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HomeMy WebLinkAboutCity of Tamarac Resolution R-2020-038 Temp. Reso. #13432 May 27, 2020 Page 1 of 4 CITY OF TAMARAC, FLORIDA RESOLUTION NO. R-2020- 3 3 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA, APPROVING CHANGE ORDER NO. 2 TO THE AGREEMENT WITH KEYLITE POWER & LIGHTING CORPORATION FOR THE INSTALLATION OF THE FIRE STATION 36 ALERTING SYSTEM UTILIZING CONTRACT NO. R1426611P1 AWARDED BY BROWARD COUNTY BOARD OF COUNTY COMMISSIONERS; AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO EXECUTE SAID CHANGE ORDER; AUTHORIZING AN EXPENDITURE FROM THE APPROPRIATE ACCOUNTS IN AN AMOUNT NOT TO EXCEED $173,154.31; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Tamarac is constructing Fire Station 36 located at 7200 North University Drive; and WHEREAS, Tamarac Fire Rescue is a part of Broward County's Regional Communication System which includes the fire station alerting; and WHEREAS, Tamarac Fire Rescue intends to remain in the Regional Communication System to maintain consistency and continuity with surrounding municipalities; and WHEREAS, on April 28, 2018, via Resolution No. R-2018-39, the City Commission of the City of Tamarac authorized the purchase of new Fire Alerting Systems utilizing Contract No. R1426611 P1, a copy of said Resolution is incorporated herein by reference and is on file at the City Clerk's Office; and WHEREAS, on October 23, 2019, via R-2019-111, the City Commission of the City of Tamarac approved Change Order No. 1 to the Agreement with Keylite for the necessary upgrade including G2 Room Remotes, a copy of said Resolution is Temp. Reso. #13432 May 27, 2020 Page 2 of 4 incorporated herein by reference and is on file at the City Clerk's Office; and WHEREAS, after careful consideration, City Staff determined it would be advantageous to the City to utilize the existing Contract for the installation of the Fire Alerting System at Fire Station 36 and recommend approval of the proposed Change Order No 1 to the Agreement with Keylite, a copy of said Change Order is attached hereto as "Exhibit 1"; and WHEREAS, Public Services Staff have determined the cost proposal is consistent with the pricing of RFP No. R21426611 P1, a copy of the cost proposal is attached hereto as "Exhibit 2"; and WHEREAS, it is the recommendation of the Director of Public Services, Fire Chief, and the Purchasing & Contracts Manager that the City Commission approve Change Order No. to the Agreement with Keylite and authorize an expenditure in an amount not to exceed $173,154.31 for said purpose; a copy of the proposed Change Order is attached hereto as "Exhibit 1"; and WHEREAS, the City Commission of the City of Tamarac, Florida deems it to be in the best interest of the citizens and residents of the City of Tamarac to approve and execute Change Order No 2 to the Agreement with Keylite in an amount not to exceed $173,154.31 for the stated purpose of installing a Fire Alerting System at Fire Station 36. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA, THAT: SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption hereof, and all exhibits referenced and attached hereto are incorporated herein and made a specific part of this Resolution. Temp. Reso. #13432 May 27, 2020 Page 3 of 4 SECTION 2: The City Commission HEREBY approves Change Order No. 2 to the Agreement between the City of Tamarac and Keylite Power & Lighting Corp. ("The Agreement") and the appropriate City officials are hereby authorized to execute Change Order No. 2 to the Agreement, hereto attached as "Exhibit 1", for the installation of the Fire Alerting System at Fire Station 36 at a cost not to exceed $173,154.31, which includes a contingency in the amount of $8,245.44 with an effective date upon execution of Change Order No. 2; and authorizing the appropriate City Officials to take any and all actions necessary to effectuate the Change Order Request. SECTION 3: An expenditure for installation of the Fire Station 36 Fire Alerting System per Broward County RFP No. R21426611P1 is hereby authorized and shall not exceed $173,154.31, which includes a contingency in the amount of$8,245.44. SECTION 4: All Resolutions or parts of Resolutions in conflict herewith are hereby repealed to the extent of such conflict. SECTION 5: If any clause, section, other part or application of this Resolution is held by any count of competent jurisdiction to be unconstitutional or invalid, in part or application; it shall not affect the validity of the remaining portions or applications of this Resolution. "The remainder of this page is left blank intentionally" Temp. Reso. #13432 May 27, 2020 Page 4 of 4 SECTION 6: This Resolution shall become effective immediately upon its passage and adoption. PASSED, ADOPTED AND APPROVED this c 7 day of f "1 2020. 4/el6 J('7 ICHELLE J. Ga1EZ MAYOR ATTEST: ._. ..-• ic-"re/ --7‘.0t,..0--A--- J IFER JOHNSON, CMC CITY CLERK RECORD OF COMMISSION VOTE: MAYOR GOMEZ L• _ DIST 1: V/M BOLTON e — DIST 2: COMM. GELIN ty-e DIST 3: COMM. FISHMAN DIST 4: COMM. PLACKO I HEREBY CERTIFY THAT I HAVE APPROVED THIS RESOLUTION AS TO FORM: 4xt0JJ ulq/�� SAMU L S. GOREN rITY ATTORNEY TAMARAC The City For Your Life ('ty of I drutirtic urchaSu;c�0nr1 Cxrt1Orcts Divisioo CHANGE ORDER DATE OF ISSUANCE: 10/1/2019 CHANGE ORDER NO. 2 OWNER: CITY OF TAMARAC 7525 NW 88th Avenue Tamarac, FL 33321-2401 PROJECT NAME: Station Alerting System BID NO. Broward Cty contract #R1426611 P1 PROJECT NO. FR16A CONTRACTOR Keylite Power & Lighting Corp. P.O. NUMBER New IN COMPLIANCE WITH SPECIFICATIONS IN THE ABOVE REFERENCED CONTRACT, THE CONTRACTOR AND THE CITY DO BOTH HEREBY AGREE THAT THE CONTRACTOR SHALL MAKE THE FOLLOWING CHANGES, ADDITIONS OR DELETIONS TO THE WORK SPECIFIED IN THE PLANS AND SPECIFICATIONS: DESCRIPTION: Provide and Install New Station Alerting System at Fire Station 36 consistent with the equipment at other City Fire Stations in accordance with Broward County Contract No. R1426611P1 per Keylite Power & Lighting Quote # BFSA TPV42 Station 36 V5 date April 3, 2020 incorporated herein by reference. PURPOSE OF CHANGE ORDER: Add provision & Installation of Fire Alerting System at F.S. 36. CHANGE IN CONTRACT PRICE CHANGE IN CONTRACT TIME Original Contract Price Original Contact Time $ 328,343.23 N/A Previous Change Order No. 1 Net Change From Previous Change Orders $121,912.05 None Contract Price Prior To This Change Order Contract Time Prior To This Change Order $ 450,255.28 N/A Net (Increase) Of This Change