HomeMy WebLinkAboutCity of Tamarac Resolution R-2000-044Temp. Reso. #8916 1
1 /28/00
Rev. #1 - 2/15/00
CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R-2000-
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA, AUTHORIZING THE
APPROPRIATE CITY OFFICIALS TO APPROVE THE
PURCHASE OF LIGHTING FOR THE TAMARAC
SPORTS COMPLEX PRACTICE FIELD AT A TOTAL
COST NOT TO EXCEED $68,433.52, FROM HUNTER
KNEPSHIELD UTILIZING THE STATE OF FLORIDA
SNAPS AGREEMENT #5501534, HORSEPOWER
ELECTRIC, INC., UTILIZING THE SCHOOL BOARD
OF BROWARD COUNTY BID NO. 20-129R AND
BAILEY ENGINEERING; APPROVING FUNDING
FROM THE APPROPRIATE CAPITAL IMPROVEMENT
ACCOUNT; PROVIDING FOR CONFLICTS;
PROVIDING FOR SEVERABILITY; AND PROVIDING
AN EFFECTIVE DATE.
WHEREAS, the purchase of lighting for the Tamarac Sports Complex practice
field was approved in the Capital Improvement Plan budget and available funds exist in
Parks & Recreation Capital Improvement Account entitled "Parks Practice Field Lights,
Project #GPOOC"; and
WHEREAS, City Code Section 6-155 allows the Purchasing/Contracts Manager
the authority to procure supplies, material and equipment, which are the subject of
contracts with other governmental agencies without following purchasing procedures,
as set forth in Section 6-149; and
1
Temp. Reso. #8916 2
1 /28/00
Rev. #1 - 2/15/00
WHEREAS, the Parks and Recreation Director and Purchasing/Contracts
Manager recommend the purchase of lighting for the Tamarac Sports Complex practice
field for a price not to exceed, $68,433.52, from Hunter Knepshield utilizing the State of
Florida SNAPS price agreement #5501534, and from Horsepower Electric, Inc., utilizing
the School Board of Broward County Bid No. 20-129R and Bailey Engineering
quotation, attached hereto as Exhibit "A"; and
WHEREAS, the City Commission of the City of Tamarac, Florida, deems it to be
in the best interest of the citizens and residents of the City of Tamarac to approve the
purchase of lighting for the Tamarac Sports Complex practice field for a price not to
exceed $68,433.52, from Hunter Knepshield utilizing the State of Florida SNAPS price
agreement #5501534, and from Horsepower Electric, Inc., utilizing the School Board of
Broward County Bid No. 20-129R and Bailey Engineering quotation.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY
OF TAMARAC, FLORIDA:
SECTION 1: That the foregoing "WHEREAS" clauses are hereby ratified and
confirmed as being true and correct and are hereby made a specific part of this
Resolution.
L,
1
1
1
Temp. Reso. #8916 3
1 /28/00
Rev. #1 - 2/15/00
SECTION 2: The purchase of lighting for the Tamarac Sports Complex practice
field for a price not to exceed $68,433.52, from Hunter Knepshield utilizing the State of
Florida SNAPS price agreement #5501534 and from Horsepower Electric, Inc., utilizing
the School Board of Broward County Bid No. 20-129R and Bailey Engineering
quotation, is hereby approved as follows:
Hunter Knepshield
Bailey Engineering
Horsepower Electric, Inc
$31,351.12
3,500.00
_33,582.40
TOTAL $68,433.52
SECTION 3: Funding for this purchase will be from the appropriate Capital
Improvement Account.
SECTION 4: All resolutions or parts of resolutions in conflict herewith are hereby
repealed to the extent of such conflict.
SECTION 5: If any clause, section, other part or application of this Resolution is
held by any court of competent jurisdiction to be unconstitutional or invalid, in part or
application, it shall not affect the validity of the remaining portions or applications of this
Resolution.
Temp. Reso. #8916 4
1 /28/00
Rev. #1 - 2/15/00
SECTION 6: This Resolution shall become effective immediately upon adoption.
PASSED, ADOPTED AND APPROVED this a30day of ;'-, 2000.
ATTEST: JOE SCHREIBER
MAYOR
CAR GOLD, CMC/AAE
ITY CLERK
I HEREBY CERTIFY that I have approved
this OLUTION as to form.
i
MITCHELL S. KRAF
CITY ATTORNEY
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0 ELAWLEY _
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December 27. 1999 P
v t T
Mr. Timothy G. Tapp
4480 NorthNvest 4`h Court
Coconut Creek, Florida 33066
Re: Practice Field Lighting
9901 NW 771h Street @ Hiatus Road
Tamarac, Florida
Dear Mr. Tapp:
We are pleased to submit our proposal for electrical engineering services for the above project.
Our services shall include the following:
l . Completed drawings for the work, covering all phases of our design, in accordance with a
format determined by you.
2. Coordination w/ Horsepower Electric as necessary to insure a coordinated design effort.
3. Attend two (2) meetings to answer questions relevant to our design.
Our fee for this work shall be $3,500.00, payable as follows:
100% Complete - When Plans are Complete
Very truly yours,
Stephen E. Bailey, P.E.
ACCEPTED
F18299D
•
a3,500.00
DATE
2101 N. ANDREWS AVENUE, SUITE 100, FORT LAUDERDAL_E. FLORIDA 33311
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TEL: (954) 564-3111 FAX: (954) 564-3040 WEB: www.baileyengineering .corn
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PROPOSAL SUBMITTED TO
City of Tamarac
PHONE
DATE
11/11/00
STREET
JOB NAME
Tamarac Park Practice Field Lighting
CITY, STATE AND :ZIP CODE
JOB NAME
ARCHITECT ]DATE OF PLANS JATT. JOB PHONE
Tim Tapp
Horsepower Electric Inc. will furnish all labor equipment and material (excluding sportfield pole and lighting package) to
complete the installation of the sportfield lighting on the practice field according to Qualite Lighting specifications.
All work shall be done in compliance with the National Electric Code and the South Florida Building Code and shall carry
a one (1) year warranty.
All permits and bonds if required shall be obtained by Horsepower Electric Inc. and reimbursed by the City of Tamarac.
It shall be the responsibility of Tamarac Parks and Recreation Department to locate all existing underground irrigation and
tilities that may exist within the work zone.
This estimate has been compiled from unit prices that exist in our installation, replacement and repair of security and sport type
lighting 24 month term contract with the School Board of Broward County Bid No. 20-129 R.
S 33,582.40
All material is guaranteed to be as specified All work to be completed in a workmanlike AUTHORIZED /
nwnner according to standard practice Any alteration or derivation from above speeifieatirns SIGNATURE
involving extra costs will be executed only upon %i men orders. and will become an extra charcc Kole:11 Is pr posa may e
oscr and above the estimate. All ❑grcemirms contingents upon strikes, accidents or delays withdravyn by us if not accepted within 3Q days.
(beyond our control Owner to carry tire, romado and other necessary insurance Our workers
arc tuIIy covered by Workmen's Compensation insurance
-\c7crtitzltirr tit prulttt ct1 - The above prices, specifications and conditions are satisfactory and are hereby accepted.
iou are authorized to do work as specified. Payment will be made as outlined above.
DATE OF ACCEPTANCE: SIGNATURE
E ^ ,1_
The School Board of Broward County, Florida
Purchasing Department
ed No.: 20-129R Board Meeting
Description: INSTALLATION. REPLACEMENT AND REPAIR
OF SECURITY AND SPORT TYPE LIGHTING
TERM CONTRACT
For: DISTRICT MAINTENANCE
FEBRUARY 1. 2000
Bids Sent: 13 Bids Rec'd: 4 No Bids: 2
Bid Opening:
DECEMBER 6. 1999
Advertised Date: NOVEMBER 23. 1999
(School/Department)
Fund: DEPARTMENT'S OPERATING BUDGET Award Amount: $1,500.000 (PER CONTRACT_ PERIOD)
POSTING OF BID RECOMMENDATION/TABULATION: Bid Recommendations and Tabulations will be posted in the Purchasing
Department on DECEMBER 16. 1999 (a 3:00 P.M. , and will remain posted for 72 hours. Any person
desiring to protest the Bid Recommendation/Tabulation shall file, in writing, a notice of protest within 72 hours after the time posted as stated
herein, and shall file a formal written protest within ten days after filing the notice of protest. Saturdays, Sundays and legal holidays shall be
excluded in the computation of the 72-hour time period. Filings shall be at the office of the Director of Purchasing, 7720 West Oakland Park
Boulevard, Suite 323, Sunrise, Florida 33351. Section 120.57(3)(b), Florida Statutes, states that "The formal written protest shall state with
particularity the facts and law upon which the protest is based."
RECOMMENDATION/TABULATION
ITEM S) AWARDED TERMS
AMPCO ELECTRIC, INC. I NET 30
FLORIDA ELECTRIC SERVICE I NET 30
HORSEPOWER ELECTRIC 1 -_NET 30
Y?r7
IN ORDER TO MEET THE NEEDS OF THE SCHOOL SYSTEM AND IN THE BEST INTEREST OF THE SCHOOL BOARD, THE BOVE
ITEM IS RECOMMENDED TO BE AWARDED TO THE THREE LOWEST BIDDERS MEETING SPECIFICATIONS, TERM , AND
CONDITIONS. THE LOW BIDDER WILL BE CONSIDERED THE SCHOOL BOARD'S PRIMARY VENDOR, IF THE LOW B1bpER IS
UNABLE TO MEET THE BID REQUIREMENTS, THEN THE NEXT BIDDER WILL BE UTILIZED.
CONTRACT PERIOD: FEBRUARY 1, 2000 THROUGH JANUARY 31, 2002.
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FOR FURTHER INFORMATION ABOUT THIS BID SEE PAGE 5 OF 19 PAGES OF THE BID.
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Date: � .►� t ! 1J mg
(Buyer/Purchasing Agent)
8/19/98 Broward County Public Schools is An Equal Opportunity Employer
The School Board of Broward County. Florida
PURCHASING DEPARTMENT
Suite 323
7720 West Oakland Park Blvd.
Sunrise, Florida 33351-6704
I Telephone Number - Purchasing
PAGE 1 (954) 765-6120
Bids will be opened in the Purchasing Department at
2:00 P.M. on DECEMBER 6, 1999
and may not be withdrawn within sixty (60) days after
such date and time.
Vendor Name:
AMPCO ELECTRIC, INC.
Vendor Mailing Address:
3949 SW 12 COURT
City - State - Zip Code
FT. LAUDERDALE, FL. 33312
INVITATION TO BID
Bidder Acknowledgement
Bid number: 20-129R I Date Mailed: 11-12-99
BID TITLE: REPAIR OF SECURITY AND SPORT
TYPE LIGHTING 24 MONTH TERM
CONTRACT (199-07, 968-79)
Terms: Bidder see FP 3 - General Conditions
In order for Bid to be considered for award. Bidder must return with Bid submitted
the executed Invitation to Bid page. If either the remit to address or the address to
which your company desires to have purchase orders mailed to is different from
the address stated on this page then provide this information as an attachment to
this bid. Note that only one remit to and one order from address will be accepted.
Vendor Taxpayer Identification Number (Telephone Number:
59-1313398 Area Code: (954) 584-1641
nternet E-Mail Address:
I certify that this bid is made without prior understanding. agreement or
connection with any corporation, firm or person submitting a bid for the
same materials, supplies, or equipment and is in all respects fair and
without collusion or fraud. I certify acceptance of this bid's terms,
conditions, specifications, attachments and addendum. 1 certify that I am
authorized to sign this bid for the bidder.
I agree that this bid cannot be withdrawn within sixty (60) days from date due.
Toll -Free Number: Facsimile Number:
t eo0 Area Code: (954) 584-6865
Internet
URL:
,f
SiynaturOW Authorized Representative (Mann
MICHAEL KATULKA PRESIDENT
Name of Authorized Representative (Typed or Printed) Title
GENERAL CONDITIONS
Bidder: To insure acceptance of the bid follow these instructions —
SEALED BID REQUIREMENTS: The "INVITATION TO BID" page
prices. Give both unit price and extended total. Prices must be
stated in units to quantity specified in the bidding specification. In
must be completed, signed, and returned with the bid. The bid
case of discrepancy in computing the amount of the bid, the Unit
be F.Q.B.
Summary Sheet pages on which the bidder actually submits a bid
upon which information is required to be inserted
Price quoted will govern. All prices quoted shall
destination, freight prepaid (Bidder pays and bears freight charges.
herwise
and any pages
must be completed and submitted with the bid. Bids received that
stated in Spewns cial Conditions. Discounts fds in transit and files or prompt payment Award,
fail to comply with these submittal requirements shall not be
if made, will be in accordance with terms and conditions stated
considered for award.
herein. Each item must be bid separately and no attempt is to be
item items in with any other item or items. Soh
a) BIDDER'S RESPONSIBILITY: It is the responsibility of the
bidder to be certain that all numbered pages of the Bid and all
Addendum released
made to tie an or
r 1 If a bidder 0 ers a discount or
d i w f
attachments thereto are received; and all
are received prior to submitting a bid. All bids are subject to the
specified herein on the attached Bid documents, and
offers terms less than Net 30, it is understood that a minimum of 30
days will be required for payment, and if a payyment discount is
from the date of
conditions
on any Addendum issued thereto.
offered, the discount time will be computed
satisfactory delivery at place of acceptance and receipt of correct
b) BID SUBMITTED: Completed bid must be submitted sealed in
invoice at the office specified.
an envelope. Bids must be time stamped in the Purchasing
Department prior to 2.00 p.m. on date due. No bid will be
in the Purchasing Department
a) TAXES: The School Board of Broward County, Florida does not
pay Federal Excise and State taxes on direct purchase of
considered if not time stamped
prior to 2:00 pm on date due. Bids will be opened at 2:00 pm on
order. ble personal property. The ap licable tax exemption number
tangiown the This exemption does �QI apply
is
date due. Bids submitted by telegraphic or facsimile
transmission, including any literature or other attachments
shan purchase
to purchases of tangible personal property made by contractors
property in the performance of
associated therewith, will not be accepted,
c) EXECUTION OF BID: Bid must contain an original manual
who use the tangible personal
contracts for the improvement of ScF�ool Board owned real
property as defined in Chapter 192 of the Florida Statutes.
signature of an authorized representative in the space provided
Failure to sign bid shall invalidate same, and it
b)MISTAKES: Bidders are expected tc examine the specifications,
instructions
above. properly
shall not be considered for award. All bids must be completed in
If tion is
delivery schedules, bid prices and extensions, and all
ertaining to supplies and services. Failure to do so will be at
ink or typewritten. No erasures are permitted. a come
bidder's risk.
n r in i h h ab
t i r r rr fl i II
c) CONDITION AND PACKAGING: It is understood and agreed that
r
rr i n m initi t r n signingh v
ille nt ii
any item offered or shipped as a result of this bid shall be new
model at the time of this bid.) Ali containers
wh n rr i n i
bi or orrecti ns n t ini ialed will not to t b he original
(current production
shall be suitable for storage or shipment, and all prices shall
bid conditions and specifications cannot be changed or altered
include standard commercial packaging.
in any way. Altered bids will not be considered.
letin and
d)UNDERWRITERS' LABORATORIES: Unless otherwise
manufactured items and fabricated
�2. NO BID: If not submittin a id res and b m
ry 1 this orm, marking i "No bid " and exrlain
stipulated in the bid, all
assemblies shall be U.L. listed where such has been established
returning one cc
below the reason. Failure to bid without sufficient justification shall
be for of a supplier's name from the bid mailing list.
by U.L. for the item(s) offered and furnished. In lieu of the U.L.
listing, bidder may substitute a listing by an independent testing
cause removal
Note: A bidder, to qualify as a respondent, must submit a "no
bid
laboratory recognized byy OSHA under the Nationally Recognized
Recognition Program.
bid" and same must be received no later than the stated
Testing Laboratories INRTL)
opening date and hour.
e) BIDDER'S CONDITIONS: The Board specifically reserves the
Reason for "no bid".
right to reject any conditional bid.
