HomeMy WebLinkAboutCity of Tamarac Resolution R-2000-0891
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Temp. Reso. #8961
Revision #2 — 3/23/00
Revision #3 — 3/27/00
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CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R-2000- �?
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA, AUTHORIZING THE
APPROPRIATE CITY OFFICIALS TO SEEK GRANT
FUNDING FROM THE FLORIDA DEPARTMENT OF
COMMUNITY AFFAIRS, DIVISION OF EMERGENCY
MANAGEMENT, IN THE AMOUNT OF $13,000 TO
INCREASE EXISTING LEVELS OF SERVICE AND
ENHANCE MITIGATION IN POST -HURRICANE
SITUATIONS BY INSTALLING OXYGEN FILLING
STATIONS AT EACH FIRE STATION; AUTHORIZING A
CITY MATCH IN THE AMOUNT OF $1,800 FROM THE
GRANTS MATCHING FUND AND $2,534 IN IN -KIND
CONTRIBUTIONS FOR A TOTAL PROJECT COST OF
$17,334; PROVIDING FOR CONFLICTS; PROVIDING FOR
SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, the City Commission of the City of Tamarac desires to
increase the existing levels of Emergency Medical Services provided within the
City; and
WHEREAS, the Florida Department of Community Affairs provides grants
to local governments for projects that provide or enhance emergency
management and mitigation initiatives; and
WHEREAS, the City Commission of the City of Tamarac wishes to expand
the Emergency Medical Services ability to provide supplemental oxygen to
Tamarac residents through submission of an application to the Florida
Department of Community Affairs, Division of Emergency Management Grant
Program, attached hereto as Exhibit "A" for the enhancement and expansion of
Temp. Reso. #8961
Revision #2 — 3/23/00
Revision #3 — 3/27/00
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the Tamarac EMS system through the placement of two (2) oxygen transfilling
systems at Fire Station 41 and Fire Station 78; and
WHEREAS, the City Commission of the City of Tamarac, Florida is willing
to match the grant request of $13,000 with local funds in the amount of $1,800
from the grants matching fund and $2,534 in in -kind contributions for a total
project cost of $17,334; and
WHEREAS, the City Manager and Fire Chief recommend approval of this
funding; and
WHEREAS, the City Commission of the City of Tamarac, Florida deems it
to be in the best interest of the citizens and residents of the City of Tamarac to
seek grant funding from the Florida Department of Community Affairs for oxygen
filling stations for Fire Station 41 and Fire Station 78.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF TAMARAC, FLORIDA:
SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and
confirmed as being true and correct and are hereby made a specific part of this
Resolution.
SECTION 2: The City Manager is hereby authorized to seek grant funding
from the Florida Department of Community Affairs in the amount of $13,000 with
a cash match of $1,800 from the grants matching fund and $2,534 in in -kind
contributions for a total project cost of $17,334 to improve and expand the City of
Tamarac's EMS capabilities.
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Temp. Reso. #8961
Revision #2 — 3/23/00
Revision #3 — 3/27/00
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SECTION 3: All resolutions or parts of resolutions in conflict herewith are
hereby repealed to the extent of such conflict.
SECTION 4: If any clause, section, other part or application of this
Resolution is held by any court of competent jurisdiction to be unconstitutional or
invalid, in part or application, it shall not affect the validity of the remaining
portions or applications of this Resolution.
SECTION 5: This Resolution shall become effective immediately upon its
passage and adoption.
PASSED, ADOPTED AND APPROVED this - /cA --day of ,2000.
ATTEST:
MARION SWENS N
INTERIM CITY CLERK
BY RTIFY that I have
;d i RE�rOLUTION as form -
CITY ATTORNEY
/J2111Et!- J4'�'W
C EMAYOR/
RECORD OF COMMISSION
MAYOR SCHREIBER
DIST t: COMM, PORTNER
DIST 2: COMM. MISHKIN ..,.
