HomeMy WebLinkAboutCity of Tamarac Resolution R-2000-087F]
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Temp Reso #8956-March 14, 2000
Revision 1-March 29, 2000
Page 1
CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R-2000 -�
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA AUTHORIZING THE
APPROPRIATE CITY OFFICIALS TO EXECUTE AN
AGREEMENT BETWEEN THE FLORIDA DEPARTMENT
OF AGRICULTURE AND THE CITY OF TAMARAC FOR AN
URBAN AND COMMUNITY FORESTRY GRANT IN THE
AMOUNT OF $5,000 FOR THE PRODUCTION OF A
HOMEOWNER'S GUIDE TO PROPER TREE CARE;
AUTHORIZING A CITY MATCH OF $1464 IN -KIND AND
$4160 IN CASH FROM THE GRANTS MATCHING
ACCOUNT; AMENDING THE GRANTS FUND BUDGET;
PROVIDING FOR CONFLICTS; PROVIDING FOR
SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, the the City Commission of the City of Tamarac wishes to increase the
application of the principles of Urban and Community Forestry by providing its residents with
information about the proper care of trees and related plant material; and
WHEREAS, the City of Tamarac submitted an application to the Florida Department of
Agriculture and Consumer Services for an Urban and Community Forestry Grant in the
amount of $5000 for production of A Homeowner's Guide to Proper Tree Care; and
WHEREAS, the City of Tamarac is willing to match the grant award of $5,000 with
$1464 in kind and $4160 in cash from the City's grants matching account; and
WHEREAS, the City Manager and the Director of Public Works recommend
acceptance of the award; and
Temp Reso #8956-March 14, 2000
Revision 1-March 29, 2000
Page 2
WHEREAS, the City Commission of the City of Tamarac deems it to be in the best
interest of the residents to execute the Florida Department of Agriculture and Consumer
Services Urban and Community Forestry Grant Agreement in the amount of $5000 for the
production of A Homeowner's Guide to Proper Tree Care.
NOW THEREFORE BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY
OF TAMARAC, FLORIDA:
Section 1: The foregoing "WHEREAS" clauses are hereby ratified and confirmed as
being true and correct and are hereby made a specific part of this resolution.
Section 2: The appropriate City officials are hereby authorized to execute the. Urban
and Community Forestry Grant Memorandum of Agreement attached hereto as Exhibit 1.
Section 3: The appropriate City officials are hereby authorized to match the $5,000
award with $1460 in kind and $4160 from the grants matching account.
Section 4: The City Commission authorizes the appropriate City officials to amend the
Grants Fund Budget in the amount of $5,000 and appropriate said funds including any and
all subsequent budgetary transfers to be in accordance with proper accounting procedures.
Section 5: All resolutions in conflict herewith are hereby repealed to the extent of such
conflict.
Section 6: If any clause, section, other part or application of this Resolution is held by
any court of competent jurisdiction to be unconstitutional or invalid, in part or in application,
it shall not affect the validity of the remaining portion or applications of this Resolution.
Temp Reso #8956-March 14, 2000
Revision 1-March 29, 2000
Page 3
Section 7: This Resolution shall become effective immediately upon its adoption.
PASSED, ADOPTED AND APPROVED this day of J, 2000.
ATTEST:
MARION SWENSON
INTERIM CITY CLERK
I HEREBY CERTIFY that I have
approd ths R�solu� as
to faun. // //
MITCHELL S. KF
CITY ATTORN
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/—J6-6E
se CHREIBER �
MAYOR
w %000 - G -(
Florida Department of Agriculture & Consumer Services
BOB CRAWFORD, Commissioner
The Capitol • Tallahassee, FI, 32399-0800
FM
CFA
U&CF
Ms. Diane Phillips
Special Projects Coordinator
City of Tamarac
7525 Northwest 88th Avenue
Tamarac, FL 33321-2401
Dear Ms. Phillips:
July 10, 2000
Please Respond to:
Division of Forestry
Forest Management Bureau
3125 Conner Blvd. C-25
Tallahassee, F1. 32399-1650
Telephone: (850) 488-6611
FAX: (850) 921-6724
Enclosed you will find an original fully executed copy of the Urban and Community Forestry
Grant Memorandum of Agreement between the Department of Agriculture and Consumer Services
and the City of Tamarac for U&CF Grant DACS #99-74, "A Homeowner's Guide To Tree Care."
