HomeMy WebLinkAboutCity of Tamarac Resolution R-97-046C
Temp. Reso. #7666, February 3, 1997 1
CITY OF TAMARAC
RESOLUTION NO. R-97-- '16
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF TAMARAC, FLORIDA AUTHORIZING THE
APPROPRIATE CITY OFFICIALS TO EXECUTE ADDENDUM
NUMBER 96-08 TO THE CONTRACT WITH HAZEN AND
SAWYER TO PROVIDE THE DESIGN, BIDDING SERVICES
AND CONSTRUCTION ADMINISTRATION SERVICES FOR
THE GREENLEAF FILTER REHABILITATION FOR A
PROPOSED AMOUNT NOT TO EXCEED $29,000 IN
ACCORDANCE WITH THE CITY CONSULTING
ENGINEERING AGREEMENT AS AUTHORIZED BY
RESOLUTION NO. R-96-163 AND APPROVE FUNDING IN
THE AMOUNT OF $29,000 FROM THE APPROPRIATE
UTILITIES OPERATING ACCOUNTS; PROVIDING FOR
CONFLICTS; PROVIDING FOR SEVERABILITY; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the mission of the Utilities Department of the City of Tamarac is
planning, design and operations of the water and wastewater Utilities which requires the
treatment and distribution of potable water as well as the collection, transmission and
disposal of wastewater in a safe, efficient and economical manner; and
WHEREAS, a good level of service to the citizens and business owners of the City
of Tamarac can be provided and maintained only if all the components of the water
treatment system is adequate for their duty and the operation of the system is undertaken
in an efficient and reliable manner; and
WHEREAS, fluctuation in the filtration of treated water on a continuous basis
demands that the water system be monitored constantly to ensure continuous operation
of the system in an optimum and efficient manner and that equipment malfunctions receive
immediate maintenance attention before serious trouble develops; and
Temp. Reso. #7666, February 3, 1997 2
WHEREAS, City Commission approved the Water Treatment Plant Improvements
and appropriated funds in FY97 out of the Utilities Operating Account to address and
rectify the inadequacies of the Greenleaf filter; and
WHEREAS, the Utilities Department has requested Hazen and Sawyer, one of the
City's Consulting Engineers, to submit a proposal to provide the design, bidding services
and construction administration services in accordance with the City consulting engineering
agreement as authorized by the City on July 10,1996, Resolution Number R-96-163; and
WHEREAS, Hazen and Sawyer has submitted the following addendum to the
Consulting Engineering Agreement:
Description Compensation
Addendum No. 96-09, Greenleaf $29,000
Filter Rehabilitation to provide
the design, bidding services and
Construction administration services
(attached hereto as Exhibit 1).
Utilities Project No. 97-10
Total Compensation $29,000
WHEREAS, it is the recommendation of the Director of Utilities that Addendum
Number 96-08 providing for the design, bidding services and construction administration
services for the Greenleaf Filter Rehabilitation Project be approved, executed and funded;
and
WHEREAS, the City Commission of the City of Tamarac, Florida deems it to be in
Temp. Reso. #7666, February 3, 1997 3
the best interest of the citizens and residents of the City of Tamarac to execute Addendum
Number 96-08 to the Engineering Agreement with Hazen and Sawyer to provide the
design, bidding services and construction administration services for the Greenleaf Filter
Rehabilitation project for a proposed amount not to exceed $29,000 and provide for
funding in the amount of $29,000 from the appropriate Utilities Operational Account.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF
TAMARAC, FLORIDA:
Section 1: The foregoing "WHEREAS" clauses are hereby ratified and confirmed as
being true and correct and are hereby made a specific part of this Resolution.
Section 22 The appropriate City Officials are hereby authorized to accept and
execute Addendum Number 96-08 for $29,000 to the Engineering Agreement with Hazen
and Sawyer to provide the design, bidding services and construction administration
services for the Greenleaf Filter Rehabilitation project for a proposed total amount not to
exceed $29,000 in accordance with City Consulting Engineering Agreement as authorized
by Resolution Number R-96-163 on July 10,1996.
