HomeMy WebLinkAboutCity of Tamarac Resolution R-2018-161Temp Reso. No. 13214
December 12, 2018
Page 1 of 3
CITY OF TAMARAC, FLORIDA
RESOLUTION NO R-2018-
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF TAMARAC, FLORIDA APPROVING THE
CONSOLIDATED ANNUAL PERFORMANCE EVALUATION
REPORT (CAPER FY2017-2018) WHICH IS ATTACHED
HERETO AS EXHIBIT "A" FOR THE U.S. DEPARTMENT OF
HOUSING & URBAN DEVELOPMENT (HUD)'S COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) PROGRAMS FOR
HUD'S FISCAL YEAR 2017-2018; PROVIDING FOR
CONFLICTS; PROVIDING FOR SEVERABILITY; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, as of October 1, 2017, the City of Tamarac has received funding from
the U.S. Department of Housing and Urban Development (HUD) for HUD's Fiscal Year
(FY2017-2018) in the amount of Three Hundred Thirty Eighty Thousand One Hundred and
Fifty -One ($338,151) Dollars for its Community Development Block Grant (CDBG)
Program; and
WHEREAS, at the conclusion of each funded year, the City of Tamarac must
prepare a Consolidated Annual Performance Evaluation Report (CAPER), which details the
expenditures for its approved projects and programs undertaken during that fiscal year;
and
WHEREAS, the approved CAPER FY 2017-2018 document will be submitted to
HUD for approval by December 28, 2018; and
WHEREAS, the Director of Community Development recommends approval; and
WHEREAS, the City Commission of the City of Tamarac, Florida, deems it to be in
the best interests of the citizens and residents of the City of Tamarac to approve the
Consolidated Annual Performance Evaluation Report (CAPER FY2017-2018) for submittal
to the U.S. Department of Housing and Urban Development (HUD) Community
Development Block Grant (CDBG) Program.
Temp Reso. No. 13214
December 12, 2018
Page 2 of 3
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA:
SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and
confirmed as being true and correct and are hereby made a specific part of this Resolution.
All exhibits attached hereto are incorporated herein and made a specific part hereof.
SECTION 2: That the City Commission approve the Consolidated Annual
Performance Evaluation Report (CAPER FY 2017-2018) (attached hereto as Exhibit "A") to
be submitted to the U.S. Department of Housing and Urban Development (HUD) consistent
with Community Development Block Grant (CDBG) Program requirements.
SECTION 3: All resolutions or parts of resolutions in conflict herewith are
hereby repealed to the extent of such conflict.
SECTION 4: If any clause, section, other part or application of this Resolution
is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or
application, it shall not affect the validity of the remaining portions or applications of this
Resolution.
SECTION 5:
passage and adoption.
This Resolution shall become effective immediately upon its
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Temp Reso. No. 13214
December 12, 2018
Page 3 of 3
PASSED, ADOPTED AND APPROVED this day of ILLS""��"� 12018
CITY OF TAMARAC, FLORIDA
MICOELLE J. GOM Z,
MAYOR
ATTEST:
M. GOMEZ
M. BOLTON
PATRICIA T OF E. M. GELIN
CITY CLERK J. FISHMAN
D. PLACKO
I HEREBY CERTIFY that I
have approved this
RESOLUTION as to form.
