HomeMy WebLinkAbout2019-02-20 - City Commission Special Meeting Minutes CITY OF TAMARAC
STRATEGIC PLANNING WORKSHOP
WEDNESDAY, FEBRUARY 20, 2019
CALL TO ORDER: Mayor Gomez called the Strategic Planning Workshop of the City
Commission to order at 8:10 a.m. on Wednesday, February 20, 2019 at the Tamarac
Recreation Center, Citrus Room, 7501 N. University Drive, Tamarac, FL, 33321.
ROLL CALL: Mayor Michelle J. Gomez, Vice Mayor Debra Placko Commissioner Marlon
Bolton (in at 8:15 a.m.), Commissioner Mike Gelin (in at 9:06 a.m.) and Commissioner Julie
Fishman and were in attendance.
Also in attendance: City Manager Michael C. Cernech, Assistant City Manager Kathleen
Gunn, City Attorney Samuel S. Goren, City Clerk Patricia Teufel, Financial Services Director
Mark Mason, Parks & Recreation Director Greg Warner, Building Official Claudio Grande,
Public Services Director Jack Strain, Information Technology Assistant Director James
Twigger, Community Development Director Maxine Calloway, Fire Chief Percy Sayles,
Human Resources Director Lerenzo Calhoun, Public Information & Media Specialist Elise
Boston, Assistant to the City Manager Laura Karpaviciute. Economic Development Manager
Lori Funderwhite, and BSO Captain Neal Glassman.
Meeting Facilitators: The Champion Services Group, Inc. (CSG) Owner James Champion 3rc'
and Tom Simmons.
Facilitator Champion started his presentation by discussing past accomplishments, Team
Values, Commitment, and Mission. He discussed the five goals: Process for Strategic
Planning, The Big Rock Challenge, Goals to Move Forward, Don't Over Commit, and
Strategic Planning. Facilitator Champion presented a Strategic Planning exercise and had the
team read out the exercise.
City Manager Cernech talked about the need to develop new constituency and engaging
different groups. He said Tamarac University is one of the most successful outreach
programs. The program reaches out to those people interested in the community hoping they
get involved in the community after the program. Mayor Gomez talked about engagement,
communication chain and creating a unified message.
Facilitator Champion talked about the challenges most important to each of the City
Commission members and added that the message should be succinct, different and
appealing. City Commission provided input of what the message should be should include
diversity, vibrant, emerging and in transition, potential for community in progress and
appealing. Facilitator Champion talked about streamlining City of Tamarac's Vision, Mission,
Values and Goals. Discussion took place regarding getting a single message out about the
City of Tamarac, i.e. emerging and growing.
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Facilitator Champion recessed the meeting at 9:40 a.m. and reconvened at 10:01.
Facilitator Champion held a Department review of Priorities and asked the Commission and
Department Heads to identify what is strategic as the next exercise.
Discussion took place as follows:
District 1- Commissioner Marlon Bolton
— Facilities and Programming
Beautification of depressed corridors, neighborhoods & clubhouses
District 2- Commissioner E. Mike Gelin
Adopt Broward County Small Business Enterprise (SBE) Program
Improve communication between residents and government
Implement and Promote green policies
District 4- Vice Mayor Placko
Promote Economic growth in the best interest of the residents
Completion of Fire Station 3
Quality of Education
District 3- Commissioner Fishman
Enhance Community involvement opportunities
Create a City-wide resiliency plan
Create a no-trafficking City
Mayor At-Large — Mayor Gomez
Economic Development
High School
Infrastructure & Transportation
Develop Commerce Park
New Fire Station 41, BSO Building & reconfigure City Hall Compound
Building Department
Permitting System
Retaining talented staff
BSO — Captain Neal Glassman
Safe City
Community Interaction
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CCO — City Clerk's Office
Full-Time Office Assistant
City Manager's Office
Redevelopment
Economic Development
Beautification
Education
Equity
Public Safety
Community Building
City Manager's Office/PIO
Refine City of Tamarac's Identity
Expand overall communications outreach
Community Development
Create Adoption of Landscape Master Plan
Create Adoption of Transportation
Create Adoption of Residential Curb Appeal Program
Implement Neighborhood Signage Program
Attain a SolSmart Designation
Financial Services Department
Financial Resiliency
Fire Department
Response Time — 8 minutes or less 90% of the time
All Hazard Mitigation
Viable EOC — Public Safety Complex
Human Resources
Create Professional Development Opportunities
Develop Internal Talent
Succession Planning
Enhance ADA Compliance
Celebrate Successes
Employee Recognition
Information Technology
Smart and Connected City
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Enhanced Safety and Security
Right sizing — Staffing Levels
Parks & Recreation
Equitable Distribution of Program Services
Educational Initiative
Develop Programs and Events to Bring Community Together
Public Services
Contribute to review/improve services by using best management practices and
employee input
Prioritize CIP via Commission input and CIP evaluation from and assure we have
personnel to support
Facilitator Champion recessed the meeting at 10:51 and reconvened at 11:10 a.m. He
observed there was a lot more synergy. He walked the group in creating a Strategic Planning
Priority List and conducted an exercise of the Rocks Chart. An additional exercise From the
Strategic Planning Priority List was created to build a tactical plan list. City Manager had
discussion on the program enhancements, improvements to corridors, property ownership
and repurposing the property, and property acquisition. Facilitator Champion asked for a
consensus to move on with the big rocks drill down exercise. Mayor Gomez supports the lists
of priorities and talked about having items on the list considered a rock while others are not.
Facilitator Champion said now the struggles are known and prioritized. City Manager
Cernech talked about the process, prioritizing and how to get a consensus on how to get
priorities done. Mayor Gomez asked for consensus on the Department Heads rocks, having
consensus unanimously. She asked for consensus on discussing City Commission rocks at a
later meeting, having consensus unanimously. Mayor Gomez requested to schedule a
Workshop to include City Staff.
There being no further business to come before the City Commission, Mayor Gomez a
adjourned the meeting at 11:56 a.m.
Lillian Pabon, CMC
Assistant City Clerk
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