICIES AND PROCEDURES. THE INITIAL CONTRACT PERIOD SHALL START ON MAY 2, 1998, OR DATE OF AWARD, WHICHEVER IS LATER AND SHALL TERMINATE .JANUARY 31, 2000. THE PURCHASING DIRECTOR MAY RENEW THIS CONTRACT FOR TWO (2) ONE (1 ) YEAR PERIODS IN ACCORDANCE WITH PARAGRAPH 10 GENERAL CONDITIONS. THE ATTACHED "TO OUR PROSPECTIVE CONTRACTORS" IS INCLUDED IN, AND AN INTEGRAL PART OF, THIS INVITATION FOR BID. AWAR CRITERIA: IF A SPECIFIC BASIS OF AWARD IS NOT ESTABLISHED IN THE INVITATION FOR BID, THE AWARD SHALL BE TO THE RESPONSIBLE BIDDER WITH THE LOWEST RESPONSIVE BID MEETING THE WRITTEN SPECIFICATIONS. AWARD WILL ONLY BE MADE TO ESTABLISHED RESPONSIBLE OIL COMPANIES, AS A SUPPLIER WHO CAN GUARANTEE WITHOUT ANY RESERVATIONS, PRIORITY OF AVAILABILITY (WITHIN EXISTING FEDERAL GUIDELINES AND FEDERALLY ESTABLISHED ALLOCATIONS) IN CASE OF ANY EMERGENCY SUCH AS A FUEL SHORTAGE. BIDDER SHOULD INDICATE YES OR NO IN THE SPACE PROVIDED ON THE BID SHEET. BIDDER SHOULD SIGN, DATE AND INDICATE COMPANY NAME. PPD-P59B 1129/98 PAGE I OF 23 L INSMUreTIONS (CONTINUED) 2. 3 EMOLEUM PRODUC"[S DIESEL, FUEL 112 TANKWAGON DEFINITIONS: A. AGENCY ANY PARTICIPATING GOVERNMENTAL PURCHASING AUTHORITY WITHIN BROWARD COUNTY (SEE PAGE 7 FOR COMPLETE LIST). B. ASTM ASTM STANDARDS INFORMATION (215) 299-5475 OR 299-5584; OR TO ORDER, ASTM CUSTOMER SERVICES DEPARTMENT, 1916 RACE STREET, PHILADELPHIA, PA 19103, (215) 299-5585. C. BIDDER ANY COMPANY SUBMITTING A BID TO THIS REQUEST. D. CONTRACTOR BIDDER WHO IS SELECTED AS WHO WILL BEST SERVE THE INTEREST OF BROWARD COUNTY AND AGENCIES. E. INTEGRATED A COMPANY WHO PRIMARILY PERFORMS THE FUNCTIONS OF REFINING, TRANSPORTING AND MARKETING FUELS AS LISTED HEREIN. F. OPIS OIL PRICE INFORMATION SERVICE, SUBSCRIPTION INFORMATION, (301) 961-8777, 4550 MONTGOMERY AVENUE, SUITE 700N, BETHESDA, MARYLAND, 20814-3382. G. TANKWAGON MAXIMUM 6000 GALLONS IN ANY ONE DELIVERY. 51115 VISIT A D OR PRE -BID CON ERE CE: NOT APPLICABLE FOR THIS BID. 4. TES: THE AGENCIES LISTED HEREIN ARE MUNICIPALITIES AND ARE EXEMPT FROM FEDERAL GASOLINE AND DIESEL (EXCISE) ROAD TAXES AND FLORIDA SALES TAX. BIDS WILL BE CONSIDERED ONLY FROM BIDDERS WHO DO NOT REQUIRE THE PAYMENT OF THESE TAXES. 5. DELIVERY: VERY: UNLESS OTHERWISE REQUESTED AT THE TIME OF ORDER, DELIVERIES WILL BE WITHIN 24 HOURS AFTER TIME OF ORDER. DELIVERIES SHOULD BE MADE DURING NORMAL WORKING HOURS, 8:30 A.M. TO 5:00 P.M., MONDAY THROUGH FRIDAY, UNLESS AN ALTERNATE DELIVERY DATE IS SPECIFICALLY REQUESTED BY THE AGENCY PLACING THE ORDER. TANKWAGON DELIVERIES WILL BE METERED AT THE TIME OF DROP. AGENCIES WILL ACCEPT FUEL FROM TRUCKS WITH SEALED STATE APPROVED AND INSPECTED METERS. TRUCKS THAT HAVE STATE OF FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES SEALED, CALIBRATED, AND CERTIFIED COMPARTMENT TANK VOLUME MARKERS FOR THE PETROLEUM PRODUCT BEING DELIVERED, ARE ALSO ACCEPTABLE. PPD-PSBR 1/28198 PAGE 2 OF 23 SU&IAL INSTRUCTIONS TO BIDDERS (CONTINUED) I a 3 0§]_k* ii;jAlfl iI� r _2111111 mill qw,131fimlXXII[clel.11 6. PRICING: PRICES QUOTED ARE TO BE F.O.B. DELIVERED TO LOCATIONS AND ARE EXCLUSIVE OF ALL FEDERAL, STATE, AND COUNTY EXCISE TAXES AND FEES. ANY OTHER APPLICABLE TAXES AND FEES, SHALL BE ADDED AT THE TIME OF INVOICING. SEE PARAGRAPH 4 ABOVE. PRICES SHALL BE BASED ON THE WEEKLY AVERAGE PRICE FOR REQUESTED COMMODITIES AS PUBLISHED IN THE OIL PRICE INFORMATION SERVICE (OPIS), PAD 1 REPORT, FOR MIAMI, FLORIDA, PLUS A FIRM MARK-UP OR DISCOUNT. THE FIRM MARK-UP OR DISCOUNT MAY INCLUDE THE VENDORS PROFIT, DELIVERY COSTS AND ANY OTHER COSTS. THE FIRM MARK-UP OR DISCOUNT SHALL NOT CHANGE DURING THE INITIAL TERM OF THE CONTRACT OR ANY RENEWAL PERIODS. NO OTHER CHARGES SHALL BE ADDED. MARK-UP/DISCOUNT MUST BE EXPRESSED IN DOLLARS AND/OR CENTS PER GALLON. PRICES SHALL REMAIN FIRM FOR ONE WEEK INTERVALS. FIRM PRICE INTERVALS WILL BEGIN AT 12:01 A.M. ON MONDAY OF EACH WEEK. THE PRICE WILL BE BASED ON THE OPTS PUBLISHED PRICE DATED THE PRECEDING THURSDAY. THIS AVERAGE WILL BE CALCULATED TO THE FOURTH DECIMAL PLACE. INVOICE PRICING WILL BE OPTS PRICE (+/-) MARK-UP/DISCOUNT IN EFFECT ON THE DATE OF DELIVERY. 7. TEA TMEN : THE COUNTY RESERVES THE RIGHT, BASED ON ITS SOLE JUDGEMENT, TO SUBSTITUTE AN ALTERNATE METHOD FOR PRICE ADJUSTMENT IF: A. AN INTERRUPTION IN THE OPIS PUBLICATION IS EXPERIENCED, BEYOND EXISTING SCHEDULED HOLIDAYS (INDEPENDENCE DAY, CHRISTMAS, ETC.) OR B. THE LISTING OF COMPANIES AND THEIR PRICES FOR MIAMI, FLORIDA, ARE INTERRUPTED, OR MODIFIED TO A DEGREE WHICH WOULD REQUIRE ALTERATION OF THE COMPUTATION FORMULA TO DETERMINE A FAIR AVERAGE PRICE OR C. THE USE OF THE AVERAGE PRICE COMPUTATION BASED ON THE PRICES LISTED IN OPIS BECOMES NON -REPRESENTATIVE OF THE MARKET IN SOUTH FLORIDA. IF IT IS DETERMINED BY THE COUNTY TO BE IN ITS BEST INTEREST TO SUBSTITUTE AN ALTERNATE METHOD OF PRICE ADJUSTMENTS, AS SPECIFIED ABOVE, THE CONTRACTOR(S) WILL BE NOTIFIED IN WRITING TWENTY (20) DAYS IN ADVANCE