SAMUEL S. GOREN,
CITY ATTORNEY
•
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM
CONSOLIDATED ANNUAL PERFORMANCE EVALUATION REPORT (CAPER)
isFY 2017/2018
Prepared by:
City of Tamarac Community Development Department
Housing Division
7525 NW 881h Avenue Room 206
Tamarac, FL 33321
Submitted to:
Department of Housing and Urban Development Miami Field Office
OMB Control No: 2506-0117 (exp. 06/30/2018)
0
City of Tamarac FY17/18 CAPER
TABLE OF CONTENTS
EXECUTIVE SUMMARY
CR-05 - GOALS AND OUTCOMES
CR-10 - RACIAL AND ETHNIC COMPOSITION OF FAMILIES ASSISTED
CR-15 - RESOURCES AND INVESTMENTS
LEVERAGING
CR-20 -AFFORDABLE HOUSING
CR-25 - HOMELESS AND OTHER SPECIAL NEEDS
CR-30 - PUBLIC HOUSING
CR-35 - OTHER ACTIONS
CR-40 - MONITORING
CITIZEN PARTICIPATION PLAN
CR-45 - CDBG
City of Tamarac FY17/18 CAPER
OMB Control No: 2506-0117 (exp. 06/30/2018)
2
3
5
8
9
10
11
13
14
15
17
18
18
•
•
•
EXECUTIVE SUMMARY
The City of Tamarac receives Community Development Block Grant (CDBG) funds each year from the U.S. Department
of Housing and Urban Development (HUD). In addition to CDBG funds, the City of Tamarac is an entitlement agency of
the State Housing Initiative Partnership Program (SHIP) and is a member of the Broward County Consortium of Home
Investment Partnership Program (HOME). The Consolidated Annual Performance Evaluation Report (CAPER) details the
City's past year performance relative to the expenditure of Community Development Block Grant (CDBG) funds to
accomplish those goals stated in the Five -Year Consolidated Plan and its corresponding Annual Action Plan.
The October 1, 2017 through September 30, 2018 funding period covered by this CAPER, reflects the progress made in
achieving the annual funding goals and priorities established by the City of Tamarac. The Eighteenth Year grant
allocation, totaling $338,151 and federal compliance actions associated with the receipt of HUD funds is the primary focus
of the CAPER. The activities conducted with CDBG funds consist of affordable housing and public/social services. The
CAPER also addressed other public and private resources used in accomplishing affordable housing and social services
activities. Of note, Expended amounts are actual costs that the City has been reimbursed for and is reflected on the
- Integrated Disbursement Information System (IDIS) system. Encumbered amounts are amounts that are not yet
reimbursed to the City and/or amounts awarded for work in progress
In summary, the City of Tamarac accomplished the following:
Annual Action Plan Goal for Affordable Housing: The City of Tamarac proposed to provide assistance to seven (7)
Households with rehabilitation of owner occupied housing
Goal Outcome for Affordable Housing: Seven (7) families received assistance during the 2017/2018 program year
thereby meeting 100% of the goal.
Expenditures: $287,568
Annual Action Plan Goal for Public/Social Services: The City of Tamarac proposed to provide public/social service
assistance to 100 Households through its social service program
OMB Control No: 2506-0117 (exp. 06/30/2018)
•
City of Tamarac FY17/18 CAPER
Goal Outcome for Public/Social Services: 77 households received public/social service assistance during the 2017/2018
program year thereby meeting 77% of the goal. The City did not meet its annual goal because the position was vacant
from January 2018 until May 2018.
Expenditures: $45,615
Annual Action Plan Goal for Public/Social Services: The City of Tamarac proposed to provide public/social service
assistance to 19 unduplicated Households through its social service -counseling program
Goal Outcome for Public/Social Services: 25 unduplicated Households received public/social service assistance during
the 2017/2018 program year thereby exceeding 100% of its goal.
Expenditures: $4,970
Program Admin and Audit: $60,749
City of Tamarac FY17/18 CAPER
OMB Control No: 2506-0117 (exp. 06/30/2018)
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40
•
CR-05 - Goals and Outcomes
Progress the jurisdiction has made in carrying out its strategic plan and its action plan. 91.520(a)
The City of Tamarac has prepared the 2017-2018 Consolidated Annual Performance and Evaluation Report (CAPER) as required by
the U.S. Department of Housing and Urban Development (HUD) which describes the use of CDBG funds during the first program
year of the 2015-2019 Consolidated Plan period. All activities undertaken by the City will benefit very low (below 30% AMI), low
(below 50% AMI), and moderate (below 80%) income persons.
The 2015-2019 Five (5) Year Consolidated Plan addressed the City's needs via the following goals and related corresponding
priorities summarized below:
• Provide funding assistance to maintain the supply of affordable housing through rehabilitation of older units especially that
available to low and moderate income persons within the City.
• Preserve existing housing stock through assistance by the Code Enforcement Division and Building Department.
• Encourage the construction of high quality affordable rental and owner -occupied housing.
• Provide first-time homeownership opportunities, which include includes down payment and or closing costs for low and
moderate income residents.
