HomeMy WebLinkAboutCity of Tamarac Resolution R-2020-065 TR#13413
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August 26, 2020
CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R 2020- )(^
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF TAMARAC, FLORIDA, TO APPROVE AND EXECUTE
THE FIRST AMENDMENT TO THE PARTICIPATION
AGREEMENT FOR E911 COMMUNICATION SYSTEM
BETWEEN BROWARD COUNTY AND THE CITY OF
TAMARAC AND PERMIT MUNICIPALITIES TO PROCURE
SPECIAL MUNICIPAL SERVICES ABOVE THE BASE
LEVEL OF SERVICES WITH AN EFFECTIVE DATE OF
JANUARY 1, 2021 AND WITH A TERM OF FIVE (5) YEARS;
AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO
EXECUTE THE FIRST AMENDMENT TO THE
PARTICIPATION AGREEMENT FOR E911
COMMUNICATION SYSTEM; PROVIDING FOR
CONFLICTS; PROVIDING FOR SEVERABILITY; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, in September 2009, the City entered a Regional Interlocal
Agreement (RILA) with the Broward Sheriff to provide interoperability by
interconnecting to the Sheriff Public Communication and Computer Aided
Dispatching System; and
WHEREAS, in October 2012, Broward County took over the operation of
the Regional Communication System and became the operator of the system;
and
WHEREAS, an Assignment, Delegation and Release Agreement that
assigned the existing RILA from Broward Sheriff to Broward County was
executed and approved via Resolution R-2013-103 on September 17, 2013
Commission Meeting, (R-2013-103 is on file at the City Clerk's Office); and
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TR#13413
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August 26, 2020
WHEREAS, this First Amendment to the Participation Agreement will be
used to direct the efficient operation of the Regional Consolidated Public Safety
Dispatch System while delineating the responsibilities of all participants; and
WHEREAS, this First Amendment to the Participation Agreement is
needed to align the performance standards and engagement process with the
Operator Agreement the County has with the Broward Sheriff's Office; to ensure
compliance with Criminal Justice Information System or Florida Department of
Law Enforcement requirements; and
WHEREAS, the County Administrator is requesting that each City
Commission approve the First Amendment to the Participation Agreement no
later than September 1, 2020 (attached hereto as Exhibit B); and
WHEREAS, the First Amendment to the Participation Agreement's terms
and conditions remain in full force and effect, except for the amendments and
revisions shown on said Agreement; and
WHEREAS, the effective date of the First Amendment to the Participation
Agreement is January 1, 2021 for a term of five (5) years; and
WHEREAS, it is the recommendation of the Fire Chief that Tamarac
participate in the First Amendment to the Participation Agreement for E911
Communications System; and
WHEREAS, the City Commission of the City of Tamarac, Florida deems it
to be in the best interest of the citizens and residents of the City of Tamarac to
approve the First Amendment to the Participation Agreement for E911
Communications System (attached hereto as Exhibit A)
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TR#13413
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August 26, 2020
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF TAMARAC, FLORIDA:
SECTION 1 : The foregoing "WHEREAS" clauses are hereby ratified and
confirmed as being true and correct and are hereby made a specific part of this
Resolution. All Exhibits attached hereto are expressly incorporated herein and
made a part hereof.
SECTION 2: That the City Commission hereby approves the First
Amendment to the Participation Agreement for E911 Communications System
between the City of Tamarac and Broward County. The appropriate City Officials
are hereby authorized to execute the First Amendment to the Participation
Agreement for E911 Communications System (attached hereto as Exhibit A).
SECTION 3: All resolutions or parts of resolutions in conflict herewith are
hereby repealed to the extent of such conflict.
SECTION 4: If any clause, section, other part or application of this
Resolution is held by any court of competent jurisdiction to be unconstitutional or
invalid, in part or application, it shall not affect the validity of the remaining
portions or applications of this Resolution.
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TR#13413
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August 26, 2020
SECTION 5: This Resolution shall become effective immediately upon its
passage and adoption.
s)
PASSED, ADOPTED AND APPROVED this day of '` , 2020.
11/' ; I' /I/:(Cli:(-
MICHELLE GOMEZ(MAYOR
ATTEST:
JE 2G,...___ 4
eta, dh.