3. PRICES QUOTED: Deduct trade discounts and quote firm net
Form 3270D Broward County Public Schools Is An Equal opportundwEqual Access Employer (CONTINUED ON BACK)
school Board of Broward County, Florida
.iSTALLATION, REPLACEMENT AND REPAIR
SPF SECURITY AND SPORT TYPE LIGHTING
BID ITEM 1:
A. 10,000 hours
B
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UN
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800 hours
3,500 hours
300 hours
1,200 hours
1,000 hours
1,300 hours
1,200 hours
1,300 hours
BID SUMMARY SHEET
(10 BE AWARDED, AS A GROUP
Bidder to state FIRM hourly rate for LABOR for
the installation/repairing of security and sport
lighting
Bidder to state FIRM hourly rates for the rental of
the following equipment (including operators and
transportation) for the installation/repairing of light
poles:
100' Bucket Truck
65' Bucket Truck
Two -man Platform Lift 30'
Auger with pole setter (9' digging depth, up to 24"
Diameter)
Auger with pole setter (15' digging depth up to 5'
Diameter)
Trencher with line layer
Trencher (5' digging depth} with rock chain
Machine to bore under track on football field
Bid No. 20-129R
Page 15 of 19 pages
REVISED -
HOURLY
RATE TOTAL
31.50 /hr 315,000.00
110.00/hr 88,000.00
5 5.0 0 /hr
35.00 /hr 10,500.00
75.00 /hr 90 000.00
G
110. 00 /hr 110, 000.00 4.t
10.00 /hr 13 0 00 .00
_ 50^_00 609000.400
10.00 /hr 13,0 .00
TOTAL BID ITEM I (A - I inclusive) ...................... I
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VENDOR NAME: AMPCO ELECTRIC, INC.
DW/lc
The School Board of Broward County, Florida
j PURCHASING DEPARTMENT
1 Suite 323
7720 West Oakland Park Blvd.
Sunrise, Florida 33351-6704
Telephone Number - Purchasing
PAGE 1 (954) 765-6120
Bids will be opened in the Purchasing Department at
2:00 P.M. on
DECEMBER 6, 1999
1 and may not be withdrawn within sixty (60) days after
such date and time.
NVITATION TO BID
Bidder Acknowledgement
Bid number: 20-129R Date Mailed: 1 1-12 -99
INSTALLATION, REPLACEMENT AND
BID TITLE: REPAIR OF SECURITY AND SPORT
TYPE LIGHTING 24 MONTH TERM
CONTRACT (199-07, 968-79)
Vendor Name:
Florida Electric Service Co., Inc.
Vendor Mailing Address:
1491 SW 21st Ave.
City State - Zip Code
.___Ft. Lauderdale, Florida 33312
Terms: Bidder see FP 3 - General Conditions
In order for Bid to be considered for award, Bidder must return with Bid submitted
the executed Invitation to Bid page. If either the remit to address or the address to
which your company desires to have purchase orders mailed to is different from
the address stated on this page then provide this information as an attachment to
this bid. Note that only one remit to and one order from address will be accepted.
' Vendor Taxpayer Identification Number Telephone Number: Toll -Free Number: Facsimile Number:
59-0782017 Area Code: 954-587-6760 1-a00- n/a Area Code: 954 321-0351
I I
.1
Internet E-Mail Address: Internet
ssiems@bellsouth. net _ URL: i
I certify that this bid is made without prior understanding, agreement or
connection with any corporation, firm or person submitting a bid for the
same materials, supplies, or equipment and is in all respects fair and
without collusion or fraud. I certify acceptance of this bid's terms,
conditions, specifications, attachments and addendum. I certify that I am
authorized to sign this bid for the bidder.
I agree that this bid cannot be withdrawn within sixty (60) days from date due.
rture of
Name of Authorized Representative (Typed or Printed) Title
GENERAL CONDITIONS
Bidder: To insure acceptance of the
bid follow these instructions —
SEALED BID REQUIREMENTS: The "INVITATION TO BID" page
prices. Give both unit price and extended total. Prices must be
must be completed, signed, and returned with the bid. The bid
stated in units to quantity specified in the bidding specification. In
case of discrepancy in computing the amount of the bid, the Unit
Summary Sheet pages an which the bidder actually submits a bid
Price quoted will govern. All prices quoted shall be F.D.B.
and any pages upon which information is required to be inserted
destination, freight prepaid (Bidder pays and bears freight charges.
must be completed and submitted with the bid. Bids received that
Bidder owns goods in transit and files any claims), unless otherwise
stated in Special Conditions. Discounts for prompt payment: Award,
fall to comply with these submittal requirements shall not be
if made, will be in accordance with terms and conditions stated
considered for award.
herein. Each item must be bid separately and no attempt is to be
a) BIDDER'S RESPONSIBILITY: It is the responsibility of the
made to tie anyy item or items in with any other Item or Items. Cash
bidder to be certain that all numbered pages of the Bid and all
or guantlri dls d will not besideration In
attachments thereto are received: and all Addendum released
mina If a bidder offers a discount or
are received prior to submitting a bid. All bids are subject to the
offers terms less than Net 30, it is understood that a minimum of 30
conditions specified herein on the attached Bid documents, and
days will be required for payment, and if a payment discount is
the discount time will be computed from the date of
on any Addendum issued thereto.
b) BID SUBMITTED: Completed bid must be submitted sealed in
offered,
satisfactory delivery at place of acceptance and receipt of correct
an envelope. Bids must be time stamped in the Purchasing
invoice at the office specified.
Department prior to 2:00 p.m. on date due. No bid will be
considered if not time stamped in the Purchasing Department
a)TAXES: The School Board of Broward County, Florida does not
pay Federal Excise and State taxes on direct purchase of
prior to 2:00 pm on date due. Bids will be opened at 2:00 pm on
tangible personal property. The applicable tax exemption number
date due. Bids submitted by telegraphic or facsimile
is shown on the purchase order. This exemption does = apply
transmission, including any literature or other attachments
to purchases of tangible personal property made by contractors
associated therewith, will not be accepted.
who use the tangible personal property in the performance of
c) EXECUTION OF BID: Bid must contain an original manual
signature of an authorized representative in the space provided
contracts for the improvement of ScF�ool Board owned real
property as defined in Chapter 192 of the Florida Statutes.
above. Failure to properly sign bid shall invalidate same, and it
be for award. All bids must be completed in
b)MISTAKES: Bidders are expected to examine the specifications,
delivery schedules, bid prices and extensions, and all instructions
shall not considered
ink or typewritten, No erasures are permitted. t
f'
pertaining to supplies and services. Failure to do so will be at
n draw line through
bidder's nsk.
r h r rppagu correctionc)
CONDITION AND PACKAGING: It is understood and agreed that
item as a result of this bid shall be new
r m initialedr i
i correction fl
any offered or shipped
(current production model at the time of this bid.) All containers
bids or correctic s not initialed will not be tabulated. The original
shall be suitable for storage or shipment, and all prices shall
bid conditions and specifications cannot be changed or altered
include standard commercial packaging.
in any way. Altered bids will not be considered.
d)UNDERWRITERS' LABORATORIES: Unless otherwise
NO BID: If not s bmittin a bid. re nit by completing and
"No
stipulated in the bid. all manufactured items and fabricated
returning one coav of this orm marking it bid." and ex la ain
assemblies shall be U.L. listed where such has been established
below the region. Failure to bid without sufficient justification shall
by U.L. for the item(s) offered and furnished. In lieu of the U.L.
be cause for removal of a supplier's name from the bid mailing list
"no
listing, bidder may substitute a listing by an independent testing
Note: A bidder, to quality as a respondent, must submit a
bid" and same must be received no later than the stated bid
laboratory recognized by OSHA under the Nationally Recognized
Testing Laboratories (NRTL) Recognition Program.
opening date and hour.
Reason for "no bid"
e) BIDDER'S CONDITIONS- The Board specifically reserves the
PRICES QUOTED: Deduct trade discounts and quote firm net
right to reject any conditional bid.
Form 3270D Broward County Public Schools is An EqualOpportuniry/Equal Access Employer (CONTINUED ON BACK
Revised 2/99
The School Board of Broward County, Florida
INSTALLATION, REPLACEMENT AND REPAIR
OF SECURITY AND SPORT TYPE LIGHTING
R
• BID ITEM 1•
A. 10,000 hours
G.
H.
800 hours
3,500 hours
300 hours
1,200 hours
1,000 hours
1,300 hours
1,200 hours
1,300 hours
f eet
BI M ARY SHEET
Bid No. 20-129R
Page 15 of 19 pages
- REVISED -
HORUeR�LY
5 �. E TOTAL
BE AWARDED A U
Bidder to state FIRM hourly rate for LABOR for
the installation/repairing of security and sport $ 3 8 .5 0 $ 3 8 5 , 0 0 0.0 0
lighting
Bidder to state FIRM hourly rates for the rental of
the following equipment (including operators and
transportation) for the installation/repairing of light
poles:
100' Bucket Truck $ 7 0. 0 0/hr $ 5 6, 0 0 0.0 0
65' Bucket Truck $ 6 0 . o o /hr $ 210.0 0 0.0 0
Two -man Platform Lift 30' 5$ 1.5 0 _/hr $ 15 .00
Auger with pole setter (9' digging depth, up to 24"
Diameter) $60.0 0 /hr $ 7 2, 0 0 0.0 0
Auger with pole setter (15' digging depth up to 5' $ 8 5.0 0 $ 8 5 , 0 0 0.0 0
Diameter)
Trencher with line layer g A Q.0Q /hr $ 5 2 , OQ 0.0 0
Trencher (5' digging depth) with rock chain S48 . U11u $ 57,6Q0.00
_
Machine to bore under track on football field S2 6_ ,Q-0 r $ 3 3 ► 8 0 0.0 0
2" conduit per foot, includes
conduit
TOTAL BID ITEM 1 (A - I inclusive) ...................... $ 966, 850.00 ✓
VENDOR NAME: Florida t
DW/lc
---_-The School Board of Broward County, Florida
PURCHASING DEPARTMENT
Suite 323
7720 West Oakland Park Blvd.
Sunrise, Florida 33351-6704
PAGE 1 Telephone Number - Purchasing
(954)765-6120
NVITATION TO BID
Bidder Acknowledgement
Bid number: 20-129R I Date Mailed: 1 1-12-99
INSTALLATION, REPLACEMENT AND
Bids will be opened in the Purchasing Department at BID TITLE. REPAIR OF SECURITY AND SPORT
2:00 P.M. on DECEMBER 6, 1999 TYPE LIGHTING 24 MONTH TERM
and may not be withdrawn within sixty (60) days after _
CONTRACT (199-07, 968-79)
such date and time.
Vendor Name: Terms: Bidder see FP 3 - General Conditions
/ar;c� �,,: f r r Elru �r� c l �► C In order for Bid to be considered for award, Bidder nest return with Bid submitted
r the executed Invitation to Bid page. If either the remit to address or the address to
Vendor Mailing Address: which your company desires to have purchase orders mailed to is different from
Lf)Y 1/V, :[ the address stated on this page then provide this information as an attachment to
City - State - Zip Code this bid. Note that only one remit to and one order from address will be accepted.
M4 eu l < 4!. 3 .2Wi �
Vendor Taxpayer Identification Number I Telephone Number:
Area CodeK,('- r ; �; zie., �' i `.
Internet E-Mail Address:
I certify that this bid is made without prior understanding, agreement or
connection with any corporation, firm or person submitting a bid for the
same materials, supplies, or equipment and is in all respects fair and
without collusion or fraud. I certify acceptance of this bid's terms,
conditions, specifications, attachments and addendum. I certify that I am
authorized to sign this bid for the bidder.
I agree that this.bid cannot be withdrawn within sixty (60) days from date due.
Toll -Free Number:
1-500-
Internet 1
URL: \
Facsimile Number:
Area CodW,—,(. '_, )� je'- r{`w�
Name of Authorized Representative (Typed or Printed) Title
GENERAL CONDITIONS
To insure acceptance of the
bid follow these instructions —
'Bidder:
SEALED BID REQUIREMENTS: The "INVITATION TO BID" page
prices. Give both unit price and extended total. Prices must be
stated in units to quantity specified in the bidding specification. In
must be completed, signed, and returned with the bid. The bid
case of discrepancy in computing the amount of the bid, the Unit
Summary Sheet pages on which the bidder actually submits a bid
Price quoted will govern. All prices quoted shall be F.O.B.
and any pages upon which information is required to be inserted
destination, freight prepaid (Bidder pays and bears freight charges.
transit and files any claims), unless otherwise
must be completed and submitted with the bid. Bids received that
Bidder owns goods in
stated in Special Conditions. Discounts for prompt payment: Award,
fail to comply with these submittal requirements shall not be
P Y
if made, will be in accordance with terms and conditions stated
considered for award.
herein. Each item must be bid separately and no attempt is to be
a) BIDDER'S RESPONSIBILITY: It is the responsibility of the
nwith any other item or items. 91110
deratloo In
bidder to be certain that all numbered pages of the Bid and all
Addendum
If a bidder offers a discount or
gimwokoR�i
attachments thereto are received: and all released
received prior to submitting a bid. All bids are subject to the
is understood that a minimum of30
is
are
conditions specified herein on the attached Bid documents, and
days will be required for payment, and if a payment discount
discount time will be computed from the date of
on any Addendum issued thereto.
offered, the
satisfactory delivery at place of acceptance and receipt of correct
b) BID SUBMITTED: Completed bid must be submitted sealed in
an envelope. Bids must be time stamped in the Purchasing
invoice at the office specified.
