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Home My WebLink AboutCity of Tamarac Resolution R-2020-019 Temp. Reso. #13405 February 26, 2020 Page 1 of 4 CITY OF TAMARAC, FLORIDA RESOLUTION NO. R-2020- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA, APPROVING TASK AUTHORIZATION NO. 20-11S AND AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO EXECUTE TASK AUTHORIZATION NO. 20-11S WITH HSQ GROUP, INC., TO PROVIDE PROFESSIONAL SERVICES FOR THE DESIGN OF THE TAMARAC LAKES SECTION 1 & 2 WATER MAIN IMPROVEMENT PROJECT; INCLUDING PREPARATION OF DETAILED PLANS AND SPECIFICATIONS FOLLOWED BY PERMITTING, BIDDING ASSISTANCE AND LIMITED CONSTRUCTION ADMINISTRATION SUPPORT, IN ACCORDANCE WITH THE CITY'S CONSULTING ENGINEERING AGREEMENT AS AUTHORIZED BY RESOLUTION NO. R-2016-80, FOR AN AMOUNT NOT TO EXCEED $149,744.50; AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO ADMINISTER THE CONTRACT; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Tamarac owns, operates and maintains the water distribution system; and WHEREAS, the existing water mains are undersized (2-Inch through 6-Inch) and are constructed of cast iron and galvanized steel which are subject to internal corrosion which leads to water quality issues; and WHEREAS, many of these undersized water mains are located in backyards making water meter reading and water main repairs difficult; and WHEREAS, this project will consist of installing new water mains in the road right- of-way, eliminating backyard water mains, reconnecting customers to new mains, and replacing low-quality mains with pipe material that meets today's standards; and WHEREAS, the construction of this project will provide new water mains which will lead to improved water quality and improved fire flow at hydrants; and Temp. Reso. #13405 February 26, 2020 Page 2 of 4 WHEREAS, Task Authorization No 20-11S with HSQ Group, Inc., will provide the design, permitting and bidding assistance along with limited construction administration support at a cost of$149,744.50 to design the Tamarac Lakes Section 1 &2 Water Main Improvement Project; and WHEREAS, the City requires the service of a consulting firm with knowledgeable in this area and capable of providing professional services for the design, permitting and bidding assistance along with construction administration of the Tamarac Lakes Section 1 & 2 Water Main Improvement Project; and WHEREAS, HSQ Group, Inc., possesses the required knowledge and experience to provide the professional engineering services associated with the Tamarac Lakes Sections 1 & 2 Water Main Improvement Project; and WHEREAS, HSQ Group, Inc., has been pre-qualified as an approved consultant for engineering services by the City of Tamarac as authorized by Resolution No. R-2016-80; and WHEREAS, it is the recommendation of the Director of Public Services, Director of Financial Services, and the Purchasing &Contracts Manager that Task Authorization No. 20-11 S from HSQ Group, Inc., be approved and executed by the appropriate City Officials; and WHEREAS, the City Commission of the City of Tamarac, Florida, deems it to be in the best interest of the citizens and residents of the City of Tamarac to accept and execute Task Authorization No. 20-11 S (a copy of which is attached hereto as"Exhibit 1")with HSQ Group, Inc., to provide engineering services for the design, permitting, and bidding assistance along with limited construction administration support of the Tamarac Lakes Section 1 and 2 Water Main Improvement Project for a total amount not to exceed $149,744.50. Temp. Reso. #13405 February 26, 2020 Page 3 of 4 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA, THAT: SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this resolution. All exhibits attached hereto are incorporated herein and made a specific part hereof. SECTION 2: The City Commission approves Task Authorization No. 20-11 S and authorizes the appropriate City