Order Net (Increase) Of This Change Order $173,154.31 None Contract Price With All Approved Change Orders Contract Time With All Approved Change Orders $ 623,409.59 N/A Account No(s) Affected: 310-4520-522.62-00 Amount Affected Project FR16A $173,154.31 ECOMM 3 ED q• • =• , — BY tl(P .4.4JrabBY /l L'r BY Fir Ch1ZIP f City Manager C t actor Date 31 Date 6 "G'1 — Date 5 �u TAMARAC The City For Your Lilo City of / anr<u ;c 1'un;1uu,t1to ,,tin Contracts L)ivrsrnn CHANGE ORDER DATE OF ISSUANCE: 10/1/2019 CHANGE ORDER NO. 2 OWNER: CITY OF TAMARAC 7525 NW 88th Avenue Tamarac, FL 33321-2401 PROJECT NAME: Station Alerting System BID NO. Broward Cty contract#R1426611 P1 PROJECT NO, FR16A CONTRACTOR Keylite Power & Lighting Corp. P.O. NUMBER New IN COMPLIANCE WITH SPECIFICATIONS IN THE ABOVE REFERENCED CONTRACT, THE CONTRACTOR AND THE CITY DO BOTH HEREBY AGREE THAT THE CONTRACTOR SHALL MAKE THE FOLLOWING CHANGES, ADDITIONS OR DELETIONS TO THE WORK SPECIFIED IN THE PLANS AND SPECIFICATIONS: DESCRIPTION: Provide and Install New Station Alerting System at Fire Station 36 consistent with the equipment at other City Fire Stations in accordance with Broward County Contract No. R1426611P1 per Keylite Power & Lighting Quote # BFSA TPV42 Station 36 V5 date April 3, 2020 incorporated herein by reference. PURPOSE OF CHANGE ORDER: Add provision & Installation of Fire Alerting System at F.S. 36. CHANGE IN CONTRACT PRICE CHANGE IN CONTRACT TIME Original Contract Price Original Contact Time N/A $ 328,343.23 Previous Change Order No. 1 Net Change From Previous Change Orders None $121,912.05 Contract Price Prior To This Change Order Contract Time Prior To This Change Order $ 450,255.28 N/A Net (Increase) Of This Change Order Net (Increase) Of This Change Order $173,154.31 None Contract Price With All Approved Change Orders Contract Time With All Approved Change Orders $ 623,409.59 N/A Account No(s) Affected: 310-4520-522.62-00 Amount Affected Project FR16A $173 .4.31 1 ECOMM 3 ED Z A j' APPRO E P BY ,(' �� rap B /1�7 BY Fir Chi f City Managerer Co, .ctor Date 5/ �20 Date 4 - ��/ Date , �.� . i BFSA TPV42 Station 36 V5 EXHIBIT B TR 13432-Exhibit 2 Broward Fire Station Alerting System Keylite Power&Lighting Corp. Tamarac Fire Rescue Station 36 12312 SW 117th Court Miami, FL 33186 4/3/2020 `\) KEYLITE PH: 305-232-9910 Fax:305-397-1510 -r.- POWER&LIGHTING CORP. Quote prepared by: iproTi) Set 5 Stay se..? Jonathan Franklin,954-275-8854 jfta'�signalcommunications.com Broward Contract Price Item Unit Mfr Qty Description Part No. List Price Contract Extended Price STATION LICENSES G2 VOICEALERT- Single Station License. SL1 Ea USDD 1 One-Time/Perpetual(unless furthur USDD modification is VA $1,030.00 $949.25 $949.25 needed) G2 MOBILE FSAS APP- Single Device License. Up to 24 SL2 Ea/Yr USDD 24 Licenses-Per-ATX are offered at$0.00 cost each as long as G2-APP-DLI $108.00 $0.00 $0.00 system is currently under warranty or elected recurring annual support coverage. STATION CONTROLLER G2 ATX STATION CONTROLLER-Power/Signal/Control up SC1 Kit USDD 1 to 8 peripheral Remote Options. 