Department prior to 2:00 p.m. on date due. No bid will be
in the Purchasing Department
a) TAXES: The School Board of Broward County, Florida does not
pay Federal Excise and State taxes on direct purchase of
considered if not time stamped
prior to 2:00 pm on date due. Bids will be opened at 2:00 pm on
facsimile
tangible personal property. The applicable tax exemption number
is the order. This exemption does = apply
date due. Bids submitted by telegraphic or
transmission, including any literature or other attachments
shown on purchase
to purchases of tangible personal property made by contractors
who use the tangible personal property in the performance of
associated therewith, will not be accepted.
c) EXECUTION OF BID: Bid must contain an original manual
contracts for the improvement of School Board owned real
property as defined in Chapter 192 of the Florida Statutes.
signature of an authorized representative in the space provided
above. Failure to properly sign bid shall invalidate same, and it
in
b)MISTAKES: Bidders are expected to examine the specifications,
delivery bid and extensions, and all instructions
shall not be considered for award. All bids must be completed
ink or typewritten. No erasures are permitted. If a corrpption,i
schedules, prices
pertaining to supplies and services. Failure to do so will be at
bidder's
necessarw �l 5Jnale line through the enterediiaure and
nh r1111C n fluid,
risk.
c) CONDITION AND PACKAGING: It is understood and agreed that
correctio t init' i n' i
any item offered or shipped as a result of this bid shall be new
usl0g nnanu correction fluid. Aay ientries. g
(current production model at the time of this bid.) All containers
when
�+� �� corrections n t initiated will not be tabulated, The original
bid conditions and specifications cannot be changed or altered
shall be suitable for storage or shipment, and all prices shall
include standard commercial packaging.
in any way. Altered bids will not be considered.
i com tinci an
d)UNDERWRITERS' LABORATORIES: Unless otherwise
bid, manufactured items and fabricated
2. NO BID: If n t submittin a r on
returningon o of thi orm m rkin it "No bid," n explain
stipulated in the all
assemblies shall be U.L. listed where such has been established
f bel ww_the rgg§on. Failure to bid without sufficient justification shall
by U.L. for the item(s) offered and furnished. In lieu of the U.L.
be cause for removal of a supplier's name from the bid mailing list.
listing, bidder may substitute a listing by an independent testing
Note: A bidder, to qualify as a respondent, must submit a "no
laboratory recognized byy OSHA under the Nationally Recognized
bid" and same must be received no later than the stated bid
Testing Laboratories INRTL) Recognition Program.
opening date and hour.
e) BIDDER'S CONDITIONS: The Board specifically reserves the
Reason for "no bid"
right to reject any conditional bid.
3. PRICES QUOTED: Deduct trade discounts and quote firm net
Form 3270D Broward Counry Public Schools Is An Equal opportunity/Equal Access Employer (CONTINUED ON BACK)
Revised 2'99
;ar
The School Board of Broward County, Florida
INSTALLATION, REPLACEMENT AND REPAIR
W F SECURITY AND SPORT TYPE LIGHTING
BID ITEM 1:
A. 10,000 hours
800 hours
3,500 hours
300 hours
1,200 hours
1,000 hours
1,300 hours
1,200 hours
1,300 hours
11
VENDOR NAME:
DW/lc
BAD_ SUMMARY SHEET
(TO BE AWARDED AS A GROUP
Bidder to state FIRM hourly rate for LABOR for
the installation/repairing of security and sport
lighting
Bidder to state FIRM hourly rates for the rental of
the following equipment (including operators and
transportation) for the installation/repairing of light
poles:
100' Bucket Truck
65' Bucket Truck
Two -man Platform Lift 30'
Auger with pole setter (9' digging depth, up to 24"
Diameter)
Bid No. 20-129R
Page 15 of 19 pages
- REVISED -
HOURLY
RATE TOTAL
/h
oa` /hr BUG
q0, �lhr
Auger with pole setter (15' digging depth up to 5' ko. j �
Diameter)
Trencher with line layer 33 6W.
Trencher (5' digging depth) with rock chain_/hr
Machine to bore under track on football field ISO. /hr
/&/boo r
TOTAL BID ITEM 1 (A - I inclusive) ............ .!.
Horsepower Electric, Inc.
y___ THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA
rir t �rrw�
air �eA�
w' ■ww�rr�
�MII1►
ARTHUR S. HANBY, JR_ C.P.M., A.P.P.
Director of Purchasing and Warehousing
7720 West Oakland Park Boulevard, Suite 323
Sunrise, Florida 33351-6704
Phone: 954-765-6120
SU NCOM: 484-6120
Facsimile: 954-767-8417
Bid Hotline: 954-765-6798
Vendor Information Desk: 954-765-6139
Internet URL: hftp://www.browardschools.com
SCHOOL BOARD
Chairperson DARLA L. CARTER
Vice Chairperson DIANA WASSERMAN-RUBIN
CAROLE L. ANDREWS
JUDIE S. BUDNICK
PAUL D. EICHNER. ESQ.
STEPHANIE ARMA KRAFT,ESQ.
MIRIAM M. OLIPHANT
DR. ROBERT D. PARKS
LOIS WEXLER
Student Advisor ALEXIS WOLFSON
Superintendent of Schools DR. FRANK TILL
CERTIFIED MAIL
November 24,1999
ADDENDUM NO.1
Bid No. 20-129R
Installation, Replacement and Repair of Security and Sport Type Lighting
CALLED FOR 2:00 P.M., DECEMBER 6,1999
0
TO ALL BIDDERS:
1. The bid opening date has been changed to December 10,1999. Bids are due in the Purchasing
Department on or before 2:00 p.m.
2. The posting date has been changed to December 16,1999.
3. DELETE: Pages 15 and 16 of 19 Pages
INSERT: Revised Pages 15 and 16 of 19 Pages.
This Addendum is for information purposes only and need not be returned with your bid. By virtue
of signing the "Invitation of Bid" Form, 3270D, Page 1 of Bid 20-129R, bidder certifies acceptance of
this addendum.
0/rc
enclosure
Douglas White,
Purchasing Agent I
Transforming Education: One Student At A Time
Broward County Public Schools Is An Equal Opportunity/Equal Access Employer
The School Board of Broward County, Florida
INSTALLATION, REPLACEMENT AND REPAIR
1WF SECURITY AND SPORT TYPE LIGHTING
BID ITEM 1:
A. 10,000 hours
B.
C.
D.
W
F.
G.
H.
1.
800 hours
3,500 hours
300 hours
1,200 hours
1,000 hours
1,300 hours
1,200 hours
1,300 hours
VENDOR NAME:
DW/lc
BID SUMMARY SHEET
(TO BE AWARDED AS A GROUP
Bidder to state FIRM hourly rate for LABOR for
the installation/repairing of security and sport
lighting
Bidder to state FIRM hourly rates for the rental of
the following equipment (including operators and
transportation) for the installation/repairing of light
poles:
100' Bucket Truck
65' Bucket Truck
Two -man Platform Lift 30'
Auger with pole setter (9' digging depth, up to 24"
Diameter)
Auger with pole setter (15' digging depth up to 5'
Diameter)
Trencher with line layer
Trencher (5' digging depth) with rock chain
Machine to bore under track on football field
Bid No. 20-129R
Page 15 of 19 pages
- REVISED -
HOURLY
RATE
/hr
/hr
/hr
/hr
/hr
/hr
/hr
/hr
/hr
TOTAL BID ITEM 1 (A - I inclusive) ......................
TOTAL
hool Board of Broward
The ScPURCHASING
INVITATION TO B I D
DEPARTMENT
Suite 323
7720 West Oakland Park Blvd.
Sunrise, Florida 33351-6704
Bidder Acknowledgement
PAGE 1
Telephone Number - Purchasing
Bid number: 20-129R Date Mailed: 1 1-12-99
(954) 765-6120
REPAIR OF SECURITY AND SPORT
Bids will be opened in the Purchasing Department at
2:00 P.M. on DECEMBER 6, 1999
BID TITLE:
TYPE LIGHTING 24 MONTH TERM
CONTRACT (199-07, 968-79)
and may not be withdrawn within sixty (60) days after
such date and time.
Vendor Name:
Terms: Bidder see FP 3 - General Conditions
In order for Bid to be considered for award, Bidder must return with Bid submitted
the executed Invitation to Bid page. If either the remit to address or the address to
Vendor Mailing Address:
which your company desires to have purchase orders mailed to is different from
the address stated on this page then provide this information as an attachment to
this bid. Note that only one remit to and one order from address will be accepted.
City - State - Zip Code
Vendor Taxpayer Identification Number
Telephone Number:
Toll -Free Number:
Facsimile Number:
Area Code:
1-800-
Area Code:
Internet E-Mail Address:
Internet
URL:
I certify that this bid is made without prior understanding, agreement or
connection with any corporation, firm or person submitting a bid for the
same materials, supplies, or equipment and is in all respects fair and
without collusion or fraud. l certify acceptance of this bid's terms,
ignature of Authorized Representative (Manual)
conditions, specifications, attachments and addendum. I certify that I am
authorized to sign this bid for the bidder.
I agree that this bid cannot be withdrawn within sixty (60) days from date due.
Name of Authorized Representative (Typed or Printed) Title
GENERAL CONDITIONS
Bidder: To insure acceptance of the
bid follow these instructions -
SEALED BID REQUIREMENTS: The "INVITATION TO BID" page
prices. Give both unit price and extended total. Prices must be
must be completed, signed, and returned with the bid. The bid
stated in units to quantity specified in the bidding specification. In
Summary Sheet pages on which the bidder actually submits a bid
case of discrepancy in computing the amount of the bid, the Unit
Price quoted will govern. All prices quoted shall be F.Q.B.
and any pages upon which information is required to be inserted
destination, freight prepaid (Bidder pays and bears freight charges.
must be completed and submitted with the bid. Bids received that
Bidder owns goods in transit and files any claims), unless otherwise
fail to comply with these submittal requirements shall not be
stated in Special Conditions. Discounts for prompt payment: Award,
considered for award.
if made, will be in accordance with terms and conditions stated
herein, Each item must be bid separately and no attempt is to be
a) BIDDER'S RESPONSIBILITY: It is the responsibility of the
made to tie an item or items in with any other item or items. Cash
bidder to be certain that all numbered pages of the Bid and all
thereto Addendum
uanti dl count offered will not be a consideration in
attachments are received; and all released
are received prior to submitting a bid. All bids are subject to the
conditions specified herein on the attached Bid documents, and
ion of award of bi If a bidder offers a discount or
offers terms less than Net 30, it is understood that a minimum of 30
days be for if discount is
on any Addendum issued thereto,
will required payment, and a payment
offered, the discount time will be computed from the date of
b) BID SUBMITTED: Completed bid must be submitted sealed in
satisfactory delivery at place of acceptance and receipt of correct
an envelope. Bids must be time stamped in the Purchasing
invoice at the office specified.
Department prior to 2:00 p.m. on date due. No bid will be
a)TAXES: The School Board of Broward County Florida does not
considered if not time stamped in the Purchasing Department
to 2:00 on date due. Bids will be opened at 2:00 on
pay Federal Excise and State taxes on direct purchase of
tangible The tax
prior pm pm
date due. Bids submitted by telegraphic or facsimile
personal property. applicable exemption number
is shown on the purchase order. This exemption does D_(2 apply
transmission, including any literature or other attachments
associated therewith, will not be accepted.
to purchases of tangible personal property made by contractors
who use the tangible personal property in the performance of
c) EXECUTION OF BID: Bid must contain an original manual
contracts for the improvement of School Board owned real
signature of an authorized representative in the space provided
property as defined in Chapter 192 of the Florida Statutes.
above. Failure to properly sign bid shall invalidate same, and it
be for All bids
b)MISTAKES: Bidders are expected to examine the specifications,
shall not considered award. must be completed in
delivery schedules, bid prices and extensions, and all instructions
ink or typewritten. No erasures are permitted. If a correction is
pertaining to supplies and services. Failure to do so will be at
necessary. draw a_ finale line through the entered figure and
bidder's risk.
enter the gorrecter� figgre or i�se an opaque correction fluid. All
corrections mu initialed by the person signing the bid even
c) CONDITION AND PACKAGING: It is understood and agreed that
when usinr�p aaque correction fluid. Any illegible entries,
any item offered or shipped as a result of this bid shall be new
pencil
bids or corrections not initialgd will not be tabulated. The original
(current production model at the time of this bid.) All containers
shall be suitable for storage or shipment, and all .prices shall
bid conditions and specifications cannot be changed or altered
include standard commercial packaging.
in any way. Altered bids will not be considered.
d)UNDERWRITERS' LABORATORIES: Unless otherwise
NO BID: If not submitting a _ did. respond by completing and
one copy of this m�Mn rking it "No bid." acid
stipulated in the bid, all manufactured items and fabricated
returning explain
I w the reaNn. Failure to bid without sufficient justification shall
assemblies shall be U.L. listed where such has been established
by U.L. for the items) offered and furnished. In lieu of the U.L.
be cause for removal of a supplier's name from the bid mailing list.
Note: A bidder, to qualify as a respondent, must submit a "no
listing, bidder may substitute a listing by an independent testing
laboratory recognized by OSHA under the Nationally Recognized
bid" and same must be received no later than the stated bid
Testing Laboratories Recognition Program.
opening date and hour.
Reason for "no bid"
(NRTL)
e) BIDDER'S CONDITIONS: The Board specifically
P Y reserves the
3. PRICES QUOTED: Deduct trade discounts and quote firm net
right to reject any conditional bid.
Form 3270D Broward County Public Schools Is An Equal gnportuniVEqual Access Employer (CONTINUED ON BACK)
Revised 2/99
Bid No. 20-129R
Page 3 of 19 pages
THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA
AlhV,WORN STATEMENT PURSUANT TO SECTION 287.087 FLORIDA STATUTES AS CURRENTLY
ENACTED OR AS AMENDED FROM TIMETO TIME, ON PREFERENCE TO BUSINESSES WITH
DRUG -FREE WORKPLACE PROGRAMS
THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR
OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS.
This sworn statement is submitted to The School Board of Broward County, Florida,
by
for
(Print individual's name and title)
(Print name of entity submitting sworn statement)
whose business address is
and (if applicable) its Federal Employer Identification Number (FEIN) is
(If the entity has no FEIN, include the Social Security Number of the individual signing this sworn statement:
I certify that I have established a drug -free workplace program and have complied with the following:
1. Published a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a
controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations
of such prohibition.
�. Informed employees about the dangers of drug abuse in the workplace, the business' policy of maintaining a drug -free workplace,
any available drug counseling, rehabilitation and employee assistance programs, and the penalties that may be imposed upon
employees for drug abuse violations.
3. Given each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement
specified in subsection (1).
4. In the statement specified in subsection (1), notified the employees that, as a condition of working on the commodities or
contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any
conviction of, or plea of guilty or nolo contendere to, any violation of chapter 893 or of any controlled substance law of the
United States or any state, for a violation occurring in the workplace no later than 5 days after such conviction.
5. Will impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is
available in the employee's community by, any employee who is so convicted.
6. Am making a good faith effort to continue to maintain a drug free workplace through implementation of this section.
Sworn to and subscribed before me this day of
Personally Known
OR Produced identification
(Type of identification)
*FORM: #4530
3/93
19_
Notary Public - State of'
My commission
(Signature)
(Printed, typed or stamped commissioned name of notary public)
Bid No. 20-129R
Page 5 of 19 pages
BID PROPOSAL
is SPECIAL CONDITIONS
The School Board of Broward County, Florida (hereinafter referred to as "SBBC"), desires bids to
INSTALLATION, REPLACEMENT AND REPAIR OF SECURITY AND SPORT TYPE
LIGHTING (security and sport lighting to include all security lighting, including outside corridor
lighting. All sport lighting to include gymnasium and field lighting) as specified herein various locations
throughout Broward County. In order to conserve paper and reduce postage, this bid is a
two-sided document. All pages of the bid are sequentially numbered. Please be certain
that you have received and read all pages of the bid.
