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HomeMy WebLinkAboutCity of Tamarac Resolution R-97-294Temp. Reso. #8065 November 25, 1997 Revised #1 11/25/97 Revised #2 12/02/97 CITY OF TAMARAC, FLORIDA RESOLUTION NO. R-97- 291% A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA, ACCEPTING THE UNITED STATES DEPARTMENT OF JUSTICE, BUREAU OF JUSTICE ASSISTANCE, LOCAL LAW ENFORCEMENT BLOCK GRANT (LLEBG) IN THE AMOUNT OF $37,939 FOR THE REDUCTION OF CRIME AND THE IMPROVEMENT OF PUBLIC SAFETY, AND AUTHORIZING A MATCH FROM THE CITY IN THE AMOUNT OF $4,215, FOR A TOTAL PROJECT COST OF AT LEAST $42,154 AS APPROVED IN THE FY98 CAPITAL IMPROVEMENT BUDGET; AND AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO SIGN THE GRANT AWARD DOCUMENTS; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Commission of the City of Tamarac desires to enhance its crime prevention programs and improve public safety; and WHEREAS, the City Commission of the City of Tamarac approved an application for grant funding from the United States Department of Justice, Bureau of Justice Assistance, under their Local Law Enforcement Block Grant program in the amount of $37,939 on September 10, 1997; and WHEREAS, the City of Tamarac received notification from the United States Department of Justice, Bureau of Justice Assistance that the grant Temp. Reso. #8065 November 25, 1997 Revised #1 11 /25/97 Revised #2 12/02/97 application for $37,939 was approved for enhancing the City's security systems for the improvement of public safety in City facilities; and WHEREAS, the City Commission of the City of Tamarac is willing to match the grant awarded in the amount of $37,939 with a $4,215 cash match from the Computer Equipment accounts in the General, Stormwater Fund, and Utilities Fund; and WHEREAS, the City Manager and the Director of Public Works recommend approval; and WHEREAS, the City Commission of the City of Tamarac, Florida deems it to be in the best interest of the citizens and residents of the City of Tamarac to accept the United States Department of Justice, Bureau of Justice Assistance, Local Law enforcement Block Grant in the amount of $37,939 and approve the match from the City in the amount of $4,125 for the purchase of security systems for City facilities. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA: SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution. SECTION 2: The United States Department of Justice, Bureau of Justice Assistance, Local Law Enforcement Block Grant in the amount of 2 Temp. Reso. #8065 November 25, 1997 Revised #1 11/25/97 Revised #2 12/02/97 $37,939 for enhancing security and thereby improving public safety within City facilities is hereby accepted. SECTION 3: The City of Tamarac will match $4,215 to the grant of $37,939 for an expected project cost of at least $42,154 as approved in the FY98 Capital Improvement Budget for a security system that will enhance crime prevention and improve public safety to City facilities and the match will come from the Computer Equipment accounts within the General Fund, Stormwater Fund, and Utilities Fund. SECTION 4: The City Manager is hereby authorized to execute the required documents for the acceptance of the grant from the Local Law Enforcement Block Grant Program, including the Grant Acceptance Form (Exhibit A) and the Special Condition Form (Exhibit B). SECTION 5: All resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of such conflict. SECTION 6: If any clause, section, other part or application of this Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or application, it shall not affect the validity of the remaining portions or applications of this Resolution. SECTION 7: This Resolution shall become effective immediately upon its passage and adoption. 1 3 1 1 1 PASSED, ADOPTED AND APPROVED this ATTEST: CAROL A. EVANS, CMC, CITY CLERK I HEREBY CERTIFY that I have Approved this RESOLUTION as to form. Temp. Reso. #8065 November 25, 1997 Revised #1 11/25/97 Revised #2 12/02/97 /D day of ©rc.011997. RECORD OF COMMI MAYOR SCHREIBER DIST 1: COMM. MCKAYE DIST 2: V/M MISHKIN DIST 3: COMM. SULTA DIST 4: CQMM -BON VOTE 4 Exhibit A �vTOJ, U.S. DEPARTMENT OF JUSTICE AWARD 4j4 OFFICE OF JUSTICE PROGRAMS OJP [ XJ B1A I OJJDP � ^_J GRANT PAGE 1 OF 6 �❑ BJS u NIJ ❑ OVC ❑ COOPERATIVE AGREEMENT 1U3TIC CHECK APPROPRIATE BOX 1, GRANTEE NAME AND ADDRESS (Including Zip Code) 4. AWARD NUMBER: 97LBVX2868 City of Tamarac _ _._._.�_...., .....