• On -going coordination for services and housing for the homeless.
• Provide public services based on the demand and needs of the residents.
• Comparison of the proposed versus actual outcomes for each outcome measure submitted with the consolidated
plan and explain, if applicable, why progress was not made toward meeting goals and objectives. 91.520(g)
Comparison of Proposed and Actual Accomplishment
For FY 2017/2018 the City of Tamarac proposed to serve 100 unduplicated residents under Public Service - Full -Time
Information & Referral Specialist. The City did not meet the expected number of serving 100 unduplicated residents for
the fiscal year, instead, the City assisted 77 unduplicated residents. The City's inability to meet this performance measure
is due to the vacancy of the Full -Time Information & Referral Specialist position, this position was vacant from January
2018 through May 2018.
For FY 2017/2018 the City of Tamarac proposed to serve 19 unduplicated residents under Public Service -Counseling
Services. The City provided services for 25 unduplicated residents, exceeding 100% of the goal.
For FY 2017/2018 the City of Tamarac proposed to assist 7 households under Home Rehabilitation. The City met its goal
City of Tamarac FY17/18 CAPER 5
OMB Control No: 2506-0117 (exp. 06/30/2018)
•
•
by assisting a total of 7 households.
The information provided in this CAPER provides a review of the uses and accomplishments associated with FY
2017/2018. Below is a brief summary of the accomplishments in FY 2017/2018.
Table 1 - Accomplishments — Program Year & Strategic Plan to Date
Goal
Category
Source /
Indicator
Unit of
Expected
Actual —
Percent
Expected
Actual—
Percent
Amount
Measure
—
Strategic
Complete
—
Program
Complete
Strategic
Plan
Program
Year
Plan
Year
Affordable
CDBG/ $
Homeowner
Household
Housing
Housing
Housing
40
23
57.5%
7
7
100%
Housing
186,015
Rehabilitated
Unit
Homeowner
Household
Affordable
Housing
HOME/$82,910
Housing
Housing
10
7
70%
2
3
150%
Housing
Rehabilitated
Unit
Non-
Public service
Homeless
activities other than
Public/Social
Special
CDBG/$44,075
Low/Moderate
Persons
400
199
49.75%
100
77
77%
Services
Needs
Assisted
Income Housing
Public
Benefit
Services
Non-
Public service
Homeless
activities other than
Public/Social
Special
CDBG/$6,615
Low/Moderate
Persons
120
83
69.17
19
25
131.58%
Services
Needs
Assisted
Income Housing
Public
Benefit
Services
City of Tamarac FY17/18 CAPER
OMB Control No: 2506-0117 (exp. 06/30/2018)
0
0
•
Assess how the jurisdiction's use of funds, particularly CDBG, addresses the priorities and specific objectives
identified in the plan, giving special attention to the highest priority activities identified.
The City of Tamarac continues to promote high quality housing development, as well as quality maintenance of the City's
existing housing stock by residents. Table 1 details the progress made by the City towards achieving and addressing all
priority objectives as identified in the 2015-2019 five (5) year Consolidated Plan. Both the City's owner -occupied housing
rehabilitation program and the Purchase Assistance program are designed to address these needs, increasing the
affordability of safe and decent housing, while maintaining the City's affordable housing stock.
C7
OMB Control No: 2506-0117 (exp. 06/30/2018)
Is
City of Tamarac FY17/18 CAPER
CR-10 - Racial and Ethnic composition of families assisted •
Describe the families assisted (including the racial and ethnic status of families
assisted). 91.520(a)
CDBG
White
70
Black or African American
29
Asian
0
American Indian or American Native
3
Native Hawaiian or Other Pacific Islander
0
Other
7
Total
109
Hispanic
30
Not Hispanic
79
Narrative
The racial/ethnic composition of those assisted through CDBG in FY 2017/2018 are as
follows: 70 White, 29 Black, 3 American Indian or American Native, and 7 Other. Of the
109 household served, 30 households were of Hispanic ethnicity, 72 households were
headed by females and 50 household were classified as elderly. The City assisted 4
disabled residents.