4 Unique Amps/Zones ATX $21,750.00 $20,044.80 $20,044.80 available. ATX EXPANSION KIT -Allows ability to SC2 Kit USDD 1 Power/Signal/Control up to 12 more peripheral Remote EXP $7,325.00 $6,750.72 $6,750.72 options per EXP. SC3 Kit USDD 0 Rack Mount Ears for APX or EXP ATX-E $54.00 $49.77 $0.00 SC4 Kit USDD 0 Base Plate for APX or EXP ATX-P $54.00 $49.77 $0.00 SC5 Ea USDD 2 ATX UPS,Standard UPS-STD $923.00 $850.64 $1,701.27 SC6 Ea USDD 2 Shelf/Bracket,Wall-Mount for UPS UPS-WMB $57.00 $52.53 $105.06 STATION PERIPHERALS SP1a Ea Atlas 1 Audio Amplifier,External,Standard AMP $987.00 $909.62 $909.62 SP1b Ea Atlas 1 Shelf,Under Table or Wall Mount,for 1 U 1/2 Rack AMP-S $66.00 $60.83 $60.83 SP2 Ea USDD 0 G2 Color Indicator Remote-Up to 8 unique colors CIR $725.00 $668.16 $0.00 G2 HDTV REMOTE/STATION Module(TV&Electrical SP3a Ea USDD 3 Outlet by Others). Note C.E.0 HDMI control subject to TVR $975.00 $898.56 $2,695.68 Television ability SP3b Ea USDD 0 Flat Panel Monitor/Smart HDTV FP-43 $1,377.57 $1,269.57 $0.00 SP3c Ea USDD 0 Flant Panel/TV Mount-Universal 23-46"Tilt FPM-U $107.00 $98.61 $0.00 SP4 Ea USDD 1 G2 I/O REMOTE w/8 In&8 Out IOR $1,275.00 $1,175.04 $1,175.04 - SP5 Ea USDD 1 Push Button,Standard(Black) PB-B $110.00 $101.38 $101.38 SP6 Ea USDD 1 Push Button,Emergency(Red) PB-R $110.00 $101.38 $101.38 SP7b Ea USDD 0 G2 MESSAGE REMOTE 2 Module(2017 Version 2) MR2 $1,275.00 $1,175.04 $0.00 SP8 Ea USDD 0 G2 MESSAGE REMOTE Module MR1 $1,167.00 $1,075.51 $0.00 SP9a Ea USDD 8 G2 MESSAGE SIGN,Digital LED(STANDARD GammaSign MS-G2-S $1,050.00 $967.68 $7,741.44 /24"Active Screen Width) SP9b Ea USDD 0 G2 MESSAGE SIGN,Digital LED(EXTENDED GammaSign/ MS-G2-E $1,575.00 $1,451.52 $0.00 36"Active Screen Width) MS-G Adapter Plate,SINGLE.VESA 100,joins(1)MS-GS SP9c Ea USDD 0 (or-E)to any standard mount with VESA 100 hole patterns MS-AP-S $38.00 $35.02 $0.00 (mount not included) MS-G Adapter Plate,DOUBLE,VESA 100,joins(2)MSG-S SP9c1 Ea USDD 4 (or-E)to any standard mount with VESA 100 hole patterns MS-AP-D $49.00 $45.16 $180.63 (mount not included) MS-G Hanger Kit.Hangs single or double(back-to-back) SP9d Ea USDD 0 Message Signs(Gamma Version)from Ceiling.Includes both MS-HK $73.00 $67.28 $0.00 suspended ceiling T-Bar Scissor Clips and Hard-Pan Flange Mounts. SP10a Ea USDD 0 MESSAGE SIGN,Digital LED(BetaBrite-LEGACY MS-B $360.00 $331.78 $0.00 Replacement 24"Screen Width) SP10b Ea USDD 0 MS Adapter Plate,VESA 100 MS-ADPT-V100 _ $60.00 $55.30 $0.00 SP10c Ea USDD 0 MS Tie-Straps(pair)-join two MSs MS-ADPT-STRP $27.00 $24.88 $0.00 SP11 Ea USDD 4 MS Mount-Articulating,Long reach MS-MNT-ART-L $287.00 $264.50 $1,058.00 SP12a Ea USDD 10 G2 ROOM REMOTE Module/2017 version 2 RR2 $2,025.00 $1,866.24 $18,662.40 4/3/2020 12:34:17 1 BFSA TPV42 Station 36 V5 TR 13432-Exhibit 2 SP12c Ea USDD 0 RR2 Adapter Plate,for Retrogit in RR1 Wall Cavity RR2-AP $46.00 $42.39 $0.00 SP12d Ea USDD 0 RR2 Surface Mount Back Box,for SURFACE MOUNT(hard RR2-BB $175.00 $161.28 $0.00 wall)installation.Three(3)3/4"conduit knock-outs. SP13a Ea USDD 0 G2 ROOM REMOTE 1 Module(Legacy/End of Life) RR1 $1,830.00 $1,686.53 $0.00 SP13b Ea USDD 0 RR Trim Plate,for Flush-Mount RR1-TP $46.00 $42.39 $0.00 SP13c Ea USDD 0 RR Back-Straps,for solid-wall flush-mounting RR-BS $27.00 $24.88 $0.00 SP14 Ea USDD 0 G2 SIGN REMOTE Module SR $583.00 $537.29 $0.00 SP15 Ea USDD 42 G2 LED SPEAKER-Flush Mount,70v SPK-LED-FM $325.00 $299.52 $12,579.84 SP16 Ea