OF ANY CHANGE. THE CONTRACTOR(S) WILL HAVE TEN (10) DAYS FROM THE DATE OF THIS NOTIFICATION TO ACCEPT OR REJECT THE PROPOSED SUBSTITUTE AND, PROVIDE NOTIFICATION IN WRITING TO THE BROWARD COUNTY PURCHASING DIRECTOR OF ITS DECISION. IF REJECTED BY THE CONTRACTOR(S) THE CONTRACT MAY BE CANCELLED IN WHOLE OR PART BY THE COUNTY BY GIVING SIXTY (60) DAYS PRIOR NOTICE IN WRITING TO THE CONTRACTOR(S). IF CANCELLED, THE COUNTY RESERVES THE OPTION AND PREROGATIVE TO AWARD A CONTRACT FOR THE BALANCE OF THE CONTRACT PERIOD TO THE NEXT LOW RESPONSIVE, RESPONSIBLE BIDDER ON THIS INVITATION FOR BID, PPD-P59B 1128198 PAGE 3 OF 23 SPECIAL INSTRUCTIONS TOMDDERS (CONTINUED) $. INVOICING: EACH INVOICE SHALL REFERENCE THE DATE OF EACH APPLICABLE OPTS, AND PUBLISHED OPIS AVERAGE FOR THAT DATE. LIST, SEPARATELY ON INVOICE, EACH INDIVIDUAL NON-EXEMPT TAX/FEE AND ITS AMOUNT THAT IS ADDED TO THE PRICE. DELIVERIES 6000 GALLONS OR BELOW WILL BE INVOICED AT TANKWAGON PRICING PLUS FIRM MARK-UP OR DISCOUNT. 9. ORDERING AND PAY EACH GOVERNMENTAL AGENCY WHICH ACCEPTS BIDS SUBMITTED WILL ESTABLISH ITS OWN CONTRACT WITH THE SUCCESSFUL BIDDER; WILL ISSUE ITS OWN PURCHASE ORDERS; WILL REQUIRE SEPARATE BILLING AND WILL ISSUE ITS OWN EXEMPTION CERTIFICATES AS REQUIRED BY THE CONTRACTOR. THE BROWARD COUNTY PURCHASING DIVISION WILL FURNISH A COPY OF BIDDERS LIST, AND ANY OTHER INFORMATION SUBMITTED WITH THE BIDS TO ALL OF THE PARTICIPATING AGENCIES. IT IS UNDERSTOOD AND AGREED THAT BROWARD COUNTY IS NOT A LEGALLY BINDING PARTY TO ANY CONTRACTUAL AGREEMENT MADE BETWEEN ANY OTHER AGENCY AND THE CONTRACTOR AS A RESULT OF THIS BID. AFTER AWARD OF CONTRACT(S) TO SUCCESSFUL BIDDER(S) THE COUNTY RESERVES THE RIGHT TO ISSUE PURCHASE ORDERS AS PER PARAGRAPH 9 OF GENERAL CONDITIONS. 10. Q.PJS REQUIREMENTS: THE SUCCESSFUL CONTRACTOR(S) MUST PROVIDE, TO BROWARD COUNTY ONLY, A SUBSCRIPTION TO OPIS PUBLICATION, BEGINNING WITH THE PAD 1 REPORT OF THE EDITION AND CONTINUING THROUGHOUT THE CONTRACT PERIOD. THE CONTRACTOR(S) WILL BE REQUIRED TO FURNISH SUBSCRIPTIONS FOR ANY RENEWAL PERIODS. THE LAST MONDAY PRIOR TO CONTRACT COMMENCEMENT DATE (IN ACCORDANCE WITH PARAGRAPH I OF THE SPECIAL INSTRUCTIONS TO BIDDERS) PAD 1 REPORT WILL BE USED TO ESTABLISH THE PRICE OF FUEL FOR THE FIRST DAY OF THE CONTRACT PERIOD. THE MAILING ADDRESS FOR THE SUBSCRIPTION WILL BE BROWARD COUNTY PURCHASING DIVISION, UNIT D, ROOM 212,115 SOUTH ANDREWS AVENUE, FORT LAUDERDALE, FLORIDA 33301-1801, 11. AUDIT: AGENCIES RESERVE THE RIGHT FOR THEIR INTERNAL AUDITOR OR APPROPRIATE REPRESENTATIVE TO REVIEW ONLY THOSE RECORDS PERTAINING TO ANY CONTRACT AWARDED AS A RESULT OF THESE DOCUMENTS AND DETERMINE IF THE TERMS, CONDITIONS, AND SPECIFICATIONS OF THE CONTRACT ARE BEING FOLLOWED AND IF PRICES CHARGED COMPLY WITH THE CONTRACT. PPD-P59B M8198 PAGE 4 OF 23 SPECIAL INSTRUCTIONS TO BIODERS (CONTINUED) 12. PROTECIIQN OF PROPER : ALL EXISTING STRUCTURES, UTILITIES, SERVICES, ROADS, TREES AND SHRUBBERY, ETC. SHALL BE PROTECTED AGAINST DAMAGE OR INTERRUPTED SERVICES AT ALL TIMES BY THE CONTRACTOR DURING THE TERM OF THIS CONTRACT. THE CONTRACTOR SHALL BE HELD RESPONSIBLE FOR REPAIRING OR REPLACING PROPERTY TO THE SATISFACTION OF THE AGENCY WHICH IS DAMAGED BY REASON OF THE CONTRACTOR'S OPERATION ON THE 13. SPILLAGE: THE CONTRACTOR AND/OR HIS SUB CONTRACTORS MAKING DELIVERIES, SHALL BE FULLY RESPONSIBLE FOR ANY ERRORS OR MISTAKES THAT REQUIRE CLEAN UP OR GROUND STERILIZATION. CONTRACTOR WILL BE RESPONSIBLE FOR PROMPT AND THOROUGH CLEAN UP OF ALL SPILLAGE, PER EPA SPECIFICATIONS, AND FOR ANY AGENCIES FINES OR FEES FOR ANY CONTAMINATION THAT RESULT FROM IMPROPER DELIVERY OF FUEL. 14. IN URANCE REQUIREM NT$: (SAMPLE INSURANCE CERTIFICATE ATTACHED)(ATTACHMENT "B ") THE INSURANCE REQUIREMENTS IN THIS SECTION (18) APPLY SPECIFICALLY TO CONTRACTS ENTERED INTO WITH THE BROWARD COUNTY BOARD OF COUNTY COMMISSIONERS. THESE INSURANCE REQUIREMENTS SHALL ALSO APPLY TO ANY OTHER PARTICIPATING AGENCY ON REQUEST OF SAID AGENCY. WITHOUT LIMITING ANY OF THE OTHER OBLIGATIONS OR LIABILITIES OF CONTRACTOR, CONTRACTOR SHALL PROVIDE, PAY FOR, AND MAINTAIN IN FORCE UNTIL ALL OF ITS WORK TO BE PERFORMED UNDER THIS CONTRACT HAS BEEN COMPLETED AND ACCEPTED BY THE COUNTY (OR FOR SUCH DURATION AS IS OTHERWISE SPECIFIED HEREINAFTER), THE INSURANCE COVERAGES SET FORTH IN THIS SECTION. 14.1 WORKERS' COMPENSATION INSURANCE TO APPLY FOR ALL EMPLOYEES IN COMPLIANCE WITH THE "WORKERS COMPENSATION LAW" OF THE STATE OF FLORIDA AND ALL APPLICABLE FEDERAL LAWS. IN ADDITION, THE POLICY(S) MUST INCLUDE: 14.1.1 EMPLOYERS' LIABILITY WITH MINIMUM LIMITS OF ONE HUNDRED THOUSAND DOLLARS ($100,000.00) EACH ACCIDENT. 14.1.2 NOTICE OF CANCELLATION AND/OR RESTRICTION -- THE POLICY(S) MUST BE ENDORSED TO PROVIDE BROWARD COUNTY WITH THIRTY (30) DAYS NOTICE OF CANCELLATION AND/OR RESTRICTION. PPO-P59B 1/28198 PAGE 5 OF 23 U tlif-1 1'111.1 aRl tdill" i • 1 • :. . 