CONSIDER THIS AUTHORIZATION TO PROCEED WITH IMPLEMENTATION OF
YOUR U&CF PROJECT.
Claims for reimbursement may be submitted on a guarterly basis. To avoid delays in
processing our reimbursement claim lease be sure to include the following documentation
when filing a claim:
1. Clear copies of all invoices or receipts.
2. Proof--of-payment in the form of copies of canceled checks.
3. Documentation showing how in -kind contributions were calculated.
Please include a completed copy of the enclosed Reimbursed Summary Sheet with your
claim. You will be reimbursed for fifty (50) percent of all eligible project costs not to exceed the
grant award. Complete the Reimbursement Summary Sheet by itemizing your grant expenditures.
List the expenditures to be reimbursed in the left column, and the matching costs in cash or in -kind
contributions in the right column. The right column (matching cost) should always equal or exceed
the left column (grant cost).
Our forester will be responsible for reviewing your project to certify that the project has
been satisfactorily completed prior to final payment. You are encouraged to work with this
individual during the project. Your forester is Sue Congelosi and she may be contacted at 954/475-
4194.
Florida Agriculture and Forest Products
$53 Billion for Florida's Economy
The due date for the interim report is September 30, 2000. The deadline for completion of
the project is September 30, 2001. Note that a final project report and a news release
summarizing the project are prerequisites for final payment.
If you have any questions, or if I can be of further assistance, please feel free to contact me
at 850/414-8602.
Sincerely,
BOB CRAWFORD
COMMISSIONER OF AGRICULTURE
Mike Humphrey
Urban Forestry Coordinator
Division of Forestry
MH:hs
Enclosures (2)
cc: District Manager David Utley, Everglades District
Forest Area Supervisor Fred Boehm, Everglades District
Senior Forester Sue Congelosi, Everglades District
0-
Fpar.CZ rn-NITRACT #
5502*-
Page 1 of 7
URBAN AND COMMUNITY_ FORESTRY (U&CF)
GRANT MEMORANDUM OF AGREEMENT
A This agreement, made and entered into this the 2- � day of
2000 by and between the STATE OF FLORIDA DEPARTMENT OF
AGR1'-ALTURE AND CONSUMER SERVICES, an agency of the State of Florida,
hereinafter called the "Department" and the City of Tamarac
hereinafter called the Entity (Subrecipient).
WITNESSETH
WHEREAS, the Department desires to increase the application of the
principles of urban and community forestry by granting funds to the
Entity (Subrecipient)for the purpose as outlined in grant application
Number 99-74 , included herein as Exhibit A and by reference
made a part hereof:
WHEREAS, the Department and the Entity (Subrecipient) are of the
opinion that the citizens of the state would benefit from the
implementation of urban and community forestry projects that improve our
communities through the proper care of trees and related plant materials;
WHEREAS, the Department has awarded the Entity (Subrecipient)an
urban forestry grant for the specific project set forth in the U&CF Grant
Application Number 99-74 , hereinafter the "project";
WHEREAS, the Entity (Subrecipient) by Resolution No. N/A ,
dated N/A has indicated its support of the grant
application and authorized its officers to execute this Agreement on its
behalf;
WHEREAS, the parties hereto mutually recognize the benefits of such
a project as described in the U&CF Grant application and the need for
entering into an agreement designating and setting forth the
responsibilities of each party;
NOW THEREFORE, for and in consideration of the mutual benefits that
flow each to the other, the parties covenant and agree as follows:
1. Failure by the Entity (Subrecipient) to sign and return this
agreement by May 7, 2000 shall constitute forfeitu-�-e of the
award.