•
City of Tamarac FY17/18 CAPER 8 •
OMB Control No: 2506-0117 (exp. 06/30/2018)
• CR-15 - Resources and Investments 91.520(a)ldentify the resources made
available
•
Table 2 - Resources Made Available
Source of Funds
Source
Resources Made
Amount Expended
Available
During Program
Year
CDBG (FY17/18)
CDBG
$338,151
$441,761
HOME (FY16/17)
HOME
$82,910
$82,910
Narrative
The CDBG resources available for the implementation of projects throughout for the
FY2017/2018 is $338,151 the City has expended $441,761; this total includes draws
made from activities under prior fiscal years.
The HOME resources available for the implementation of projects was $82,910, the City
has expended $82,910
Table 3 — Identify the geographic distribution and location of investments
Target Area
Planned
Actual Percentage
Narrative
Percentage of
of Allocation
Description
Allocation
City Wide Low -Mod
80%
80%
City -Wide Low Mod
Narrative
The City of Tamarac allocated 80% of its total allocation to serve Low and Moderate
Income Households -Citywide. This percentage does not include Program
Administration.
OMB Control No: 2506-0117 (exp. 06/30/2018)
City of Tamarac FY17/18 CAPER
Leveraging •
Leveraging is utilized by the City as an excellent tool to better meet the needs of its low
and moderate income persons by increasing the total number of dollars available per
person. Broward County has been designated as a HOME Consortium by the U.S.
Department of Housing and Urban Development (HUD) and receives an annual
allocation of HOME funds on behalf of the thirteen (13) participating Consortium cities.
These funds have enabled members of the consortium to expand their initiatives and
resources to provide safe, decent and affordable housing to the residents of the
participating cities. The City of Tamarac is a part of the Consortium, with the
leveraging of HOME funds, the City is able to increase the financial resources available
for specific housing needs.
As a SHIP grantee, the City of Tamarac has been successful in leveraging CDBG
dollars with SHIP dollars to not only increase the total dollars available to the applicant,
but to assist certain moderate income persons' not eligible under CDBG income
criteria.
Although the grant funds fluctuate and have been limited over the past few years, the
City leveraged the following FY 2017/2018 funds to benefit low/moderate income
households:
• CDBG funds in the amount of $338,151
• SHIP funds in the amount of: $269, 411 •
• HOME funds in the amount of: $ 82,910 (FY16/17)
The City currently does not have any funding source that requires matching
The City has assessed its inventory of publicly owned land and a determination was
made that the City does not currently own land that is suitable for use as affordable
housing. Should the City purchase residential land in the future, the City will maintain a
current list showing locations and zoning.
City of Tamarac FY17/18 CAPER 10 •
OMB Control No: 2506-0117 (exp. 06/30/2018)
• CR-20 - Affordable Housing 91.520(b)
•
Evaluation of the jurisdiction's progress in providing affordable housing,
including the number and types of families served, the number of extremely low-
income, low-income, moderate -income, and middle -income persons served.
Table 4 — Number of Households
One -Year Goal
Actual
Number of homeless households to be
provided affordable housing units
Number of non -homeless households to
be provided affordable housing units
7
7 of which 2 are disabled
Number of special -needs households to
be provided affordable housing units
Total
7
7
Table 5 — Number of Households Supported
One -Year Goal
Actual
Number of households supported
through rental assistance
Number of households supported
through the production of new units
Number of households supported
7
7
through the rehab of existing units
Number of households supported
through the acquisition of existing units
Total
7
7
Discuss the difference between goals and outcomes and problems encountered
in meeting these goals.
During FY 2017/2018, the City of Tamarac was successful in meeting the goals
proposed in the Annual Action Plan. The City will continue to monitor its programs to
ensure that the priority needs of increasing the supply of affordable housing units and
preserving the current affordable housing stock is continuously met. The owner -
occupied rehabilitation program targeted current low and moderate income
homeowners in an effort to improve the condition of their dwelling units while
maintaining their unit's affordability.
Discuss how these outcomes will impact future annual action plans.