DIST 3: COMM. SUI.TANOF�
DIST 4: VIM ROBERTS
EXHIBIT A
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This application is for the policy -based review process for local emergency management and mitt atic
initiatives. The application will be used for the technical review and analysis of projects to address to
emergency management and mitigation needs. Please answer ALL applicable questions and provide t
documents requested. If you require technical assistance regarding retrofit or construction projects, p,
contact Mona Jibril at 850-413-9978. If you require technical assistance regarding mitigation projects
please contact Robert Neff at 850-413-9818.
Please submit completed project applications by March 7, 2000 to the Department of Community
Affairs, Division of Emergency Management, CBIR Emergency Management and Mitigation Pro
Review, 2555 Shumard Oak Boulevard, Tallahassee, Florida 32399-2100.
TITLE OF PROJECT amarac O en Fil in tat; Pro' t
COMMUNITY BUDGET ISSUE REQUEST TRACKING NUMBER: 1174
AMOUNT REQUESTED FROM STATE $ 13 000
AMOUNT MATCHING FUNDS COMMITTED $ 4,334
Please note: Ifaproposedproject receives funding, the applicant must provide quarterly performance reports,
a final project report detailing the results of the project.
Applicant Information:
Applicant (Organization) Ci of Tamarac Fire and Rescue
Applicant Type: X State or Local Government ® Public Entity Q Non -Profit Entity
County / Counties Broward
State Legislative district(s) 96 33 19
Congressional District(s) 19
Federal Employee Identification (FEID) Number 59-1039552
Point of Contact
()Ms. OMr. trs. First Name: J L ast N e
T'tl
i e Lai S D sio C of
Street Address 7501 &—KA—ve
City amarac State F, Zip Code 33021 _
Telephone (954) 724- 436 . Fax 4 724-2438
Email Address (if available) t t ac.o
•
Application Prepared by: ems. 9Mr. 6mrs. First Name Diane Last Phi]lina
Title S eci Pr_ oj. Coord.y Telephone 9 4 7 8-103 F&x . L54) 72iUbm �
Authorized Applicant Agent (proof of authorization authority regkired7
First Name
Title
Signature
Last Name
Telephone
Date
Fax
The proposed project is related to one of the following categories (select ONLY one):
9 Disaster shelter deficit reduction
X Disaster mitigation
9 Land acquisition for disaster mitigation
9 Underground placement of utilities
9 Targeted emergency management study
9 Disaster shelter retrofit
9 Storm erosion control
9 Elevation for storm mitigation
9 Emergency operations facilities
9 Targeted mitigation study
For the following questions, please answer all applicable questions in the space provided or attach a continuation
with the corresponding question number referenced:
2. Clearly state the objectives of the project, the intended result, and the benefits to the State.
The project will provide for establishment of an oxygen filling station at Tamarac fire stations #41
and #78, purchase of portable oxygen tanks and training of fire and rescue employees in station operation
and maintenance. The objective is to establish a supply of medical oxygen at each station. During 1999,
EMS transported 4,799 patients who required oxygen. The system would allow Tamarac Fire and Rescut
to replenish the oxygen used during EMS response thus eliminating the need to rely upon .an outside
vendors. This ability is particularly important during times of disaster when the required element may not
be readily available. The oxygen filling station system would ensure a supply of medical oxygen for
Tamarac and surrounding communities during a disaster.
The median age of the population is 63, and it is estimated that there are 250 oxygen dependent
residents in the City of Tamarac. These residents rely upon oxygen generators or portable oxygen tanks.
Oxygen generators rely upon an electrical source and tanks provide a limited supply. These sources becotr
impossible to ensure during periods of extended power failure such as those encountered during and in the
aftermath of a hurricane. During times of disaster, without available oxygen, supplemental oxygen
dependent patients cannot be maintained at home. Special needs shelters cannot accommodate these
patients because they are considered medically dependent and they would thus require hospitalization. In
addition to being extremely costly it is extremely disruptive to the elderly patient to remove them from
familiar surroundings, particularly during periods of stress such as disaster situations.
