HomeMy WebLinkAboutCity of Tamarac Resolution R-84-034Sponsored by ellM :st ei 7-Pr Temp. Reso. #2990
Revised 1/23/84
Introduced by V/M Massaro Revised 2/08/84
1
.,4
15
16
17
18
19
20
21
23
24
25
26
7
a
29
30
31
32
33
34
A RESOLUTION ADOPTING A POLICY FOR PREPAR-
ATION AND CONSIDERATION OF I-TEMS APPEARING
ON ANY REGULAR AGENDA OF CITY COUNCIL, RE-
PEALING RESOLUTIONS NO. 70-32, 74-6, 75-160,
77-168 AND 78-80, TOGETHER WITH THE MOTION
ADOPTED BY CITY COUNCIL UNDER DATE OF APRIL
21, 1976, SETTING FORTH THE PROCEDURE, AND
PROVIDING AN EFFECTIVE DATE. _
CITY OF TAMARAC, FLORIDA
RESOLUTION NO. -
3
4
5
i
6i
8 WHEREAS, the City Charter of the City of Tamarac,
9 provides that the City Council may by Resolution set
10 procedure and guidelines for the functioning of the Municipal
Government; and
2 WHEREAS, the City Council is now desirous of setting
such guidelines and procedure.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF TAMARAC, FLORIDA.
SECTION___1: That the following rules of procedure
are hereby established for City Council meetings:
1. Time of Council Meetings: Regular, Workshop and
Special Meetings of the City Council shall be held at those
times provided for by Ordinance or in accordance with the
provisions of the City Charter.
A. Regular Meetings:
i. Regular meetings of the City Council
shall be held on the second and fourth
Wednesday of each month except in the
month of August, during which Council
recesses its regular meetings. Regular
City Council meetings shall begin at
9:30 A.M.
ii. Should a regular meeting date fall on a
legal holiday, the meeting shall auto-
matically be reset to the next business
day following the holiday.
iii. The Mayor is hereby authorized to change
the beginning time of the Regular City
Council Meetings when he deems necessary
with reasonable notice.
1
001
Temp.Reso. #2990
Rev. 1/23/84
Rev. 2/08/84
1
1
1
B. Special and Emergency Meetings:
As provided in Charter Section 4.06:
"Special meetings may be held on the
call of the mayor or of a majority of
the members upon no less than twelve
(12) hours' not -ice to each member. In
the event of an emergency, the mayor may
call for an immediate meeting of the
council."
C. Workshops:
May be held upon the call of the Mayor
or a majority of the Council.
2. Council Pre -Agenda Meetings:
A. The purpose of these meetings is to discuss
and review the status of items which may appear on the agenda
of the next Council meeting. This meeting will be held on
the Thursday preceding a regular Council Meeting. The Mayor
may change the date or time for this meeting or cancel the
-L4 meeting if he deems it necessary.
15 B. The City Clerk shall maintain a log of all
16 items under consideration pending final action.
17 C. All items on the agenda for consideration by
18 and for action of the City Council must be submitted to the
19 City Clerk prior to or at agenda workshop or by Thursday,
20 5:00 P.M., prior to the Council meeting.
21 D. Items that appear on Workshop agendas may be:
22 i. put upon a Regular Meeting agenda
23 ready for final action;
24 ii. put upon a subsequent Workshop agenda if
25 further investigation or discussion is
26
27
28
29
30
31
32
33
34
1
3
4
5
6
7
8
9
10
2
necessary;
iii. tabled indefinitely;
iv. taken off the agenda if no additional
discussion or action is required; or
V. placed upon the City Clerk's agenda list
to be presented at a subsequent Workshop
Meeting when ready for additional dis-
cussion or action.
2
00
1
3
4'
5
6
7
8
9
10
14
15
16
17
18
19
20
21
22
23
24
25
26
7
8
29
30
31
32
33
34
Temp. Reso. #2990.
Rev. 1/23/84
Rev. 2/08/84
E. All documents required in connection with or
back up to the items considered at a Regular Meeting will be
in the hands of the City Clerk and available to members of
the City Council not less than 48 hours prior to the Council
Meeting.
