HomeMy WebLinkAboutCity of Tamarac Resolution R-86-323Introduced by: Ate- Temp. Reso. # . 429g
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CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R-86_3213
A RESOLUTION AUTHORIZING THE PROPER CITY
OFFICIALS TO EXECUTE AN AGREEMENT BETWEEN THE
CITY OF TAMARAC AND CONSTRUCTION MANAGEMENT
SERVICES, INC. FOR PROFESSIONAL CONSTRUCTION
MANAGEMENT SERVICES IN CONNECTION WITH THE
CONSTRUCTION OF THE TAMARAC CITY HALL PROJECT;
PROVIDINGRROVIDING AN EFFE T
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
TAMARAC, FLORIDA:
,SECTION 1: That the City Council of the City of
Tamarac hereby approves an Agreement between the City of
Tamarac and Construction Management Services, Inc. 440
East Sample Road, Suite 209, Pompano Beach, Florida for
professional construction management services in
connection with the construction of the Tamarac City Hall
project, attached hereto and made part hereof as Exhibit
"An.
SE.Q_TION- 2: That the appropriate City Officials are
hereby authorized to execute said Agreement.
SECTION 3; This Resolution shall become effective
immediately upon adoption.
PASSED, ADOPTED AND APPROVED this day of
1986. %
BERNARD HART
ATTEST:
CITY CLERK
I HEREBY CERTIFY that I have
approved the form and correct-
ness of this RESOLUTION.
A. rRYANT"'APP4' GATE
ITY ATTORNEY
100-86-9-RMS
UR 0T1*
MAYOR: HART �-�--
DIST, 1: C/W MASSARO
DIST. 2: V/M STELZER
DIST. 3: C/M GOTTESMAN
DIST. 4: C/M STEIN
t, �Y� /� 1Z-6--19
A G R E E M E N T Project 1297
THIS AGREEMENT made this 24th day of September 1986, by and between the
CITY OF TAMARAC, A Florida Municipal Corporation, hereinafter referred to as
the "CITY", and CONSTRUCTION MANAGEMENT SERVICES, INC., 440 Fast Sample Road,
Suite 203, Porpano Beach, Florida 33064, hereinafter referred to as "CONSTRUCTION
MANAGEMENT."
WHEREAS, the CITY is desirous of procuring certain construction management
services in connection with the construction of the new City Hall Complex; and
WR10EAS, CONSTRUCTION MANAGEMENT is capable of providing said services and
desires to provide same; now, therefore
IN CONSIDERATION of mutual covenants, promises and agreements herein
contained, and of the payments herein agreed to be made, the CITY and the
CONSULTANT hereby agree as follows:
PRE-<)DNSTRUCTION PHASE - SECTION I
1. The CITY hereby hires CONSTRUCTION MANAGEMENT to provide professional
construction management services required in connection with the construction of
the new City Hall project. CONSTRUCTION MANAGEMENT, having examined the proposed
project, does hereby agree to execute and complete pre -construction services prior
to construction for a period. of 4 months. The fee for this section of the
contract is $10,000.00
2. Pre -construction services will be, but not limited to, the following:
a) A Detailed Cost Analysis will be prepared on the basis of 16 major
disciplines for the entire project as follows:
1.
General Conditions
2.
Site Development
3.
Concrete
4.
Masonry
5.
Metals
6.
Woods and Plastics
7.
Thermal and Moisture Protection
8.
Doors and Windows
9.
Finishes
10.
Specialties
11.
Flq i pmant
12.
Builders Work
13.
Special Construction
14.
Conveyance Systems.
15.
Mechanical
16.
Electrical
The preceding its will be further sub -divided as they relate to each
category of work.
b) This Detailed Cost Analysis will be used as a guide and a tool for
the bidding and negotiation process, and during the construction
phase.
c) This Detailed Cost Analysis will be used as a "back-up" support
• document for budget and cost control for the entire project.
d) This Detailed Cost Analysis shall contain a component and line item
breakdown with regards to quantity and unit price for each discipline
and/or category of work.
e) There will be continuous consultation with the architect and
consulting engineers for clarification.
f) Canplete evaluation of construction documents including
specifications.
g) RecaTmndat,ions for changes and/or additions to the contract documents
and specifications for the purpose of cost savings and quality control
in the interest of the CITY.
h) Canplete liaison with CITY officials for input and clarification as it
pertains to entire project.
0 j) Analyze construction and bid documents and report findings to the
C� J
CITY with recarm-�-_ndations.
k) Value Engineering on the interior design including detailed cost
analysis.
1) Monthly report updates on the project throughout the pre -
construction phase.
m) Approval of all payments prior to cash disbursement on any item or
discipline throughout the entire project.
3. Payments to CONSTRUCTION MANAGEMENT for the fee referenced in paragraph
One, will be as follows:
a) Monthly payments as required throughout the duration of pre -
construction phase in equal increments of $2,500.00.