Section 3: That the City Manager or his designee be authorized to make
changes, issue change orders not to exceed $10,000 per Section 6-156 (b) of the City
Code, and close the contract award including but not limited to making final payment and
releasing bonds when the work has been successfully completed within the terms and
conditions of the contract and within the contract price.
Section : All Resolutions or parts of Resolution in conflict herewith are hereby
repealed to the extent of such conflict.
Section 5: If any clause, section, other part or application of this Resolution is
held by any court of competent jurisdiction to be unconstitutional or invalid, in part or
Temp. Reso. #7666, February 3, 1997 4
application, it shall not affect the validity of the remaining portions or application of this
Resolution.
Section 6: This Resolution shall become effective immediately upon its passage
and adoption.
Passed, Adopted and Approved this �°� day of /�% 1997.
L.AR MISHKIN
VICE MAYOR
ATTEST:
CAROL A. EVANS
CITY CLERK
I IJE tEBY CERTIFY that I have
ppprovpd this RESOL.oIJ,TICy"s
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CITY ATTO
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RAZEN AND SAWYER
Environmental Engineers & Scientists
February 14, 1997
Mr. Vernon Hargray
Utilities Director
CITY OF TAMARAC
6001 Nob Hill Road
Tamarac, Florida 33321
Dear Mr. Hargray:
Hazen and Sawyer, P.C-
4000 Hollywood Boulevard
Seventh Floor, North Tower
Hollywood, FL 33021
954 987.0066
Fax: 954 987-2949
Addendum No. 96-08 to the Engineering Agreement to
Provide City Consulting Engineering Services
Greenleaf Filter Rehabilitation
Tamarac Utilities West Proiect 97-10
In accordance with your instruction, we are pleased to submit this Task Order Authorization
(Addendum No. 96-08) to provide engineering services as described hereinafter. It is understood
that said services will be provided in accordance with our City Consulting Engineering Services
Agreement with the City, as authorized by the City on July 10, 1996. Except as may be explicitly
revised or amended below for application specifically to this Addendum, all provisions of said
Agreement shall apply. In accordance with Section I of the Agreement, ENGINEER has assigned
Job Number 8633 to the task(s) included under this Addendum.
TASK SCHEDULE SUMMARY")
Task
Time of
Order
General Description
Performance (2)
Compensation (3)
1
Design
90 Days
16,000
2
Bidding and Award
150 Days
3,000
3
General Construction Services
270 Dayst4t
10,000
TOTAL.
270 Days
$29,000
Notes:
(1) Task descriptions are detailed hereinafter.
(2) Time of performance is measured in calendar days subsequent to the Notice -to -Proceed.
(3) Compensation refers to a not -to -exceed amount for the task. Billing will be in accordance with the Engineering
Agreement.
t4) Dependent on construction period; assuming construction contract of 120 days.
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RVEN AND SAWYER
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ADDENDUM NO. 96-08
February 14, 1997
CITY OF TAMARAC
GREENLEAF FILTER REHABILITATION
TASK SCHEDULE
Task Time of
Order General Description Performance(')
PREAMBLE
The Tamarac Water Plant has two processing filter
systems which are rotated every six months for annual
maintenance. The package filter has recently been
rehabilitated. The condition of the Greenleaf filter is
showing deterioration and the media is in need of
replacement. The water filtering process is a basic part
of the City's water treatment process. The filter will be
taken out of service for inspection by Hazen and Sawyer
(H&S). Major elements requiring repair will be identified.
The rehabilitation of the filter has been identified in the
1997 Fiscal Year Capital Improvement Plan. The City
has requested H&S to prepare a proposal for the
predesign, design and limited construction management
engineering services for this project.
DESIGN 90 Days
H&S will review the elements of the filter requiring repair.
The City will take the filter out of service in order for H&S
to inspect the filter. H&S shall meet with the City to
discuss the findings of the detailed investigation and to
discuss the elements for a construction contract.