� 7525 Northwest 88th Avenue 5. PROJECT PERIOD: FROM 10/01/97 - TO 09/30/99 Tamarac, FL -33321 BUDGET PERIOD: FROM 10/01/97 TO 09/30/99 IA. GRANTEE IRSNENDOR NO. 591039552 6. AWARD DATE 09/30/97 7. ACTION Initial 2. SUBGRANTEE NAME AND ADDRESS(Including Zip Code) 8. SUPPLEMENT NUMBER ❑ Supplemental 2A. SUBGRANTEE IRSNENDOR NO. 9. PREVIOUS AWARD AMOUNT $ 0.00 3. PROJECT TITLE 10. AMOUNT OF THIS AWARD $37,939- Local Law Enforcement Block Grants Program - FY 1997 - 11. TOTAL AWARD $37,939 12. SPECIAL CONDITIONS (Check, if applicable) 0 THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH ON THE ATTACHED 5 PAGES _ STATUTORY AUTHORITY FOR GRANT ❑ TITLE I OF THE OMNIBUS CRIME CONTROL AND SAFE STREETS ACT OF 1968. 42 U.S.C. 3701, ET. SEQ., AS AMENDED ❑ TITLE 2 OF THE JUVENILE JUSTICE AND DELINQUENCY PREVENTION ACT OF 1974 42 U.S.C. 5601, ET. SEQ., AS AMENDED I VICTIMS OF CRIME ACT OF 1984, 42 U.S.C. 10601, ET. SEQ., PUBLIC LAW 98473, AS AMENDED X❑ OTHER (Specify): Omnibus Appropriations Act of 1997 14. FUTURE FISCAL YEAR(S) SUPPORT: SECOND YEAR'S BUDGET PERIOD: N/A AMOUNT OF FUNDS: N/A� TYPE OF FUNDS: THIRD YEAR'S BUDGET PERIOD: N/A _ AMOUNT OF FUNDS: N/A T TYPE OF FUNDS: 15. METHOD OF PAYMENT THE GRANTEE WILL RECEIVE CASH VIA A LETTER OF CREDIT ❑X YES �❑ NO AGENCY APPROVAL --------------GRANTEEE ACCEPTANCE 16. TYPED NAME AND TITLE OF APPROVING OJP OFFICIAL 18. TYPED NAME TITLE OF AUTHORIZED GRANTEE OFFICIAL Nancy E. Gist, Director � Robert Noe, Jr. Bureau of Justice Assistance City Manager fie, 17. SIGNATURE OF APPROVING OJP OFFICIAL 19-SIGNATURE OF AUTHORIZED GRANTEE 19A. ATE 0_ -� Dec. 10, 1997 AGENCY USE ONLY 20. ACCOUNTING CLASSIFICATION CODES 21. L 17051 FISCAL FUND BUD, D►V, YEAR CODE ACT. OFC. REG. SUB. POMS AMOUNT X V Ll 80 00 00 OJP FORM 4000/2 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLE1 E • U.S. DEPARTMENT OFF JUSTICE OFFICE OF JUSTICE PROGRAMS 1- 1 OJP I. XBJA OJJDP L--i BJS I -� NIJ OVC CHECK APPROPRIATE BOX AWARD CONTINUATION SHEET GRANT PAGE 2 OF 6 L COOPERATIVE AGREEMENT PROJECT NUMBER 97LBVX2868 AWARD DATE 9/30/97 SPECIAL CONDITIONS 1 . The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the Office of Justice Programs (OJP) Financial Guide. 2. The recipient agrees to comply with the organizational audit requirements of the applicable OMB audit circular. The first audit report period should be for 10/01/96 to 09/30/97. The management letter outlining audit findings, submitted by the - auditing organization, must be submitted with the audit report. Grantee audit reports must be submitted no later than thirteen (13) months after the close of each fiscal year during the term of the award. Recipients who receive $100,000 or more of federal funds during their fiscal year, are required to submit an organization -wide financial and compliance audit report. Recipients who receive $25,000 to $100,000 of federal funds, are required to submit a program or organization -wide audit report as directed by the granting agency. Recipients who receive less than $25,000 of federal funds, are not required to submit a program or organization -wide financial and compliance audit report for that year. Note: If your audit disclosed findings or recommendations you must include with your audit report, a corrective action plan containing the following: 1) The name and phone number of the contact person responsible for the corrective action plan. 2) Specific steps taken to comply with the recommendations. 3) Timetable for performance and/or implementation dates for each recommendation. 4) Descriptions of monitoring to be conducted to ensure implementation. The submissions of audit reports for all grantees shall be as follows: 1) Mail original and one (1) copy of the completed audit report to: U.S. Department of Justice 2) Mail one (1) copy of the completed audit report to: Federal Audit Clearinghouse Bureau of the Census 1201 E. 1 oth Street Jeffersonville, IN 47132 3) Mail a copy of the Cover (transmittal) letter to: Office of the Comptroller Office of Justice Programs Attn: Control Desk, 5th Floor - Audit Division 810 Seventh Street, NW Washington, D.C. 20531 OJP FORM/2 (REV. 5-87) PREVIOUS EDITIONS -A-RE OBSOLETE 17-4 U.S. DEPARTMENT OF JUSTICE AWARD CONTINUATION OFFICE OF JUSTICE PROGRAMS SHEET OJP I X_l B1A L OJJDP I X1 �.. BJS �.__ J NIJ I .. OVC U CHECK APPROPRIATE BOX PROJECT NUMBER 97LBVX2868 AWARD DAT'. SPECIAL CONDITIONS GRANT COOPERATIVE AGREEMENT 9/30/97 PAGE 3 OF 6 3 . The recipient shall submit one copy of all reports and proposed publications resulting from this agreement twenty (20) days prior to public release. Any publications (written, visual, or sound), whether published at the recipient's or government's expense, shall contain the following statement: (NOTE: This excludes press releases, newsletters, and issue analyses.) "This project was supported by Grant No. 97LBVX2868 awarded by the Bureau of Justice Assistance, Office of Justice Programs, U.S. Department of Justice. Points of view in this document are those of the author and do not necessarily represent the official position or policies of the U.S. Department of Justice." 