IFER JO S N, CMC
CITY CLERK
RECORD OF COMMISSION VOTE:
MAYOR GOMEZ
DIST 1: V/M BOLTON
DIST 2: COMM. GELIN
DIST 3: COMM. FISHMAN ,
DIST 4: COMM. PLACKO ,Z_
I HEREBY CERTIFY THAT I HAVE
APPROVED THIS RESOLUTION
AS TO FORM
Oir <& ./ice.�2AK/IUEL S. EN
CITY ATTORNEY
4
LATprm RD
, # yin
COUNTY
/FLORIDA
BERTHA W. HENRY, County Administrator
115 S.Andrews Avenue,Room 409•Fort Lauderdale, Florida 33301 • 954-357-7362• FAX 954-357-7360
August 3, 2020
To: Municipal Managers
Subject: Amendments to the Participation Agreement for E911 Communications
System
Dear Municipal Managers:
As communicated earlier this year, the amendments to the Participation Agreement and
Regional Interlocal Agreement are needed to align the performance standards and
engagement process with the Operator Agreement the County has with the Broward
Sheriffs Office; to ensure compliance with Criminal Justice Information System (CJIS)
or Florida Department of Law Enforcement (FDLE) requirements; and to permit
municipalities to procure special municipal services above the base level of services.
The path to this agreement was reached by many hours of review, follow up discussion
with staff and stakeholders, as well as a presentation at the BCCMA. This was
undertaken with an eye towards uniting two agreements into one overarching document
that can be used to direct the efficient operation of the Regional Consolidated Public
Safety Dispatch System while delineating the responsibilities of all participants.
Your expeditious consideration is appreciated. Please note that should the amended
agreements not be approved, the County will continue to provide services in
accordance with the existing agreements, and in the absence of executed amended
agreements, the County will unilaterally provide service in accordance with its
commitment and responsibilities as established upon assumption of the regional
consolidated dispatch program in 2014.
In my previous communication dated February 26, 2020, we requested that each City
Commission approve the agreement by March 31st. Although several municipalities
were successful in approving the agreement before the end of March, we are all aware
of the impact felt globally by the pandemic. In the interim, we also received additional
feedback from which a few updates were made to the document.
Attached is the updated version of the First Amendment to the Agreement for
Participation in the Consolidated Regional E-91-1 Communications System and Regional
Interlocal Agreement. This is the version that should be considered by every City
Commission as soon as possible and no later than September 1, 2020.
Broward County Board of County Commissioners
Mark 0 Bogen Lamar P Fisher•Beam Furr•Steve Geller•Dale V C Hotness•Nan H Rich Tim Ryan•Barbara Shanef•Michael Udine
www broward org
l'aue I of 2
Municipal Managers
Amendments to the Participation Agreement for E91 1 Communications System
August 3.2020
We request that you schedule this item for your commission's approval as promptly as
possible.
If you have any questions, please contact Tracy Jackson at 954-831-3908 or
tiackson@broward.orq.
Since .2.1/
B a Henry
ounty Administrator
Attachment
cc: Andrew J. Meyers, County Attorney
Tracy Jackson, Director, Regional Emergency Services & Communications
l'uge 2 ol 2
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by 1,4,4.04,464..iirt.,466611.4401.0404,,i!,-.i4,,sidingiipT.,.,,-f,.,.-.:. i., ..-„,it.,*01,10, County,
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C. in conjunction with entering into the Participation Argeementreachlmnicipp,lity
nilirlikii&iesOiiiiliilltlei
also entwedliTtoaftegganallntertml Agreement etA: ... *tSiAlli• _.. : .._ .
for the deployment of technical resources and responsibilities for the:countywide.public safety
communication tysiems. • •
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pur$40t to an Operator Agreement (as amended,-the gOpertor Age,amentn)
executa4iislijaMieMinty and ,BreiwardSherlfi'i-Ofke(*tit'County4.pitiiiqm*tervices
to
of &so to gaff old operate.t . -,regional PSAPS for tat11- pg., telolgio:(44404Aly), and
dispatch services. County anA . intend to amend the Operator,Agreement to continue the
services'tif•ti.Sof:I 'afihe'000.rakir of the *tilt to 04ite--the -p010.1:0134:0 standards as
recommended by Fitch &Associates, to ensure compliance with Criminal kistrie Information
System (CM)or Florida DepartrOe.nt of Law Enforcement (FPLE) requirements,to establish an
engagement process,to permit municipalities to procure special municipal services above the
FirstAmendment Participation*cement and 1111A : Page 1 of 12
base level of services otherwise provided by the Operator, and to clarify the division of
responsibilities of the parties.