Officials to execute Task Authorization No. 20-11 S with HSQ Group, Inc., to provide engineering services for the design, permitting and bidding assistance along with limited construction administration support for the Tamarac Lakes Section 1 and 2 Water Main Improvement Project. SECTION 3: An expenditure in the amount of $149,744.50 from the appropriate account is hereby approved in accordance with the City's Consulting Engineering Agreement as authorized by Resolution No. R-2016-80 which was originally passed by the City Commission on August 24, 2016 and later renewed through Amendment#1 (a copy of which is on file at the City Clerk's Office)as approved by the City Manager on August 26, 2019. SECTION 4: The City Manager, or his designee, are hereby authorized to make changes, issue change orders not to exceed $65,000.00 per Section 6-147 of the City Code, and close the contract award including, but not limited to making final payment within the terms and conditions of the contract and within the contract price. SECTION 5: All resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of such conflict. SECTION 6: If any clause, section, other part or application of this Resolution Temp. Reso. #13405 February 26, 2020 Page 4 of 4 is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or application, it shall not affect the validity of the remaining portions or applications of this Resolution. SECTION 7: This Resolution shall become effective immediately upon its passage and adoption. PASSED, ADOPTED AND APPROVED this 1 (." day of !i , 2020. #,L'/�c-ei c l M CHELLE J. EZ, MAYOR ATTEST: \. A llc_ vt _ kgitc JEN► F. ' J NSON MC CITY CLERK - RECORD OF COMMISSION VOTE: MAYOR GOMEZ DIST 1: V.M. BOLTON —r---_____ ____ DIST 2: COMM. GELIN DIST 3: COMM. FISHMAN DIST 4: COMM. PLACKO I HEREBY CERTIFY THAT I HAVE APPROVED THIS RESOLUTION AS TO FORM ii) 1 . //// ii n - I I/1 r"IA (0-2 4b7/20A2 SAMUEL S. GOREN CITY ATTORNEY 17: h ni HSQ GROUP, INC. "EXHIBIT 1" ��1 Consulting Engineers • Planners • Surveyors TR-13405 1001 Yamato Road,Suite 105 G R OUP Boca Raton, Florida 33431 (561)392-0221 Phone • (561)392-6458 Fax February 5, 2020 (Via E-Mail) Mr. Earl Henry, P.E. City of Tamarac Public Services Dept. 6011 Nob Hill Road Tamarac, Fl 33321 PROPOSAL Re: Tamarac Lakes 1 and 2—Water Main Improvements City of Tamarac, Broward County, Florida HSQ Proposal Number: 1808-45P Task Authorization Number: 20-11 S Dear Mr. Henry, As per your request and based on your review comment, we hereby submit for your review and approval, the scope of services that we believe is needed for the above project. HSQ's proposed scope of services and fees are in compliance with our existing agreement with the City of Tamarac for "Continuing Services Agreement". Our proposed services include (surveying, civil engineering design, utilities coordination, permitting, bid documents, and construction phase services, and community outreach assistance. The above referenced project is for new water meters and mains in public streets, abandonment of existing water meters and water mains in place, and pavement overlay. PROJECT UNDERSTANDING The City of Tamarac has identified the need of replacing approximately 3500-LF of water lines in Tamarac Lakes 1 and 2. The proposed new water lines will be a minimum of 8"diameter and will include the installation of fire hydrants every 300' radius spacing, and provide for a looped water main system between communities. The water mains that have been already upgraded by the City in the subdivision will remain as-is. Prepare plans to relocate water meters from back yards to front yards for approximately 132 homes. Tamarac Lakes Section 1 and 2 have approximately 1.45 miles of roadway restoration, pavement milling and resurfacing needed as a result of the construction. O tr t— 1201PrOe- Under this work order, HSQ Group, Inc. (HSQ)will provide design and technical specifications, topographical survey, bid