This project directly relates to Florida Status Chaper 252.38 which tasks municipalities as political
subdivisions with "safeguarding the life and property of its citizens", Section IV A of the Florida
Comprehensive Emergency Preparedness Plan which specifies that a bottom up approach be used in times
of disasters, and echoed in the Broward Local Mitigation Strategy which focuses on maintaining residents r
home in areas such as Tamarac which are not classified as evacuation areas.
3. The applicant or grant recipient must provide at least a 25% match (cash or in -kind) of the total project
costs. Please identify the source of the matching funds and clearly justify any in -kind estimates.
$2534.40 In Kind - Includes staff time to refill tanks for one year based on projected #of 40 tanks per
month (8 hrs per month X 12) X $26.40 per hour (avg. hourly salary of firefighter including benefits).
51800.00 Cash Cost of product to fill system for one year.
*Note; Above match is indicative of first year expense. In reality, this expense is recurring over life of
project, which for purposes of the Local Mitigation Strategy is projected to be 50 years. Additionally, th,
figures reflect expenses related average usage and maintenance and do not take into account cost increas,
that would be incurred in the event of a disaster.
4.
0 5
Provide a detailed schedule (timeline) for completion of the project. Also, provide a funding plan adequa
to complete the project. Please note: Priority shall be given to those projects which can be brought on-:
within 12 months with a minimum amount of funding.
ActivityTime Frame
Select Contractor
Install Equipment
Train all staff in system
operation/maintenance
within 30 days of NOA
within 45 days of NOA
within 75 days of NOA
Describe how the proposed project addresses the Legislature's Priorities and/or the Governor's Priorities.
This project directly relates to Florida Status Chaper 252.38 which states "safeguarding the life
and property of its citizens is an innate responsibility of the governing body of each political subdivision of
the state" Section IV A of the Florida Comprehensive Emergency Preparedness Plan which specifies that F
bottom up approach be used in times of disasters and provides for special needs under ESF 18.
Additionally, the proposed project would potentially avoid the public assistance costs connected
with maintaining an as many as 250 elderly residents in a hospital during and in the aftermath of a disaste
such as a hurricane.
6. Identify the community groups that support the project, e.g., County and City Government. Please note:
Supporting documentation may be asked for at a later time.
Tamarac City Commission, Tamarac Ambulance Advisory Committee, Broward County Local
Mitigation Task Force.
7. a) Please describe the total benefits (both direct and indirect), if the project is implemented. Such benefits
should be quantifiable and, for mitigation purposes, should be viewed as future damages avoided. Also,
describe the total project costs (both direct and indirect).
Special Needs Shelters do not accept supplemental oxygen dependent patients. In the event of a
disaster, these individuals would require hospitalization. In addition to being considered medically
disruptive to move the elderly to unfamiliar surroundings unless warranted, there is a cost associated wit.
. hospitalization.
There are an estimated 250 supplemental oxygen dependent residents in Tamarac. Should disaste
strike, these individuals would require hospitalization. Projecting a 3 day hospitalization at a cost of
$400.00 per day, the potential expense connected to this effort would be $300,000 fora single event.
Proposed Project Equipment $13,000
Oxygen Cost (to maintain 250 residents at home during a single event as described above) $6000
Staff Time (estimated 125 hours over three days) $3.300
Cost of Singlelvent under proposal $119
,330
b) Provide a benefit/cost estimate for the proposed project. All projects must be cost -beneficial to be
approved for funding assistance. A simple benefit/cost screening logic tool is provided below that may be
helpful to estimate the project's benefit/cost ratio. A benefit/cost ratio score greater than 1.0 would show
project to be cost -beneficial.
Useful life of ro'ect ears X Average amount of yearly savings ($) -- Benefit
Repetitive hazard interval* (years) Total Cost of Project ($) Cost
*An example of a Repetitive hazard interval would be a 20 year flood, which would be 0.20 years
50Years (useful life of project) X $280,67__0 (amount of Yearly savings) 74142.033 500
5 years (repetitive hazard interval) $17,000 $85,000 =160+
*Note; above analysis presumes a disaster occurrence requiring hospitalization of the medically dependent once
every five (5) years.
g. For multi -use facilities, demonstrate the importance of the other uses and show that these uses will not
interfere with the emergency management functions of the proposed project.