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CONSTRUCTION PHASE -- SECTION II
1. CONSTRUCTION MANAGEMENT hereby agrees to execute and complete the
above project as contract administrators, construction inspectors, quantity
surveyors and owner's respresentatives for a fixed fee in the amount of
$83,200.00 . This fixed fee will be for a period of sixteen months and is
based on the following criteria under this contract:
a) Construction supervision includes, but is not limited to the
following:
1. Site inspection and supervision
2. Job meetings
3. Coordination of shop drawings and submittals
4. Approval of requisitions for payments
5. Total coordination of general contractor, consultants, sub-
contractors and coordination with architect during the full
duration of the project for a period of 16 months.
b) General Description:
1. CONSTRUCTION MANAGEMENT will provide all services required for
contract administration and inspection of construction in
liaison with the architect.
2. CONSTRUCTION MANAGEMENT's obligations under this section of the •
contract will commence after the construction contract notice to
proceed is issued. The first action will be a pre -construction
conference.
3. The term "Quantity Surveyors" will pertain to CONSTRUCTION
MANAGE!' SERVICES, INC. as the company responsible for the
field administration and construction inspections.
c) Specific Requirements:
1. The construction phase will commence with the award of the
construction contract and will terminate when the Certificate
of Occupancy of the completed structure is issued by the City
and all works are to the satisfaction of CONSTRUCTION MANAGEMENT
and the architect.
2. CONSTRUCTION MANAGEMENT, as the representative of the CITY during
the construction phase, shall advise and consult with the CITY
and all of the CITY'S instructions to the contractor shall be
issued through CONSTRUCTION MANAGEMENT in coordination with the
architect.
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3. CONSTRUCTION MANAGEMENT shall at all times have access to work
wherever it is in preparation or progress.
4. CONSTRUCTION MANAGEMENT shall be on site on a full time basis to in-
0 sure the progress and quality of the work and to determine in general,
if the work is proceeding in accordance with the contract documents.
On the basis of its on -site supervision as the Quantity Surveyor/
Construction Manager, CONSTRUCTION MANAGIIMENI' shall endeavor to guard
the CITY against defects and deficiencies in the work of the
contractor. CONSTRUCTION MANAGEMENT shall not be responsible for
construction means, methods, techniques, sequences or procedures, or
for safety precautions and programs in connection with the work, and
shall not be responsible for any failure on the part of the contractors
to carry out the work in accordance with the contract documents.
However, nothing herein contained shall be construed to relieve
CONSTRUCTION MANAGEMENT of its obligations to ascertain whether all
work performed by the contractor is in accordance with the contract
0 documents, and to advise contractor and CITY within a reasonable
period of time, when, in its opinion, work is not being performed in
accordance with the contract documents.
5. Based on such inspections at the site and on the contractor's
applications for payment, CONSTRUCTION MANAGEMENT Shall determine the
the amount owing to the contractor and shall issue certificate for
payment in such amounts. The issuance of a certificate for payment
shall constitute a representation by CONSTRUCTION MANAGEMENT to the
CITY, based on CONSTRUCTION MANAGEMENT'S supervision at the site and
the data comprising the application for payment, that the work has
progressed to the point indicated; that to the best of CONSTRUCTION
MANAGEMENT'S knowledge, information and belief, the quality of the
work is in accordance with the contract documents (subject to an
is evaluation of the work for conformace with the contract documents upon
substantial completion, to the results of any subsequent tests required
by the contract documents, to minor deviations from the contract
documents correctable prior to completion, and to any specific qual-
ifications stated in the certificate for payment); and that the
contractor is entitled to payment in the amount certified.
:CC
6. CONSTRUCTION MANAGEMENT shall have authority to reject work which
does not conform to the contract documents. Whenever, in its
reasonable opinion, CONSTRUCTION MANAGEMENT considers it necessary
or advisable to insure the proper implementation of the intent of
the contract
documents,
it will have authority to require
special
inspections
or testing
of any work in accordance with the
provisions
of the contract documents whether or not such work be then fabri-
cated, installed or completed.
7. CONSTRUCTION MANAGEMENT shall review and coordinate shop drawings,
samples, and other sutrnissions of the contractor for conformance
with the design concept of the project and for compliance with the
information given in the contract documents in coordination with
the architect.
8. CONSTRUCTION MANAGEMENT shall prepare change orders and field orders
with the full knowledge of the architect.
9. CONSTRUCTION MANAGEMENT shall conduct inspections to determine the
dates of substantial completion and final completion, shall receive
and review written guarantees and related documents assembled by the .
contractor, and shall issue a final certificate for payment.
10. CONSTRUCTION MANAGEMENT shall not be responsible for the acts or
omissions of the contractor, or any subcontractor, or any of the
contractor's or subcontractor's agents or employees, or any other
persons performing any of the work.
11. CONSTRUCTION MANAGEMENT agrees to meet with the CITY at reasonable
times and with reasonable notice.
12. Coordination of "as -built" construction documents maintained by the
general contractor are to be submitted to CONSTRUCTION MANAGEMENT
upon completion for its implementation and then submit same to
architect within thirty (30) days after completion of project.