phase services, permitting and regulatory coordination support, bidding assistance and limited construction support services, and community outreach support for the replacement of approximately 3500- LF new water lines to a minimum of 8"diameter and install fire hydrants every 300'radius spacing. Provide for a looped water main system between communities. The water mains that have been already upgraded by the City in the subdivision will remain as-is. Prepare plans to relocate water meters from back yards to front yards for approximately 132 homes.Tamarac Lakes Section 1 and 2 have approximately 1.45 miles of roadway restoration, pavement milling and resurfacing needed as a result of the construction. 1 Consultant Client TR 13405 Exhibit 1 SCOPE OF SERVICES The scope of work consists of the following tasks: 1. Workshops and Meetings 2. Data Collection 3. Design, Cost estimates, Bid Documents and Schedules 4. Permitting 5. Bidding Assistance 6. Construction Administration 7. Administrative Meetings/Pay Applications 8. Reimbursables Item: Description: 1 Workshop and Meetings: • Meeting with City staff to discuss project details. • Meeting with community to discuss City's Goals objectives, designs and standards. • Technical memorandum outlining the project understanding and deliverables. 2 Data Collection: • Verify all below and underground utilities. Locate FPL, Comcast etc. • Prepare horizontal control • Prepare spreadsheet showing existing meters, addresses, meter sizes • Set vertical bench • Topographic survey over proposed water main. • Locate sanitary sewer • Locate existing water main and meters • Locate existing drainage system • Locate edge of pavement on Prospect Road. • Walk entire site to check the locations of existing water main and meter system. • Collect all utility information from the city and other utility providers. • QA/QC 3 Design, Cost Estimate Bid Documents and Schedules: • Design and prepare paving plan to overlay all streets up to Prospect Road A‘,..L,.(2/05 for 1.45 miles of roadway. • Design and prepare pavement markings and signing plans and details in accordance with the Broward County Traffic Engineering Division standards. • Design pavement restoration plans and landscape restoration plans. • Meet with City and county during design preparation. • Design water main relocation in fronting streets and adjacent to lake for approximately 3,500 linear feet. 2 Consultant Client TR 13405 Exhibit 1 • Design abandonment of existing water mains and meters. • Design water meter reroute to each house for approximately 132 homes. • Prepare plans, specifications and details as needed. • Prepare plans in 30%, 60%, 90%, 100% submittals. • Provide bid set plans and documents • Provide Final for construction plans revised per bid process. • Quality control review. • Design and prepare storm water pollution prevention plan per Florida Department of Environmental Protection N.P.D.E.S. Section requirements. • Cost estimate of proposed work. • Construction schedule and deliverables • Prepare bid documents for public bidding purposes • Prepare specifications for construction related items • Documents to follow City standardized bid forms. 4 Permitting: HSQ will prepare and submit all the required permit applications and permit packages and will coordinate with all governmental agencies having jurisdictions as follows: • City of Tamarac, Public Services • City of Tamarac Building Department • Broward County R/W permit (Prospect Road) • Broward County Traffic Engineering Dept. • DPEP Health Dept. • NPDES permit 5 Bidding Phase Services: • Attend pre-bid meeting • Reply to RFI's • Review proposals submitted by contractors. • Provide technical assistance to staff in contract negotiations. 