2. SCOPE. The purpose of this bid is to establish a two year contract beginning with date of award
and continuing for 24 months. SBBC requires a guarantee of bid prices during the term of the
contract.
AWARD: In order to meet the needs of the school system and in the best interest of the School Board,
the GROUP, as indicated on the Bid Summary Sheet, shall be awarded up to the three lowest responsive
and responsible bidders meeting specifications, terms and conditions. The lowest awardee in the group
shall be considered the primary vendor and should receive the largest volume of work. Therefore, it is
necessary to bid on every item in the group, and all items in the group must meet specifications in order to
have the bid considered for award. Unit prices must be stated in the space provided on the Bid Summary
Sheet. SBBC reserves the right to procure goods from the second and third lowest bidders if: a) the
lowest bidder cannot comply with delivery requirements or specifications; b) the lowest bidder is not in
compliance with delivery requirements or specifications on current or previous orders; c) in cases of
emergency; d) it is in the best interest of SBBC to do so regardless of reason.
After award of this bid, any bidder receiving an award who violates any specification, term or condition of
this bid can be found in default of its contract, have its contract canceled, be subject to the payment of
liquidated damages, and be removed from the bid list and not eligible to do business with this School
Board for two years, as described in General Conditions 4, 23, and 24.
4. CONTRACT RENEWAL: The purpose of this bid is to establish a contract, at firm unit prices, for the
purchase of estimated requirements for the items listed. The tern of the bid shall be for two years, and
may, by mutual agreement between SBBC and the awardee, upon final School Board approval, be
renewable for two additional one year periods and, if needed, 90 days beyond the expiration date of the
final renewal period. The Board, through its Purchasing Department, will, if considering to renew,
request a letter of intent to renew from each awardee, prior to the end of the current contract period. The
awardee will be notified when the recommendation has been acted upon by the School Board. All prices
shall be firm for the term of the contract. The successful awardee(s) agrees to this condition by signing its
bid.
5. QUALIFICATION OF BIDDERS: Bids will be considered only from firms normally engaged in
providing and performing the services specified herein. Bidder must have adequate organization,
facilities, equipment and personnel to insure prompt and efficient service to the Board:
A. The School Board reserves the right before recommending any award to inspect the facilities and
organization or to take any other action necessary to determine ability to perform in accordance
with specifications, terms and conditions
B . The School Board will determine whether the evidence of ability to perform is satisfactory and will
make awards only when such evidence is deemed satisfactory and reserves the right to reject bids
where evidence submitted or investigation and evaluation indicated inability of the bidder to
. perform.
VENDOR NAME:
DW/lc
Bid No. 20-129R
Page 7 of 19 pages
The School Board of Broward County, Florida
ONSTALLATION, REPLACEMENT AND REPAIR
F SECURITY AND SPORT TYPE LIGHTING
SPECIAL CONDITIONS (Continued)
7. RESPONSE TIME FOR INSTALLATION, REPLACEMENT AND REPAIR OF
SECURITY AND SPORT TYPE_LIGHTING:
a. SBBC requires awardee(s) to respond within ten calendar days after notice from SBBC District
Maintenance Department of routine installation, replacement and repair of security and sport type
lighting.
b. SBBC requires awardee(s) to be able to provide 24 hours, seven days a week Emergency
installation, replacement and repair of security and sport type lighting, which is defined as a life,
safety, or public health condition declared by SBBC District Maintenance Department. SBBC will
require the awardee to provide emergency installation, replacement and repair of security and sport
type lighting within 24 hours of such declaration.
C. Emergency installation, replacement and repair of security and sport type lighting jobs to start
within 24 hours of notification by SBBC. Emergency hours are to be considered after 5:00 p. m.
and before 8:00 a. m. Monday through Friday, after 5:00 p. m. Friday and before 8:00 a. m.
Monday, and holidays, or at any time SBBC representative (supervisor or foreman) of SBBC
District Maintenance Department declares a situation to be an emergency.
8. CATALOGS/PRICE LIST(S)_ Bidder(s) shall furnish, with this bid or within three days
of request, one copy of their current concrete poles and related items catalog(s)/price
lists(s) which will indicate all items bidder can furnish and the list prices to be used for each item.
Failure to furnish catalogs and/or price lists as required, will result in disqualification of bid submitted. All
awardees shall deliver this same catalog(s) to all SBBC locations within Broward County, Florida,
(approximately 350) at no cost to the School Board when notified to do so. A list of all SBBC locations
will be supplied to all awardees with their letter of contract agreement. Under no circumstances will
catalogs be accepted by SBBC mailroom for distribution to the various SBBC locations. It is in the best
interest of the bidder to indicate the bid number, the start date of the contract, the expiration of the contract,
and the bidder's single fixed percentage discount, mark-up or net pricing offered on the front of the
catalogs/price lists when it is delivered by the bidder to all SBBC locations.
9. CATALOG S /PRICE LISTS UPDATES for single fixed percentage dis aunt mark-
up or net price quoted on Bid Summary Sheet, under Additional Information.(D), Page
16 of 18 Pages of this bid): If, during the contract period, the awardee issues replacements to the
catalog(s) a copy of the replacement catalog(s)/price list(s) are to be forwarded to: SBBC Purchasing
Department, 7720 W. Oakland Park Boulevard, Suite 323, Sunrise, Florida 33351-6704. Awardee shall
deliver copies of the replacement catalog(s)/price list(s) with current prices and/or products to all SBBC
locations within Broward County, Florida (approximately 350) at no cost to SBBC, if necessary. Failure
on the part of the awardee(s) to furnish current catalogs/price lists updates will result in all payments being
based on last update received and increase will not be honored.
10. INSURANCE REQUIREMENTS: Insurance requirements are outlined on page 18 of this bid.
Bidder shall take special notice that SBBC shall be named as an additional insured under
General Liability Insurance including Contractual Liability.
11. PROTECTION OF PROPERTY: The awardee shall at all times guard from damage and/or loss to the
property of the School Board, and shall replace and/or repair any loss or damages unless such be caused
by the School Board. The School Board may withhold payment or make such deductions as it might deem
necessary to insure reimbursement for loss and/or damages to the property through negligence of the
0 awardee.
VENDOR NAME:
DW/lc
Bid No. 20-129R
Page 9 of 19 pages
The School Board of Broward County, Florida
INSTALLATION, REPLACEMENT AND REPAIR
OF SECURITY AND SPORT TYPE LIGHTING
SPECIAL CONDITIONS (Continued
17. POSTING OF BID RECOMMENDATIONS/TABULATIONS: Bid Recommendations and Tabulations
will be posted in the Purchasing Department on DECEMBER 7 1999 at :00 .m., and will
remain posted for 72 consecutive hours. Any person desiring to protest the decision or intended decision
shall file a notice of protest, in writing, within 72 consecutive hours after the posting of the bid tabulation
(or receipt of written notice of intended decision) and shall file a formal written protest within ten calendar
days after the date the notice of protest was filed. A written notice of intended decision shall only apply
when the Purchasing Department gives notice of a decision or intended decision about this bid to all
bidders by United States mail or by hand delivery. A written notice of decision or intended decision
received in accordance with Chapter 119, Florida Statutes, or School Board Policy 1343, as currently
enacted or as amended from time to time, shall not be used as a basis for filing a notice of protest as
described herein. Saturdays, Sundays and legal holidays shall be excluded in the computation of the 72
consecutive hours. If the tenth calendar day falls on a Saturday, Sunday, or legal holiday, the formal
written protest must be received on or before 5:00 p.m. of the next calendar day that is not a Saturday,
Sunday or legal holiday. No submissions made after the bid opening amending or supplementing the bid
shall be considered. Section 120.57(3)(b), Florida Statutes, as currently enacted or as amended from time
to time, states that "The formal written protest shall state with particularity the facts and
law upon which the protest is based".
Failure to file a notice of protest or failure to file a formal written protest at the office of the Director of
Purchasing, 7720 West Oakland Park Boulevard, Suite 323, Sunrise, Florida 33351 (fax 954-712-1774),
within the time prescribed in Section 120.57(3), Florida Statutes, as currently enacted or as amended
from time to time, shall constitute a waiver of proceedings under Section 120, Florida Statutes and School
Board Policy 3320, Part VI, as currently enacted or as amended from time to time.
08. ACKIN SLIPS: It will be the responsibility of the awardee to attach all packing slips to the
OUTSIDE of each shipment. Packing slip must reference SBBC purchase order
number/control number. Failure to provide packing slip attached to the outsi a of shipment will result
in refusal of shipment at vendor's expense.
19. SBBC ITEM IDENTIFICATION SYSTEM: The five digit, nine digit, or 13 character/digit item
number shown in parenthesis at the beginning of an item on the Bid Summary Sheet represents the School
Board's identification number for the item. It does not represent any manufacturer/distributor model/part
number.
20. SUBMITTAL OF INVOICES: All bidders are hereby notified that any invoice submitted as a result
of the award of this bid must be in the same format as any purchase order released as a result of the award
of this bid. Each line of the invoice must reference a corres ondin -single line shown on
the purchae order. A single invoice line must not correspond to or commingle the cost shown on
multiple purchase order lines. An invoice submitted that does not follow the same format and line
numbering as shown on the purchase order will be deemed to be not correct, and may be returned to the
vendor by the Accounts Payable Department for correction.
All invoices to be sent in DUPLICATE to: District Maintenance, 3810 N. W. loth Avenue, Fort
Lauderdale, Florida 33309.
21. SEALED BID REQUIREMENTS: The "INVITATION TO BID" sheet must be completed, signed,
and returned. In addition, the Bid Summary Sheet pages on which the bidder actually submits a bid,
needs to be executed and submitted with this bid. Bids received that fail to comply with these
requirements shall not be considered for award.
r�
VENDOR NAME:
DW/lc
Bid No. 20-129R
Page 1 1 of 19 pages
The School Board of Broward County, Florida
INSTALLATION, REPLACEMENT AND REPAIR
OF SECURITY AND SPORT TYPE LIGHTING
SPECIAL CONDITIONS (Cpntinued)
26. CERTIFICATION REGARDING _DEBARMENT, SUSPENSION, INELIGIBILITY OR
VOLUNTARY EXCLUSION Lower Tier Covered Transactions: Executive Order 12549, as
currently enacted or as amended from time to time, provides that, to the extent permitted by law, Executive
departments and agencies shall participate in a governmentwide system for nonprocurement debarment and
suspension. A person who is debarred or suspended shall be excluded from Federal financial and non-
financial assistance and benefits under Federal programs and activities. Except as provided in § 85.200,
Debarment or Suspension, § 85.201, Treatment of Title IV HEA participation, and §85.215, Exception
provision, debarment or suspension of a participant in a program by one agency shall have
governmentwide effect. A lower tier covered transaction is, in part, any transaction between a participant
[SBBC] and a person other than a procurement contract for goods or services, regardless of type, under a
primary covered transaction; and any procurement contract for goods or services between a participant and
a person, regardless of type, expected to equal or exceed the Federal procurement small purchase threshold
fixed at 10 U.S.C. 2304(g) and 41 U.S.C. 253(g) (currently $100,000) under a primary covered
transaction; or any procurement contract for goods or services between a participant and a person under a
covered transaction, regardless of amount, under which that person will have a critical influence on or
substantive control over that covered transaction. A participant may rely upon the certification of a
prospective participant in a lower tier covered transaction that it and its principals are not debarred,
suspended, proposed for debarment under 48 CFR part 9, subpart 9.4, ineligible, or voluntarily excluded
from the covered transaction, unless it knows that the certification is erroneous. Each participant shall
require participants in lower tier covered transactions to include the certification for it and its principals in
any proposal submitted in connection with such lower tier covered transactions.
CERTIFICATION
The prospective lower tier participant certifies, by submission of this proposal, that neither it
nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible,
or voluntarily excluded from participation in this transaction by any Federal department or
agency.
b. Where the prospective lower tier participant is unable to certify to any of the statements in this
certification, such prospective participant shall attach an explanation to this proposal.
•
VENDOR NAME:
DW%lc
Bid No. 20-129R
Page 13 of 19 pages
The School Board of Broward County, Florida
IFNSTALLATION, REPLACEMENT AND REPAIR
F SECURITY AND SPORT TYPE LIGHTING
SPECIAL CONDITIONS (Continued)
29. TIE BID PROCEDURES: When identical prices are received from two or more vendors and all other
factors are equal, priority for award shall be given to vendors in the following sequence:
• A business that certifies that it has implemented a drug -free workplace program shall be given
preference in accordance with the provisions of Chapter 287.087, Florida Statutes, as currently
enacted or as amended from time to time;
• The Broward County Certified Minority/Women Business Enterprise vendor;
• The Palm Beach or Miami -Dade County Certified Minority/Women Business Enterprise vendor;
• The Florida Certified Minority/Women Business Enterprise vendor;
• The Broward County vendor, other than a Minority/Women Business Enterprise vendor;
• The Palm Beach or Miami -Dade County vendor, other than a Minority/Women Business Enterprise
vendor;
• The Florida vendor, other than a Minority/Women Business Enterprise vendor.
• If application of the above criteria does not indicate a priority for award, the award will be decided by a
coin toss. The coin toss shall be held publicly in the Purchasing Department; the tie low bid vendors
invited to be present as witnesses.
p OSTATEMENT PURSUANT
Included as a art o these b� documents is a Form entitled SWORN ,
TO SECTION 287.087. FLORIDA STATUTES. AS CURRENTLY ENACTED OR AS
AMENDED FROM TIME TO TIME, ON PREFERENCE TO BUSINESSES WITH
DRUG -FREE WORKPLACE PROGRAMS. This form will be used by the bidder to certify that it
has implemented a drug -free workplace program. In order for bid to be considered, the Invitation to Bid
form (Page 1 of this bid) must be properly signed in order for the bid to be considered. A bidder can not
sign this form in lieu of properly signing the Invitation to Bid form.
30. BIDDER'S MAILING ADDRESS: It is the responsibility of every bidder to register and maintain
their current mailing address with the Vendor Information Desk in the Purchasing Department. The
address on file with the Vendor Information Desk is used when mailing bid forms and other information to
bidders. To check your current mailing address and to change/update/revise your mailing address, contact
the Vendor Information Desk at (954) 765-6139. A profile of the bidder's current registration information
on file will be sent upon request.
31. REASONABLE A OMMODATION: In accordance with Title II of the Americans with Disabilities
Act, any person requiring an accommodation at the bid opening because of a disability must contact the
Equal Educational Opportunities Department at (954) 765-6187 or TDD (954) 765-6188.
32. INFORMATION: Any questions by prospective bidders concerning this Invitation to Bid should be
addressed to Mr. Doug White, Purchasing Agent, Purchasing Department, (954) 765-6129
who is authorized only to direct the attention of prospective bidders to various portions of the Bid so they
may read and interpret such for themselves. Neither Mr. White nor any employee of SBBC is
authorized to interpret any portion of the Bid or give information as to the requirements of the Bid in
addition to that contained in the written Bid Document. Questions should be submitted in
accordance with General Condition #7. Interpretations of the Bid or additional information as to
its requirements, where necessary, shall be communicated to bidders only by written addendum.