14. INSURANCE R UIREMENT : (CONTINUED) 14.2 COMPREHENSIVE GENERAL LIABILITY WITH MINIMUM LIMITS OF ONE MILLIQNDOLLARS ($1 000,000.00) PER OCCURRENCE COMBINED SINGLE LIMIT FOR BODILY INJURY LIABILITY AND PROPERTY DAMAGE LIABILITY. COVERAGE MUST BE AFFORDED ON A FORM NO MORE RESTRICTIVE THAN THE LATEST EDITION OF THE COMPREHENSIVE GENERAL LIABILITY POLICY, WITHOUT RESTRICTIVE ENDORSEMENTS, AS FILED BY THE INSURANCE SERVICES OFFICE AND MUST INCLUDE: 14.2.1 PREMISES AND/OR OPERATIONS. 14.2.2 PRODUCTS AND/OR COMPLETED OPERATIONS. 14.2.3 COUNTY IS TO BE INCLUDED AS AN "ADDITIONAL INSURED" IN THE NAME OF "BROWARD COUNTY BOARD OF COMMISSIONERS" WITH RESPECT TO LIABILITY ARISING OUT OF OPERATIONS PERFORMED FOR COUNTY IN CONNECTION WITH GENERAL SUPERVISION OF SUCH OPERATION. 14.2.4 NOTICE OF CANCELLATION AND/OR RESTRICTION -- THE POLICY(S) MUST HE ENDORSED TO PROVIDE BROWARD COUNTY WITH THIRTY (30) DAYS NOTICE OF CANCELLATION AND/OR RESTRICTION. 14.3 BUSINESS AUTOMOBILE LIABILITY WITH MINIMUM LIMITS OF FIVE HUNDRED THOUS6NI2 DOLLARS ($500.000.00) PER OCCURRENCE COMBINED SINGLE LIMIT FOR BODILY INJURY LIABILITY AND PROPERTY POLICY, WITHOUT RESTRICTIVE ENDORSEMENTS, AS FILED BY THE INSURANCE SERVICES OFFICE AND MUST INCLUDE: 14.3.1 OWNED VEHICLES. 14.3.2 NOTICE OF CANCELLATION AND/OR RESTRICTION - THE POLICY(S) MUST BE ENDORSED TO PROVIDE BROWARD COUNTY WITH THIRTY Q) DAYS NOTICE OF CANCELLATION AND/OR RESTRICTIONS. 14.4 THE CONTRACTOR SHALL PROVIDE TO THE COUNTY CERTIFICATES OF INSURANCE EVIDENCING THE INSURANCE COVERAGE SPECIFIED IN 14.1, 14.2, AND 14.3 ABOVE. THE CONTRACTOR SHOULD PROVIDE THESE CERTIFICATES WITHIN FIFTEEN (15) DAYS AFTER REQUEST BY THE PURCHASING AGENT. THE REQUIRED CERTIFICATES OF INSURANCE SHALL NOT ONLY NAME THE TYPES OF POLICIES PROVIDED, BUT ALSO SHALL REFER SPECIFICALLY TO THIS CONTRACT AND SECTION AND THE ABOVE PARAGRAPHS IN ACCORDANCE IS AS REQUIRED BY SUCH PARAGRAPHS OF THIS CONTRACT. IF THE INITIAL INSURANCE EXPIRES PRIOR TO THE COMPLETION OF THE WORK, RENEWAL CERTIFICATES OF INSURANCE SHALL BE FURNISHED THIRTY (30) DAYS PRIOR TO THE DATE OF THEIR EXPIRATION. PPD-P59B 1/28/98 PAGE 6 of 23 14. INI$URANCE REQUIREMENTS: (CONTINUED) 14.5 CERTIFICATES OF INSURANCE SHALL BE PROVIDED AS SPECIFIED IN SUB -SECTION 14.4 ABOVE UNLESS ANY OF THESE COVERAGES ARE, FOR JUST CAUSE, INAPPLICABLE, AND UPON SPECIFIC REQUEST BY THE VENDOR ARE EXCEPTED BY WRITTEN DETERMINATION OF RISK MANAGEMENT AND APPROVED BY THE PURCHASING DIRECTOR. IF AN EXCEPTION IS REQUESTED, THE BIDDER SHOULD INDICATE IN THE APPROPRIATE AREA ON THE BID SHEET ANY SUCH REQUEST INCLUDING REASON(S) THERETO FOR EXEMPTION FROM INSURANCE REQUIREMENTS AS SPECIFIED IN THIS SECTION OF THIS INVITATION FOR BID/QUOTATION REQUEST. 15. INDEMNIFICATION: (SUPERSEDES PARAGRAPH 25 OF GENERAL CONDITIONS) THE CONTRACTOR SHALL INDEMNIFY AND SAVE HARMLESS THE COUNTY, ITS OFFICERS, AGENTS AND EMPLOYEES, FROM OR ON ACCOUNT OF ANY INJURIES OR DAMAGES, RECEIVED OR SUSTAINED BY ANY PERSON OR PERSONS DURING OR ON ACCOUNT OF ANY OPERATIONS CONNECTED WITH THE QQ_N TR!jCTION OF THIS PROJECT; OR BY OR IN CONSEQUENCE OF ANY NEGLIGENCE (EXCLUDING NEGLIGENCE OF COUNTY), IN CONNECTION WITH THE SAME; OR BY USE OF ANY IMPROPER MATERIALS OR BY OR ON ACCOUNT OF ANY ACT OR OMISSION OF THE SAID CONTRACTOR OR HIS SUBCONTRACTOR, AGENTS, SERVANTS OR EMPLOYEES. CONTRACTOR AGREES TO INDEMNIFY AND SAVE HARMLESS THE COUNTY AGAINST ANY CLAIMS OR LIABILITY ARISING FROM OR BASED UPON THE VIOLATION OF ANY FEDERAL, STATE, COUNTY OR CITY LAWS, BY-LAWS, ORDINANCES OR REGULATIONS BY THE CONTRACTOR. THE CONTRACTOR AGREES TO INDEMNIFY AND SAVE HARMLESS THE COUNTY FROM ALL SUCH CLAIMS AND FEES, AND FROM ANY AND ALL SUITS AND ACTIONS OF EVERY NAME AND DESCRIPTION THAT MAY BE BROUGHT AGAINST COUNTY ON ACCOUNT OF ANY CLAIMS, FEES, ROYALTIES, OR COSTS FOR ANY INVENTION OR PATENT, AND FROM ANY AND ALL SUITS AND ACTIONS THAT MAY BE BROUGHT AGAINST COUNTY FOR THE INFRINGEMENT OF ANY AND ALL PATENTS OR PATENT RIGHTS CLAIMED BY ANY PERSON, FIRM, OR CORPORATION. THE INDEMNIFICATION PROVIDED ABOVE SHALL OBLIGATE THE CONTRACTOR TO DEFEND AT HIS OWN EXPENSE OR TO PROVIDE FOR SUCH DEFENSE, AT THE COUNTY'S OPTION, ANY AND ALL CLAIMS OF LIABILITY AND ALL SUITS AND ACTIONS OF EVERY NAME AND DESCRIPTION THAT MAY BE BROUGHT AGAINST THE COUNTY WHICH MAY RESULT FROM THE OPERATIONS AND ACTIVITIES UNDER THIS CONTRACT WHETHER THE CONSTRUCTION OPERATIONS BE PERFORMED BY THE CONTRACTOR, HIS SUBCONTRACTOR OR BY ANYONE DIRECTLY OR INDIRECTLY EMPLOYED BY EITHER. 