E. County and Municipality desire to amend the Participation Agreement to
acknowledge and adopt the updates to the Operator Agreement and the operation of the System
including updated performance standards, current policies and standard operation procedures,
revised engagement process and role of the operational review teams, and the demarcation
points for the updated fire station alerting system, and to amend the RILA to remain consistent
with the Participation Agreement.
Now,therefore,for good and valuable consideration,the receipt and adequacy of which
are hereby acknowledged, County and Municipality agree as follows:
1. The above Recitals are true and correct and are incorporated herein by reference. All
capitalizedterms
n of expressly defined within this First Amendment shall retain the meaning
ascribed to such terms in the Participation Agreement.
2. Except as modified herein, all terms and conditions of the Participation Agreement and
the RILA remain in full force and effect. Amendments are indicated herein by use of
strikethroughs to indicate deletions and bold/underlining to indicate additions.
3. The effective date of this First Amendment shall be January 1, 2021.
4. The Parties agree and approve that both the Participation Agreement and the RILA are
intended, and shall be interpreted,to provide for the following delineation of responsibilities for
the System: County is the owner and provider of the Consolidated Regional E-911
Communications System; Operator is engaged by County to provide System Services to the
Participating Communities, including call-taking, dispatching, and teletype (queries only); the
Operational Review Team (ORT) is responsible for review of operational issues that may affect
field operations of the fire and law disciplines and communicating these issues to the
stakeholders.
Amendments to the Participation Agreements
S. Article 2, Definition, of the Participation Agreement is amended as follows:
2.1 Administrator. The term "Administrator" or "County Administrator" shall mean
the County Administrator of Broward County government by the Charter of Broward
County, Florida.
- agreement The term "Agreement" shall m n this ^ tat COS NTY
First Amendment Participation Agreement and RILA Page 2 of 12
2.2 Administrative Call. The term "Administrative Call" shall mean a call received in a
Host PSAP that is not an Emergency Call or a Non-Emergency Call and is specific to a
Participating Community. An Administrative Call is not part of the Consolidated Regional
E-911 Communications System responsibility.
2.3 Base Level of Services. The minimum level of System Services provided to all
Participating Communities by the Operator of the System that meets the following
requirements: (i)call intake staffed at a level to provide that 90%of all emergency calls
arriving at a PSAP are answered within 3 to 5 seconds; (ii) a single radio talk groups
staffed by a single radio operator, should not, during any four-hour block of time,
exceed a weighted 0.4 Erlangs or a weighted answer delay of 10 seconds or greater;
(iii)sufficient to support retention of Operator's emergency medical dispatcht
emergency fire dispatch, and emergency police dispatch certifications; (iv) staffed at a
level to provide supervision of dispatch operators on a ratio of 6:1 (dispatch operators
to supervisor);and(v)County-provided independent qualitative performance review of
call-takers and dispatchers. Base Level of Services shall not include any special services
that are separately negotiated or purchased by a Participating Community.
* * *
2.12 Non-Emergency Call. The term "Non-Emergency Call" shall mean a call
that does not require an immediate response from law enforcement,fire
rescue,or EMS call for service dispatch,or any combination thereof.
6. Section 2.16 of the Participation Agreement is amended as follows:
2.16 Participating Communities.The term "Participating Community" or "Participating
Communities" shall mean the municipal corporation or corporations existing under the
laws of the state of Florida, located within the County,that enter into this Standard an
aAgreement with County for pRarticipation in the Consolidated Regional E-911
Communications System in substantially the form of this Agreement,as amended.