VENDOR NAME:
DW/Ic
The School Board of Broward County. Florida
INSTALLATION, REPLACEMENT AND REPAIR
WF SECURITY AND SPORT TYPE LIGHTING
BID ITEM 1
A. 10,000 hours
B.
C.
D.
0E.
800 hours
3,500 hours
300 hours
1,200 hours
F. 1,000 hours
G. 1,300 hours
H . 1,200 hours
I. 1,300 hours
VENDOR NAME:
DW/lc
BIDSUMMARY SHEET
TO BE AWARDED AS A GROUP
Bidder to state FIRM hourly rate for LABOR for
the installation/repairing of security and sport
lighting
Bidder to state FIRM hourly rates for the rental of
the following equipment (including operators and
transportation) for the installation/repairing of light
poles:
100' Bucket Truck
65' Bucket Truck
Two -man Platform Lift 30'
Auger with pole setter (9' digging depth, up to 24"
Diameter)
Auger with pole setter (15' digging depth up to 5'
Diameter)
Trencher with line layer
Trencher (5' digging depth) with rock chain
Machine to bore under track on football field
Bid No. 20-129R
Page 15 of 19 pages
- REVISED -
HOURLY
RATE
/hr
/hr
/hr
/hr
/hr
/hr
/hr
/hr
TOTAL BID ITEM 1 (A - I inclusive) ......................
TOTAL
The School Board of Broward County, Florida
INSTALLATION, REPLACEMENT AND REPAIR
OF SECURITY AND SPORT TYPE LIGHTING
Bid No. 20-129R
Page 16 of 19 pages
- REVISED -
BIDDERS ARE REQUIRED TO PROVIDE THE FOLLOWING
ADDITIONAL INFORMATION IN ORDER TO BE CONSIDERED FOR AWARD.
C
Bidder to state additional HOURLY RATES for other than listed equipment (including operators and
transportation) available for this type of service. Use additional sheet of applicable, making sure to print the bid
number and the name of your company on the sheet.
EQUIPMENT
VENDOR NAME:
DW/lc
HOURLY RATE
•
hool Board of Broward Florida
The ScPURCHASING
INVITATION TO B I D
DEPARTMENT
Suite 323
7720 West Oakland Park Blvd.
Sunrise, Florida 33351-6704
Bidder Acknowledgement
Telephone Number - Purchasing
Bid number: 20-129R Date Mailed: 11-12-99
PAGE 1
(954) 765-6120
REPAIR OF SECURITY AND SPORT
Bids will be opened in the Purchasing Department at
2:00 P.M. on DECEMBER 6, 1999
BID TITLE.
TYPE LIGHTING 24 MONTH TERM
CONTRACT (199-07, 968-79)
and may not be withdrawn within sixty (60) days after
such date and time.
Vendor Name:
Terms: Bidder see FP 3 - General Conditions
In order for Bid to be considered for award, Bidder must return with Bid submitted
the executed Invitation to Bid page. If either the remit to address or the address to
Vendor Mailing Address:
which your company desires to have purchase orders mailed to is different from
the address stated on this page then provide this information as an attachment to
this bid. Note that only one remit to and one order from address will be accepted.
City - State - Zip Code
Vendor Taxpayer Identification Number
Telephone Number:
Toll -Free Number:
Facsimile Number:
Area Code:
1-800-
Area Code:
Internet E-Mail Address:
Internet
URL:
1 certify that this bid is made without prior understanding, agreement or
connection with any corporation, firm or person submitting a bid for the
same materials, supplies, or equipment and is in all respects fair and
without collusion or fraud. I certify acceptance of this bid's terms,
Signature of Authorized Representative (Manual)
conditions, specifications, attachments and addendum. I certify that I am
authorized to sign this bid for the bidder.
I agree that this bid cannot be withdrawn within sixty (60) days from date due.
Name of Authorized Representative (Typed or Printed) Title
GENERAL CONDITIONS
Bidder: To insure acceptance of the
bid follow these instructions —
SEALED BID REQUIREMENTS: The "INVITATION TO BID" page
prices. Give both unit price and extended total. Prices must be
must be completed, signed, and returned with the bid. The bid
stated in units to quantity specified in the bidding specification. In
discrepancy the amount of -the bid, the Unit
Summary Sheet pages on which the bidder actual) submits a bid
ry P 9 y
case of in computing
Price quoted will govern. All prices quoted shall be F.O.B.
and any pages upon which information is required to be inserted
the bid. Bids that
destination, freight prepaid (Bidder pays and bears freight charges.
Bidder owns in transit and files any claims), unless otherwise
must be completed and submitted with received
goods
fail to comply with these submittal requirements shall not be
stated in Special Conditions. Discounts for prompt payment: Award,
if made, will be in accordance with terms and conditions stated
considered for award.
herein. Each item must be bid separately and no attempt is to be
a) BIDDER'S RESPONSIBILITY: It is the responsibility of the
made to tie any item or items in with any other item or items. Cash
bidder to be certain that all numbered pages of the Bid and all
or qu ntity discounts offered will not be a consideration In
attachments thereto are received; and all Addendum released
determin i f award of bl s . If a bidder offers a discount or
are received prior to submitting a bid. All bids are subject to the
offers terms less than Net 30, it is understood that a minimum of 30
conditions specified herein on the attached Bid documents, and
Addendum issued thereto.
days will be required for payment, and if a payment discount is
the discount time be from the date of
on any
b) BID SUBMITTED: Completed bid must be submitted sealed in
in Purchasing
offered, will computed
satisfactory delivery at place of acceptance and receipt of correct
invoice at the office specified.
an envelope. Bids must be time stamped the
Department prior to 2:00 p.m. on date due. No bid will be
if time stamped in the Purchasing Department
a)TAXES: The School Board of Broward County Florida does not
Federal Excise State taxes on direct of
considered not
prior to 2:00 pm on date due. Bids will be opened at 2:00 pm on
pay and purchase
tangible personal property. The applicable tax exemption number
date due. Bids submitted by telegraphic or facsimile
is shown on the purchase order. This exemption does 4 apply
transmission, including any literature or other attachments
to purchases of tangible personal property made by contractors
associated therewith, will not be accepted.
who use the tangible personal property in the performance of
c) EXECUTION OF BID: Bid must contain an original manual
contracts for the improvement of School Board owned real
signature of an authorized representative in the space provided
property as defined in Chapter 192 of the Florida Statutes.
above. Failure to properly sign bid shall invalidate same, and it
not be considered for award. All bids must be completed in
b)MISTAKES: Bidders are expected to examine the specifications,
delivery bid and extensions, and all instructions
shall
ink or typewritten. No erasures are permitted. If a correction is
draw line
schedules, prices
pertainins to supplies and services. Failure to do so will be at
necessary. a single through the_eotered�igure and
nter the corre t i r r us n a e correction fluid. All
corrections must be initiate the er o i
bidder's risk.
c) CONDITION AND PACKAGING: It is understood and agreed that
item this bid shall be new
when using oo ague correction fluid Any illegi le entries. pencil
any offered or shipped as a result of
(current production model at the time of this bid.) All containers
bids or corrections not_itlitialediLLnot be#_f�ulated• The original
shall be suitable for storage or shipment, and all prices shall
bid conditions and specifications cannot be changed or altered
include standard commercial packaging.
in any way. Altered bids will not be considered.
d)UNDERWRITERS' LABORATORIES: Unless otherwise
' NO BID: If not submitting as bid,_respond y completinq _and
-'o
stipulated in the bid, all manufactured items and fabricated
returning one copes of this oorm. marking_lt ': bid." and ex l
assemblies shall be U.L. listed where such has been established
th reas n. Failure to bid without sufficient justification shall
be cause for removal of a supplier's name from the bid mailing list.
by U.L. for the item(s) offered and furnished. In lieu of the U.L.
listing by independent testing
Note: A bidder, to qualify as a respondent, must submit a "no
listing, bidder may substitute a an
laboratory recognized by OSHA under the Nationally Recognized
bid" and same must be received no later than the stated bid
Testing Laboratories (NRTL) Recognition Program.
opening date and hour.
Reason for "no bid"
e) BIDDER'S CONDITIONS: The Board specifically reserves the
3. PRICES QUOTED: Deduct trade discounts and quote firm net
right to reject any conditional bid.
Form 3270D Broward County Public Schools Is An Equal Opportunity/Equal Access Employer (CONTINUED ON BACK)
Revised 2/99
4. NONCONFORMANCE TO CONTRACT CONDITIONS: Items offered may
be tested for compliance with bid conditions and specifications. Items
delivered, not conforming to bid conditions or specifications, may be
rejected and returned at vendor's expense. Goods or services not delivered
as per delivery date in bid and/or purchase order may be purchased on the
open market. Any increase in cost may be charged against the bidder. Any
violation of these stipulations may also result in:
a) Vendor's name being removed from the Department of Purchasing vendor
mailing list for two (2) years and vendor not being recommended for any
award during this period.
b) All departments being advised not to do business with vendor.
S. SAMPLES: Samples of items, when required, must be furnished free of
expense within 5 working days of request unless otherwise stated and, if not
destroyed, will, upon request, be returned at the bidder's expense. Bidders
will be responsible for the removal of all samples furnished within 30 days
after bid opening. All samples will be disposed of after 30 days. Each
individual sample must be labeled with bidder's name, bid number, and item
number. Failure of bidder to either deliver required samples or to clearly
identify samples as indicated may be reason for rejection of the bid. Unless
otherwise indicated, samples should be delivered to the office of the
Purchasing Department of The School Board of Broward County, Florida,
Suite 323, 7720 West Oakland Park Boulevard, Sunrise, Florida 33351-
6704,
6. DELIVERY: Unless actual date of delivery is specified (or if specified
delivery cannot be met), show number of days required to make delivery
after receipt of purchase order in space provided. Delivery time may
become a basis for making an award (see Special Conditions), Delivery
shall be within the normal working hours of the user, Monday through Friday,
excluding holidays.
7. INTERPRETATIONS: Any questions concerning conditions and
specifications must be submitted in writing and received by the Department
of Purchasing no later than five (5) working days prior to the original bid
opening date. If necessary, an Addendum will be issued.
8. AWARDS: In the best interest of the School Board, the Board reserves the
right to withdraw this bid at any time prior to the time and date specified for
the bid opening; to reject any and all bids and to waive any irregularity in
bids received; to accept any item or group of items unless qualified by
bidder; to acquire additional quantities at prices quoted on this invitation
unless additional quantities are not acceptable, in which case the bid sheets
must be noted "BID IS FOR SPECIFIED QUANTITY ONLY." All awards
made as a result of this bid shall conform to applicable Florida Statutes.
9. BID OPENING: Shall be public, on the date and at the time specified on the
bid form. All bids received after that time shall not be considered,
10. ADVERTISING: In submitting a bid, bidder agrees not to use the results
therefrom as a part of any commercial advertising without prior approval of
the School Board.
11. INSPECTION, ACCEPTANCE & TITLE: Inspection and acceptance will be
at destination unless otherwise provided. Title to/or risk of loss or damage
to all items shall be the responsibility of the successful bidder until
acceptance by the buyer unless loss or damage result from negligence by
the buyer. If the materials or services supplied to the Board are found to be
defective or not conform to specifications, the Board reserves the right to
cancel the order upon written notice to the seller and return product at
bidder's expense.
12. PAYMENT: Payment will be made by the buyer after the items awarded to
a vendor have been received, inspected, and found to comply with award
specifications, free of damage or defect and properly invoiced.
13. CONFLICT OF INTEREST. In addition to full and complete adherence to
the requirements provided in Chapter 112.313, Florida Statutes, all bidders
must disclose with their bid the name of any officer, director, or agent who
has a material interest in the bidder's firm and who is also an employee of
The School Board of Broward County, Florida.
14. DISPUTES: In case of any doubt or difference of opinion as to the items to
be furnished hereunder, the decision of the School Board shall be final and
binding on bath parties.
15. LEGAL REQUIREMENTS: Federal, State, county, and local laws,
ordinances, rules, and regulations that in any manner affect the items
covered herein apply. Lack of knowledge by the bidder will in no way be a
cause for relief from responsibility.
16. PATENTS & ROYALTIES: The bidder, without exception, shall indemnify
and save harmless The School Board of Broward County, Florida and its
employees from liability of any nature or kind, including cost and expenses
for or on account of any copyrighted, patented, or unpatented invention,
process, or article manufactured or used in the performance of the contract,
including its use by The School Board of Broward County, Florida. If the
bidder uses any design, device, or materials covered by letters, patent, or
copyright, it is mutually understood and agreed without exception that the
bid prices shall include all royalties or cost arising from the use of such
design, device or materials in any way involved in the work.
17.OSHA: The bidder warrants that the product supplied to The School Board
of Broward County, Florida shall conform in all respects to the standards set
froth in the Occupational Safety and Health Act of 1970, as amended, and
the failure to comply with this condition will be considered as a breach of
contract.
18. SPECIAL CONDITIONS: The Superintendent or Designee has the authority
to issue Special Conditions and Specifications as required for individual
bids, Any and all Special Conditions that may vary from these General
Conditions shall have precedence.
19. ANTI -DISCRIMINATION: The bidder certifies that he or she is in
compliance with the non-discrimination clause contained in Section 202,
Executive Order 11246, as amended by Executive Order 11375, relative to
equal employment opportunity for all persons without regard to race, color,
religion, sex or national origin.The School Board of Broward County,
Florida, prohibits any policy or procedure which results in discriminatiogdIlL
the basis of age, color, disability, gender, national origin, marital status,
religion or sexual orientation,
20. QUALITY: All materials used for the manufacture or construction of any
supplies, materials or equipment covered by this bid shall be new. The items
bid must be new, the latest model, of the best quality, and highest grade
workmanship.
21. LIABILITY, INSURANCE, LICENSES AND PERMITS: Where bidders are
required to enter or go onto School Board property to deliver materials or
perform work or services as a result of a bid award, the bidder agrees to The
Hold Harmless Agreement stated herein and will assume the full duty
obligation and expense of obtaining all necessary licenses, permits and
insurance. The bidder shall be liable for any damages or loss to the Board
occasioned by negligence of the bidder (or agent) or any person the bidder
has designated in the completion of the contract as a result of their bid.
22. BID BONDS, PERFORMANCE BONDS, CERTIFICATES OF INSURANCE:
Bid bonds, when required, shall be submitted with the bid in the amount
specified in Special Conditions. Bid bonds will be returned to unsuccessful
bidders. After acceptance of bid, the Board will notify the successful bidder
to submit a performance bond and certificate of insurance in the amount
specified in Special Conditions. Upon receipt of the performance bond, the
bid bond will be returned to the successful bidder.
23. DEFAULT AND VENUE: In the event of default on a contract, the
successful bidder shall pay The School Board of Broward County, Florida,
as liquidated damages an amount equal to 25% of the unit price bid, times
the quantity or $50.00, whichever amount is larger; and, when applicable,
shall pay all commissions due the School Board until the date the School
Board declares the bidder in default, Any action by The School Board for
liquidated damages shall be instituted and prosecuted in the Courts of the
County of Broward, State of Florida. In the event of a default on a contract,
the successful bidder shall pay all attorney's fees and court costs incurred
in collecting any liquidated damages.