16. DRUG -FREE WORKPLACE CERTIFICATION: BROWARD COUNTY PROCUREMENT CODE CHAPTER 21.31.A. REQUIRES AWARDS OF COMPETITIVE SEALED BIDS AND SEALED PROPOSALS ($20,000.00 OR MORE) BE MADE ONLY TO FIRMS CERTIFYING THE ESTABLISHMENT OF A DRUG FREE WORKPLACE. THE DRUG FREE WORKPLACE CERTIFICATION (ATTACHMENT "A") MUST BE FURNISHED TO THIS OFFICE PRIOR TO AN AWARD BEING MADE. FAILURE TO PROVIDE THIS CERTIFICATION WILL RENDER YOUR OFFICE UNQUALIFIED AND INELIGIBLE FOR AWARD. PPD-P59B 1/28198 PAGE 7 OF 23 17. PUBLIC CRIMES ACT: IN ACCORDANCE WITH THE PUBLIC ENTITY CRIMES ACT, SECTION 287.133, FLORIDA STATUTES, A PERSON OR AFFILIATE WHO IS A CONTRACTOR, CONSULTANT OR OTHER PROVIDER, WHO HAS BEEN PLACED ON THE CONVICTED VENDOR LIST FOLLOWING A CONVICTION FOR A PUBLIC ENTITY CRIME MAY NOT SUBMIT A BID ON A CONTRACT TO PROVIDE ANY GOODS OR SERVICES TO THE COUNTY, MAY NOT SUBMIT A BID ON A CONTRACT WITH THE COUNTY FOR THE CONSTRUCTION OR REPAIR OF A PUBLIC BUILDING OR PUBLIC WORK, MAY NOT SUBMIT BIDS ON LEASES OF REAL PROPERTY TO THE COUNTY, MAY NOT BE AWARDED OR PERFORM WORK AS A CONTRACTOR SUPPLIER, SUBCONTRACTOR, OR CONSULTANT UNDER A CONTRACT WITH THE COUNTY, AND MAY NOT TRANSACT ANY BUSINESS WITH THE COUNTY IN EXCESS OF THE THRESHOLD AMOUNT (CURRENTLY $15,000.00) PROVIDED IN SECTION 287.017, FLORIDA STATUTES, FOR CATEGORY TWO PURCHASES FOR A PERIOD OF 36 MONTHS FROM THE DATE OF BEING PLACED ON THE CONVICTED VENDOR LIST. VIOLATION OF THIS SECTION SHALL RESULT IN CANCELLATION OF THE COUNTY PURCHASE AND MAY RESULT IN DEBARMENT. 18. SPECIFI T NS: PER LATEST EDITION OF ASTM SPECIFICATIONS D-975: DIESEL FUEL, SHALL BE NUMBER TWO (#2) THE PRODUCT REQUESTED IN THIS INVITATION TO BID MUST CONFORM TO THE SPECIFICATIONS OF THE STATE OF FLORIDA AND COMPLY WITH ALL FEDERAL, STATE AND LOCAL LAWS AND REGULATIONS AS APPLICABLE ON DATE OF DELIVERY. 19. RECYCLED CONTENT INFORMATION: IN SUPPORT OF THE FLORIDA WASTE MANAGEMENT LAW, BIDDERS ARE ENCOURAGED TO SUPPLY WITH THEIR BID, ANY INFORMATION AVAILABLE REGARDING RECYCLED MATERIAL CONTENT IN THE PRODUCTS BID. THE COUNTY IS PARTICULARLY INTERESTED IN THE TYPE OF RECYCLED MATERIAL USED (SUCH AS PAPER, PLASTIC, GLASS, METAL, ETC.); AND THE PERCENTAGE OF RECYCLED MATERIAL CONTAINED IN THE PRODUCT. THE COUNTY ALSO REQUESTS INFORMATION REGARDING ANY KNOWN OR POTENTIAL MATERIAL CONTENT IN THE PRODUCT THAT MAY BE EXTRACTED AND RECYCLED AFTER THE PRODUCT HAS SERVED ITS INTENDED PURPOSE. PPD-P59B 1128198 PAGE 8 OF 23 AEECJAL INSTRUCTIONS TO B,IODERS (CONTINUED) 20. NON-99LLUSION UAIEM ENT: BY SIGNING THIS OFFER, THE VENDOR CERTIFIES THAT THIS OFFER IS MADE INDEPENDENTLY AND FREE FROM COLLUSION. VENDOR SHALL DISCLOSE BELOW, TO THE BEST OF HIS OR HER KNOWLEDGE, ANY BROWARD COUNTY OFFICER OR EMPLOYEE, OR ANY RELATIVE OF ANY SUCH OFFICER OR EMPLOYEE AS DEFINED IN SECTION 112.3135 (1) (C), FLA. STAT. (1989), WHO IS AN OFFICER OR DIRECTOR OF, OR HAS A MATERIAL INTEREST IN, THE VENDOR'S BUSINESS, WHO IS IN A POSITION TO INFLUENCE THIS PROCUREMENT. ANY BROWARD COUNTY OFFICER OR EMPLOYEE WHO HAS ANY INPUT INTO THE WRITING OF SPECIFICATIONS OR REQUIREMENTS, SOLICITATION OF OFFERS, DECISION TO AWARD, EVALUATION OF OFFERS, OR ANY OTHER ACTIVITY PERTINENT TO THIS PROCUREMENT IS PRESUMED, FOR PURPOSES HEREOF, TO BE IN A POSITION TO INFLUENCE THIS PROCUREMENT. FOR PURPOSES HEREOF, A PERSON HAS A MATERIAL INTEREST IF HE OR SHE DIRECTLY OR INDIRECTLY OWNS MORE THAN 5 PERCENT OF THE TOTAL ASSETS OR CAPITAL STOCK OF ANY BUSINESS ENTITY, OR IF HE OR SHE OTHERWISE STANDS TO PERSONALLY GAIN IF THE CONTRACT IS AWARDED TO THIS VENDOR. FAILURE OF A VENDOR TO DISCLOSE ANY RELATIONSHIP DESCRIBED HEREIN SHALL BE REASON FOR DEBARMENT IN ACCORDANCE WITH THE PROVISIONS OF THE BROWARD COUNTY PROCUREMENT CODE. NAME RELATIONSHIPS IN THE EVENT THE VENDOR DOES NOT INDICATE ANY NAMES, THE COUNTY SHALL INTERPRET THIS TO MEAN THAT THE VENDOR HAS INDICATED THAT NO SUCH RELATIONSHIPS EXIST. PPD-P59B 1128/98 PAGE 9 OF 23 OMMIONS (CONTINUED) ET 21. ESTIMATED ANN RE IR - 001/31/96 AGENCY/ENTITY QUANTITY (GALLONS) BROWARD COUNTY 353,950 BROWARD COMMUNITY COLLEGE 18,800 BROWARD SCHOOL BOARD 844,000 BROWARD SHERIFF'S OFFICE 28,000 CITY OF COCONUT CREEK 55,000 CITY OF CORAL SPRINGS 23,000 TOWN OF DAVIE 30,0Q0 CITY OF DEERFIELD BEACH 16,D00 CITY OF FORT LAUDERDALE 250,700 CITY OF HALLANDALE 60,000 CITY OF LAUDERDALE BY THE SEA 1,400 CITY OF MARGATE $8,800 CITY OF MIRAMAR 24,000 CITY OF NORTH LAUDERDALE 6,000 CITY OF OAKLAND PARK 40,000 CITY OF PARKLAND 2,500 CITY OF PLANTATION 1,000 CITY OF POMPANO BEACH 7,500 SUNRISE 84,500 TAMARAC 33,000 TOTAL 1,908,250 PPD-P59B 1/28/98 PAGE 10 OF 23 SEE,,, CIAL, INSTRUCTIONS TO BIDDERS (CONTINUED) DIESEL FUEL #2 ORGANIZATION/ AGENCY/ENTITY ANO LOCATION BROWARD COUNTY AYlAjjON 12EPA13TMENT 1501 S.W. 43 STREET 4150 S.W. 11 TERRACE FT. LAUDERDALE TERMINAL #2 (FLL/HWD, INT'L AIRPORT) AIRFIELD ELECTRICAL VAULT, AIRSIDE - 4150 S.W. 11 TERRACE SUB -TOTAL, DEPARTMENT ENVIRONMENTAL SERVICES - WA,5TgyWAM_DivisjgN LIFT STATION 450-3701 N. STATE ROAD 7 LIFT STATION 460-4181 N.W. 121 AVENUE CORAL SPRINGS LIFT STATION 462-MULLINS PARK PUMP STATION, CORAL SPRINGS LIFT STATION 440-GOOLSBY BLVD.-DEERFIELD BCH. LIFT STATION 458-901 S.W. 71 AVE., NO. LAUD. 2401 NO. POWERLINE ROAD -POMPANO BEACH 6 x 10,000 1 x 2,500 LIFT STATION 410-3901 N.W. 8 PL.