7. Section 4.1 of the Participation Agreement is amended in relevant part as follows:
4.1 County shall operate, or contract to operate, a Consolidated Regional E-911
Communications System, for County's unincorporated area, Port Everglades, and Fort
Lauderdale-Hollywood International Airport, and Participating Communities that
provides the Base Level of Services to all Participating Communities. The Consolidated
Regional E-911 Communications System shall be implemented through County
government. County shall provide for the management, administration, oversight, and
operations of the Consolidated Regional E-911 Communications System. Operational
data shall be reviewed on an annual basis, and results from the review will be used as
the basis for determining the staffing level for System Services to support the Base Level
of Service for the subsequent fiscal year. No dispatch consolidation modifications
First Amendment Participation Agreement and RILA Page 3 of 12
relative to System Services for any Participating Community shall be made based upon
the element of Base Level of Services identified in Section 2.3(ii) (namely, the answer
delay in a four-hour block of time for a single radio talk group staffed by a single radio
operator)("Consolidated Talk Group Change") until an analysis is completed by Fitch &
Associates (or other consultant competitively procured by County) based upon no less
than twelve(12)months of operational data after the cutover to the P25 digital trunked
simulcast radio system. Furthermore, County shall provide the affected Participating
Communities with said data and the proposed Consolidated Talk Group Change at least
thirty (30) days prior to any such modification. Within that thirty (30) day period,
County shall meet with the public safety officials of the affected Participating
Communities to seek mutual acceptance of the proposed Consolidated Talk Group
Change. In the event mutual acceptance is not achieved, the proposed Consolidated
Talk Group Change will go through the engagement process for final resolution. The
System shall operate in accordance with policies, rules, and procedures approved
through County workgroups,governance, and/or technical boards created to improve
the communications infrastructure and overall Consolidated Regional E-911
Communications System. The System shall operate subject to the control, internal
County, Operator, and Participating
Communities agrees to comply with the requirements of the applicable Management
Control Agreements relating to the Regional Public Safety
Infrastructure at Host PSAP(s}.
8. Section 4.3 of the Participation Agreement is amended in relevant part as follows:
. . . Participating Communities that have a Host PSAP location within their City Limits agree
to enter into an agreement with Operator the Broward Sheriff's Office to authorize the
use of the Participating Community's FDLE router. All applicable parties, including
County, Operator, Broward Sheriffs Office, and Participating Community, agree to
comply with all applicable Criminal Justice Information System (CJIS) and Florida
Department of Law Enforcement (FDLE) requirements, and County and Participating
Community each agree to enter into agency user agreements, security addendums, or
other agreement(s),as required for CJIS compliance,and ensure that its employees and
vendors with access to criminal justice information or systems similarly cooperate and
comply with CJIS requirements, including execution of any necessary security
addendums or other agreements and routinely providing updated security and
employee information as required for CJIS compliance.
9. Section 4.4 of the Participation Agreement is amended in relevant part as follows:
4.4 As set forth in the agreement between County and the Operator,which includes
an engagement process for the participation of public safety organizations within
Broward County, County shall establish operation and efficiency performance standards
for the Consolidated Regional E-911 Communications System's operations and create a
time schedule for implementing and meeting the efficiency and performance criteria.The
First Amendment Participation Agreement and RILA Page 4 of 12
operation and efficiency performance criteria for the System (the "Standards") shall be
as set forth i "
be-in effeet-fer calls received-efl4he rtelep,'honne lines a 14est-PSAP in the agreement
between County and Operator. Any change in the Standards must be approved in
advance by County and the Operator in accordance with the Operating Agreement,and
by a simple majority vote of the Fire Chiefs and the Police Chiefs of all Participating
Communities. County shall require in any contract it enters into with an Operator of the
System that such Operator shall meet or exceed the Standards. . . .
10. Section 4.7 of the Participation Agreement is amended in relevant part as follows:
4.7 The COUNTY shall be responsible for the establishment,coordination,and support
of any workgroup, governance, and/or technical boards created for the purpose of
improving the County's regional communications infrastructure and overall Consolidated
Regional E-911 Communications System. Membership of any such workgroup or boards
may include, but not be limited to, representatives from COUNTY, Participating
Communities, and Operator. The Operational Review Team (ORT) shall consist of
three(3) members appointed by the Fire Chiefs Association, three (3) members
appointed by the Police Chiefs Association, and one (1) member appointed by the City
Managers Association.The ORT shall review and recommend operational changes that
may affect first responders (as defined in Section 112.1815(a), Florida Statutes) to
improve the operation of the System, to the extent necessary, in accordance with the
Engagement Process set forth in Exhibit C. The Participating Communities hereby
appoint the ORT to act in accordance with the Engagement Process on behalf of the
Participating Communities collectively as set forth in Exhibit C. County may condition
any requested service above Base Level of Services on the applicable Participating
Community(ies)funding any increased operational or equipment costs; no Participating
Community shall be obligated to pay any additional amount for System Services above
Base Level of Services without the prior written consent of that Participating
Community.
11. Exhibit B is deleted from the Participation Agreement, and all references to the original
Exhibit B are amended to omit such reference.