24. CANCELLATION: In the event any of the provisions of this bid are violated
by the contractor, the Superintendent shall give written notice to the
contractor stating the deficiencies and unless deficiencies are corrected
within five (5) days, recommendation will be made to the School Board for
immediate cancellation. The School Board of Broward County, Florida
reserves the right to terminate any contract resulting from this invitatio
any time and for no reason, upon giving thirty (30) days prior written n
to the other party,
25. BILLING INSTRUCTIONS: Invoices, unless otherwise indicated, must
show purchase order numbers and shall be submitted in duplicate to the
Accounts Payable Department of The School Board of Broward County,
Florida, Suite 304, 7720 West Oakland Park Blvd, Sunrise, Florida 33351-
6704. Payment will be made a minimum of 30 days after delivery, authorized
inspection and acceptance. When vendors are directed to send invoices to
a school, the school will make direct payments to the vendor,
26. NOTE TO VENDORS DELIVERING TO OUR CENTRAL WAREHOUSE:
Receiving hours are Monday through Friday (excluding holidays) 7:00 A.M.
to 2*00 P.M. This warehouse is no longer accessible by the Seaboard Coast
Line siding for rail car routing.
27. SUBSTITUTIONS: The School Board of Broward County, Florida WILL
NOT accept substitute shipments of any kind. Sidder(s) is expected to
furnish the brand quoted in their bid once awarded by the School Board. Any
substitute shipments will be returned at the bidder's expense.
28. FACILITIES: The Board reserves the right to inspect the bidder's facilities
at any time with prior notice.
29. BID ABSTRACTS: Bidders desiring a copy of bid tabulation may request
same by enclosing a self-addressed, stamped envelope with bid. Bid
tabulation will be mailed after completion of the rules shown in School Board
Policy 3320.
30. ASBESTOS STATEMENT: All material supplied to the School Board of
Broward County, Florida must be 100% asbestos free. Bidder by virtue of
bidding, certifies by signing bid, that if awarded any portion of this bid, will
supply only material or equipment that is 100% asbestos free. No bid will
be considered unless this is agreed to by the vendor.
31. HOLD HARMLESS AGREEMENT: During the term of this bid the bidder
shall indemnify, hold harmless, and defend the School Board of Broward
County, Florida, its agents, servants and employees from any and all costs
and expenses, including but not limited to, attorney's fees, reasonable
investigative and discovery costs, court costs and all other sums which the
Board, its agents, servants and employees may pay or become obligated to
pay on account of any, all and every claim or demand, or assertion of liability,
or any claim and every claim or demand or assertion of liability, or any clai
or actions founded, thereon, arising or alleged to have arisen Out of
products, goods or services furnished by the bidder, his agents, servant
employees, or any of his equipment when such persons or equipment are
premises owned or controlled by the Board for the purpose of performing
services, delivering products or goods, installing equipment, or otherwise
transacting business, whether such claim or claims be for damages, injury to
person or property, including the Board's property, or death of any person,
group or organization, whether employed by the bidder or the Board or
otherwise,
Form 3270D
Revised 2199
err
Page 2
Bid No. 20-129R
Page 3 of 19 pages
THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA
WORN STATEMENT PURSUANT TO SE CTXON 287.087 FLORIDA STATUTES, AS CURRENTLY
NACTED OR ASAMENDED FROM TIME TO TIME ON PREFERENCE TO BUSINESSES WITH
DRUG -FREE WORKPLACE PROGRAMS
THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR
OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS.
'I"his sworn statement is submitted to The School Board of Broward County, Florida,
by
for
(Print individual's name and title)
(Print name of entity submitting sworn statement)
whose business address is
and (if applicable) its Federal Employer Identification Number (FEIN) is
(If the entity has no FEIN. include the Social Security Number of the individual signing this sworn statement:
I certify that I have established a drug -free workplace program and have complied with the following:
1. Published a statement notifying employees that the unlawful manufacture, distribution. dispensing, possession, or use of a
controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations
of such prohibition.
�. Informed employees about the dangers of drug abuse in the workplace. the business' policy of maintaining a drug -free workplace,
any available drug counseling, rehabilitation and employee assistance programs, and the penalties that may be imposed upon
employees for drug abuse violations.
3. Given each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement
specified in subsection (1).
4. In the statement specified in subsection (1), notified the employees that, as a condition of working on the commodities or
contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any
conviction of, or plea of guilty or nolo contendere to, any violation of chapter 893 or of any controlled substance law of the
United States or any state, for a violation occurring in the workplace no later than 5 days after such conviction.
5. Will impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is
available in the employee's community by, any employee who is so convicted.
6. Am making a good faith effort to continue to maintain a drug free workplace through implementation of this section.
Sworn to and subscribed before me this
Personally
OR Produced identification
(Type of identification)
DORM: l#4530
3/93
(Signature)
day of 19J
Notary Public - State of
My commission expires
(Printed, typed or stamped commissioned name of notary public)
Bid No. 20-129R
Page 4 of 19 pages
THIS PAGE IS INTENTIONALLY LEFT BLANK
•
•
�
1
Bid No. 20-129R
Page 5 of 19 pages
BID PROPOSAL
0 SPECIAL CONDITIONS
The School Board of Broward County, Florida (hereinafter referred to as "SBBC"), desires bids to
INSTALLATION, REPLACEMENT AND REPAIR OF SECURITY AND SPORT TYPE
LIGHTING (security and sport lighting to include all security lighting, including outside corridor
lighting. All sport lighting to include gymnasium and field lighting) as specified herein various locations
throughout Broward County. In order to conserve paper and reduce postage, this bid is a
two-sided document. All pages of the bid are sequentially numbered. Please be certain
that you have received and read all pages of the bid.
2. SCOPE: The purpose of this bid is to establish a two year contract beginning with date of award
and continuing for 24 months. SBBC requires a guarantee of bid prices during the term of the
contract.
3. AWARD: In order to meet the needs of the school system and in the best interest of the School Board,
the GROUP, as indicated on the Bid Summary Sheet, shall be awarded up to the three lowest responsive
and responsible bidders meeting specifications, terms and conditions. The lowest awardee in the group
shall be considered the primary vendor and should receive the largest volume of work. Therefore, it is
necessary to bid on every item in the group, and all items in the group must meet specifications in order to
have the bid considered for award. Unit prices must be stated in the space provided on the Bid Summary
Sheet. SBBC reserves the right to procure goods from the second and third lowest bidders if: a) the
lowest bidder cannot comply with delivery requirements or specifications; b) the lowest bidder is not in
compliance with delivery requirements or specifications on current or previous orders; c) in cases of
emergency; d) it is in the best interest of SBBC to do so regardless of reason.
After award of this bid, any bidder receiving an award who violates any specification, term or condition of
this bid can be found in default of its contract, have its contract canceled, be subject to the payment of
liquidated damages, and be removed from the bid list and not eligible to do business with this School
Board for two years, as described in General Conditions 4, 23, and 24.
4. CONTRACT RENEWAL: The purpose of this bid is to establish a contract, at firm unit prices, for the
purchase of estimated requirements for the items listed. The term of the bid shall be for two years, and
may, by mutual agreement between SBBC and the awardee, upon final School Board approval, be
renewable for two additional one year periods and, if needed, 90 days beyond the expiration date of the
final renewal period. The Board, through its Purchasing Department, will, if considering to renew,
request a letter of intent to renew from each awardee, prior to the end of the current contract period. The
awardee will be notified when the recommendation has been acted upon by the School Board. All prices
shall be firm for the term of the contract. The successful awardee(s) agrees to this condition by signing its
bid.
5. QUALIFICATION OF BIDDERS: Bids will be considered only from firms normally engaged in
providing and performing the services specified herein. Bidder must have adequate organization,
facilities, equipment and personnel to insure prompt and efficient service to the Board:
A. The School Board reserves the right before recommending any award to inspect the facilities and
organization or to take any other action necessary to determine ability to perform in accordance
with specifications, terms and conditions
B . The School Board will determine whether the evidence of ability to perform is satisfactory and will
make awards only when such evidence is deemed satisfactory and reserves the right to reject bids
where evidence submitted or investigation and evaluation indicated inability of the bidder to
• perform.
VENDOR NAME:
DW/lc
Bid No. 20-129R
Page 6 of 19 pages
The School Board of Broward County, Florida
INSTALLATION, REPLACEMENT AND REPAIR
OF SECURITY AND SPORT TYPE LIGHTING 0
SPECIAL CONDITIONS )Continued)
QUALIFICATION OF BIDDERS (Continued)
C. The bidder must submit a list of three companies for which the bidder has currently performed
services similar to those outlined in these specifications. The information must be provided on the
form furnished herein and submitted with bid or within three days of request.
D. It is a requirement of this bid that vendors have adequate local stock to supply the requirements of
SBBC. Therefore, SBBC reserves the right, prior to the awarding of a contract for this bid, to
inspect bidder's facilities to determine if in the opinion of the School Board's representative the
bidder's local stock is adequate to meet the Boards requirements. Adequacy of local stock will be a
determining factor in award of contract(s) in order to assure SBBC adequate and immediate
delivery of items specified in this bid. The bidder must be able to furnish from local stock all items
bid as well as all other parts and supplies on bid and such "token" parts and supplies of items bid
herein. If in the opinion of the School Board's representative it is determined that local adequate
stock is not evident based on an inspection of bidder's facilities, a recommendation will be made to
reject the bid(s) of those vendors not adequately meeting this requirement.
6. SINGLE FIXED PER ENTAGE DISCOUNT MARK-UP OR NET PRICE QTED:
Bidder should indicate in all spaces provided on the Bid Summary Sheet, under Additional
Information, (D), Page 16 of 18 Pages of this bid, their single fixed percentage discount, mark-up or net
pricing for concrete poles and related items that will be used for the term of the contract. Single fixed
percentage offered shall remain firm throughout the term of the contract. Supplies and equipment for
purpose of this bid shall be defined as: 4
a. SUPPLIES: Any catalog item whose net price is under $750.00.
b. EQUIPMENT: Any catalog item whose net price is $750.00 or over.
Bidders shall offer their single fixed percentage discount, mark-up or net pricing, as
described on the Bid Summary Sheet, to be calculated from the catalog list price. SBBC will
accept a single fixed percentage discount, mark-up or net pricing of 0%.
The single fixed percentage discount, mark-up or net pricing quoted by the bidder shall apply to the catalog
list price of all catalog items. Items excluded from single fixed percentage discount, mark-up or net pricing
should be listed on a separate sheet of paper. These items will be excluded and should not be purchased.
If more than one catalog is submitted by a bidder, the single fixed percentage discount, mark-up or net
pricing shall remain the same for all catalog items per catalog submitted. If the single fixed percentage
discount, mark-up or net pricing offer differs per catalog submitted, bidder shall state on a separate sheet
of paper the single fixed percentage discount, mark-up or net pricing offered for each additional catalog.
Submitting more than one catalog and failing to attach a separate sheet of paper stating single fixed
percentages per catalog, will indicate single fixed percentage offered on Bid Summary Sheet is constant for
all catalogs submitted. In the event a bidder handles catalog items that carry a little or no percentage, this
fact shall be taken into consideration and percentages offered shall be a single fixed percentage discount,
mark-up or net pricing for each category (supplies and equipment) and catalog. Awardees may offer
SBBC additional educational discounts at any time and invoice SBBC at a greater discount than their bid
discount.
•
VENDOR NAME:
DW/lc
Bid No. 20-129R
Page 7 of 19 pages
The School Board of Broward County, Florida
INSTALLATION, REPLACEMENT AND REPAIR
OF SECURITY AND SPORT TYPE LIGHTING
SPECIAL CONDITIONS. (Continued)
RESPONSE TIME FOR INSTALLATION REPLACEMENT AND REPAIR OF
SECURITY AND SPORT TYPE LIGHTING:
a. SBBC requires awardee(s) to respond within ten calendar days after notice from SBBC District
Maintenance Department of routine installation, replacement and repair of security and sport type
lighting.
b. SBBC requires awardee(s) to be able to provide 24 hours. seven days a week Emergency
installation, replacement and repair of security and sport type lighting, which is defined as a life,
safety, or public health condition declared by SBBC District Maintenance Department. SBBC will
require the awardee to provide emergency installation, replacement and repair of security and sport
type lighting within 24 hours of such declaration.
C. Emergency installation, replacement and repair of security and sport type lighting jobs to start
within 24 hours of notification by SBBC. Emergency hours are to be considered after 5:00 p. m.
and before 8:00 a. in. Monday through Friday, after 5:00 p. in. Friday and before 8:00 a. m.
Monday, and holidays, or at any time SBBC representative (supervisor or foreman) of SBBC
District Maintenance Department declares a situation to be an emergency.
S. CATALOGS/PRICE LIST(S): Bidder(s) shall furnish, with this bid or within three days
of request, one copy of their current concrete poles and related items catalog(s)/price
lists(s) which will indicate all items bidder can furnish and the list prices to be used for each item.
Failure to furnish catalogs and/or price lists as required, will result in disqualification of bid submitted. All
awardees shall deliver this same catalog(s) to all SBBC locations within Broward County, Florida,
(approximately 350) at no cost to the School Board when notified to do so. A list of all SBBC locations
will be supplied to all awardees with their letter of contract agreement. Under no circumstances will
catalogs be accepted by SBBC mailroom for distribution to the various SBBC locations. It is in the best
interest of the bidder to indicate the bid number, the start date of the contract, the expiration of the contract,
and the bidder's single fixed percentage discount, mark-up or net pricing offered on the front of the
catalogs/price lists when it is delivered by the bidder to all SBBC locations.
9. CATALOG S /PRICE LISTS UPDATES for single fixed percentage discount mark-
up r net price Quoted on Bid Summary Sheet under Additional Information D Page
16 of 18 Pages of this bides If, during the contract period, the awardee issues replacements to the
catalog(s) a copy of the replacement catalog(s)/price list(s) are to be forwarded to: SBBC Purchasing
Department, 7720 W. Oakland Park Boulevard, Suite 323, Sunrise, Florida 33351-6704. Awardee shall
deliver copies of the replacement catalog(s)/price list(s) with current prices and/or products to all SBBC
locations within Broward County, Florida (approximately 350) at no cost to SBBC, if necessary. Failure
on the part of the awardee(s) to furnish current catalogs/price lists updates will result in all payments being
based on last update received and increase will not be honored.
10. INSURANCE REQUIREMENTS: Insurance requirements are outlined on page 18 of this bid.
Bidder shall take special notice that SBBC shall be named as an additional insured under
General Liability Insurance including Contractual Liability.
11. PROTECTION OF PROPERTY: The awardee shall at all times guard from damage and/or loss to the
property of the School Board, and shall replace and/or repair any loss or damages unless such be caused
by the School Board. The School Board may withhold payment or make such deductions as it might deem
necessary to insure reimbursement for loss and/or damages to the property through negligence of the
0 awardee.
VENDOR NAME:
DWAc
Bid No. 20-129R
Page 8 of 19 pa��es
The School Board of Broward County, Florida
INSTALLATION, REPLACEMENT AND REPAIR •
OF SECURITY AND SPORT TYPE LIGHTING
SPECIAL CONDITIONS Continued
12. QUANTITIES: The quantities listed on the Bid Summary Sheet are estimated quantities to be ordered
throughout the contract period for each item and are not a guarantee. Actual quantities ordered throughout
the contract period may be greater or lesser than the bid estimates and shall be furnished at the fixed
contract price. Purchases will be requested as needed throughout the contract period and as few as one
each may be ordered at one time.
13. MATERIALS: Electrical materials required to service all lighting will be supplied by the vendor as
needed. Bidder must indicate whether all materials used will be furnished at a discount from list price, or
net. Include percentage of discount, if applicable, in space provided on Bid Summary Sheet.
14. WARRANTY: The awardee shall fully guarantee the cost of parts and labor (except for abusive or
operator incurred damage which could have been avoided by referring to instructional manual) for a period
of one year for all items after date of delivery and installation to provide SBBC with an "on -site"
warranty. In the event a dispute on requested repairs between school/department/center and the bidder, the
decision of the Owner (SBBC) shall be final and binding on both parties. All work must be guaranteed for
a period of one year. Proposals will clearly state any warranties and guarantees against sub -standard
workmanship.
Bidder may or may not include manufacturer's warranty; however, it will be the responsibility of the
awardee(s) to warrant all new purchases for one year "on -site" after date of delivery and installation at
no additional charge to SBBC. Failure to furnish full one year warranty as specified shall
result in disqualification of bid submitted.
15. OMISSION FROM THE SPECIFICATIONS: The apparent silence of this specification and at�
Addendum regarding any details or the omission from the specification of a detailed description concernin
any point shall be regarded as meaning that only the best available units shall be provided and the best
commercial practices are to prevail, and that only materials and workmanship of first quality are to be
used. All interpretations of this specification shall be made upon the basis of this agreement.
16. PROTESTING OF BID CONDITIONS/SPECIFICATIONS: Any person desiring to protest the
conditions/specifications in this bid, or any Addendum subsequently released thereto, shall file a notice of
protest, in writing, within 72 consecutive hours after the receipt of the bid or Addendum and shall file a
formal written protest within ten calendar days after the date the notice of protest was filed. The time
provided for filing a notice of protest shall be based upon whenever a person receives this bid, or any
Addendum released thereto, from the Purchasing Department and given to all bidders by United States
mail, express delivery or hand delivery. Receipt of a copy of this bid, or any Addendum released thereto,
which is received in accordance with Chapter 119, Florida Statutes, or School Board Policy 1343, as
currently enacted or as amended from time to time, shall not be used as a basis for filing a notice of protest
as described herein. Saturdays, Sundays and legal holidays shall be excluded in the computation of the 72
consecutive hours. If the tenth calendar day falls on a Saturday, Sunday, or legal holiday, the formal
written protest must be received on or before 5:00 p.m. of the next calendar day that is not a Saturday,
Sunday or legal holiday. Section 120.57(3)(b), Florida Statutes, as currently enacted or as amended from
time to time, states that "The formal written protest shall state with particularity the facts
and law upon which the protest is based".
Failure to file a notice of protest or failure to file a formal written protest at the office
of the Director of Purchasing, 7720 West Oakland Park Boulevard, Suite 323, Sunrise,
Florida 33351 (fax 954-712-1774), within the time prescribed in Section 120.57(3),
Florida Statutes, as currently enacted or as amended from time to time, shall constitute a
waiver of proceedings under Section 120, Florida Statutes and School Board Poli�
3320, Part VI, as currently enacted or as amended from time to time.
VENDOR NAME:
DW/lc
Bid No. 20-129R
Page 9 of 19 pages
The School Board of Broward County, Florida
INSTALLATION, REPLACEMENT AND REPAIR
F SECURITY AND SPORT TYPE LIGHTING
SPECIAL CONDITIONS Continued
17, POSTING OF BID RECOMMENDATIONS/TABULATIONS: Bid Recommendations and Tabulations
will be posted in the Purchasing Department on DECEMBER 7, 1999__ at 3:00 p.m., and will
remain posted for 72 consecutive hours. Any person desiring to protest the decision or intended decision
shall file a notice of protest, in writing, within 72 consecutive hours after the posting of the bid tabulation
(or receipt of written notice of intended decision) and shall file a formal written protest within ten calendar
days after the date the notice of protest was filed. A written notice of intended decision shall only apply
when the Purchasing Department gives notice of a decision or intended decision about this bid to all
bidders by United States mail or by hand delivery. A written notice of decision or intended decision
received in accordance with Chapter 119, Florida Statutes, or School Board Policy 1343, as currently
enacted or as amended from time to time, shall not be used as a basis for filing a notice of protest as
described herein. Saturdays, Sundays and legal holidays shall be excluded in the computation of the 72
consecutive hours. If the tenth calendar day falls on a Saturday, Sunday, or legal holiday, the formal
written protest must be received on or before 5:00 p.m. of the next calendar day that is not a Saturday,
Sunday or legal holiday. No submissions made after the bid opening amending or supplementing the bid
shall be considered. Section 120.57(3)(b), Florida Statutes, as currently enacted or as amended from time
to time, states that "The formal written protest shall state with particularity the facts and
law upon which the protest is based".
Failure to file a notice of protest or failure to file a formal written protest at the office of the Director of
Purchasing, 7720 West Oakland Park Boulevard, Suite 323, Sunrise, Florida 33351 (fax 954-712-1774),
within the time prescribed in Section 120.57(3), Florida Statutes, as currently enacted or as amended
from time to time, shall constitute a waiver of proceedings under Section 120, Florida Statutes and School
Board Policy 3320, Part VI, as currently enacted or as amended from time to time.
8. PACKINCI SLIPS: It will be the responsibility of the awardee to attach all packing slips to the
OUTSIDE of each shipment. Packing slip must reference SBBC purchase order
number/control number. Failure to provide packing slip attached to the outside of shipment will result
in refusal of shipment at vendor's expense.
19. SBBC ITEM IDENTIFICATION SYSTEM: The five digit, nine digit, or 13 character/digit item
number shown in parenthesis at the beginning of an item on the Bid Summary Sheet represents the School
Board's identification number for the item. It does not represent any manufacturer/distributor model/part
number.
20. SUBMITTAL OF INVOICES: All bidders are hereby notified that any invoice submitted as a result
of the award of this bid must be in the same format as any purchase order released as a result of the award
of this bid. Each line of the invoice must reference a corresppnding single line shown one
the purchase order. A single invoice line must not correspond to or commingle the cost shown on
multiple purchase order lines. An invoice submitted that does not follow the same format and line
numbering as shown on the purchase order will be deemed to be not correct, and may be returned to the
vendor by the Accounts Payable Department for correction.
All invoices to be sent in DUPLICATE to: District Maintenance, 3810 N. W. loth Avenue, Fort
Lauderdale, Florida 33309.
21. SEALED BID REQUIREMENTS The "INVITATION TO BID" sheet must be completed, signed,
and returned. In addition, the Bid Summary Sheet pages on which the bidder actually submits a bid,
needs to be executed and submitted with this bid. Bids received that fail to comply with these
requirements shall not be considered for award.
U
VENDOR NAME:
DW/lc
Bid No. 20-129R
The School Board of Broward Countv. Florida Page 10 of 19 pages
INSTALLATION, REPLACENIENT AND REPAIR
OF SECURITY AND SPORT TYPE LIGHTING
SPECIAL CONDITIONS LContinuedl
22. SUBMITTAL OF BIDS: All bidders are reminded that it is the sole responsibility of the BIDDER to
assure that their bid is time stamped in the PURCHASING DEPARTMENT on or before 2:00
p.m, on date due. The label attached to the bid solicitation indicates that the address for bid submittal,
including hand delivery and overnight courier delivery, is indicated as: 7720 West Oakland Park
Boulevard, Suite 323, Sunrise, Florida 33351. The bidder is fully and completely responsible for the
payment of all delivery costs associated with the delivery of their bid or related material. The Purchasing
Department will not accept delivery of any bid or related material requiring the School Board to pay for any
portion of the delivery cost or the complete delivery cost. Prior to bid submittal, it is the
responsibility of the bidder to be certain that all addendum released have been received,
that all addendum requirements have been completed, and that all submittals required by
the addendum have been timely filed. (See General Condition 1.)
23. USE OF OTHER CONTRACTS: SBBC reserves the right to utilize any other SBBC contract, any
State of Florida Contract, any contract awarded by any other city or county governmental agencies, other
school board, other community college/state university system cooperative bid agreement, or to directly
negotiate/purchase per School Board policy and/or State Board Rule 6A-1.012, as currently enacted or as
amended from time to time, in lieu of any offer received or award made as a result of this bid if it is in its
best interest to do so.
•
24. MINORITY/WOMEN BUSINESS ENTERPRISE M/WBE PARTI IPATI N: SBBC has
a Minority/Women Business Enterprise (M/WBE) program. A M/WBE is defined by SBBC as any legal
entity, other than a joint venture, which is organized to engage in commercial transactions and which is at
least 51% owned and controlled by minority persons. If the bidder is a Certified M/WBE by
SBBC or by the Department of Management Services, Division of Purchasing, State o f
Florida, as per Chapter 287.0943, Florida Statutes, as currently enacted or as amended
from time to time, bidder should indicate its certification number on the Bid Summary
Sheet. For information on M/WBE Certification, contact the School Board's M/WBE Office at (954)
760-7470.
It is a goal of the School Board to incorporate at least five percent M/WBE participation in any award made
as a result of this bid. If the bidder is nqtt a Certified M/WBE, bidder should include, as an attachment to
its bid, a plan to show how it will incorporate at least five percent M/WBE participation in any award
received as a result of this bid.
25. PUBLIC ENTITY CRIMES: Section 287.133(2)(a), Florida Statutes, as currently enacted or as
amended from time to time, states that a person or affiliate who has been placed on the convicted vendor
list following a conviction for a public entity crime may not submit a bid on a contract to provide any
goods or services to a public entity, may not submit a bid on a contract with a public entity for the
construction or repair of a public building or public work, may not submit bids on leases of real property
to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or
consultant under a contract with any public entity, and may not transact business with any public entity in
excess of the threshold amount provided in Section 287.017 for CATEGORY TWO [currently $15,004
for a period of 36 months from the date of being placed on the convicted vendor list.
VENDOR NAME:
DW/lc
Bid No. 20-129R
Page l 1 of 19 pages
The School Board of Broward County, Florida
INSTALLATION, REPLACEMENT AND REPAIR
&F SECURITY AND SPORT TYPE LIGHTING
SPECIAL CONDITIONS (Continued)
26. CERTIFICATION REGARDING DEBARMENT, -SUSPENSION INELIGIBILITY OR
VOLUNTARY EXCLUSION - Lower Tier Covered Transactions: Executive Order 12549, as
currently enacted or as amended from time to time, provides that, to the extent permitted by law. Executive
departments and agencies shall participate in a governmentwide system for nonprocurement debarment and
suspension. A person who is debarred or suspended shall be excluded from Federal financial and non-
financial assistance and benefits under Federal programs and activities. Except as provided in § 85.200,
Debarment or Suspension, § 85.201, Treatment of Title IV HEA participation, and §85.215, Exception
provision, debarment or suspension of a participant in a program by one agency shall have
governmentwide effect. A lower tier covered transaction is, in part, any transaction between a participant
[SBBC] and a person other than a procurement contract for goods or services, regardless of type, under a
primary covered transaction; and any procurement contract for goods or services between a participant and
a person, regardless of type, expected to equal or exceed the Federal procurement small purchase threshold
fixed at 10 U.S.C. 2304(g) and 41 U.S.C. 253(g) (currently $100,000) under a primary covered
transaction: or any procurement contract for goods or services between a participant and a person under a
covered transaction, regardless of amount, under which that person will have a critical influence on or
substantive control over that covered transaction. A participant may rely upon the certification of a
prospective participant in a lower tier covered transaction that it and its principals are not debarred,
suspended, proposed for debarment under 48 CFR part 9, subpart 9.4, ineligible, or voluntarily excluded
from the covered transaction, unless it knows that the certification is erroneous. Each participant shall
. require participants in lower tier covered transactions to include the certification for it and its principals in
any proposal submitted in connection with such lower tier covered transactions.
CERTIFICATION
a. The prospective lower tier participant certifies, by submission of this proposal, that neither it
nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible,
or voluntarily excluded from participation in this transaction by any Federal department or
agency.
b. Where the prospective lower tier participant is unable to certify to any of the statements in this
certification, such prospective participant shall attach an explanation to this proposal.
F-1
LJ
VENDOR NAME:
DW/lc
Bid No. 20-129R
The School Board of Broward County, Florida Page 12 of 19 pages
INSTALLATION, REPLACEMENT AND REPAIR
OF SECURITY AND SPORT TYPE LIGHTING
SPECIAL CONDITIONS Continued
27. LOBBYIST ACTIVITIES: Persons acting as lobbyists must state, at the beginning of their
presentation, letter, telephone call, e-mail or facsimile transmission to School Board Members,
Superintendent or Members of Senior Management, the group, association, organization or business
interest she/he is representing.
a. For purposes of School Board Policy 110013, as currently enacted or as amended from time to
time, a lobbyist is defined as a person who for immediate or subsequent compensation, (e.g.,
monetary profit/personal gain) represents a public or private group, association, organization or
business interest and engages in efforts to influence School Board members on matters within their
official jurisdiction.
b. For purposes of this Policy, a lobbyist is not considered to be a person representing school allied
groups ( e.g., PTA, DAC, Band Booster Associations, etc.) nor a public official acting in her/his
official capacity.
C. Lobbyists shall annually (July 1) disclose in each instance and for each client prior to any lobbying
activities, their identity and activities by completing the lobbyist statement form which can be
obtained from official School Board Records, School Board Member's Offices or the
Superintendent's Office.
d. The lobbyist must disclose any direct business association with any current elected or appointed
official or employee or any immediate family member of the School Board.
e. Senior -level employees (Pay Grade 30 and above) and School Board members are prohibited fr�
lobbying activities for one year after resignation or retirement or expiration of the term of office.
f. The Executive Manager and Board Liaison shall keep a current list of persons who have submitted
the lobbyist statement form.