N/A
9. If the proposed project is eligible for another state or federal grant (e.g., the Hazard Mitigation Grant
Program (HMGP), the Flood Mitigation Assistance Program (FMA), the Emergency Management
Preparedness and Assistance Trust Fund (EMPA), etc.), explain why funding is necessary and appropriate
under this process instead of other eligible grant programs.
N 0 N/A
10. Make a statement (and attach supporting documentation) demonstrating that the proposed project is
included in the local emergency management or mitigation plan (i.e., the Local Mitigation Strategy (LMS
is Please note. Funding priority will be given to projects that have been designated as a high priority by u
local government. Moreover, proposed projects that are not included in the local emergency manugemt
or mitigation plan will not be eligible for funding consideration under this review process.
This project has been evaluated by the Broward County Local Mitigation Strategy Task Force anc
included as a priority item. A statement from the chair of the Task Force is attached and included.
Additionally, Tamarac has signed the Local Mutual Aid Agreement, thereby committing to provid
assistance to other localities in Broward County (population 1.4 million).
11. If the project is tied to an emergency event (i.e., stems from a previous disaster), address the following:
a) Explain how the proposed project would have performed during the previous emergency event (disaster
Two hurricane warnings were issued in our area within the past year. Because special needs shelter
do not accept patients who require medical maintenance, the local hospital began to frill. Had the disaster
actually struck, there would certainly have been a shortage of available medical facilities for those requirin
actual treatment.
b) Explain how the proposed project would improve future emergency management operations or mitigate
future hazards. .
Supplemental oxygen dependent patients are considered medical maintenance patients, and therefor
not eligible for special needs shelter placement, because they are considered to require a more restrictive
environment. Most of these patients can be maintained at home, given the assurance that a supply of
medical oxygen will be available. Providing this assurance as an alternative to hospitalization would free ul
essential hospital beds that may be needed for treatment of a disaster victims. The ability to remain in a
familiar setting is also considered to be less disruptive to the elderly patient.
12. Maintenance Agreement
All applicants must demonstrate the ability to maintain and operate the proposed project following its completion.
The
State of Florida, hereby agrees that
(City, Town. County)
if it receives any State aid as a result of the attached project application, it will accept responsibility, at its own
expense if necessary, for the routine maintenance of any real property, structures, or facilities acquired or constructed
as a result ofsuch State aid. Routine maintenance shall include, but not be limited to, such responsibilities as keeping
vacant land clear of debris, garbage, and vermin; keeping stream channels, culverts, and storm drains clear of
of
obstructions and debris; and keeping detention ponds free of debris, trees, and woody growth.
The purpose of this agreement is to make clear the Subgrantee's maintenance responsibilities following project award
and to show the Subgrantee's acceptance of these responsibilities. It does not replace, supercede, or add to any other
maintenance responsibilities imposed by State or Federal law or regulation and which are in force on the date of
project award.
Signed by the duly authorized
(pried or typed name of signing official)
(title)
this
(day) of
of
(name of applicamt)
(month), (year).
Signature*
*Please note. The above signature most be by an individual with legal signing authority for the county
(e:g., the Chairperson, Board of County Commissioners or the County Manager)
1013. Demon
strate that adequate insurance coverage (or other lass coverage) is available for the project followir
completion (attach supporting documentation, if available).
The City of Tamarac has in force currently a real and personal property insurance program throug
the Florida League of Cities written on a blanket basis with a limit of $30,000,000. There is a S10,00
per occurrence deductible.
14. All projects that receive state funding must comply with all state environmental regulations, concurrency
standards, and associated State, Tribal, and local statutes. All applications must have adequate
documentation to enable the State to determine that the proposed project compiles with environmental and
concurrency standards. Please provide a brief narrative that addresses any known environmental and/or
concurrency issues. Also, attach any supporting documentation, as appropriate.
There are no known environmental or concurrency issues related to this project.
**The following questions apply to critical facility and shelter projects only.
15. Priority will be given to regions with the greatest shelter deficit and greatest risk. Answer the following