4. The recipient agrees to provide information required for the national evaluation. 5. The recipient agrees to provide $4,215 over the grant period in a cash match. The recipient is reminded that the match funds are auditable under Special Condition 92 and will be binding to the recipient. The recipient agrees to submit, at a minimum, semi-annual reports on its programmatic activities. The first programmatic report will be due on January 30, 1998, covering the period of October - December, 1997. The next report will be due on July 31, 1998 and cover the period of January - June, 1998. The next report should cover the next six month period and is due thirty (30) days after the end of the six month period for the term of the award. A final report on the programmatic activities is due 120 days following the end of the grant period. 7. The recipient agrees to establish a trust fund in which all payments received under this Program must be deposited. For the purposes of this grant, a trust fund is an interest bearing account that is specifically designated for this Program. Only allowable program expenses can be paid from this account. This fund may not be used to pay debts incurred by other activities beyond the scope of the Local Law Enforcement Block Grants Program. The recipient also agrees to obligate and expend the grant funds in the trust fund (including match and interest earned) during the 24 month term of the award. 8. The recipient agrees to submit quarterly financial reports. The financial report is due 45 days after the end of each calendar quarter. A final financial report is due 120 days following the end of the grant period. 9, The recipient agrees to supplement and not supplant state or local funds. 10. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is required to submit one pursuant to 28 CFR section 42.302), that is approved by the Office for Civil Rights, is a violation of its Certified Assurances and may result in funds from the award being frozen, until such time as the recipient is in compliance. 11. The recipient agrees, if the funds are used for the hiring and employing of new, additional law enforcement officers and support personnel, as described in the applicable purpose area of Subpart A section 101 (a)(2), that the recipient unit of local government will achieve a net gain in the number of law enforcement officers who perform nonadministrative public safety service. OJP FORM/2 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE. PROJECT NUMBER U-S. DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS I OJP I X J 131A I OJJDP I BJS L_.I NIJ I__.I OVC CHECK APPROPRIATE BOX 97LBVX2868 AWARD CONTINUATION-- ------�-----. SHEET u GRANT PAGE 4 OF 6 [__J COOPERATIVE AGREEMENT AWARD DATE 9/30/97 SPECIAL CONDITIONS 12. The recipient agrees, if the funds are used for the hiring and employing of new, additional law enforcement officers and support personnel, that the units of local government will establish procedures to give members of the Armed Forces who, on or after October 1, 1990, were or are selected for involuntary separation (as described in section 1141 of Title 10, United States Code), approved for separation under section 1174a or 1175 of such title, or retired pursuant to the authority provided under section 4403 of the Defense Conversion, Reinvestment, and Transition Assistance Act of 1992 (division D of Public Law 102-484; 10 U.S.C. 1923 note), a suitable preference in the employment of persons as additional law enforcement officers or support personnel. 13. The recipient agrees if funds are used for enhancing security or crime prevention, that the unit of local government -- (a) has an adequate process to assess the impact of any enhancement of a school security measure that is undertaken under subparagraph (B) of section 101(a)(2), or any crime prevention programs that are established under subparagraphs (C) and (E) of section 101(a)(2), on the incidence of crime in the geographic area where the enhancement is undertaken or the program is established; (b) will conduct such an assessment with respect to each such enhancement or program; and (c) will submit to the Bureau of Justice Assistance an annual written assessment report. 