2. The effective date of this agreement i s12
2000
3. The Entity (Subrecipient) shall complete th project by September
30, 2001 as set forth in the Urban and Community Forestry Grant
Application Number 99-74 approved by the Department on November 5,
1999, during which time the grant shall continue in effect. The criteria.
for the project is set forth therein. The final date by which such
criteria must be met for completion of this agreement is September 30,
2001.
The project to be performed by the Entity (Subrecipient) shall be subject
to periodic inspections by the Department. The Entity (Subrecipient)
shall not change or deviate from the project without written approval by
the Department.
4. The Entity (Subrecipient) has estimated the project cost to be
$ 10,624.00 as shown on the grant application budget sheet attached as
Exhibit B. The Department agrees to reimburse to the Entity
(Subrecipient)the total sum of $ 5,000.00 or fifty percent (50%) of the
final approved project costs, whichever is less (the "Grant Amount"). The
Page 2 of 7
Grant Amount is limited to only those items which are directly related to
this project as described in Exhibits "A" and "B". Project costs
incurred prior to the effective date of this agreement are ineligible for
reimbursement. To assist the Entity (Subrecipient) with the initial
three (3) months of implementation, the Department may make an advance of
no more than 25 percent of the grant award. The Entity (Subrecipient)
must request the advance payment in writing using forms provided by the
Department. Funds provided as an advance payment must be placed in a
non --interest bearing account. Only one advance payment will be made,
thereafter, disbursements will be made on a reimbursement basis. No
more than 75 percent of the Grant Amount will be paid to the Entity
(Subrecipient) prior to Certification of Acceptance by the Department.
The final payment shall not be made until Certification of Acceptance is
received from the Department. For installed plant materials, a sixty
(60) day grow -in -period will be required after project completion.
Certification of Acceptance by the Department may be requested sixty(60)
days after project completion. Upon receipt of the Certification of
Acceptance, the Entity (Subrecipient) may submit an invoice for final
payment.
(a) Two or more verbal quotes are required for all purchases,.
expenditures exceeding $1,000.00 and up to $5,500.00. A
minimum of three written quotes or a formal bid process
is required for all purchases/expenditures exceeding
$5,500.00 and not greater than $15,000.00. Sealed bids
are required for all purchases exceeding $15,000.00.
Justification must be provided for a sole source award or
for an award to a vendor other than the vendor submitting
the lowest bid or quote.
(b) Bills for fees or other compensation for services or ex
penses shall be submitted in detail sufficient for a
proper preaudit and postaudit thereof, and bills for
travel expenses specifically authorized by this Agreement
shall be submitted and paid in accordance with the rates
specified in Section 112.061, Florida Statutes.
(c) Records of costs incurred under terms of this Agreement
shall be maintained and made available upon request to
the Department at all times during the period of this
Agreement and for three years after final payment is
made. Copies of these documents and records shall be
furnished to the Department upon request. Records of
costs incurred include all records of the costs of the
Entity (Subrecipient) and subcontractors
considered necessary by the Department for a proper audit
of the project.
(d) A person or affiliate who has been placed on the
convicted vendor list following a conviction for a public
entity crime may not submit a bid on contract to provide
any goods or services to a public entity, may not submit
a bid on a contract with a public entity for the
construction or repair of a public building or public
work, may not submit bids on leases of real property to
a public entity, may not be awarded or perform work as a
contractor, supplier, subcontractor, or consultant under
a contract with any public entity, and may not transact
Page 3 of 7
business with any public entity in excess of the
threshold amount provided in Section 287.017, for
Demonstrated or Site Specific Projects, for a period of
36 months from the date of being placed on the convicted
vendor list.