12. The Participation Agreement is amended to include Exhibit C as attached hereto.
Amendments to the Regional Interlocal Agreements
13. Section 2.19 of the RILA is hereby amended as follows:
2.19 City shall follow all RPSI Trunked Radio System policies and standard operating
procedures in place at the time of this Agreement, ,
as well as those developed in the future and issued to City by County. Any new policies
First Amendment Participation Agreement and RILA Page 5 of 12
or standard operating procedures, or material modifications to existing policies or
standard operating procedures, shall be developed by the applicable governance
boards. City agrees to comply with any enforcement actions required by these policies
and procedures, including Subscriber Maintenance and to prevent misuse or abuse
of the RPSI Trunked Radio System.
14. Section 2.23 of the RILA is hereby amended as follows:
2.23 City is responsible for Subscriber Maintenance including repair and sub-fleet
additions,moves,and changes to City subscribers as provided in Exhibit B. City may utilize
the services of a third-party vendor approved in advance by County to provide
maintenance of City subscribers, or City may contract with County for a fee for a
combination of the aforementioned services or for all of the above services.
15. Section 3.2 of the RILA is hereby amended as follows:
3.2 The term of this Agreement shall be for five(5)years from the Effective Date. This
Agreement may be renewed every five (5)years with the written approval of both County
and City, unless terminated pursuant to Article 4; notwithstanding the foregoing or any
other provision of this Agreement, the extension of the Participation Agreement
pursuant to its terms shall automatically renew this Agreement, and this Agreement
shall be in effect for at least the duration of the Participation Agreement.
16. Exhibit B of the RILA is amended to replace the diagram titled "Broward County — ILA
Radio Network Fire Station Alerting System DMARC" with the diagram of the same title attached
hereto.
17. Exhibit G of the RILA is deleted from the RILA and all references to Exhibit G are amended
to amended to refer to the then-current RPSI Trunked Radio System policies and standard
operating procedures issued by County.
18. This First Amendment may be executed in counterparts, each of which shall be deemed
to be an original, but all of which,taken together, shall constitute one and the same agreement.
(The remainder of this page is blank.)
First Amendment Participation Agreement and RILA Page 6 of 12
IN WITNESS WHEREOF, the Parties hereto have made and executed this First Amendment:
BROWARD COUNTY through its BOARD OF COUNTY COMMISSIONERS,signing by and through its
County Administrator, authorized to execute same by Board action on the day of,(u.C►1d•-
2020, and MUNICIPALITY, signing by and through its Nbi 00-. , duly
authorized to execute same.
BROWARD COUNTY
WITTI BROWARD COUNTY,by and through
n its Coun dminist for
iNtkiCal/W.i
(Signature) By �( //-_
TAMAR' G'` "' County Administrator
(Print Name of Witness) • day of lth)bL2020
Approved as to form by
Andrew J. Meyers
(Signature) Broward County Attorney
aril" Governmental Center,Suite 423
115 South Andrews Avenue
(Print Name of Witness) Fort Lauderdale, Florida 33301
�S`��Lt4da!!a1lrly,p�, Telephone: (954)357-7600
G fi IV f;;
e°> C ... �, ��i� Digitally signed by RENE D.
Q 'per \`C� HARROD
'/r. Date:2020.09.26 12:58:44
CREATED . By -04'00'
0 OCT 1{=t c - Rene D. Harrod (Date)
Si() :?. 1915 U�: Deputy County Attorney
coUK..°
RDH
06/04/2020
First Amendment Participation Agreement
#343020.15
First Amendment Participation Areement and RILA Page 7 of 12
FIRST AMENDMENT TO AGREEMENT BETWEEN BROWARD COUNTY AND
THE PARTICIPATING MUNICIPALITY FOR PARTICIPATION IN THE
CONSOLIDATED REGIONAL E-911 COMMUNICATIONS SYSTEM
AND
FIRST AMENDMENT TO THE REGIONAL INTERLOCAL AGREEMENT BETWEEN BROWARD
COUNTY AND THE CITY OF/.riva.i.t e- PROVIDING FOR COOPERATIVE PARTICIPATION IN A
REGIONAL PUBLIC SAFETY INTRANET
MUNICIPALITY
ATTEST: CITY OF /CLAC«'� �=
By: t ita J
CLER ( CITY MAYOR
L-76)fileel
Print Name
"'day offId? , 20 )6
I HEREBY CERTIFY that I have approved
this First Amendment as to form and legal
sufficiency subject to execution by the Parties:
(OVA,(6 1.Di, lav
Oi City Attorney
First Amendment Participation Agreement and RILA Page 8 of 12
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EXHIBIT
Engagement Process'
Step1: Issue Identification and Proposed Resolution
1\ A need for the creation and/or revision to a policy, procedure or process of the 911 system
can be raised by any of the stakeholders — |avv enforce rnent/fire rescue agency as a
representative of their municipality; Bnzuvard Sheriff's Office; or8rovvardCounty.