28. SBBC PHOTO IDENTIFICATION BADGE: SBBC photo identification badge will apply to all
vendors other than those making deliveries. An awardee shall be required to have all its employees, sub-
contractors or agents who will be entering onto School Board property as a result of this award wear,
while on SBBC property, a photo identification badge issued by SBBC. An awardee shall obtain from
SBBC Purchasing Department a Photo Identification Badge request form. An individual form shall be
completed for each employee, sub -contractor or agent who will be entering onto School Board property as
a result of this award. Each completed form shall be submitted to the Purchasing Department
Vendor Information Desk for authorization. The authorized form shall then be delivered by the
awardee to the Personnel Office, Kathleen C. Wright Administration Center, 600 S.E. Third Avenue, Fort
Lauderdale, Florida. At this location, each individual for whom a SBBC photo identification
badge is requested will be asked to fill out forms, show his/her driver's license and
social security card, and be fingerprinted. A background check will then be conducted on each
badge applicant. A Major System Priority of the School Board is to ensure Student/Employee Safety and
Security. Therefore, SBBC reserves the right to require additional information from any applicant and to
deny a badge to any applicant. Any applicant denied a badge is prohibited from entering onto School
Board property as an employee, sub -contractor or agent of an awardee. The current total fee for a
SBBC security background check is $55.00. $50 must be in the form of a money order
made payable to The School Board of Broward County for the fingerprinting, and $ 5
must be in cash for the photo identification badge. These fees are not refundable. 0
VENDOR NAME:
DW/lc
Bid No. 20-129R
Page 13 of 19 pages
The School Board of Broward County, Florida
INSTALLATION, REPLACEMENT AND REPAIR
VF SECURITY AND SPORT TYPE LIGHTING
SPECIAL CONDITIONS (Continued)
29. TIE BID PROCEDURES: When identical prices are received from two or more vendors and all other
factors are equal, priority for award shall be given to vendors in the following sequence:
• A business that certifies that it has implemented a drug -free workplace program shall be given
preference in accordance with the provisions of Chapter 287.087, Florida Statutes, as currently
enacted or as amended from time to time;
• The Broward County Certified Minotity/Women Business Enterprise vendor;
• The Palm Beach or Miami -Dade County Certified Minority/Women Business Enterprise vendor;
• The Florida Certified Minority/Women Business Enterprise vendor;
• The Broward County vendor, other than a Minority/Women Business Enterprise vendor;
• The Palm Beach or Miami -Dade County vendor, other than a Minority/Women Business Enterprise
vendor;
• The Florida vendor, other than a Minority/Women Business Enterprise vendor.
• If application of the above criteria does not indicate a priority for award, the award will be decided by a
coin toss. The coin toss shall be held publicly in the Purchasing Department; the tie low bid vendors
invited to be present as witnesses.
Included as a part of these bid documents is a Form entitled SWORN STATEMENT PURSUANT
TO SECTION 287.087. FLORIDA STATUTES. AS CURRENTLY -ENACTED OR AS
AMENDED FROM TIME TO TIME, ON PREFERENCE TO BUSINESSES WITH
DRUG -FREE WORKPLACE__ PROGRAMS, This form will be used by the bidder to certify that it
has implemented a drug -free workplace program. In order for bid to be considered, the Invitation to Bid
form (Page 1 of this bid) must be properly signed in order for the bid to be considered. A bidder can not
sign this form in lieu of properly signing the Invitation to Bid form.
30. BIDDER'S MAILING ADDRESS: It is the responsibility of every bidder to register and maintain
their current mailing address with the Vendor Information Desk in the Purchasing Department. The
address on file with the Vendor Information Desk is used when mailing bid forms and other information to
bidders. To check your current mailing address and to change/update/revise your mailing address, contact
the Vendor Information Desk at (954) 765-6139. A profile of the bidder's current registration information
on file will be sent upon request.
31. REASONABLE ACCOMMODATION: In accordance with Title Il of the Americans with Disabilities
Act, any person requiring an accommodation at the bid opening because of a disability must contact the
Equal Educational Opportunities Department at (954) 765-6187 or TDD (954) 765-6188.
32. INFORMATION: Any questions by prospective bidders concerning this Invitation to Bid should be
addressed to Mr. Doug White, Purchasing Agent, Purchasing Department, (954) 765-6129
who is authorized only to direct the attention of prospective bidders to various portions of the Bid so they
may read and interpret such for themselves. Neither Mr. White nor any employee of SBBC is
authorized to interpret any portion of the Bid or give information as to the requirements of the Bid in
addition to that contained in the written Bid Document. Questions should be submitted in
accordance with General Condition # 7. Interpretations of the Bid or additional information as to
its requirements, where necessary, shall be communicated to bidders only by written addendum.
.7
VENDOR NAME:
DW/lc
The School Board of Broward County, Florida
INSTALLATION, REPLACEMENT AND REPAIR
OF SECURITY AND SPORT TYPE LIGHTING
2
BID SPECIFICATIONS
SERVICES REQUIRED:
Bid No. 20-1 9R
Page 14 of 19 pages
•
The following requirements will be the sole responsibility of the awardee(s) and must be promptly and
totally adhered to during the execution of each project that is requested by the District Maintenance
Department for the installation, replacement and repair of security and sport type lighting systems
throughout the county:
A. Vendor must furnish all labor, equipment and supervision necessary for the requested installation,
replacement and repair of security and sport type lighting. Vendor must furnish all labor and
supervision for related electrical wiring to assure that all compliance and applicable codes are
adhered to.
B . Vendor will also be responsible for the prompt removal of all debris that is a result or part of all
related work. All excavation or drilling areas must be backfilled and restored to like or
surrounding landscape conditions within five working days after completion of the job.
Awardee(s) will check and correct aiming of installation, replacement and repair of security and sport typ�
lighting to achieve quality lighting.
•
VENDOR NAME:
DW/lc
Bid No. 20-129R
Page 15 of 19 pages
The School Board of Broward Countv, Florida
INSTALLATION, REPLACEMENT AND REPAIR
OPF SECURITY AND SPORT TYPE LIGHTING
BID SUMMARY SHEET
BID ITEM 1:
A. 10,000 hours
B.
C.
D.
E.
J0
G.
H.
I.
•
800 hours
3,500 hours
300 hours
1,000 hours
1,200 hours
1,300 hours
1,200 hours
1,300 hours
VENDOR NAME:
DW/lc
(TO BE AWARDED AS A GROUP
Bidder to state FIRM hourly rate for LABOR for
the installation/repairing of security and sport
lighting
Bidder to state FIRM hourly rates for the rental of
the following equipment (including operators and
transportation) for the installation/repairing of light
poles:
100' Bucket Truck
65' Bucket Truck
Two -man Platform Lift 30'
Auger with pole setter (9' digging depth, up to 21"
Deep)
Auger with pole setter (25' digging depth up to 5'
Deep)
Trencher with line layer
Trencher (5' digging depth) with rock chain
Machine to bore under track on football field
HOURLY
RATE
/hr
/hr
/hr
/hr
/hr
/hr
/hr
/hr
/hr
TOTAL BID ITEM 1 (A - I inclusive) ......................
TOTAL
The School Board of Broward County, Florida
INSTALLATION, REPLACEMENT AND REPAIR
OF SECURITY AND SPORT TYPE LIGHTING
Bid No. 20-129R
Page 16 of 19 pages
BIDDERS ARE REQUIRED TO PROVIDE THE FOLLOWING
ADDITIONAL INFORMATION IN ORDER TO BE CONSIDERED FOR AWARD.
C,
Bidder to state additional HOURLY RATES for other than listed equipment (including operators and
transportation) available for this type of service. Use additional sheet of applicable, making sure to print the bid
number and the name of your company on the sheet.
EQUIPMENT
VENDOR NAME:
DW/lc
HOURLY RATE
•
11
Bid No. 20-129R
Page 17 of 19 pages
The School Board of Broward County, Florida
INSTALLATION, REPLACEMENT AND REPAIR
epF SECURITY AND SPORT TYPE LIGHTING
BIDDERS ARE REQUIRED TO PROVIDE THE FOLLOWING ADDITIONAL INFORMATION
IN ORDER TO BE CONSIDERED FOR AWARD Continued
Catalogs for concrete poles and related items: Bidder will specify below, the name of the manufacturer's
catalog/price list offered. (Specify one percentage only per manufacturer listed (see Special Conditions 6,
7, 8 and 9).
LIST
MANUFACTURER PERCENTAGE
•
SPECIFY
DISCOUNT (-)
OR MARK-UP (+)
OR NET (0)
NOTE TO BIDDER: Review Special Condition 24 prior to completing and mailing this bid.
Bidder's M/WBE Certification Number:
Agency Issuing This Number:
NO 7 YES Bidder is not a certified MAYBE, but has included a plan to show how it will
incorporate at least five percent MAYBE participation in any award received
as a result of this bid.
•
VENDOR NAME:
DW/lc
Bid No. 20-129R
Page 18 of 19 pages
The School Board of Broward Countv. Florida
INSTALLATION, REPLACEMENT AND REPAIR
OF SECURITY AND SPORT TYPE LIGHTING
ELECTRIC SERVICES REFERENCES
Furnish information regarding three other companies for =which you provide services similar to those outlined in
these specifications. Include this completed form with your sealed bid or submit within three days of bid opening.
SBBC can not be used as one of these references. (See Special Condition S.C.)
1.
Company Name
Address
Contact Person Telephone Number
2.
Company Name
Address
Contact Person Telephone Number
3.
Contact Person
VENDOR NAME:
DW/lc
Company Name
Address
Telephone Number
•
Bid No, 20-129R
Page 19 of 19 pages
The School Board of Broward County, Florida
INSTALLATION, REPLACEMENT AND REPAIR
OF SECURITY AND SPORT TYPE LIGHTING
INSURANCE REQUIREMENTS
Proof of the following insurance will be furnished by the awardee to the Board by Certificate of Insurance. Such
certificate must contain a provision for notification to the Board 30 days in advance of any material change in
coverage or cancellation. SBBC shall be named as an additional insured under the General Liability
policy including Products Liability. Include the Bid Number on the Certificate.
1. General Liability Insurance, including Contractual Liability to cover the "Hold Harmless
Agreement" set forth herein, with bodily injury limits of not less than $1,000,000 per occurrence
combined single limit for bodily injury and property damage.
2. Product Liability or Completed Operations Insurance with bodily injury limits of liability of not
less than $1,000,000 per occurrence and $1,000,000 aggregate.
3. Auto Liability Insurance with bodily injury limits of not less than $1,000,000 per person;
$1,000,000 per occurrence and property damage limits of not less than $1,000,000.
4. Worker's Compensation in accordance with Florida Statutory limits and Employer's Liability
Insurance with a limit of not less than $100,000 per occurrence.
Prior to the commencement of any work the successful proposer must provide SBBC Purchasing
Department with a Certificate of Insurance which is evidence of the above coverage and with SBBC named
as an additional insured.
The awardee agrees, by accepting the award of this bid, to the following "Hold Harmless Agreement":
During the term of this bid the vendor shall indemnify, hold harmless, and defend The School Board of
Broward County, Florida, its agents, servants and employees from any and all costs and expenses,
including but not limited to, attorney's fees, reasonable investigative and discovery costs, court costs and
all other sums which the Board, its agents, servants and employees may pay or become obligated to pay
on account of any, all and every claim or demand, or assertion of liability, or any claim or action founded,
thereon, arising or alleged to have arisen out of the products, goods or services furnished by the vendor,
his agents, servants or employees, or any of his equipment when such persons or equipment are on
premises owned or controlled by the Board for the purpose of performing services, delivering products or
goods, installing equipment, or otherwise transacting business, whether such claim or claims be for
damages, injury to person or property, including the Board's property, or death of any person, group or
organization, whether employed by the vendor or the Board or otherwise.
Any questions as to the intent or meaning of any part of the above required coverages should be submitted in
writing in accordance with General Condition 7.
•
VENDOR NAME:
DWAc
•
•
11
Im. Cindy Otten At: Associated Insurance Serv. T r Barbara
Faxw (502) 241.7843 Date: 2/16/2000 01 53 PM F
ACORa CERTIFICATE OF LIABILITY INSURANCE aPlp OAIE(MMU°""
- - HVNTKNKNx 02/16/00
PRODI _I::R THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
ysated Insurance Serv, Inc HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
P - Box 23410 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Louisville KY 40223-0410 COMPANIES AFFORDING COVERAGE
Norman E. Fallot, CPCU, CIC COMPANY
A Commercial Union Insurance Co.
Pncne No 502-241-7072 I-.,n No 502-241-7843
INSUPFID
C OMPAIV
8 KY Employers Mutual Ins.
COMPANv
C Agricultural Excess & Surplus
Hunter-Knepshield Company
Thomas & Connie Knepshield
COMPANY
P.O. Box 899
Crestwood KY 40014
D
COVERAGES
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS.
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
TYPE OF INSURANCE
POLICY NUMBER POLICY
EFFECTNE
POLICY EXPIRATION
LIMIT$
DATE (MM/DD/vY)
DATE (MM�pD_,
NGENERAL
LIABILIT'
GENERAL AGGREGATE
s 2,OOO,00OOMMERCIALGENERALLA61LITY
PL1412823
02/10/00
02/10/01
PRODUCTS - COMP/OPAGG
s2,000,000
CLAIMS MADE OCCUR
PERSONAL& ADV INJURY
$ 1, 000, 000
EACH OCCURRENCE
$ 1 , 000 , OOO
OWNER'S & CONTRACTOR'S PROT
FIRE DAMAGE (Any one tire)
$ 50,000
MEO EXP (" one person)
$ NONE
AUTOMOBILE
LIABILITY
COMBINED SINGLE MIT
S 1,000,000
%
A
ANY AU10
FIAP75138
01/07/00
01/07/01
BODILY INJURY
$
ALL OWNED AUTOS
(per person)
SCHEDULED AUTOS
BODILY INJURY
$
HIRED AUTOS
NON -OWNED AUTOS
(Per accltlenl)
PROPERTY DAMAGE
$
GARAGE LIABILITY
AUTO ONLY - EA ACC -DENT
$
OTHER THAN AI JTO ONLY
ANY AI rO
EACH ACCIDENT
$
AGGREGATE
$
F.XC.FSS LIABILITY
EACH OCCUP.PENCE
$
AGGREGATE
$
I IMBRELLA F'OHM
s
OTHFP THAN UMBRELLA FORM
WC STATiJ• OTH-
WORKERS COMPENSATION AND
TORV LIMITS I ER
EI-EACH ACCIDENT
$ 500, 000
EMPLOYERS' LIABILITY
EL DISEASE - POLICY LIMIT
s 500, 000
B
TIICPROPRIETOR/ g INCL
253355
11/01/99
ll/01/OO
EL DISEASE - EA CMPLOYEE
s 500 , OOO
PARTNERS/EXECUTIVE
OFFICFPB ARE EXCL
A
OTHER
Contents
QIR586373
01/07/00
01/07/01
1000 ded. 80,000
DESCRIPTION OF OPERATIONSILOCAT'�ONSIVEHICLES/SPECIAL ITEMS
CERTIFICATE HOLDER
CANCELLATION
CI TYTA2
SHOULD ANY OF THE ABOVL DESCRIBED POLICIES BE CmICEI,_ED BEFORE THE
EXPIRATION DATE THEREOF, THE ISSt1ING COMPANY WILL ENDF,.AVOP TO MAIL
14 DA'. j WRITTEN NO —ICE TO THE CERTIFICATE HOLDER rw EO TO THE LEF T
CITY OF TAMARAC
BIJT FAILUFdL TO h1AIL _+UCI1 NOTICE SI WLL IMPOSE NO gF1LiGATION OR LIABILITi
ATTN: BAJIARA
7525 NW BBTH AVENUE
Oh ANY KIND UPON THr COMPANY, I I ti AGENT$ OR RFFPESrN IA I IVES
AUTHORIZED REPRESENTATNt
TAMARAC FL 33321
Norman E. Fallot, CPCU, CIC
ACORD 25-S (1195)
ACORD CORPORATION 1988
No Text