• City of Tamarac FY17/18 CAPER 11
OMB Control No: 2506-0117 (exp. 06/30/2018)
Based on the results obtained in FY 2017/2018, the City is on track to meeting the goals •
stipulated in the 2015-2019 Consolidated Plan. The City will continue to evaluate its
program designs to ensure that the maximum number of households are assisted with
the limited funding received. The City will continue to work in partnership with the
various private and no -profit entities to promote affordable housing through the City.
The City foresees that as housing stock ages, the preservation of these homes become
more important
Include the number of extremely low-income, low-income, and moderate -income
persons served by each activity where information on income by family size is
required to determine the eligibility of the activity.
Table 6 — Number of Households Served
Number of Households Served
CDBG Actual
Extremely Low-income
Low-income
2
Moderate -income
5
Total
7
Narrative Information
Of the households assisted with CDBG funding, five (5) were in the moderate -income •
(51-80% AMI) category and two (2) in the low-income (31-50% AMI) category.
City of Tamarac FY17/18 CAPER 12 •
OMB Control No: 2506-0117 (exp. 06/30/2018)
• CR-25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e);
91.520(c)
Evaluate the jurisdiction's progress in meeting its specific objectives for reducing
and ending homelessness through: Reaching out to homeless persons
(especially unsheltered persons) and assessing their individual needs and
addressing the emergency shelter and transitional housing needs of homeless
persons
The City is a member of the Broward County Homeless Partnership Initiative, which is
the lead agency for the regional (Broward County) Continuum of Care. The City
supports the Initiative and its efforts to end homelessness. Through regular meetings
and reports provided by Broward County, the City is kept up to date with Tamarac's
homeless population. While the City of Tamarac does not have an initiative in place for
homelessness, the City continues to work with Broward County's Continuum of Care
(CoC) Homeless Program. The Continuum of Care Program is a comprehensive
management concept that requires a combination of services to be brought together in
a coordinated effort to help move a family or individual from homelessness to self-
sufficiency. The City works with non-profit organizations to provide shelter and
transitional housing to the County's homeless, including those who live in Tamarac. In
• an effort to better serve the needs of the Continuum of Care for the Homeless and local
agencies participation, HOME Consortium meetings began incorporating Homeless
activities and topics of discussion into its monthly HOME meeting agenda. This allows
for an ongoing partnership with the cities and Broward County to address
homelessness.
Helping low-income individuals and families avoid becoming homeless,
especially extremely low-income individuals and families and those who are:
likely to become homeless after being discharged from publicly funded
institutions and systems of care (such as health care facilities, mental health
facilities, foster care and other youth facilities, and corrections programs and
institutions); and, receiving assistance from public or private agencies that
address housing, health, social services, employment, education, or youth needs
As a member of the CoC, the City supports the County's Strategic Plan to End
Homelessness. As such, the City through its Public Service Social Services program
assists low-income individuals and families avoid becoming homeless through the
information al and referral services to other community partners. The City's Information
and Referral program ensures that persons who are Homeless or in jeopardy of
becoming homeless are pointed in the right direction of available resources and
provided with appropriate linkages
• City of Tamarac FY17/18 CAPER 13
OMB Control No: 2506-0117 (exp. 06/30/2018)
Helping homeless persons (especially chronically homeless individuals and •
families, families with children, veterans and their families, and unaccompanied
youth) make the transition to permanent housing and independent living,
including shortening the period of time that individuals and families experience
homelessness, facilitating access for homeless individuals and families to
affordable housing units, and preventing individuals and families who were
recently homeless from becoming homeless again
As a member of the CoC, the City supports the County's Strategic Plan to End
Homelessness. As such, the City through its Public Service Social Services program
assists low-income individuals and families avoid becoming homeless through the
information al and referral services to other community partners. The City's Information
and Referral program ensures that persons who are Homeless or, families in jeopardy
of becoming homeless, are pointed in the right direction of available resources and
provided with appropriate linkages.
CR-30 - Public Housing 91.220(h); 91.320(j)
Actions taken to address the needs of public housing
The City of Tamarac does not have a PHA but continues to disseminate information
regarding public housing options to clients who inquire about Public Housing. ' •
Actions taken to encourage public housing residents to become more involved in
management and participate in homeownership
The City of Tamarac funds a purchase assistance program, which provides zero interest
deferred loans to income eligible first-time homebuyers. The City also refers residents
to home ownership counseling and lender's program as a way to negate predatory
lending.