3. Regular ouncil Meetings: The Council shall, at
Regular Meetings, take official action either by ordinance,
resolution or motion upon items that are before it, or the
item shall be tabled.
A. The City Attorney should have prepared for
all Council Meetings, resolutions and ordinances on
particular agenda items which are so indicated for such
action. Should an item appear on the agenda only for
discussion, upon completion of discussion and its being moved
to the next Regular Meeting agenda, the City Attorney should
be instructed to prepare any necessary documents.
B. As a general rule, items will come before the
Council at Regular Meetings after having been reviewed at a
Pre -Agenda or Workshop Meeting and being placed upon a
Regular Meeting agenda. Generally, Regular Meetings are for
the purpose of intense discussion and possible action by
Council.
C. As provided in Section 4.06(c) of the
Charter:
"Voting on ordinances and resolutions shall be by
roll call, and each vote shall be recorded in the
journal. A majority of the council will
constitute a quorum. An affirmative vote of
three (3) members shall be necessary to enact any
ordinance or adopt any resolution."
A motion shall pass by an affirmative vote of three (3) or
more Council Members.
i. Ordinances: All enactments of a
permanent and general nature shall be enacted by the passage
3
00
1
3
4
5
6
7
8
9
10
.14
15
16
17
18
19
20
21
23
24
25
26
3
29
30
31
32
33
34
Temp. Reso. #2.990
Rev. 1/23/84
Rev. 2/08/84
of an ordinance. All enactments of a penal nature, or pro-
viding for the imposition of a penalty for the violation
thereof shall be by ordinance. All acts required to be by
ordinance by the terms of the Charter, shall be by ordinance.
ii. Resolutions: - All enactments of a
temporary or special nature shall be enacted by the adoption
of a resolution, unless otherwise specified or directed by
law. All enactments required to be by resolution under the
terms of the Charter, shall be by resolution.
iii. Motions: Action by the City
Council not required to be by ordinance or resolution shall
be effectuated upon the motion of a Councilman, a second and
passage thereof. A record of each council member's vote on a
motion shall be recorded by the Clerk.
iv. items on the Agenda: Items on the
agenda do not need to be called in their numerical sequence.
The limitations or urgency may permit the Chair to handle
items as he deems expedient.
v. Verbatim Trans�r'ptions: A request
for verbatim transcription of minutes of an agenda item shall
be the prerogative of any member of Council, prior to the
approval of the minutes.
4. Action upon Ordinances. Resolutions and Motions
A. Ordinances: Items appearing upon
the agenda for passage of an ordinance upon first reading
shall be handled in the following manner:
i. The agenda item shall be read by the
Chairman of the Meeting and then the Chairman shall request
the prepared ordinance to be read.
ii. Any Councilman, at that time, may make a
motion regarding said ordinance. A second is required to
such a motion.
iii. Upon such a motion, the Chairman shall
ask for discussion from the Council. If a specific contri-
4
00
Temp. Reso. #2990
Rev. 1/23/84
`
Rev. 2/08/84
bution by any individual other than a Councilman is offered,
the Chairman may then recognize such individual.
i
iv. At the end of discussion, or if there be
none, the Chairman shall ask the City Clerk to take a roll
3
call vote of the Council members. -
4
V. After such first reading, as aforesaid,
5
an ordinance may be read for the second time either at a
6
subsequent Meeting of the Council or, if an emergency, at the
7
same Meeting.
8
- vi. An ordinance may be read for the second
9
and final reading at the same meeting in the event of an
10
emergency (as determined by the City Charter) and upon the
introduction and adoption of a motion by a minimum of four
2
(4) of the Council Members present. Four (4) affirmative
votes are needed on both readings for passage of an emergency
.z4
ordinance.
15
vii. After such consent, the Chairman of the
16
Meeting shall instruct the reading of the ordinance (by title
17
only) on second reading.
IB
viii. Upon motion to adopt the ordinance by
'19
any Council Member and a second, the Chairman of the Meeting
20
shall ask for any discussion from the Council.
21
ix. After discussion, or should there be
none, the Chairman will then instruct the City Clerk to call
23
the roll for a vote on the ordinance.