USDD 0 G2 LED SPEAKER-Surface Mount(MB),70v SPK-LED-SM $325.00 $299.52 $0.00 SP17 Ea Bogn 0 Speaker-Standard,Flush Mount,70v(S86) SPK-STD-FM $85.00 $78.34 $0.00 SP18 Ea Bogn 0 Speaker-Standard,Surface Mount(MB),70v SPK-STD-SM $85.00 $78.34 $0.00 SP19 Ea Bogn 8 Speaker-APP/Weatherized(A2T),Surface,70v SPK-W-SM $310.00 $285.70 $2,285.57 SP20 Ea TIC 0 Transformer,8ohm to 70V,External XFMR $53.00 $48.84 $0.00 SP21 Ea USDD 0 G2 Strobe Light/Red LED STR $550.00 $506.88 $0.00 SP22 Ea USDD 0 OmniAlert Strobe SPK-OAS $965.00 $889.34 $868.50 COMMUNICATIONS PERIPHERALS CP1 Ea GE 1 MDS Orbit Data radio,installed KL-OR $2,241.53 $2,065.79 $2,065.79 CP2 Ea GE 0 MDS Orbit Data radio with LTE,installed KL-ORL $2,900.53 $2,673.13 $0.00 CP3 Ea GE 1 MDS Data radio network management,installed KL-NM $122.22 $112.64 $112.64 CP4 Ea MOT 0 Motorola APX-1500 P25 radio with power-supply KL-APX1500 $4,345.00 $4,004.35 $0.00 CP5 Ea MOT 1 Motorola APX-4500 Smartzone/P25 radio with power-supply KL-APX4500 $4,848.00 $4,467.92 $4,467.92 CP6 Ea MOT 1 Radio Cable,voice,installed KL-RC $51.33 $47.31 $47.31 CP7 Ea TBD 0 WAN router firewall,installed KL-RF $1,793.00 $1,652.43 $0.00 CP8 Ea ASST 2 Yagi antenna,installaed _ KL-YA $1,527.78 $1,408.00 $2,816.00 CP9 Ea CB 1 FireNet Subscriber Module,installed. FNSM-1 _ $2,777.78 $2,560.00 $2,560.00 CP10 Ea KL 0 Radio enclosure,ventilated KL-RE1 $2,000.00 $1,843.20 $0.00 CP11 Ea KL 4 Extended sign mount,fabrication KL-MM1 $953.33 $878.59 $3,514.37 CP12 Ea KL 1 External antenna mount kit KL-EM1 $1,780.00 $1,640.45 $1,640.45 STATION SYSTEM SERVICES SS1 Ea KL 1 Station Installation ST-INST $52,454.00 $52,454.00 Station Remediation(Removal and Disposal of Legacy SS2 Ea USDD 1 Equipment Not currently Assumed or Included,nor is any ST-INST1 related Remediation to Paint,Drywall,etc.) SS3 Ea USDD 1 Station Configuration&Start-Up ST-SU $2,193.37 $2,193.37 SS4 Ea KL 1 Station Project Management ST-PM2 $2,747.60 $2,747.60 SS5 Ea USDD 1 Station Engineering/Design Services ST-ES $1,731.26 $1,731.26 SS6 Ea USDD 1 Station Documentation ST-DM $1,374.84 $1,374.84 SS7a Ea USDD 0 Station Training-User/Technician.On-Site©Station.1 TRA-UT-O $3,655.34 $3,289.81 $0.00 Hour,1 Visit.(3 Units/Hours suggested to cover 3 shifts) SS7b Ea USDD 0 Station Training-User/Technician/Remote Refresh(2 Hours TRA-UT-R $725.03 $652.53 $0.00 /Train-The-Trainer) SS10 Ea KL 1 Zetron integration,early deployment KL-ED1 $2,500.00 $2,400.00 Equipment&Services Subtotal $ 158,096.93 Permit Processing $ 1,250.00 Signed and sealed drawings $ 2,400.00 7%Florida Sales Tax Shipping $ 3,161.94 Contingency $ 8,245.44 I TOTAL $ 173,154.31 4/3/2020 12:34:17 2 BFSA TPV42 Station 36 V5 TR 13432-Exhibit 2 Terms and Conditions 1 This offer is subject to the terms and and conditions of the System and Services Agreement between Broward County and Keylite Power&Lighting Corp(RFP R1426611P1). 2 Includes One Year Basic Support warranty. 3 Monthly maintenance quote based on annual payments in advance. 4 All permit fees and related third-party field inspection expenses will be charged to Customer at cost with no markup. 5 Pricing assumes standard low voltage permit only. 6 Payment terms:45%with order,45%upon completion of installation,balance due upon beneficial use or permit close out whichever occurs first. 