S. The Entity (Subrecipient) agrees to maintain plant materials
established as a part of the project for a period of three years and
enter into an agreement which designates and sets forth the duties and
responsibilities of the parties in maintaining the project.
6. The Entity (Subrecipient) agrees to submit to the Department
an interim report on project accomplishments by September 30 , 2000
and a final report summarizing project accomplishments as a prerequisite
to final acceptance by the Department. Failure to submit a required
report or submission of an unsatisfactory report is sufficient grounds
for termination of this agreement according to the provisions of Section
7(b). The Entity (Subrecipient) upon project completion shall submit a
news release to local newspaper media highlighting the successes of the
project.
7. This Agreement may be terminated under any one of the following
conditions:
(a) By the Department, unilaterally, for refusal by the Entity
(Subrecipient) to allow public access to all documents, papers,
letters, or other material subject to Chapter 119, F.S. and
made or received by the Entity (Subrecipient) in conjunction
with this Agreement.
(b) By the Department, if the Entity (Subrecipient) fails to
perform its duties under this Agreement, following thirty
(30)calendar days written notice by the Department.
(c) By either party following sixty (60) calendar days written
notice.
(d) By both parties following the complete execution by both
parties of an agreement to terminate this Agreement.
(e) Notice to Entity(subrecipient): The Department shall consider
the employment by any entity (subrecipient) of unauthorized
aliens a violation of section 274A(e) of the Immigration and
Nationalization Act. Such violation shall be cause for
unilateral cancellation of this agreement.
6. Notwithstanding any provision of this Agreement to the contrary
but subject to Subparagraph 7(b), in the event this Agreement is
terminated before the Department has paid the Entity (Subrecipient) the
entire Grant Amount, then the Department agrees to pay the Entity
(Subrecipient) the entire Grant amount, if the project has been
completed. If the project has not been completed, the Department shall
pay to the Entity (Subrecipient) a percentage of the Grant amount equal
to the percentage of the project's completion.
9. Extension of a contract for contractual services shall be in
writing for a single period only not to exceed six (6) months and shall
be subject to the same terms and conditions set forth in the initial
contract. There shall be only one extension of a contract unless the
failure to meet the criteria set forth in the contract for completion of
the contract is due to events beyond the control of the Contractor. If
initially competitively procured, contracts for contractual services may
be renewed on a yearly basis for no more than two (2) years, or for a
period no longer than the original contract, whichever period is longer.
Page 4 of 7
Renewal of a contract for contractual services shall be in writing and
shall be subject to the same terms and conditions set forth in the
initial contract. Renewals shall be contingent upon satisfactory
performance evaluations by the Department.
10. As applicable under Florida Statute 768.28, each party will be
liable under this paragraph for damages arising out of injury or damage
to persons or property directly caused or resulting from the negligence
of such party or any of its officers, agents or employees.
11. The Entity (Subrecipient) certifies that neither it or its
principals is presently debarred, suspended, proposed for debarment,
declared ineligible, or voluntarily excluded for participation in this
grant program by any Federal department or agency.
12. This Agreement, together with any Maintenance Agreement, if
executed, embodies the entire agreement and understanding between the
parties hereto and there are no other agreements or understandings, oral
or written, with reference to the subject matter hereof that are not
superseded hereby.
13. This Agreement may not be assigned or transferred by the Entity
(Subrecipient), in whole or in part without the expressed written consent
of the Department.
14. This Agreement, regardless of where executed, shall be governed
by and construed in accordance with the laws of the State of Florida.
15. All notices, demands, requests or other instruments shall be
given by depositing the same in the U.S. Mail, postage prepaid,
registered or certified with return receipt requested, or by telex(FAX)
or telegram:
(a) If to the Department, address to Grants Coordinator, 3125
Conner Boulevard, Forest Management Bureau, Tallahassee,
Florida 32399-1650 or at such other address the Department may
from time to time designate by written notice to the Entity
(Subrecipient);
(b) If to the Entity (Subrecipient) addressed to:
The City of Tamarac
7525 NW .88th Avenue
Tamarac, FL 33321-2401
Attn: Diane Phillips, Special Projects Coordinator
or at such other address as the Entity (Subrecipient) from time
to time designates by written notice to the Department. All
time limits provided hereunder shall run from the date of
receipt of all mailed notices, demands, requests and other
instruments, or from the date telexed or faxed.