24
X. When an ordinance comes before the
25
Council fora second reading at a Meeting subsequent to the
26
first reading, after a reading by title upon a motion and
second to adopt the ordinance, the Chairman of the Meeting
shall ask for discussion from the Council. After discussion,
29
or should there be none, the Chairman will then instruct the
30
City Clerk to 411 the roll for a vote on the ordinance.
31
B. Resolutions":
32
i. The Chairman of the Meeting shall read
33
34 '
5
UU
Temp. Reso. #2990
Rev. 1/23/84
Rev. 2/08/84
the agenda item and request the prepared resolution to be
read.
1 ii. Upon its reading, the Chairman shall ask
for a motion on the resolution.
3 iii. Upon such a motion and a second, the
4 Chairman shall ask for discussion from the Council.
5 iv. At the end of discussion, or if there be
6 none, the Chairman shall ask the City Clerk to take a roll
7 call vote of the Council Members.
8 C. Motion: Any action not requiring an
9 ordinance or resolution shall be handled by a motion being
10 made by any Council Member, being seconded by another Council
Member, and having discussion on same thereafter. The
2 Chairman shall then request the City Clerk to call the roll
for a vote upon the motion.
.14 D. To pass, a resolution or ordinance must be
15 supported by at least three affirmative votes of the Members
16 of the Council. A motion requires a majority vote of the
17 Members present.
18 E. The Chairman of the Meeting should vote last.
19 5. Agendas: An agenda shall be prepared for each
20 Workshop Meeting, Regular Meeting, Special Meeting or Emer-
21 gency Meeting of the Council.
2 A. The agenda should indicate in a list form,
23 the items which will be presented by the Council for action.
24 The type of action that is requested by the Council should be
25 indicated upon the Regular Meeting agenda next to each item.
26 B. The City Clerk is authorized to be
7 responsible for the preparation of each Council agenda.
:8 C. The items to appear on an agenda should be
29 the items discussed at the previous agenda Workshop tabled
30 from a prior Regular Meeting or may be requested by any
31 Council Member through Thursday, prior to Council meeting.
32 D. At a regular Council Meeting, supplemental
33 items may be added to the agenda by Council with a majority
34 6
00
1
1
1
3
4'
5
6
7
8
9
10
12
14
15
16
i
17
18
19
20
21
22
23
24
25
26
7
a
29
30
31
32
33
34
Temp. Reso. #2990
Rev. 1/23/84
Rev. 2/08/84
vote requiring at least three affirmative votes approving the
addition of a supplemental item, for discussion,
consideration and action of that item at the Meeting.
E. Council agendas should be prepared by the
!close of business Friday preceding the Wednesday meeting for
!which said agenda shall be effective.
6. Requests to Speak: The general public may
request to speak on any item appearing on the agenda.
A. The Chair may recognize the request.
B. The purpose of an individual requesting to
speak upon an agenda item should be to add or contribute
something which will be constructive and helpful to the
Council in its deliberation and decision -making procedure.
C. The Chair may limit discussion by members of
the public.
D. Members of Council shall not be limited in
their discussions.
7. General Rules of Procedure: For any items not
herein specifically covered, Roberts Rules shall apply.
Generally, the following rules shall be observed:
- Courtesy to All;
- Justice to All;
- One Thing at a Time;
- The Rule of the Majority;
- The Rights of the Minority; and
- Partiality to None.
SECTION 2: That any prior resolutions or motions in
conflict with this resolution are hereby superseded and
repealed.
7
00
Temp. Reso. #2990
Rev. 1/23/84
Rev. 2/08/84
1
1
3
4
5
6
7
8
9
10
1.4
15
16
17
18
19
21
22
23
24
25
26
8
29
30
31
32
33
34
q TTj That Resolution shall become effective
immediately upon its passage.
PASSED, ADOPTED AND APPROVED this _� day of - 1984.
..
imd
YO
ATTEST:
D-
I HEREBY CERTIFY that I have approved
the form and correctness of this
RESOLUTION.
1003R011784/t
RECORD OF COUNCIL VOTE
MAYOR FALCK:
DIST. is C/M KRAVITZ:
DIST. 2: V/M MASSARO: _.....,,
DIST. 3: C/M STELZER:
DUST. 4: C/M KRANTZ:
3
00