14. The recipient agrees that prior to the obligation and expenditure of any Local Law Enforcement Block Grants (LLEBG) funds, at least one (1) public hearing will be held regarding the proposed use(s) of the grant funds. The recipient will provide notification to BJA, through the submission of the Follow -Up Information Form, on the contents of the hearing. BJA will review the form for compliance with enabling legislation and issue to the recipient a Grant Adjustment Notice (GAN). Until the issuance of the GAN, the recipient may not obligate or expend LLEBG funds. At that hearing, persons shall be given an opportunity to provide written and oral views to the recipient on the proposed use(s) of the grant funds. The recipient will hold the public hearing at a time and place that allows and encourages public attendance and participation. OJP FORM/2 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE U.S. DEPARTMENT OF JUSTICE (OFFICE OF JUSTICE PROGRAMS _JII OJP BJA OJJDP BJS �.� NIJ [-1 OVC PROJECT NUMBER 97LBVX2868 CHECK APPROPRIATE BOX AWARD CONTINUATION SHEET [XGRANT PAGE 5 OF 6 [� COOPERATIVE AGREEMENT AWARD DATE 9/30/97 SPECIAL CONDITIONS 15. The recipient agrees that prior to the obligation or expenditure of any Local Law Enforcement Block Grants (LLEBG) funds, a designated or newly established advisory board will meet to discuss the proposed (purpose area) use of the grant funds. The recipient will designate the advisory board to make nonbinding recommendations to the recipient for the use of funds under the LLEBG Program. Membership on the advisory board must include a representative from the following, however it may be broader: a) the local police department or local sheriffs department; b) the local prosecutor's office; c) the local court system; d) the local school system; and e) a local nonprofit, educational, religious, or community group active in crime prevention or drug use prevention or treatment. The advisory board must review the proposed use of the funds under the LLEBG Program. The recipient will provide notification to BJA, through the submission of the Follow -Up Information Form, on the advisory board. BJA will review the form for compliance with enabling legislation and issue to the recipient a Grant Adjustment Notice (GAN). Until the issuance of the GAN, the recipient may not obligate or expend LLEBG funds. 16. The recipient has certified it is in compliance with the Public Safety Officers Health Benefits Provision (section 615 of the FY 1997 Omnibus Appropriations Act) and agrees to remain in compliance during the term of the award. This provision requires the unit of government which employs a public safety officer (as defined by section 1204 of title I of the Omnibus Crime Control and Safe Streets Act of 1968, as amended) who retires or is separated from service due to injury suffered as a direct and proximate result of a personal injury sustained in the line of duty while responding to an emergency situation or a hot pursuit (as such terms are defined by state law) with the same or better level of health insurance benefits as would be paid by the unit of government at the time of retirement or separation, under a normal retirement plan. O1P FORM/2 (REV. 547) PREVIOUS EDITIONS ARE OBSOLETE Exhibit B PROJECT NUMBER U.S. DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS OJP BJA [� OJJDP BJS NIJ_ OVC CHECK APPROPRIATE BOX 97LBVX2868 AWARD CONTINUATION SHEET I^I GRANT PAGE 6 OF 6 U COOPERATIVE AGREEMENT AWARD DATE 9/30/97 SPECIAL CONDITIONS 17. By signing below, the recipient is requesting payment under the LLEBG Program. In order to ensure prompt payment and compliance with new U.S. Department of Treasury requirements that all grant payments be issued electronically, the following information must be completed as part of the signed accepted award documents. Failure to supply this information will delay your payment. - Grantee Name: Cit of Tamarac, Florida (e.g., City of, County of, Parish of, etc.) Vendor or EIN Number: 591039552 (Please use, number provided in #IA on the award document) Financial Institution Name: First Union National Bank of Florida Financial Institution Address: Jacksonville. Florida Bank Contact Name and Phone Number: Jody L. Aucamp/ (561) 338-6049 Nine -digit Routing Transit Number: 063000021 Grantee Account Number: 2090001028714 (This account should fulfill the trust fund requirement) By signing these Special Conditions, the recipient is accepting the conditions and agrees to comply with them during the tern of the award. The recipient is also requesting payment of the LLEBG funds. D� % December m ber 10, 1997 Signature of Chief Executive Officer Date -5)9 Robert S. Noe, Jr. City Manager OJP FORM/2 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE