HomeMy WebLinkAboutCity of Tamarac Resolution R-89-2941
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Temp. Reso. #559,;L-
CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R-89 ^-29V-
A RESOLUTION AUTHORIZING THE APPROPRIATE CITY
OFFICIALS TO EXECUTE AN AGREEMENT BETWEEN THE
NORTH CITIES OF COCONUT CREEK, LAUDERHILL,
MARGATE, NORTH LAUDERDALE, TAMARAC AND BROWARD
COUNTY FOR THE FIRST YEAR RECYCLING GRANT
PROGRAM: AND PROVIDING AN EFFECTIVE DATE.
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF TAMARAC, FLORIDA:
SECTION 1: That the appropriate City of Tamarac officials are
hereby authorized to execute an Agreement between the north cities of
Coconut Creek, Lauderhill, Margate, North Lauderdale, Tamarac and
Broward County for the first year recycling grant program, a copy of
said Agreement being attached hereto as Exhibit 1.
SECTION 2: This Resolution shall become effective immediately
upon adoption.
PASSED, ADOPTED AND APPROVED this day of 1989.
ATTEST:
CAROL A. ANS
CITY CLERK
I HEREBY CERTIFY that I have
approved this Resolution as
to form.
R-
CITY ATTORNE 1 NrER�M
f}G ,4N F, R v
RECORD OF COUNCIL VOTE
MAYOR A§RAM&111..,,,.
DISTRICT 1: C/MM
DISTRICT 2: _C%�UTE1,
DISTRICT 3: C/M HOFFMAN
DISTRICT 4: V/M SENDER
A G R E E M E N T
7� Between
THE NORTH CITIES: A GROUP OF MUNICIPAL CORPORATIONS
IN THE STATE OF FLORIDA CONSISTING OF THE CITIES OF:
COCONUT CREEK, LAUDERHILL, MARGATE, NORTH LAUDERDALE,
AND TAMARAC
And
BROWARD COUNTY
For
First Year Recycling Grant Program
This Agreement for First Year Recycling Grant Funds dated
1989, hereinafter referred to as the "Agreement", is
entered -into by and between THE NORTH CITIES, a group of
municipalities in the State of Florida, hereinafter referred to
as "City", and Broward County, a political subdivision of the
State of Florida, hereinafter referred to as "County".
W I T N E S S E T H
49 WHEREAS, CITY and COUNTY have entered into a Interlocal
Agreement for Solid Waste Disposal Service, dated November 25,
1986, hereinafter referred to as the"Interlocal Agreement"; and
WHEREAS, Section 4.13 of the Interlocal Agreement provides
that the CITY and other municipal corporations which enter into
the Interlocal Agreement, hereinafter referred to as "Contract
Communities", may establish either voluntary or mandatory
recycling programs; and
WHEREAS, Section 12.5 of the Interlocal Agreement provides
that the Contract Communities will supply information required to
make application to state agencies for financial assistance in
providing waste disposal services; and
WHEREAS, Section 12.5 of the Interlocal Agreement further
provides that the Contract Communities will adopt such
regulations, execute such agreements and do such work as may be
required by state agencies as part of such application for
financial assistance; and
WHEREAS, the Interlocal Agreement and implementing
ordinances of the County and Contract Communities created and
/ established membership in the Broward Solid Waste Disposal
{
District, hereinafter referred to as "District", headed by a
Resource Recovery Board, hereinafter referred to as the "Board",
and further created a Technical Advisory Committee, hereinafter
referred to as "TAC", to advise the Board and County.
WHEREAS, the State of Florida has created a five year grants
program designed to assist local governments in achieving
specific recycling and waste reduction goals; and
WHEREAS, the County has, working with the District's Board
and TAC, on behalf of the County, Contract Communities, and
certain other Broward County municipalities, applied to the
Florida Department of Environmental Regulation, hereinafter
referred to as the "Department", for certain first year recycling
and education grant funds; and
WHEREAS, the County has been awarded by the Department
certain first year recycling and education grant funds and County
and Department have entered into a Recycling & Education Grant
Agreement dated June 22, 1989, hereinafter referred to as the
"Grant Agreement", in order to implement the proposed grant
program; and
WHEREAS, the County and City wish to enter into this
Agreement in order to provide recycling and related educational
services to the residents and businesses of the City and to
implement certain provisions of the Grant Agreement.
NOW, THEREFORE, in consideration of the foregoing premises •
and the mutual terms and conditions herein, City and County
hereby agree as follows:
ARTICLE 1
SCOPE OF SERVICES
1.1 City agrees to provide and implement the following
eligible grant project(s), hereinafter collectively refered to as
"Project":
THE NORTHWEST BROWARD RECYCLING PROGRAM
Such Project is more specifically described and set forth in
Exhibit A, attached hereto and made a part hereof.
1.2 City shall submit to County a detailed progress plan,
hereinafter refered to as "Plan," for the Project which shall
include a detailed work schedule, estimated cash flow
requirements and proposed work output measures. The Plan shall
be submitted to County within 45 days from the effective date of
this Agreement and shall be used to guide the implementation of
the Project by the City and to monitor and evaluate the Project
by County and Board.
�- 2T-C�-' q-
ARTICLE 2
TERM OF AGREEMENT
2.1 This Agreement shall be effective upon execution by
County and shall remain in effect until June 30, 1990, unless
terminated pursuant to Article 8 of this Agreement.
2.2 Grant funds allocated to City shall be used by City for
Project related costs incurred between October 1, 1988, and
December 31, 1989, if paid by January 15, 1990.
ARTICLE 3
PROJECT FUNDING
3.1 City shall provide all funds required to fully
implement the proposed Project. The budget for the Project is
described and set forth in Exhibit A, attached hereto and made a
part hereof.
3.2 The maximum amount payable by County to City under this
Agreement shall be $177,685.00. All payments by County to City
under this Agreement shall be contingent upon the County
receiving grant funds provided for in the Grant Agreement.
3.3 To the extent the Department pays grant funds to the
. County for the Project in the form of an advance, the County
shall advance to the City such grant funds. Both the County and
City shall hold all advanced funds in ilterest barring accounts.
To the extent the Department pays grant funds to the County for
the Project in the form of a reimbursement, the County shall
reimburse the City such grant funds. Both advances and
reimbursements shall be made by the County to the City within 30
days of receipt of funds by the County from the Department.
ARTICLE 4
REQUESTS FOR REIMBURSEMENT AND METHOD OF PAYMENT
4.1 City shall submit to County monthly its request for
reimbursement or report on the expenditure of advanced funds in
the form of an original and two (2) copies of the Report of
Recycling and Education Grant Expenditures Form, more
specifically described and set forth in Exhibit 8, attached
hereto and made a part hereof, as it may be modified from time to
time in order for the County to comply with requirements of the
Department, along with copies of invoices and other expenditure
support documentation as required by County. The first month
request shall include all costs from October 1, 1988, to the end
of the reporting month.
0
4.2 City shall maintain accurate records of all Project
revenue and expenditures including grant a-nd matching funds and
shall make available such records at all reasonable times for
inspection, review and audit by the County and Department.
County shall maintain accurate Grant Agreement records and shall
make available such records at all reasonable times for
inspection, review and audit by the City and Department. Records
shall be kept for at least three (3) years.
4.3 Should the Department terminate the Grant Agreement,
refuse a request for reimbursement or demand a refund due to the
City or County not maintaining accurate records or making non -
allowable expenditures, the party causing the loss shall be
responsible, as between the City and County, for any amount lost,
not reimbursed or refunded.
4.4 City shall submit its final request for reimbursement
or report on the expenditure of advanced funds on the Report of
Recycling and Education Grant Expenditures Form to County no
later than, Monday, January 22, 1990. With this final report,
City shall return to County any interest earned on any advanced
funds along with any unexpended advanced funds. The County shall
in turn return such funds along with any interest earned by the
County on advanced funds to the Department under the terms of the
Grant Agreement.
ARTICLE 5
EVALUATION AND MONITORING •
5.1 City agrees that County will carry out periodic
monitoring and evaluation activities on behalf of the District.
Such evaluation will be based on the terms of this Agreement,
Grant Agreement, Department policies, rules and regulations, and
comparisons of planned versus actual progress relating to Project
scheduling, budget, and output measures.
ARTICLE 6
F I K01 I 4RX 1:111,11
6.1 The following provisions in the Interlocal Agreement
are hereby incorporated by reference into this Agreement:
a.
Section
11.1
- Relationships of the Parties;
b.
Section
12.1
- Assignment;
C.
Section
12.2
- State and Federal Laws;
d.
Section
12.6
- Incorporation of Agreements;
e.
Section
12.9
- Severability; and
f.
Section
13.1
- Indemnification.
0
6.2 City and County shall cooperate and coordinate
purchases of material and equipment acquired for Project. City
may purchase material and equipment for Project from contract
award sheets of County.
6.3 City shall notify County at least 60 days prior to
disposing of any piece of equipment, with an original purchase
price of $500 or more, purchased with grant funds. County shall
have the right to purchase from City such piece equipment at any
time during the 60 day notice period for $20.
ARTICLE 7
NOTICES
7.1 Notices shall be given as provided in Section 12.4 of
the Interlocal Agreement, said provisions hereby incorporated by
reference, except that such notices shall be addressed as
follows:
To County
Recycling Coordinator
Broward County Office of Environmental Services
200 Park Central Boulevard South, Suite #3
Pompano Beach, Florida 33064
0 To City
Recycling Coordinator
North West Broward Cities
c/o City of Coconut Creek
4800 West Copans Road
Coconut Creek, Florida 33063
with a copy to:
To District
Resource Recovery Director
Broward County Resource Recovery Office
115 South Andrews Avenue, Room 406
Fort Lauderdale, Florida 33301
ARTICLE 8
TERMINATION
8.1 This Agreement is subject to the availability of funds.
Should funds no longer be available, this Agreement may be
terminated by either the City or County on ten (10) days notice.
0
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8.2 If, through any cause, City fails to commence work on
the Project within 60 days, or fails to fulfill in a timely and
proper manner it obligations under this Agreement, or if City
shall violate any of the covenants, agreements, or stipulations
of this Agreement, County shall thereupon have the right to
terminate this Agreement or suspend payment in whole or in part
by giving City notice and specifying an effective date at least
(10) days before the effective date of termination or suspension.
County shall exercise such right only upon recommendation of the
District's Board. If payments are withheld, County shall specify
in writing the actions that must be taken by City as a condition
precedent to resumption of payments and should specify a
reasonable date for compliance.
8.3 Notwithstanding the above, City shall not be relieved
of liability to County for damages sustained by County by virtue
of any breach of this Agreement by City, and County may withhold
any payments to City, for the purposes of setoff until such time
as the exact amount of damages is determined.
8.4 In the best interest of the District's overall
recycling and education program or Project, either party may
terminate this Agreement upon giving 30 days notice of its intent
and stating its reasons for doing so.
8.5 In the event of termination, City shall submit a final
request for reimbursement or report on the expenditure of
advanced funds on the Report of Recycling and Education Grant
Expenditures Form to County within 30 days. With this final
report, City shall return to County any interest earned on any
advanced funds along with any unexpended advanced funds. The
County shall in turn return such funds to the Department under
the terms of the Grant Agreement.
ARTICLE 9
AMENDMENTS
9.1 No modification, amendment or alteration in the terms
or conditions contained herein shall be effective unless
contained in a written document executed with the same formality
and of equal dignity herewith.
9.2 City and County agree to amend this Agreement to
conform with changes in Department guidelines and rules and
regulations and amendments to the Grant Agreement governing the
Project.
IN WITNESS WHEREOF, the parties hereto have caused this
Agreement to be executed by their duly authorized officers or
representatives as of the date first above written.
0
r
ATTEST:
oun "is 4ME —�x-
Officio Clerk of the Board
of County Commissioners of
Broward County, Florida
ATTEST:
(Corporate Seal)
0
COUNTY
e- 8 q -a � y
BROWARD COUNTY, through its
BOARD OF COUNTY COMMISSIONERS
i
By �r_'� .IL
hairman
Approved as to form by Office
of the County Attorney for
Broward County, Florida
JOHN J. COPELAN, JR,
County Attorney for Broward
County,
Governmental Center, Suite 423
115 South Andrews Avenue
Fort Lauderdale, Florida 33301
Telephone: (305) 357-7600
By _ --4AA00U
Assistant -Cou-n—OlAttorney
CITY
Name of Municipality
i
*wyi6w -o r M a n a'g e r
day of 1989
Approved as to form:
Atto y
ATTEST:
er
(Corporate Seal)
(Corporate Seal)
4-85'- z44
CITY
L.
North Lauderdale
Name of liunicfp—ality
city 14 anager
V__
14th day of Se tom er 1989
Approved as to form:
Attorney
CITY
LA Du ERHILL
Name of Municipality
4ayoror nager
day of 1989
Approved as to form:
0
•
ATTEST:
i,C 1 e r
(Corporate Seal)
ATTEST:
• Clerk
E
CITY
CITY OF MARGATE
(-P-C-29�
�me of Mp.nicipality /
Mayor Leonard
xNAY)OX or Manager Samuel R. Moschella
z l day of September , 1989
Approved as to form:
'Attorneyo
CITY
Name of Municipality
Mayor or Manager
day of
(Corporate Seal) Approved as to form:
ttorney
ATTEST:
er
(Corporate Seal)
ATTEST:
Clerk
(Corporate Seal)
0
•
CITY
CITY OF NORTH LAUDERDALE
Name of Runicipality,-
�w
city 'manager
13 day of Dece r 1989
Approved as to form:
ttorney
CITY
Name of Municipality
Mayor or Manager
day of
Approved as to form:
Attorney
, 1989
1.1
0 CITY
City of Tamarac
Name of municipality
ATTEST:
City Manager Mayor
John P. Kelly Norman Abramowitz
ATTEST:
City Cl rc City Manager
Carol A. Evans John P. Kelly
(Corporate Seal) Approved as to form:
City Attorney
Richard Doody
C� J
EXHIBIT A
I. PROJECT TITLE v r
02
The Northwest Broward Recycling Program
II. PROJECT SPONSORS
City of Coconut Creek
City of Lauderhill
City of Margate
City of North Lauderdale
City of Tamarac
III. CONTACT
Steve Magee, City Manager
City of Coconut Creek
4800 West Copans Road
Coconut Creek, Florida 33063
(305) 973-6720
IV. PROJECT OVERVIEW
The proposed Northwest Broward Recycling Program is a joint coordinated
effort by five (5) cities in northwest Broward County including Coconut
Creek, Lauderhill, Margate, North Lauderdale and Tamarac.
The area wide recycling program was authorized and approved by resolutions
of all five City Councils/Commissions. The program will be divided into 3
phases. Phase I will be concentrated on curb side pick-up of newspaper at
single family homes. Phase II will expand the curb side recycling program
to include aluminum and glass materials in the single family area. Phase
III will expand the multiple material recycling program to the multi -family
and condominium developments. The Phase I program is proposed for grant
consideration at this time.
V. OPERATION/STRATEGY
The proposed Phase I program will consist of curb side newspaper pick-up of
36,000 single family units located in the 5 northwestern municipalities of
Broward Country. We intend to operate the curb side recycling program by
contracting. The program will be administered by a recycling committee
consisting of administrative representatives from each of the five (5)
11
n- 8 _,,T4
Initially the recyclables will be picked up on a weekly basis on the same
day as the trash pick up. This schedule appears to be the easiest and most
convenient for residents since they only need to remember one collection
day. However, the schedule may be adjusted, if necessary, to result the
best effective program based on the progress of the program. Recycling
vehicles will be used to collect the newspaper and deliver to collection
center. Recycling vehicles would be preferred with movable and adjustable
partitions for future program expansion of multiple material recycling.
Public participation is a crucial aspect of curb side recycling program.
Since the public will be responsible for separating and bundling of the
newspapers, a well thought out public relation program will be designed and
implemented through out the program. Detail of the promotional program is
described in the education and promotion program section: Financial incen-
tives will be considered to promote participation.
The northwest cities are committed to comply with the goals and objectives
of the state's Solid Waste Management Acts. Our recycling program will be
continued after the completion of grant funding. As such, an evaluation
program will be essential for "fine tuning" of the program strategy.
Economic assessments will also be made for long term financial planning of
the program.
VI. PROJECT FACILITIES/E UIPMENT/STAFFING
The proposed equipment and staffing for the Northwest Broward Recycling
Program are as follows:
EQUIPMENT/STAFFING QUANTITY
Collection Vehicles 4
Supervision Z
Collectors 8
Administrator/Public Promotion 1
r7
U
11
VII. MATERIAL RECOVERY ESTIMATE AND DISPOSITION
Using the curb side recycling data of several pilot programs performed in
Broward County and data collected by other similar programs through out the
nation, we anticipate that average households will generate about 401bs. of
newspaper per month. Using an average participation ratio of 45f, the
recyclable materials are estimated to be 3,900 tons for the first year of
operation. The material will be delivered to a local processing center
selected by the contractor and the recycling committee based on the sales of
the materials and the cost for delivery. A list of the newspaper recycling
processing centers is shown on Table A.
VIII. DATES/SCHEDULING:
Program Planning October 1, 1988
Request for Proposal April 14, 1989
Closing Day for Proposal May 15, 1989
Contract Negotiations May 30, 1989
Awarding Contract June 30, 1989
Promotion Campaign July 1, 1989
Recycling Program Kick Off July 15, 1989
IX. EDUCATIONAL/PROMOTIONAL PROGRAM
Public Awareness of this program is of particular importance in promoting
and enhancement of the participation. A recycling informational program
will be established to ensure that the collection program is clear and easy
for residents to understand. The program will use town meeting, commercial
advertisements, public service announcements, newsletter, handouts, bumper
stickers, and other promotional items to publicize the program. The program
will be kicked off with a press event and a direct mailing to all curb side
recycling customers. The initial kick off will be followed by a constant
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effort of advertisement and promotion to encourage more participation.
Special mailings such as recycling newsletters, opinion surveys and
promotional literature will be incorporated with the utility billings and
sent out to the customers periodically. Participation in street fairs and
work crowds at festivals will be used as a reminder to the residents. Our
educational program will coincide with the county wide program coordinated
by Broward County Office of Environmental Services. Educational programs
such as presentations to schools, businesses and homeowners associations
will also be considered to promote the community recycling efforts.
X. EVALUATION PROGRAM
A comprehensive evaluation program will be implemented to identify any
potential deficiencies in the program so that correction and enhancement can
be made to ensure a high degree of effectiveness and efficiency will be
maintained through out the program. The following information will be
monitored and summarized on a monthly basis: •
Weight of newspaper recovered.
Number of Container Replacements.
Number of Participants.
Marketing Price of Newspaper.
Number of Inquiries or Phone Calls Received:
Such as miss pickups, container replacements and
suggestions.
Missing Pickups and summaries of problems encountered and noteworthy
experiences.
Overall assessment of the performance and recommendations for refinement of
the program will be performed on a monthly basis for the first 3 months and
quarterly thereafter.
0
XI. PROJECT BUDGET
A) Grant Expenditure
. Items
Unit Price
2�antity
Cost
Capital:
Recycling Vehicle
$ 72,000.00
2
$144,000.00
Education/Promotional Cost:
Printing & Mailings
$ 0.2
50,000
$ 10,000.00
Printing
$ 0.05
37,400
$ 18,700.00
Misc. Promotional Activities
(Including Kick Off Event &
Other Community Promotions)
$ 5.000.00
Lump Sum
$ 5,000.00
Total Grant
Expenditures
$177,700.00
B) Expenditures by Cities
Capital
Unit Price
Quantity
Cost
Recycling Vehicle
$ 72,000.00
2
$144,000.00
Subtotal
$144,000.00
Quarter -Annual
•
Salaryantic
Cost
operation:
4
Collection Laborer
$ 5,000.00
8
$ 40,000.00
Supervision
$ 6,250.00
2
$ 12,500.00
Program Administration &
Public Promotion Coordinator
$ 13,750.00
1
$ 13,750.00
Project Planning
Administration Staff
$ 55/hr.
600 hr.
$ 33,000.00
Support Staff
$ 25/hr.
120 hr.
$ 3,000.00
Subtotal
$102,250.00
* Annual Salary Includes all
Fringe Benefits Total Cities Expenditures $246,250.00
Total Project Cost $423,950.00
In an attempt to keep the recycling project on schedule ve request an advance funding
of 80% of the grant application or $142,160.00 for capital outlays and initial start up
of the program.
0
TABLE A
BROWARD COUNTY NEWSPAPER RECYCLERS
0
Apex Recycling
1707 N.W. 22nd Street
Fort Lauderdale, FL. 33311
(305) 484-1185
Broward Recycling
5801 Wiley Street
Hollywood, FL. 33023
(305) 961-3033
Durbin Paper Stock
810 N.W. 13 Avenue
Pompano Beach, FL. 33069
(305) 946-7210
Jefferson Smurfit Corp.
3021 S.W. 1st Terrace
Fort Lauderdale, FL. 33335
(305) 522-3684
Transfer/Recycling Service
7061 S.W. 22nd Court
Davie, FL. 33317
(305) 473-2481
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1�.0 -C�_ � L�
EXHIBIT B '
BROWARD COUNTY
MONTHL YCLING
RATER]LTW
Community/Organization
Month of 19
Report in lbs Revenue Actual Disposal
p --— --�. Cost Avoidance
Newsprint
Glass
Aluminum
Plastic
Other Specify
TOTAL =x_==»==
Service Population:
ng a ami I y n is Mult-ifamily units other (specify)
Monthly Program Costs
Average Weekly Set -Out Rate
Average Monthly Participation Rate
Comments:
Forward copy to:
Broward County, Office of
Environmental Services
Recycling Office
200 Park Central Boulevard South
Suite 3
Pompano Beach, FL 33064