Actions taken to provide assistance to troubled PHAs
Not Applicable
City of Tamarac FY17/18 CAPER 14 •
OMB Control No: 2506-0117 (exp. 06/30/2018)
• CR-35 - Other Actions 91.220(j)-(k); 91.320(i)-(j)
Actions taken to remove or ameliorate the negative effects of public policies that
serve as barriers to affordable housing such as land use controls, tax policies
affecting land, zoning ordinances, building codes, fees and charges, growth
limitations, and policies affecting the return on residential investment. 91.220 0);
91.320 (i) Actions taken to address obstacles to meeting underserved needs.
91.220(k); 91.3200)
The primary obstacle to meeting underserved needs of low to moderate -income
persons remains the lack of available funding from federal, state and local resources
and the high cost of housing. As such, the City continues to support affordable housing
efforts by focusing on the grants available through the CDBG, SHIP and HOME
programs. The City funds programs such as purchase assistance funds to foster new
affordable housing units throughout the City. The City also funds a residential
rehabilitation program to address code violations, health and safety related repairs, as
well as energy efficiency improvements.
Actions taken to reduce lead -based paint hazards. 91.220(k); 91.3200)
The City's approach to Lead -Based Paint compliance is to identify the presence of hazards
• through inspections as part of the Homeowner Rehabilitation. For homes built pre-1978
participating in CDBG program, HOME program and SHIP program, the EPA's Protect Your
Home pamphlets are provided to the homeowner. Inspections by a certified professional are
provided and inspection reports are documented and kept in each client's file. Dependent upon
the results of the lead base testing, appropriate remediation and abatement are performed.
•
Actions taken to reduce the number of poverty -level families. 91.220(k); 91.3200)
As established in the 2015-2019 Consolidated Plan, the City through its CDBG, HOME,
SHIP activities support initiatives that preserve the supply of decent housing that is
affordable to low- and moderate -income households; as well as initiatives that and
expand the supply of housing that is affordable to low- and moderate -income
households Through its Public Service programs, the City also support initiatives that
benefit community's seniors, youth, families and those with special needs. The City's
established housing activities focused on reducing housing cost burden for low income
households within the City. Where City resources are unable to assist, the City
continues to utilize the referral process and coordination with area public and private
entities with available programs and resources.
OMB Control No: 2506-0117 (exp. 06/30/2018)
City of Tamarac FY17/18 CAPER
15
•
Actions taken to develop institutional structure. 91.220(k); 91.3200)
All direct Housing Assistance Program funds are administered in-house by City staff.
Since 2007 the City has provided the services necessary to carry out the intent of each
funding source such as: monitor the distributions, provide income certification, prepare
reports and offer direct assistance to the residents of Tamarac. Additionally, the City is
a part of the HOME Consortium through Broward County, the administering agency;
however, all delivery of service is completed by the City's Housing Division.
The Housing Division reports to the Director of Community Development. The
Community Development Department consists of four Divisions: Housing, Planning and
Zoning, Code Compliance, and Business Revenue
Actions taken to enhance coordination between public and private housing and
social service agencies. 91.220(k); 91.3200)
The City of Tamarac participates and attends several meetings coordinated between
public, private and social services agencies. These relationships assist the City in
properly assessing some of the needs of our special needs population. They also
provide for better coordination and cooperation in finding common grounds and
opportunities to collaborate and bring the necessary services to the community. •
Additionally, the City continues to work with the County, and local non-profit social
service and housing providers to fully support the countywide Continuum of Care
system to assist homeless families and individuals.
Identify actions taken to overcome the effects of any impediments identified in
the jurisdictions analysis of impediments to fair housing choice. 91.520(a)
During FY2017/2018, HOPE Inc, conducted educational outreach sessions benefitting,
City of Tamarac staff, funding recipients, and partner organizations. HOPE, Inc. also
operates a housing discrimination helpline which is available to City of Tamarac
residents. The HOPE Forum Newsletter was also distributed to various community
outreach centers to include the Tamarac Branch Library, City of Tamarac Community
Development Department, City of Tamarac Parks and Recreation Department and the
City of Tamarac Building Department
The City also placed fair housing information on its website. This included contact
information for Broward County Civil Rights Division and the HUD -Miami office- Fair
Housing and Equal Opportunity for residents to utilize. The City also attended the
Broward County's Fair Housing Symposium and Reception in April 2018. The City also
displayed Fair Housing posters in visible public places through the City of Tamarac.