7 Pricing valid for 45 days from date of quote. Price verification required thereafter. 8 Contingency funds included for additional costs. At completion of installation,unused contingency funds can be applied to maintenance costs or additional equipment,and are refundable if requested by Customer. 9 Customer End User Authorized Agreement(EUAA)and Service Agreement(SA)must be executed before equipment can ship from USDD. 10 Seller reserves the right to increase the price of goods and services pursuant to RFP R1426611 P1,if initial payment is not received per 6 above. 11 This quotation Includes Florida sales tax. 12 Credit card payments will include a 3%additional fee at the time of sale. 13 Overdue invoices charged 1.5%per month. 14 Excludes cost of permits to AHJ;all permit fees required by AHJ will be passed on to Customer at addtional cost without mark up. 15 Pricing assumes Customer is a Broward County Fire Agency. Any third party procurements may require additional costs. 16 No warranty or maintenance services are included for any external customer provided equipment,wiring or components. 17 Any equipment failures caused by customer provided equipment may void component warranty,and are not covered for warranty or maintenance services unless specific scope is mutually agreed upon. 18 Excludes construction drawings if required for new buildings. Any construction or 3rd party contract review subject to additional legal review fees,to be quoted after receipt of subject documents.. Tamarac Fire Rescue Station 36 --Support Plan Options List Price Contract Price Maintenance Options Monthly Monthly Option A: Premium Support $2,555.03 $1,965.41 Includes 24/7/365 1 hour telephone support Includes Next Business Day priority shipping from factory replacement,field replacements Includes 24/7/365 2 hours onsite response,+4 hours uptime guarantee Includes all active parts and equipment supplied to repair or replace. Includes all station wiring,connectors. Includes batteries Includes annual on-site test and optimization. Includes software maintenance. Includes onsite software upgrades as necessary Includes annual remedial training class if necessary includes annual engineering review Includes 24 licenses G2 Mobile FSAS application(iPhone or Android) Includes priority restoration service,external antenna wind Option B: Standard Support $1,703.36 $1,310.27 Includes 24/7/365 1 hour telephone support Includes Next Business Day priority shipping from factory replacement,field replacements Includes 24/7/365 2 hours onsite response,+4 hours uptime guarantee Includes all parts and active equipment supplied to repair or replace. Includes software maintenance. Includes onsite software upgrades as necessary Includes 24 licenses G2 Mobile FSAS application(iPhone or Android) Option C: Basic Support $1,277.52 $982.71 Includes 24/7/365 1 hour telephone support Includes Next Business Day priority shipping from factory replacement,field replacements Includes remote software maintenance,upgrades Includes 24 licenses G2 Mobile FSAS application(iPhone or Android) On-site field labor rates per contract($105 per hour year 1,CPI annual escalator)plus return mileage for onsite work 4/3/2020 12:34:17 3