6 Construction Administration: Observe civil engineering construction work as required. Work will include shop drawing review, pre-construction meeting and periodic construction observations. Review and respond to RFI's. site inspections as needed. • Review final as-built drawings provided by contractor. • Prepare certification applications. • Prepare and submit final conveyance packages to the following agencies: • Tamarac • DPEP Health Dept • Broward County R/W permit • Broward County Traffic Dept. 7 Administrative Meetings and Pay Requisitions • Monthly project meetings with City project manager • Review pay applications by contractor 3 Consultant Client TR 13405 Exhibit 1 8 Reimbursable Expenses: (As needed) • Plans printed (24"x36") at $2.00 per sheet. • Documents printed (8-1/2"x11") at $0.10 per sheet. • Permit fees not included but can be reimbursed by city. Included in submittals above as part of deliverables (additional items beyond these maybe charged as reimbursable) 30% documents: electronic (PDF) all documents and 1 set of 11x17 drawings. 60%, 90%, 100% documents: electronic (PDF) and 2 sets of hard copies Permit documents: electronic (PDF) for City and all copies as required by permit agencies. Bid documents: electronic (PDF, Word, Excel and applicable) Construction documents: electronic(PDF, Word, Excel CAD as applicable) and 2 sets of 11x17 and 24x36 Signed and Sealed hard copies. 4 Consultant Client N I WATER MAIN TO BE ABANDONED EXISTING WATER MAIN TO REMAIN PROPOSED NEW WATER MAIN LIMITS OF WORK AREA b EEXX ggTT��NNGG MILL AND RESURFACE EXISTING ROADS ""-1 TOIREM/tIN ATER MAIN WITHIN WORK AREA EXISTING W E J1 1$ 131. o ill CIII .- qjt re le g wl ININc . WI � �, PROPOSED B'WATER MAIN w' I' .'I ■ , i I , COZ 'I'W �, PROPOSED B'WATER MAIN 1 - ! - o'I - W iiii 11111 -,� !. ABANDON EXISTING WATER MAIN B 0 a a -• MIA -i�,gi C1 j "� na ., un� Y �' VJ a ® IF 16- ni ®i L. - x1 R Q 7 J . >: Mi Vcc w re ec't°SP a, Rd o d 4 5, - a 3 -15th St `F f rr6.41(1 —' b-..„ .... .R.., 191272P EXHIBIT TR 13405 Exhibit 1 Tamarac Lakes Water Main Improvement project Engineering Fee Proposal Rig 7tHSQ GROUP,WC. G R 0 U P Engineers•Planners•surveyors SENIOR ENGINEER PROJECT MANAGER CONSTRUCTION MANAGER DESIGNER Total Total ACTIVITY STAFF HR. STAFF HR. STAFF HR. STAFF HR. STAFF HRS. COST BY HOURS RATE HOURS RATE HOURS RATE HOURS RATE ACTIVITY ACTIVITY 1-Workshop and Meetings: 4.20 $195.00 16.80 $ 140 00 0.00 $ 90.00 7.00 $ 28.00 $ 3,E 2-Data Collection 5.20 $195.00 41.60 $ 140.00 0.00 $ 90.00 5.20 $ , 52.00 $ 7,:. 3-Design,Cost Estimate,bid documents and schedule 64.20 $195.00 256.80 $ 140.00 0.00 $ 90.00 107.00 S 428.00 $ 58,'. 4-Permitting 8.80 $195.00 52.80 $ 140.00 0.00 $ 90.00 26.40 $ . 88.00 $ 11,484 Gv 5-Bid Assist 3.00 $195.00 24.00 $ 140.00 0.00 $ 90.00 3.00 ? 30.00 $ 4,215.00 6-Construction Administration 22.50 $195.00 67.50 $ 140.00 0.00 $ 90.00 0.00 - 90.00 $ 13,837.50 7-Administration and Pay Requisitions 0.00 $195.00 16.00 $ 140 00 48.00 $ 90.00 0.00 . 64.00 $ 6,560.00 TOTAL 107.90 21040.50 475.50 66570.00 48.00 4320.00 148.60 13374.00 780.00 $ 105,304.50 PROJECT TOTAL FEES SUMMARY Total Basic Engineering Services 105,304.50 Total Optional Services Total Basic Survey Services S 39,940 00 Reimbursables1 S 4,500.00 GRAND TOTALS 149,744.50 TR 13405 Exhibit 1 Tamarac Lakes 1 and 2 Design Survey Survey fee proposal Rq GROG F. HSQ GROUP,INC. Engineers•Planners•Surveyors Estimated Work Hours Notes Work Task Two-Man Professional Survey/CADD Item Field Crew Land Surveyor Technician Task subtotal No. $130.00 $150.00 $90.00 Cost 1 Set Horizontal Control 40 4 4 $6,160.00 GPS 600'apart+- 2 Set Vertical Control/Bench Run 16 4 2 $2,860.00 NAVD 88 Datum 3 Roadway Topographic Survey RW to RW 96 8 48 $18,000.00 4 Grass area topographic survey 8 2 8 $2,060.00 5 Sanitary Sewer 20 4 8 $3,920.00 6 Storm Sewer 20 4 8 $3,920.00 7 EOP N.side W.Prospect Rd. 8 2 4 $1,700.00 8 QA/QC 4 8 $1,320.00 208 32 90 Total fees $39,940 Tamarac Lakes Water Main Improvement Project TR 134O5 Exhibit 1 1-R orkshup and Meeting.: BASIS OF NO.OF HOURS/ NO OF TOTAL TASK ESTIMATE UNITS UNIT SHEETS HOURS REMARKS Meetings with City staff to discuss project details EA 1 4 0 4 assume 2 initial meetings to setup for community meeting community meetings EA I 8 0 8 assume 2 meetings with the commmnity includes setup time meetings with adjacent cities and government agencies EA 2 4 0 8 meeting with FTL and SFWMD and FDOT Misc meetings as needed EA 2 4 0 8 assume additional meetings will be requested. Quality control review LS0 0 0 0 TOTA1. 