16. Time is of the essence of this agreement.
17. This contract, which disburses grants and aids appropriations,
is subject to the requirements of Section 216.347, Florida Statutes, and
the Entity (Subrecipient) is therefore not allowed to expend any funds
received through this contract for the purpose of lobbying the Florida
Legislature, the Department, the Judicial Branch, or any other state
agency. This contract, which disburses grants and aids appropriations, is
subject to the requirements of Section 216.349, Florida Statutes, which
are:
Page 5 of 7
(a) The Department and the Comptroller before disbursing any funds
must independently ensure that the proposed expenditure is in
accordance with all legal and regulatory requirements and that
this contract specifically prohibits the use of funds for the
purpose of lobbying the Legislature, the Department, the
Judicial Branch, or any state agency.
(b) If the Entity (Subrecipient) is a local government agency,
nonprofit organization, or not -for -profit organization it
shall: (I) for amounts $25,000 or less, have its head attest
that it has complied with grant provisions, (ii) for amounts
greater than $25,000 but not more than $100,000 have a grant -
specific, audit performed in accordance with the rules of the
Auditor General or have a statement prepared by an independent
certified public accountant which attests that the grant
provisions have been complied with,(iii) for amounts greater
than $100,000, have a grant -specific audit performed in
accordance with the rules of the Auditor General, and (iv) have
such audits, statements, or attestations filed with the
Department and the Auditor General.
18. If this agreement contains federal funding in excess of
$100,000, the Entity (subrecipient) must, prior to agreement execution,
complete the Certification Regarding Lobbying form. If a Disclosure of
Lobbying Activities, Standard Form LLL, is required, it may be obtained
from the Department. All disclosure forms as required by the
Certification Lobbying form must be completed and returned to the
Department.
19. The undersigned Entity (Subrecipient) receiving federal
financial assistance under this agreement hereby acknowledges and agrees
that it will comply with the applicable provisions of the latest version
of Office and Management Budget Circular No. A-1.33 - Revised June 24,
1997 (Audits of States, Local Governments, and Non-profit Organizations).
Copies of the latest version of the above which would relate to the
undersigned Entity (Subrecipient)are available for review at the
following address:
Department of Agriculture and Consumer Services
Division of Administration, Contract Administrator
Room 509, Mayo Building
Tallahassee, FL 32399-0800
If the undersigned Entity (Subrecipient) expends $300,000 or more in
federal financial assistance in a fiscal year, either directly from
federal agencies or indirectly through other units of state or local
governments or a combination thereof, the Entity (Subrecipient) shall
have an audit made in accordance with the Office of Management and Budget
Circular No. A-133 (Audits of State, Local Governments, and Non-profit
Organizations). The $300,000 threshold specified above shall be from all
federal sources, not just the amount provided by this agreement. The
undersigned Entity (Subrecipient) receiving funds under this agreement
hereby agrees that it will allow the Department of Agriculture and
Consumer Services and any federal agency to audit the Entity's
(Subrecipient's) books for compliance with the above applicable
Page 6 of 7
circulars.
20. The Entity (Subrecipient) acknowledges and agrees that public
use of all reports or other printed material, videos, audio recordings,
films and photographs produced as part of this project shall not be
restricted under the copyright laws of the United States of America. All
products (brochures, signs, videos, etc.) funded by the Urban and
Community Forestry grant must display a statement that the material has
been prepared using Urban and Community Forestry grant funds received
through the Division of Forestry.