City of Tamarac FY17/18 CAPER 16 •
OMB Control No: 2506-0117 (exp. 06/30/2018)
• CR-40 - Monitoring 91.220 and 91.230
Describe the standards and procedures used to monitor activities carried out in
furtherance of the plan and used to ensure long-term compliance with
requirements of the programs involved, including minority business outreach and
the comprehensive planning requirements
The City of Tamarac CDBG program is subject to monitoring by the US Department of
Housing and Urban Development as well as Broward County Housing Finance and
Community Development Department. The City of Tamarac uses the HUD's
monitoring guide as a standard for implementing and monitoring the Housing programs.
The City accomplishes its monitoring standard by performing ongoing program reviews,
on -site monitoring and financial reviews. These reviews include but are not limited to
the monitoring of actual performance versus proposed performance, ensure that proper
paperwork and documentation are retained, ensure timely use of funds, review of client
files for eligibility and continuous review of request for reimbursement packages. In
addition, the City ensures that all applicable regulation and policies from various Federal
and State agencies such as labor standards, environmental standards and fair housing,
as applicable to the programs, are incorporated in the monitoring of the Housing
programs. The City also monitors timeliness of expenditures of program funds as well
• as to ensure that accurate information is reported in the IDIS system. The City has
consistently met timeliness standards for expenditure of funds and, through monitoring,
has been able to reprogram funds where needs are greatest
Additional monitoring procedures and standards are outlined in the sub -recipient
funding agreement between the City of Tamarac and Broward County. These
monitoring standards and procedures include a timetable/schedule for projects, specific
work tasks, a start-up date and a completion date. Sub -recipients are also required to
submit, Monthly Progress Reports, chronologically detailing the steps taken to meet the
quantifiable objectives enumerated. Monthly Progress Reports are intended to provide
an update on a sub -recipient's progress in meeting agreed upon objectives; they should
include federally mandated reporting information.
The City also monitors its sub -recipient Parks and Recreation Department regarding
their Information and Referral Specialist and Counseling activities. Through desk
audits, and site visits as applicable, Housing staff reviews the back-up documentation
provided by the Parks and Recreation Department to ensure compliance is being met.
City of Tamarac FY17/18 CAPER
OMB Control No: 2506-0117 (exp. 06/30/2018)
17
Citizen Participation Plan 91.105(d); 91.115(d) •
Describe the efforts to provide citizens with reasonable notice and an opportunity
to comment on performance reports.
In accordance with the City's adopted Citizen Participation Plan, a public notice was
published in the Sun -Sentinel on November 19, 2018 notifying the public of the
availability of the Consolidated Annual Performance and Evaluation Report thereby
meeting the required public review and comment period. A Public Hearing for the
CAPER took place on Wednesday, December 12, 2018 at 7:00 p.m. at the regular City
Commission meeting.
The draft CAPER was made available for public review and comments commencing
November 19, 2018 and ending December 10, 2018 at the following location:
Tamarac City Hall
Community Development Department
7525 NW 88th Avenue, Room 206
Tamarac, FL, 33321
No citizen comments have been received to date. •
CR-45 - CDBG 91.520(c)
Specify the nature of, and reasons for, any changes in the jurisdiction's program
objectives and indications of how the jurisdiction would change its programs as a
result of its experiences.
There were no significant changes in the City's program objectives during
FY2017/2018.
Does this Jurisdiction have any open Brownfields Economic Development
Initiative (BEDI) grants?
No, the City of Tamarac has no open Brownfields Economic Development Initiatives.
[BEDI grantees] Describe accomplishments and program outcomes during the
last year.
There are no Brownfields Economic Development Initiatives undertaken by the City of
Tamarac.
City of Tamarac FY17/18 CAPER 18 •
OMB Control No: 2506-0117 (exp. 06/30/2018)