0 28 3-Design,Cost Estimate,hid documents and schedules BASIS OF NO.OF HOURS, NO OF TOTAL TASK ESTIMATE UNITS UNIT SHEETS HOURS REMARKS Establish boundaries of construction area LS 1 3 1 3 determined by final design of construction work Prepare sit[fence location plan EA 2 8 4 16 30%,65%+90%+100 Provide details for materials used LS 1 4 4 4 Provide constuction notes for operational use LS 1 4 2 4 Construction schedules LS 1 4 4 Il-sign water main system EA 34 6 10 204 prepare plans units in acres ID•sign details EA 1 12 6 12 Pavement overlay plan EA 5 4 4 20 Master overlay of pavement with typical sections. Pavement restoration plan LS 5 4 4 20 Master overlay plans with details Prepare pavement marking and signage plan LS 5 4 4 20 50 scale plans and details only. Quality control review LS 1 20 30 20 Prepare abandonment plans EA 1 1 10 1 back yard pipes to be abandoned 30%60%90%100%review LS 3 8 24 anticipated revisions to plans per comments Prepare bid documents for pidbic bidding purposes LS I 24 TBD 24 city to provide similar project documents for comparison Prepar specifications for construction materials and testing LS t 24 TBD 24 city to provide similarproject documentsfor comparison submit for city review EA I 4 4 revise documents based upon city commas LS 3 8 24 60%+90%+100% TOTAL 428 II TR 13405 Exhibit 1 2-Data I—ollection BASIS OF NO.OF HOURS/ NO OF TOTAL TASK ESTIMATE UNITS UNIT SHEETS HOURS REMARKS conduct field investigation EA 1 16 16 walk entire site Coordinate with City staff EA 3 4 12 meetings with city survey on separate sheet EA 0 0 0 0 See survey schedule for fees locates of FPL,Comast etc EA 1 s a coonoaro with mates prior m survey to mark site locations site walk thr survey u after svey completion and verify EA 1 16 16 review survey to insure needed information is provided -- TOTAL - 52 a-15111 Assist _ _.__—__ .... BASIS OF NO.OF HOURS/ NO OF TOTAL TASK ESTIMATE UNITS UNIT SHEETS HOURS REMARKS Review bid submitted by contractor EA 5 2 0 10 estimating<contractor bids Prepare engineers cost estimate EA 1 8 0 8 Attend pre bid meeting EA 1 4 0 4 Prepare analysis of bids EA 0 10 0 0 by city(HSQ not involved) _ Submit analysis to city staff for review EA 0 4 0 0 by city(HSQ not involved) Meetings with City as needed EA 2 4 0 8 TOTAL 0 30 TR 13405 Exhibit 1 4-rerunning BASIS OF NO.OF HOURS/ NO OF TOTAL TASK ESTIMATE UNITS UNIT SHEETS HOURS REMARKS Lary of I arnarac Public works ept EA 4 6- 24 Juno oo/ovur-tuur City of Tamarac Utilities Dept EA 3 6 18 applications and processing of permits Broward County KM permit EA 2 8 16 'MEP Health permit EA 1 6 6 Broward County Traffic Engineering EA 2 8 16 NPDES EA 1 8 8 TOTAL 88 . - 6-I onstrucnon Administration BASIS OF 1 NO.OF 1 HOURS/I NO OF TOTAL TASK ESTIMATE UNITS UNIT SHEETS HOURS REMARKS Observe field co suuctio❑ I:A 16 3 0 48 includes final walk thin with each agency assumes l6 sac visits.(2 per month) shop drawing review EA 1 8 0 8 Pre construction meeting EA 2 3 0 6 anticipate with City and Broward County sepenlly. Respond to RF1's EA 4 1 0 4 anticipated 4 RFl during construction Review final as-bunt drawings LS I 2 1 8 Prepare certification applications.Tamarac and Broward County EA 2 8 I 16 I TOTAL' I I 1 I 90 1 •I-AdminiStranon and ray Hequlsltions BASIS OF NO.OF HOURS/ NO OF TOTAL TASK ESTIMATE UNITS UNIT SHEETS HOURS REMARKS Monthy construction meetings EA 8 4 32 assume 8 months of work review nnnthy pay req EA 8 4 32 walk site with contractor to insure pay req matches completion TOTAI. 0 64