13. CONSTRUCTION MANAGEMENT shall be responsible to coordinate the CPM
and progress scheduling throughout the entire construction phase
with the cooperation and coordination of the general contractor
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14. CONSTRUCTION MANAGEMENT will be responsible to coordinate the
special threshold and structural inspections as per state law
for the structural elements of the building only which, will be
. in addition to normal inspections.
15. CONSTRUCTION MANA Uou will approve all payments prior to cash
disbursement on any item or discipline throughout the entire
project.
16. CONSTRUCTION MANAGEMENT will prepare cash flow and disbursement
requirements.
17. CONSTRUCTION MANAGEMENT will maintain a daily log throughout the
entire construction phase.
18. CONSTRUCTION MAtWEME T will observe the contractor's records and
shop drawings at intervals appropriate to the stage of construction
and notify the architect of any apparent failure by the contractor
to maintain up to date records.
19. CONSTRUCTION MA,NAGRCW will maintain records at the construction
0 site in an orderly manner which will include correspondence,
construction documents, change orders, construction change auth-
orizations, field orders, architect's supplemental instructions,
site conference reports, shop drawings, product data, samples,
supplemental drawings, color schedules, request for payments, and
names and addresses of contractors, subcontractors, and principal
material suppliers.
20. CONSTRUCTION MAIWEMENT will make recommendations during
construction for alternate methods etc., for the purpose of cost
savings in the interest of the CITY.
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2. CONSTRUCTION MANAGEMENT will have ScMleted its contract
requirement to the CITY after complying with the followin
item:
a. Pre -Final: When the general contractor notifies CONSTRUCTION
MANAGEMENT that the project is substantially complete,
CONSTRUCTION MANAGEMENT disciplines shall conduct a pre -final •
inspection and prepare a detailed punch list of items to be
completed or corrected. The CITY is to be notified a minimum of
one (1) week before the pre -final inspection is to be conducted.
The CITY may or may not participate in the pre -final inspection.
b. Final: When all the items on the punch list have been completed
and/or corrected, CONSTRUCTION MANAGEMENT shall conduct a final
inspection which shall be attended by the CITY representatives.
The CITY or their designated representative shall be notified of
the date and time of the final inspection a minimum of seven (7)
days prior to the final inspection. CONSTRUCTION MANAGEMENT'S
services for construction supervision under this contract are
completed when the items on the punch list generated by the final
inspection are corrected or completed and the general •
contractor's final submittals (including pay requests) have been
processed by CONSTRUCTION MANAGEMENT and approved by the CITY.
3. All of the above items in this contract will be carried out with the
knowledge and coordination of the architect.
4. Payments to CONSTRUCTION MANAGMENT for the fee referred to in
P 9 P
a ra h 1 will be as follows
a. Payment to CONSTRUCTION MANAGEMENT will be on a monthly
basis, and will be in equal monthly increments of $5,200.00.
5. Should the construction project exceed the time limit of 16 months
as stipulated in Section II;, Item 1, due to the contractor's negligence or any
other delays beyond our control, then CONSTRUCTION MANAGEMENT reserves the right
to extra services on the same basis as indicated in Section II, Item 4-a, or
portions thereof will be prorated accordingly or billed on an hourly basis as
follows:
Hourly Principal: $60.00
Hourly Senior Discipline: 45.00
In addition to the fees set forth herein, all incurred expenses will be
separate and apart from this contract. Reimbursable expenses as required are
as follows:
1. Expense of long distance telephone calls
2. Expense of reproductions, postage and handling of drawings,
specifications and other docents
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A&
SUPPLIIvENTARX CONDITIONS - SECTION III
1. CPM Scheduling
a. CONSTRUCTION MANAGEMENT will provide CPM scheduling for the
entire project including monthly updates with the coordination
• and cooperation of the general contractor.
b. The CPM schedules will be adhered to by the general contractor
and his subcontractors throughout the duration of the
construction phase.
c. The fee to provide the CPM schedules will be a fixed fee in the
amount of $ 16,500.00 and is separate and apart from the fees
indicated in Section I, Item 1, and Section II, Item 1 of this
contract.
d. Payments will be based on a percentage of work ccmpleted.
2. SPECIAL STRUCTURAL THRESHOLD iNSPB:7rIONS
a. CONSTRUCTION MANAGEMENT will
provide the
services
of threshold
inspections as per state law
(if needed),
through
the services
. of a licensed professional engineer.
b. Payments will be based on an hourly basis of $45.00 per hour.
15:12
ri
IN WITNESS WHEREOF, the parties to this Agreeient have set their hands and
seals an the date above written.
ATTEST:
Approved as to form:
4 ;-_URSI'Ml44
Witne ses:
CITV rNV TMAATDTt� T.T(1D Till
BY
BY
F V Vp I MNi
CONSTRUCTION'WNAGEMENT SERVICES, INC.
BY
KI.A. y, President
0
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