Prepare construction drawings, suitable for use in the
competitive bidding process, for the rehabilitation of
existing water treatment plant Greenleaf Filter, including
removal and disposal of existing filter media; replacement
of new filter media; removal and replacement of existing
filter bottom tiles, replacement of spray nozzles,
replacement of vacuum pumps, if required, painting all
interior surfaces including interior piping, and disinfection.
The City will provide a set of City front specifications on
disk.
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Compensation(2)
$16,000
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HAZEN AND SAWYER
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ADDENDUM NO. 96-08
February 14, 1997
Task Time of
Order General Description Performance(') Compensation(2)
H&S shall prepare a review set of contract documents to
the City at the 50 percent stage. The final review
submittal shall also be utilized as the permitting submittal
and the City Plan / Specification Review Committee
submittal.
Based on discussions with the Broward County Public
Health Unit, a permit will not be required.
2 BIDDING AND AWARD 150 Days $3,000
H&S shall prepare and print bidding documents, entertain
questions from bidders, conduct a prebid conference,
prepare addenda as required, and prepare a bid
tabulation. The City will sell and distribute bidding
documents to prospective bidders and suppliers. The City
will review the bid proposals and check bidder
responsiveness. H&S shall check the references of the
lowest responsive bidder and prepare a recommendation
for award.
H&S shall transmit to the City the plans and
specifications on computer disk and one set of printed
originals of the plans and specifications to the City.
3 GENERAL CONSTRUCTION SERVICES 270 Days(3) $10,000
NOTE: The following general services during the
construction phase shall be performed by H&S for the
work described in this Addendum. It is understood that
daily monitoring of construction activities including review
of contractor partial payment requests will be performed
by City personnel.
3.1 Schedule and conduct a preconstruction conference.
3.2 Attend up to two meetings with City and construction
contractor as called for by the City.
3.3 Receive and evaluate reports by laboratories in the
inspection and testing of materials used in the
construction.
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LIVEN AND SAWYER
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ADDENDUM NO, 96-08
February 14, 1997
Task
Order General Description
3.4 Check and receive samples, construction schedules,
shop drawings and other submissions for conformance
with the Contract Documents. Furnish three sets of all
reviewed Documents to the City.
3.5 Prepare any necessary change orders and accepting
written guarantees required of the construction
contractor.
3.6 Provide a limited number of site visits for inspection as
requested by the City.
3.7 Witness field tests of equipment as required.
3.8 Review the Contractor -prepared as -built drawings after
completion of the construction. Record Drawings shall
be prepared from the contractor as -built drawings. Two
sets of blueline drawings, or set of vellum reproducible
drawings and an AutoCADD disk of the Record Drawings
shall be supplied to the City within thirty days after
completion of construction.
3.9 Declare that the project has been built in accordance with
the plans and specifications based upon available
construction records.
1% [IFA4
Notes:
Time of
Performance(') Comnensation(2)
270 Days $29,000
(1) Time of performance is measured in calendar days subsequent to the Notice -to -Proceed.
(2) Compensation refers to a not -to -exceed amount for the task. Billing will be in accordance with the Engineering
Agreement.
(3) Dependent on construction period; assuming construction contract of 120 days.
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MZEN AND SAWYER
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ADDENDUM NO. 96-08
February 14, 1997
IN WITNESS WHEREOF, the parties have duly executed this Agreement the day and year first
below written.
FOR:
Dater March 12, 1997
[Corporate Seal]
WGITj
WITNESSES:
W. Wengre ovich, P.E.
Diane Z. Mdkinley, P.E.
Date:
CITY OF TAMARAC
By:do _�� k.�
(Vi 1ayo-r)) Larry Mishkin
By: J� � . � 1 l7�
(City Manager) Robert S. Noe, Jr.
ATTEST:
By:
(City Clerk) Carol A. Evans
Date: March 12 1997
A rovV to Form:
(Attorney far the City of T martlS. Kraft
[Seal]
HAZEN AND SAWYER, P.C.
By: _C�� ) 4"L �j
Ja s T. Cowgill, P.E.
LVIr4I _ .
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