-SUNRISE LIFT STATION 454-4191 W. COMM. BLVD., TAMARAC LIFT STATION 424-N.E. 48 STREET & FEDERAL HIGHWAY -POMPANO BEACH LIFT STATION 452-2001 N.W. 49 AVE., LAUDERHILL LIFT STATION 456-S.W. 70 WAY & S.W. 17 ST. FORT LAUDERDALE/BROADVIEW LIFT STATION 455-6113 N.W. 77 WAY-TAMARAC LIFT STATION 426-2500 NE 16 TERR., POMPANO BCH LIFT STATION 451-300 N.W. 66 STREET, FORT LAUDERDALE GROUP DIESEL FUEL #2 TANKWAGON PROJECTED TANK CAPACITY ANNUAL (GALLONS) DEMAND 1,000 18,600 100 100 6,000 1,500 500 400 20,600 10,000 4,000 4,000 1,000 4,000 1,000 4,000 1,000 4,000 1,000 32,000 6,000 2,000 4,000 1,000 1,500 500 4,000 1,000 2,000 500 6,000 1,200 1,500 500 6,000 2,000 PPD-P598 1/28198 PAGE 11 OF 23 (CONTINUED) DIESEL FUEL #2 ORGANIZATION/ AGENCY/ENTITY AND LOCATION WA #3C-2400 S.W. 67 AVENUE, MIRAMAR #2A-1390 N.E. 51 STREET, POMPANO BEACH #1A-3701 NORTH STATE ROAD 7 #3A-4980 S.W. 40 AVENUE #313-4550 S.W. 38 STREET, HOLLYWOOD #1A1-3700 PROSPECT ROAD, FT. LAUDERDALE (A) SOUTH REGIONAL WELLFIELD #21 BRIAN PICCOLO PARK, COOPER CITY (B) 3B ELEVATED TANK 3900 S.W. 39 STREET, HOLLYWOOD (C)1B1, 300 N.W. 66 STREET, FT. LAUDERDALE (D) NORTH REGIONAL WELLFIELD #1 QUIET WATERS PARK, POMPANO BEACH (E) NORTH REGIONAL WELLFIELD #32 4503 N.W. 7 PLACE, DEERFIELD BEACH (F) SOUTH REGIONAL WELLFIELD #18 BRIAN PICCOLO PARK, COOPER CITY SUB -TOTAL, DEPARTMENT GROUP DIESEL FUEL #2 TANKWAGON PROJECTED TANK CAPACITY ANNUAL (GALLONS) 300 200 20,000 5,000 10,000 6,000 9,000 1,000 2,125 400 3,000 1,000 2,000 500 125 50 3,000 1,000 2,000 100 2,000 100 2,000 ,_ snn 63,550 PPD-P59B 1128198 PAGE 12 OF 23 E) Ii.11ff�k11 M k,--*L•1:3L114z&- DIESEL FUEL #2 ORGANIZATION/ AGENCY/ENTITY AND LOCAI[ION FACILITIES MANAGEMENT DIVISION MAIN COURTHOUSE - 201 S.E. 6 STREET, FORT LAUDERDALE MAIN LIBRARY - 100 S. ANDREWS AVENUE, FORT LAUDERDALE GOVERNMENTAL CENTER - 115 S. ANDREWS AVE., FORT LAUDERDALE No. REG. COURTHOUSE - 1600 W. HILLSBORO BLVD., DEERFIELD BEACH PUBLIC SAFETY BUILDING - 2601 W. BROWARD BLVD., FORT LAUDERDALE #1 #2 #3 MIDRISE BUILDING - 540 S.E. 3 AVENUE, FORT LAUDERDALE WEST REG. COURTHOUSE - 1980 N.W. 56 AVENUE, PLANTATION SO. REG. COURTHOUSE - 3550 HOLLYWOOD BLVD., HOLLYWOOD CENTRAL WAREHOUSE, 960 N.W. 38TH STREET FT. LAUDERDALE EOC BUILDING, 201 NW 84TH AVENUE, PLANTATION SuB-TOTAL, DIVISION GROUP DIESEL FUEL #2 TANKWAGON PROJECTED TANK CAPACITY ANNUAL (GALI.ON,5) DEMAND 6,000 50,400 5,000 500 2,000 800 550 100 10,000 2,500 1,000 1,500 6,000 900 550 100 500 100 500 1,500 15,000 a-5,nnn 109,800 PPD-P59B 1/28/98 PACE 13 of 23 ��=carp _ • � • : r r ; DIESEL FUEL #2 ORGANIZATION/ AGENCY/ENTITY AND LOCMION FLEET VICE DIVISIObj 2515 S.W. 4 AVENUE 1501 S.W. 43 STREET 1200 S. UNIVERSITY DRIVE, PEMBROKE PINES 2600 S.W. 40 AVENUE, HOLLYWOOD LANDFILL, SHERIDAN STREET AND U.S. 27 AIRFIELD ELECTRICAL VAULT, AIRSIDE - 4150 S.W. 11 TERRACE 3300 NORTH PARK ROAD, HOLLYWOOD 900 NORTH FLAMINGO ROAD, PEMBROKE PINES 950 N.W. 38 STREET, OAKLAND PARK SUB -TOTAL DIVISION TOTAL, BROWARD COUNTY BROWASD COMMUNITY COLLEGE DAVIE - 3501 S.W. DAVIE BLVD. BUILDING #19-HOSPITALITY CENTER BUILDING #4-BAILY HALL BUILDING #8-ALLIED HEALTH CENTER BUILDING #23-PHYSICAL PLANT POMPANO BEACH - 1000 COCONUT CREEK BLVD. BUILDING #60-OMNI FORT LAUDERDALE - 225 E. LAS OLAS BLVD. TOTAL: BROWARD SCHOOL BOARD 4700 COCONUT CREEK PARKWAY ERQWARD SHERIFF 12EFICE LAUDERDALE LAKES - 2001 N.W. 31 AVENUE DEERFIELD BEACH - 300 N.E. 2ND STREET TOTAL: GROUP 1 DIESEL FUEL #2 TANKWAGON PROJECTED TANK CAPACITY ANNUAL (GALLONS) 12EMAND 6,000 75,000 1,000 19,000 2,500 2,000 2,000 9,400 10,000 20,000 1,000 5,400 500 4,600 2,000 12,400 1,000 1g,gnn 160,000 353,950 500 4,500 500 4,500 250 2,200 250 2,200 Two @ 55 900 500 18,800 16,500 844,000 6,000 26,000 600 1,000 600 1 Don 28,000 PPD•P59B 1/28198 PAGE 14 of 23 SPECIAL INSTRUCTIONS TQ BIDDERS (CONTINUED) [a;ad : • 14 @1lull4'F;rali_l.>,:t�.'TT�%T:I o71 I=1111111 =1 IF.'>a ORGANIZATION/ AGENCY/ENTITY AND LQCQTION CITY OF-QCONUZCREFSK 4800 WEST COPANS ROAD CITY OF CORAL SPRINGS PUBLIC SAFETY BLDG. - 2801 N.W. CORAL SPRINGS DR. PUBLIC WORKS MAINT. COMPLEX - CENTRAL STORES 4181 N.W.121 AVENUE TOTAL: TOWN QF_DAVIE 6911 S.W. 45 STREET 3600 FLAMINGO ROAD 3500 N.W. 76 AVENUE 3790 S.W. 64 AVENUE TOTAL: r,IIY Q"EERFIELD BEACH FIRE STATION #1 - 928 E. HILLSBORO BLVD. WATER PLANT - 290 S.W. GOOLSBY BLVD. TOTAL: QIlY OE T LAUDERDALE 220 S.W. 14 AVENUE 938 N.W. 38 STREET GT LOMMEYER PLANT - S.E. 18 STREET FIRE STATION #3 - 2801 S.W. 4 AVENUE FIRE STATION #88 - 6300 N.W. 21 AVENUE FIRE STATION #4 - 3200 N.E. 32 STREET TOTAL: «1kftel2:l_14lugo q4 Vicillig MY OF LAUDERDALE By THE 4501 OCEAN DRIVE GROUP 1 DIESEL FUEL #2 TANKWAGON PROJECTED TANK CAPACITY ANNUAL (GALLONS) DEMAND 6,000 55,000 10,000 15,000 5,000 g,nnn 23,000 250 4,000 3,000 12,000 2 @ 8,000 10,000 3,000 a,nnn 30,000 3,000 14,000 3,000 9,nnn 16,000 10,000 108,000 12,000 58,800 10,000 60,000 548 4,200 288 10,900 1,000 R,Rnn 250,700 10,000 60,000 500 1,400 PPD-P59B 1128/98 PAGE 15 OF 23 9EECIAL INSTRUCTIO•N„SS TO EIIQ12ERS (CONTINUED) PETROLEUM PRODLIQlS DIESEL FUEL #2 TANKMGON DIESEL FUEL#2 GROUP 1 DIESEL FUEL #2 TANKWAGON ORGANIZATION/ PROJECTED AGENCY/ENTITY TANK CAPACITY ANNUAL AND LOCATION (GALLONS) DEMAND CITY QF MARGATE 1001 WEST RIVER DRIVE 4,000 5,000 102 ROCK ISLAND ROAD 10,000 25,500 N.W. 29 STREET X U.S. ROUTE 441 500 300 6630 N.W. 9 STREET TWO @ 12,000 7,500 5790 MARGATE BOULEVARD 500 — ,,,5an _ _ TOTAL: 38,800 CITY F MIRAMAS 7000 MIRAMAR BOULEVARD 6,000 24,000 CITY OF NORTH LAUDERDALE 881 ROCK ISLAND ROAD 500 6,000 CITY OF OAKLAND PARK 3801 N.E. 5 AVENUE 10,000 40,000 CITY OE PARKLAND 6500 PARKSIDE DRIVE 250 2,500 CITY QF PLANTAIIQN 451 N.W. 70 TERRACE 2,000 250 500 N.W. 65 AVENUE 9,000 600 4751 N.W. 6 COURT 1,000 9.c;n TOTAL: 1,000 CITY OF PQME!A Q BEACH 155 SOUTH FLAGLER AVENUE 4,000 2,000 251 NORTH POMPANO BEACH BOULEVARD 5,000 2,500 201 N.E. 12 STREET 5,000 2,500 1001 N.E. 10AVENUE 1,000 s n 0 TOTAL: 7,500 PPD-P59B 1/28198 PAGE 16 OF 23 SPECIAL INSTRUCTIONS TO BlQDERS (CONTINUED) DIESEL FUEL #2 ORGANIZATION/ AGENCY/ENTITY AND LOCATION CITY OF SUNRISE BONAVENTURE 6440 N.W. 20 STREET 4350 SPRING TREE DRIVE 12630 S.W. 2 STREET 8350 SPRING TREE DRIVE 14150 N.W.8 STREET 14150 N.W. 8 STREET 10770 W. OAKLAND PARK BLVD. 8700 S.W.19 PLACE TOTAL: TAMARA 7501 N.W.88 AVENUE 4801 W. COMMERCIAL BLVD. 6011 Noe HILL ROAD TOTAL: GROUP DIESEL FUEL #2 TANKWAGON PROJECTED TANK CAPACITY ANNUAL (GALLONS) DEMAND, 500 500 6,000 40,000 4,000 10,000 550 500 Two @ 550 1,500 Two @ 10,000 6,000 20,000 Two @ 6,000 2,000 5,000 .1171 ,L]O.LI... 84,500 1,000 12,000 1,000 12,000 1,000 Q'nnn 33,000 PPD-P59B 1128198 PAGE 17 OF 23 AGENCY -CONTACTS 4RGANIZ . TA_ _ION NAMES NAME TELEPHONE NUMBERS 1. BROWARD COUNTY — PURCHASING JOHN CAMP 357-6079 1 A. BROWARD COUNTY AVIATION ERNIE LETOURNEAU 359-1250 1 B. BROWARD COUNTY OFFICE OF ENVIRONMENTAL SERVICES LARRY WHITE 831-0734 1 C. BROWARD COUNTY FACILITIES MANAGEMENT DIVISION ED BROCK 357-6469 1 D. BROWARD COUNTY FLEET SERVICE MANAGEMENT DIVISION LOCKSLEY RHODEN 357-6477 2. BROWARD COMMUNITY COLLEGE BASIL MITCHELL 761-7551 3. BROWARD SCHOOL BOARD PHYLLIS BEN—ASHER 765-8881 4. BROWARD SHERIFF ROBERT SAVAGE 765-4429 5. COCONUT CREEK ROWLAND RANGER 973-6774 6. CORAL SPRINGS Tim PLANCO 345-2235 7. DAVIE HERB HYMAN 797-1016 8. DEERFIELD BEACH DONNA COUNCIL 480-4380 9. FORT LAUDERDALE RICHARD EWELL 761-5138 10. HALLANDALE ART ANDREWS 457-1332 11. LAUDERDALE BY THE SEA BILL MASON 776-0576 12. MARGATE PATRICIA GREENSTEIN 972-8126 13. MIRAMAR MARGARET PALOMINO 967-1550 14. NORTH LAUDERDALE ROB BOLEY 724-7070 15. OAKLAND PARK LARRY FAGEN 561-6105, 6299 16. PARKLAND JON MATTLIN 753-5040 17. PLANTATION JUDI MEGILL 797-2205 18. POMPANO BEACH LEETA HARDIN 786-4098 19. SUNRISE KEN HOO 572-2274 20. TAMARAC LYNDA FLURRY 724-2450 PPD-P59B 1/29198 PAGE 18 OF 23 BESHEE1 ADDENDUM #2 BID #D-11 y97_7 Z-21 I'E MlEUMRMEl LCTS D FIABRUARY 17,1998 /O: BOARD OF COUNTY COMMISSIONERS BROWARD COUNTY, FLORIDA 3-- ALL BLANKS HAVE BEEN FILLED IN, 131D SHEET IS ATTACHED TO THE COMPLETED "INVITATION FOR BID" AND RETURNED HEREWITH. IN ACCORDANCE WITH ALL TERMS, CONDITIONS, SPECIFICATIONS AND REQUIREMENTS, THE BIDDER OFFERS THE FOLLOWING: GROUP I - DIESEL FUEL - TANKWAGON DELIVERIES UNIT **FIRM PRICE :M COMMODITY CODE OPTS, MARKUP/ PER EST. TOTAL #405122600800 DIESEL FUEL #2 (Low SULFUR) (Low SULFUR) 0.4964 TOTAL GROUP I (ITEM 1) ATE BRAND YOU ARE OFFERING: $ x 1,908,250 GAL IEE: BRAND - , REFINERY ' 'PIS PRICE AS OF JANUARY 26,1998, USED FOR BID EVALUATION PURPOSES ONLY. .ALCULATE DISCOUNT/MARKUP TO THE FOURTH DECIMAL ISCOUNT/MARKUP TO REMAIN FIRM DURING CONTRACT PERIOD(S) NAME OF.BIDDER ROTE O PROSPECTIVE BLD IJER BE SURE TO HAVE THE INVITATION FOR BID, [BIDDER ACKNowLEDGMENT (BLUE) FORM] SIGNED BYANAUTHORIZED REPRESENTATIVE OF YOUR FIRM OR YOUR BID WILL NOT BE CONSIDERED RESPONSIVE JK/MM/02371PR62 PPD-P59B.BID 2J17199 L/ A* REMW PACE 19 or 23 v�a�COMMAT Sue Warner Purchasing Department Broward County Board of County Commissioners 115 South Andrews Avenue Fort Lauderdale, FL 33301.-1$00 fax: 954-357-8535 re: Petroleum Products Diesel Fuel # 2 Tankwagon Bid # D11-97-12-21 Dear Ms. Warner, The purpose of this letter is to confirm that in connection. with the above .reference bid, Diversified Oil Company has voluntarily adjusted its bid sum to $1,012,000.00. =OU ation of this adjustment is to be achieved by adjusting our previously bid marg' y further questions, please feel tree to call. V Truly Yours Alan J. G Presiden AJG/Drub Diversified Oil Company 999 Eller Drive, Suite A8 • P.D. Box 13111 Port Everglades Station • Ft. Lauderdale, FL 33316 Broward:954-524-FUEL- Dade and Palm Beach Toll Free: 1-88B-524-FUEL0 Fax: 954-761-9534 Purchasing Division 115 S. Andrews Avenue, Room 212 Fort Lauderdale, FL 33301 (954) 357-6065 • FAX (954) 357-8535 June 16, 1998 To: Broward County Co-op members From: Sue Warner, Purchasing Division, Broward County Board of County Commissioners re: Petroleum Products: Diesel Fuel # 2 Tankwagon (Bid # D-11-97-12-21) A recommendation was submitted to the Board of County Commissioners to award the subject Co-op bid to Petroleum Traders Corporation, noting that the second low bidder was Diversified Oil Company, a Broward County bidder, who submitted a bid within 1 % of the low bid. On June 5, 1998 Diversified Oil Company submitted a letter to The Honorable Lon Parrish, Chair, Broward County Board of County Commissioners and all the other Commissioners requesting that the board exercise its authority to apply the 1 % local preference as stated in ordinance 92-14. Upon award, Diversified Oil Company offered to voluntarily reduce its price for the total Co-op bid to $1,012,000.00, To reach the bid price of $1,012,000.00 requires an adjustment to the previously bid margin from 0.0389 to 0.0339 which is 0,0004 less than the margin submitted by Petroleum Traders Corp. The award amount offered by Diversified Oil Company for the total Co-op commitment becomes $1,012,000.00 versus $1,012,702.28 offered by Petroleum Traders Corp. The Broward County portion of this award was originally $297,415.36 and becomes $297,185.57 with the change in margin. At a meeting of the Board of County Commissioners On June 9, 1998, in accordance with Broward County Administrative Code Ordinance 92-14, a 1 % local preference: was applied to the Broward County firm of Diversified Oil Company and an award was made to them. I have attached the June 5, 1998 letter from Diversified Oil Company to the commissioners, the June 11, 1998 letter to me indicating the new margin, and that portion of the Action Agenda which indicates the award, approved as amended to apply the preference and accept the voluntary reduction. The effective date of the contract is July 2, 1998 terminating January 31, 2000. The contract has a provision for two (2) one (1) year renewals. Insurance has been received and approved. Should you have any questions, I can be reached at (954) 357-6081. BROWARG COUNTY BOARta OF COUNTY COMMISSIONERS - An equal, oppoq lover and Provider of Services NormanScott I. Gowen Suzanne N. G inzbur car Ilene Uebffmn Lqo •SIC@ Parrish 6 Ma Poit- John RR_,,,OOWQm`r, World tide Web.httpLtlwww,co.brvward.fl.Lwdpunchasing = SHEET (CONTINUED) I��3•L�.�1,',I�.i!7!1�I��'31L���i�l��Ir��,.i� � • . IN ACCORDANCE WITH 14.5 OF "SPECIAL INSTRUCTIONS TO BIDDER" INDICATE IF AN EXCEPTION TO INSURANCE REQUIREMENTS IS BEING REQUESTED. BE SPECIFIC AND STATE REASON: 1. IS THE MATERIAL /N THE ABOVE: VIRGIN OR RECYCLED ___(C ECK THE APPLICABLE BLANK). IF RECYCLED, WHAT PERCENTAGE PRODUCT DESCRIPTION: 2. IS YOUR PRODUCT PACKAGED AND/OR SHIPPED IN MATERIAL CONTAINING RECYCLED CONTENT? YES o NO o SPECIFY 3. IS YOUR PRODUCT RECYCLABLE AFTER IT HAS REACHED ITS INTENDED END USE? YES ❑ NO o SPECIFY THE ABOVE IS NOT APPLICABLE IF THERE IS ONLYA PERSONAL SERVICE INVOLVED WITH NO PRODUCT INVOLVEMENT. NAME OF BIDDER NOTE TO PROSPE&nVE BIDDER: BE SURE TO HAVE THE INVITATION FOR BID, [BIDDER ACKNOWLEDGMENT (BLUE) FORM] SIGNED BYAN AUTHORIZED REPRESENTATIVE OF YOUR FIRM OR YOUR BID WILL NOT BE CONSIDERED RESPONSIVE. PPD-P59B 1/28/98 PAGE 20 OF 23 BID SHEET (CONTINUED) ALLOCATION GUARANTEE: AWARD WILL BE MADE ONLY TO ESTABLISHED RESPONSIBLE OIL COMPANIES, AS A SUPPLIER WHO CAN GUARANTEE WITHOUT ANY RESERVATIONS, PRIORITY OF AVAILABILITY (WITHIN EXISTING FEDERAL GUIDELINES AND FEDERALLY ESTABLISHED ALLOCATIONS) IN CASE OF ANY EMERGENCY SUCH AS A FUEL SHORTAGE. DO YOU AGREE TO FURNISH THIS GUARANTEE? YES ❑ NO ❑ SUCH SUPPLIERS CANNOT BE DEPENDENT UPON ANOTHER SUPPLIER FOR SUPPLIES OR ALLOCATIONS UNLESS THEY PROVIDE WITH THEIR BID THE FOLLOWING DOCUMENTATION: A NOTARIZED AFFIDAVIT (GUARANTEE) FROM AN ESTABLISHED OIL COMPANY SUCH AS TEXACO, GULF, EXXON, ETC. THAT IS NOT DEPENDENT UPON ANOTHER SUPPLIER FOR PETROLEUM BULK PRODUCTS CERTIFYING THE FOLLOWING: A. THEY WILL GUARANTEE TO BROWARD COUNTY AND ALL PARTICIPATING BROWARD COUNTY CO-OPERATIVE AGENCIES WITHOUT ANY RESERVATION, PRIORITY AVAILABILITY OF REQUIRED QUANTITIES IN THE CASE OF AN EMERGENCY SUCH AS A FUEL SHORTAGE. B. PRODUCT TO BE FURNISHED IS A BRANDED PRODUCT. "THE UNDERSIGNED BIDDER WILL EXTEND THE SAME PRICE, TERMS AND CONDITIONS TO OTHER GOVERNMENTS LOCATED IN BROWARD COUNTY DURING THE PERIOD COVERED BY THIS CONTRACT, IF REQUIRED:" o YES ❑ NO VENDOR FAX # ACKNOWLEDGMENT IS HEREBY MADE OF THE FOLLOWING ADDENDA OR AMENDMENTS (IDENTIFIED BY NUMBER RECEIVED SINCE ISSUANCE OF THIS BID: N.QTICE TO BIDDERS; PLEASE CHECK THE FEDERAL EMPLOYERS IDENTIFICATION NUMBER (FEIN) ON THE FACE OF THE INVffAT1ON FOR BIDIBIDDER ACKNOWLEDGMENT FORM (IFB) (BLUE) AND MAKE APPROPRIATE CORRECTIONS ON THE IFB. IF THE COUNTY DOES NOT HAVE THE CORRECT FEIN, PAYMENTS CANNOT BE MADE TO YOUR FIRM. NAME OF BIDDER NOTE TO MO-SPECTIVE BIDDER: BE SURE TO HAVE THE INVITATION FOR BID, [BIDDER ACKNOWLEDGMENT (BLUE) FORM] SIGNED BYAN AUTHORIZED REPRESENTATIVE