21. Entities (Subrecipients) providing goods and services to the
Department should be aware of the following time frames. Section
215.422, Florida Statutes, provides that agencies have five (5) working
days to inspect and approve goods and services, unless bid specifications
or the purchase order specifies otherwise. With the exception of
payments to health care providers for hospital, medical, or other health
care services, if payment is not available within 40 days, measured from
the latter of the date the invoice was received or the goods or services
are received, inspected and approved, a separate interest penalty set by
the Comptroller pursuant to Section 55.03, Florida Statutes, will be due
and payable in addition to the invoice amount. To obtain the applicable
interest rate, please contact the Agency's Fiscal Section at (850)488-
2020 or Purchasing Office at (850) 488-7552. Invoices which have to be
returned to a Entity (Subrecipient) because of Entity (Subrecipient)
preparation errors will result in a delay in the payment. The invoice
payment requirements do not start until a properly completed invoice is
provided to the department.
A Vendor Ombudsman has been established within the Department of
Banking and Finance. The duties of this individual include acting as an
advocate for Entities (Subrecipients) who may be experiencing problems in
obtaining tamely payment(s) from a state agency. The Vendor Ombudsman
may be contacted at (850) 488-2924 or by calling the State Comptroller's
Hotline, 1-800-848-3792.
22. The Entity (Subrecipient) is informed that a person or
affiliate who has been placed on the convicted vendor list following a
conviction for a public entity crime may not submit a bid on an agreement
to provide any goods or services to a public entity, may not submit a bid
on an agreement with a public entity for the construction or repair of a
public building or public work, may not submit bids on leases of real
property to a public entity, may not be awarded or perform work as a
contractor, supplier, subcontractor, or consultant under an agreement
with any public entity, and may not transact business with any public
entity in excess of the threshold amount provided in Section 287.017,
Florida Statutes, for CATEGORY TWO for a period of 36 months from the
date of being placed on the convicted vendor list.
23. The Entity (Subrecipient) is informed that the Department shall
consider the employment by an Entity (Subrecipient) of unauthorized
aliens a violation of Section 274A(e) of the Immigration and
Nationalization Act. Such violation shall be caused for unilateral
cancellation of this agreement.
Page 7 of 7
IN WITNESS WHEREOF, the parties hereto have caused
these presents to be executed the day and year first above
written.
STATE OF FLORIDA
DEPARTMENT OF AGRICULTURE AND
CONSUMER SERVIC
BY:
Director, Division of
Administration
Citv of Tamarac
Name of Entity (Subrecipient)
BY
Title: Mayor
Attest: AL)
Marion Sw nson
Interim City Clerk
PROPOSAL #RFE LpF- Q 9 /,Q - 01 OPENING DATE: AUGUST 18, 19 9„9 - 2 ;._�_0 P . M_
Attachment D
FLORIDh
URBAN AND COMMUNITY FORESTRY GRANT PROPOSAL FORM
1999
GENERAL INSTRUCTIONS: Please complete all items pertaining to the
Category Grant for which you are applying. The proposal packet must
not exceed thirty (30) one sided pages, excluding maps and plans. All
attachments must be 8 1/2" X 11", except any attached sketches, plans
and maps which must be no larger than 2' X 3" and folded into 8 1/2"
X ill'. Eight (13) copies (one copy with original signatures and (7)
seven copies) of the proposal packet including the proposal form, the
project description and all attachments must be received no later than
2:30 p.m. August 18, 1999 at:
Department of Agriculture and Consumer Services
Purchasing Office - U&CF - 99 PROPOSAL
Mayo Building - Room SE-8
Tallahassee, FL 32399-0800
Telephone (850) 488-7552
If you have any questions, please see Attachment K, "Division of
Forestry District/Center Contacts"
PROPOSER INFORMATION (Please Print or Type)
Project Title:
Proposer Name:
Name and Title of Contact Person:_ pianpPhillips, �Special Prof. Coord.
Address: 7525 NW 88 Ave. Tamarac FL
Is your organization a Nonprofit corporation pursuant to Chapter 617,
Florida Statutes? Yes_ x _ No
FEID Number
As the duly authorized representative of the Proposer named above, I
hereby certify that all parts of the proposal and required grant
information have been read and understood and that all information
submitted herein is true and correct.
Authorized E cutive Officer:
Title
Signature: Date 'L
MIJ
EXHIBIT A
PROPOSAL R P F - 9 - 01 OPENING DATE: -.AUGUST 18 , _ 1992 -_ ..2 : 3 0 P . M .
ATT CHMENT D
GRANT PRQCRAM INFOR_MaTT N,
Specify Category 1, 2, 31 4 OR 5 and designate the applicable subcategory
(see pages 15-22,"General Information").
Category:
Sub -Category A Educational Materials
SUMMARY OF COSTS " (A 50/50 match on behalf of the proposer is required).
Requested Grant S Local Match S
I T,
Contractual costs
Personnel. costs
Travel costs
Equipment costs
Supplies costs
Operating costs
Tree costs
Overhead costs
Total Requested Grant(I) $
Total Matching Costs(II) $
$5000.00
$5000.00
5115
Total Program Costs(III) $ $10,624
1000
Add columns I and II for total III (1000)
47 o Grant request
$ 624 0
oLocal match
A budget, detailing, all costs identified above mus be attached.
PRQ= LO AT FORMATION (Please Print or Type)
(Complete where applicable)
This project is for Region 1, 2,3 or statewide (circle one). Please see
Attachment J to determine the applicable region.
County
Describe the Specific Location of the Project:
Who has Maintenance Responsibility for the Property(Category 2
Grants)? N/A
Is the Land Ownership Public or Private?: N/A
Name of Landowner:
40
-•-Qr Q0QPENING r•
Project Title:
Proposer Name: City o1= Tamarac
Attachment D
EXH ISITA
PROJECT DESCRIPTION
(two page limit)
Urban and Community Forestry Grant Proposal
The City Of Tamarac was incorporated in 1963 has a population of 50,050
according to the 1990 census. As the City developed, natural areas and tree
cover were lost. The City has conducted a tree survey, and developed a Master
Landscape Plan. Tamarac has taken an aggressive approach to tree care and
conservation and has aligned itself with Broward County's Tree Preservation
Ordinance. New development emphasizes the concept of "right tree - right
place" and a preference for native species.
As a means to promote its tree conservation program, approximately two years
ago, Tamarac hosted a community workshop designed to educate residents
concerning the importance of tree preservation and assist community members
in the implementation of tree planting and maintenance programs. As a result of
staffs continued focus on proper tree selection and care, the City receives
between 5 and 10 calls per week from residents requesting information on
various topics ranging from how to select a proper, healthy tree to current
regulations and ordinances concerning tree planting, replacement and
preservation.
The City of Tamarac is in the process of completing its Tree City USA
application and has budgeted for and will hold an Arbor Day Celebration next
spring. A workshop will be held in conjunction with this event as a means to
again address resident questions regarding proper tree care. This program,
which will be open to all residents, is designed to:
1. Provide a basic introduction to the importance of trees, their impact on
our environment and the importance of tree preservation
2. Educate the members of the community regarding proper tree care
3. Provide assistance in interpreting the current provisions of The City
and Broward County's Tree Preservation Ordinances.
The City wishes to produce a "Guide to Proper Tree Care" as a means to
reinforce the objectives outlined above. This publication will be utilized as a
41
handout to those who attend the workshop, as well as an information piece for
distribution to Homeowner's Associations and residents. Copies of the guide will
also be placed in the City's information kiosk located at city hall. Topics/Chapters
identified thus far for inclusion in the guide are:
• the importance of tree preservation
• how to select the correct type of tree
• how to choose a healthy tree
• proper pruning techniques
• tree maintenance and fertilization
• pest and disease control
• ordinances covering tree preservation and placement
• where to go for additional assistance and information on implementing a
tree planting and/or tree maintenance program
Summary
The City of Tamarac is proud of the enthusiastic response from the community
regarding tree maintenance and preservation and looks forward to obtaining Tree
City USA status. The City will host an Arbor Day workshop and wishes to
produce a Guide to Proper Tree Care for distribution at the workshop and as an
information piece to be made available to all residents. A grant in the amount of
$5000 will allow the City of Tamarac to produce 6000 booklets for distribution.
EXHIBIT B
PROPOSAL #RFPZ,DF _ 9,9 / 0 0 - 01 OPENING _DATE: AUGUST 18, 1.9,9 9 - ,2_ 3 0 P.M.
Attachment D
BUDGET
Please note: All proposals must include a detailed itemized budget
summary which lists all anticipated expenditures and exclains all
project costs. Proposals for site specific demonstration tree
planting projects (category 2A and 2B) must list the quantity,
species, and approximate size (container size, or caliper and height)
of trees to be planted.
**** IMPORTANT:
'THIS FORM
MUST BE USED.
PROPOSERS NOT
USING THIS
FORM WILL BE
RULED INELIGIBLE
****
Cost Items
Quantity
Rate or
Grant Cost
Match Cost
(#)
Price ($)
($)
($)
Contra-atUal
(description)
Personnel
(list
titles or
positions)
PIO (copywrit
ng) 24 hrs
(5) Maintenan
e
$27.00/hr.
$64$.00
,Workers
40-Hours
(set up/
break down)
8 hrs. ea.)
$13.50/hr
$540.00
Landscape Sup
.
$276.00
P)
Cost Items
Quantity
Rate or
Grant cost
Match cost
(#)
Price ($)
($)
($)
42
A �
Cost Items Quantity Rate or Grant cost Match Cost
W Price
Operating
Costs
(list)
Printing of
Guide Book 6,000 $9160.00 $5000.00 $4160.00
Trees (7 ist
species and
size)
Overhead** ***********
Total
00 $5624.00
* Grant dollars may not be used to purchase food as supplies.
** Overhead costs up to 5%s of total project cost may only be used as
a matching cost, grant funds may not be used for overhead costs.
45
Page
REIMBURSEMEN1 S11MMARY SHEET
URBAN AND COMMUNITY FORESTRY
GRANT PROGRAM
Name of Grantee: Grant No.:
Item #
Descriptions of Items or Services Purchased
Grant
Amount
Match
Amount
(Attach copies of canceled checks, cash
receipts and invoices)
Totals
Remit payment to:
Note: Two or more verbal quotes for all purchases, expenditures exceeding S1,000.00 and up �5,500.00.
A minimum of three written quotes or a formal bid process is required for all purchases/expenditures
exceeding S5,500.00 acid not greater than S15,000.00. Sealed bids are requi:edr foall pu: titascs
exceeding S15,000.00. Justification must be provided for a sole source award or for :ia ; vq. d to a
vendor other than the vendor submitting the lowest bid or quote.
AUTHORIZED SIGNATURE:
Grantee Date
Page
REIMBURSEMENT SUMMARY SKEET
URBAN AND COMMUNITY FORESTRY
GRANT PROGRAM
Name of Grantee: Grant No.:
Item #
Descriptions of Items or Services Purchased
Grant
Amount
Match
Amount
(Attach copies of canceled checks, cash
receipts and invoices)
Totals
Remit payment to:
Note: Two or more verbal quotes for all purchases, expenditures exceeding S1,000.00 and up f5,:500.00.
A minimum of three wraten quotes or a formal bid process is :required for all purchases/expenditures
exceeding S5,500.00 and not greater than S1 a,000.00. Scaled bids are requi: ed for all pu: cli:iscs
exceeding S15,000.00. Justification must be provided for a sole source award or for ;t.) d to a
vendor other than the vendor submitting the lowest bid or quote.
AUTHORIZED SIGNATURE:
Grantee Date