OF YOUR FIRM OR YOUR BID WILL NOT BE CONSIDERED RESPONSIVE. PPD-P59B 1/28/98 PAGE 21 OF 23 An Lill IN I1 THE UNDERSIGNED VENDOR HEREBY CERTIFIES THAT IT WILL PROVIDE A DRUG -FREE WORKPLACE PROGRAM BY: (1) PUBLISHING A STATEMENT NOTIFYING ITS EMPLOYEES THAT THE UNLAWFUL MANUFACTURE, DISTRIBUTION, DISPENSING, POSSESSION, OR USE OF A CONTROLLED SUBSTANCE IS PROHIBITED IN THE OFFEROR'S WORKPLACE, AND SPECIFYING THE ACTIONS THAT WILL BE TAKEN AGAINST EMPLOYEES FOR VIOLATIONS OF SUCH PROHIBITION; (2) ESTABLISHING A CONTINUING DRUG -FREE AWARENESS PROGRAM TO INFORM ITS EMPLOYEES ABOUT: (1) THE DANGERS OF DRUG ABUSE IN THE WORKPLACE; (11) THE OFFEROR'S POLICY OF MAINTAINING A DRUG -FREE WORKPLACE; (111) ANY AVAILABLE DRUG COUNSELING, REHABILITATION, AND EMPLOYEE ASSISTANCE PROGRAMS; AND (IV) THE PENALTIES THAT MAY BE IMPOSED UPON EMPLOYEES FOR DRUG ABUSE VIOLATIONS OCCURRING IN THE WORKPLACE, (3) GIVING ALL EMPLOYEES ENGAGED IN PERFORMANCE OF THE CONTRACT A COPY OF THE STATEMENT REQUIRED BY SUBPARAGRAPH (1); (4) NOTIFYING ALL EMPLOYEES, IN WRITING, OF THE STATEMENT REQUIRED BY SUBPARAGRAPH (1), THAT AS A CONDITION OF EMPLOYMENT ON A COVERED CONTRACT, THE EMPLOYEE SHALL: (1) ABIDE BY THE TERMS OF THE STATEMENT: AND (11) NOTIFY THE EMPLOYER IN WRITING OF THE EMPLOYEE'S CONVICTION OF, OR PLEA OF GUILTY OR NOLO CONTENDERE TO, ANY VIOLATION OF CHAPTER 893 OR OF ANY CONTROLLED SUBSTANCE LAW OF THE UNITED STATES OR OF ANY STATE, FOR A VIOLATION OCCURRING IN THE WORKPLACE NO LATER THAN FIVE DAYS AFTER SUCH CONVICTION. (5) NOTIFYING BROWARD COUNTY GOVERNMENT IN WRITING WITHIN 10 CALENDAR DAYS AFTER RECEIVING NOTICE UNDER SUBDIVISION (4) (11) ABOVE, FROM AN EMPLOYEE OR OTHERWISE RECEIVING ACTUAL NOTICE OF SUCH CONVICTION. THE NOTICE SHALL INCLUDE THE POSITION TITLE OF THE EMPLOYEE; (6) WITHIN 30 CALENDAR DAYS AFTER RECEIVING NOTICE UNDER SUBPARAGRAPH (4) OF A CONVICTION, TAKING ONE OF THE FOLLOWING ACTIONS WITH RESPECT TO AN EMPLOYEE WHO IS CONVICTED OF A DRUG ABUSE VIOLATION OCCURRING IN THE WORKPLACE: (1) TAKING APPROPRIATE PERSONNEL ACTION AGAINST SUCH EMPLOYEE, UP TO AND INCLUDING TERMINATION; OR (IQ REQUIRING SUCH EMPLOYEE TO PARTICIPATE SATISFACTORILY IN A DRUG ABUSE ASSISTANCE OR REHABILITATION PROGRAM APPROVED FOR SUCH PURPOSES BY A FEDERAL, STATE, OR LOCAL HEALTH, LAW ENFORCEMENT, OR OTHER APPROPRIATE AGENCY; AND (7) MAKING A GOOD FAITH EFFORT TO MAINTAIN A DRUG -FREE WORKPLACE PROGRAM THROUGH IMPLEMENTATION OF SUBPARAGRAPHS (1) THROUGH (6). (VENDOR SIGNATURE) (PRINT VENDOR NAME) STATE OF COUNTY OF THE FOREGOING INSTRUMENT WAS ACKNOWLEDGED BEFORE ME THIS DAY OF 1998, BY (NAME OF PERSON WHO'S SIGNATURE IS BEING NOTARIZED) AS OF (TITLE) (NAME OF CORPORATION/COMPANY), KNOWN TO ME TO BE THE PERSON DESCRIBED HEREIN, OR WHO PRODUCED (TYPE OF IDENTIFICATION) AS IDENTIFICATION, AND WHO DIDIDID NOT TAKE AN OATH. NOTARY PUBLIC: (SIGNATURE) (PRINT NAME) MY COMMISSION EXPIRES: PPD-P59B 1/28/98 PAGE 22 OF 23 S A M P L E MAW AMC Aftwn or MANr:r COMPANIES AFFORDING COVERAGES A AN. B• LR RAMC AMO Aamss OF ersuRCC L[TTLc L"OSIMMr A� • R D [ E This is to ev" that go iRTUrR11Lr jisu d bm- het bm RPNd to del rniumd ni"s etMMw 0FA are w I&M 01 V" tA1N. MOr mIRUMon[ am nMIWV"tn4 1W1e or gMM Mi tl 0" a &sa a Oder d0.1M11,m vide Wadix tO w1W ttss gRowes Mir be M wd er nrr 000W► ar wdwa11os &MOON by ON dnRLses OWNW41 wf NKM s fu0itet IR M a* I01Ri adusern rid amwitirna et rich amboet. Limits dlLlabill m qufands MOI pmper cWP L[TT[� tYK a M1suft" Cc I rotRM' 1R)MetR txnR ioR CArt OCCV�[ MC[ AGOR[WT[ GENERAL LIABILITY aodLYdounr f f ell. Rt"IM51vt Men ❑ pro Arr OAMAC. T f EMOIXIM AMC CCLLAM MAIA1d ❑ 1/10VdROV110 MA[ANO �PRpp{�TyCpMFLCT[o pA[MrioNs NA1AM eOORY IMAIM AMC ❑ CCMrRACTOAL wSuRA/Ct rnvKMrr oAMAct f ,.� J ✓ .i i Z� O v ❑ eROAo Fo" PAoKRry t oMarco ��''{{ • eA3w (D ooft tRMr CONTRACTORS 'I PtedloRM wAMtT PERSONAL MUM f ** AUTOMOBILE LIABILITY sodltr+lnlRr M.cMKRsa11 f OPOMMIt"Wt Pon" CLACH rACpMdtlrT1 f © wpm" ►MDKRrr OAA/AC[ f Q ROwONRfp PROM iR+*oA�AAec EXCESS LIABILITY epCeT"Anlr me uaOR„M mo. P1MK1nr WMACL f f pn16a1M..11Mre0(LL• Come• to POON fEtS RK& ' COMrENSATMN fTArvTORr aFra f � MritTrERS' LIABILITY /`� •KN�a.n1 I OTHER C[fCa1PT1CN FX CP[RAi1pMf/iOCAYgNS/Y[IeCtLf " ** Cf=pTIFICATE_Mt=SHOW (bt; eneral liairilSt� Ot11�) ADDITIONAL INSURED: BROW COUNTY BOARD OF C UNTY MMISSIOHER$. BROWARD COUNTY. rLOR1DA Cancellation: Should any of the above described policies be Cancelled before the expiration date thereof, the issuing com- pany wiltendeaver• mail -�Ze2 days written notice to the below named certificate holder.but lailwPe BINDER ACCEPTABLE ONLY IF PRODUCER IS "AGENT-. POLICY NUMBER MUST BE DISPLAYED IF PRODUCER IS "BROKER"• NAMC ANO AOORCsf OF C[RFP`1CATI I*LOCM Broward County Board of County Commissioners OArt afuco t IS South Andrews Avenue FL Lauderdale. FL =01 AT'TN: Purchasing Division, Room 212 wrNuAuto AtPOESINTATNC RE: Bid eY ; PPD-PS98 1128/98 PACE 23 OF 23