2) issues would be considered first by the existing Operational Review Team (ORT).
a)The Operational Review Team (ORT)will meet regularly to address issues(typically both
fire rescue and law enforcement disciplines together).
b> The ORTvvou|d determine if an issue involved only single agency; 8 single discipline
(law vs. fire\;ora regional concern.
i) /f the issue only involves a single agency, the issue would move to
subparagraph 4.
c)The ORT should be chaired by a uniformed member determined by the ORT members.
Because ofB5O's unique role as Operator in the system, the chair should preferably be
from a municipal agency.
3) The ORT would clarify the issue and proposed resolution. The item would be summarized in
written form to ensure the issue and proposed course of action are clearly identified,
4) The ORT would recommend approval or denial of the item.
5\ Upon approval by C>RT, the issue would be forward to both 85O and County for review
comment.
6> BS[) and County would consider the item under the following guidelines:
a\ 8SOvvou|d evaluate its ability to provide the recommended resolution. They should
consider the logistical benefits and challenges, as well as if the proposed resolution can
be done with existing resources. |f additional resources would be required by8SO, itmust
identify the financial impact. The final determination of fiscel impact would rest with
8rovvardCounty's budget office.
� For purposes of this engagement process, the Stakeholders shall include the County and
Operator and Participating Municipalities.
First Amendment Participation Agreement and R|LA Page 10of12
b) County would consider any logistical impacts from the proposed issue resolution as it
relates to the Countv3techno|0gy (i.e, [AD, radio, 91I system, etc]. County would also
consider any potential fiscal impacts, though the final arbiter of funding should reside
with the [ount/s budget office. Finally, County would evaluate the issue and proposed
resolution against the Regional 9llSvsenn'soverarching goals and objectives.
c) If the issue involved only a single agency (see 2b above), County and the involved
agency would discuss if the municipality desires to fund the change/improvement if the
solution is beyond the base services provided by the County.
d) If the issue is denied by the ORT, the proposer may elect to advance the issue to Step 3.
7) Once approved by all three stakeholder groups (ORT' BSO' County), the issue advances to
Step 2.
8) |[theissueisnotapprovedbyanyofthestakeho|derxin7) above' theproposernnaye/ecttu
advance the issue to Step 3.
Step2: Approval byEnd-Users
1) Issues approved by all three stakeholder groups will be approved by fire chiefs and/or police
chiefs.
a) While ORT will often be comprised of operational managers from law enforcement and
fire rescue agencies, approval at Step 2 requires the specific review and approval from
the chief of the department for each law enforcement and/or fire rescue as applicable.
b) Summary ofthe issue and proposed resolution, as prepared and approved at Step I'
will be sent to the chief of the department for law enforcement,fire rescue or both asthe
issue may require.
c\ Items, assurnnnarbed at Step l' will be balloted to chiefs ofdepartment electronically.
The chair of the relevant ORT shall ensure the written summary of the issue is forwarded
to the respective Association president for distribution to each chief of Department.
d) Each chief of department is expected to review and approve or not approve the item.
e) Consistent with the existing practices for both the Fire Chiefs Association and Police
Chiefs Association, a simple majority is sufficient for the item to be approved. Ultimately
the determination of each professional Association, and of the methods by which they
approve items, is left within the purview of that Association.
2) Upon approval at Step 2, the item will move to Step 4 for implementation.
First Amendment Participation Agreement and R|LA Page 11 ofl2
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Step 3: Escalation to Chief Administrative Officers
1) Should an issue not garner support for approval at Step 2, the proposer or other stakeholder
may elect to escalate the issue to their respective chief administrative officer (city manager,
county administrator, or Sheriff) as may be applicable.
2)The chief administrative officer(or designee) of the agency or agencies seeking to escalate the
issue may elect to uphold the determination made at Step 1 or Step 2, or confer with the chief
administrative officers (or designees) of other stakeholders.
3) The chief administrative officers of all stakeholders, should they agree, may also direct a
specific resolution to the issue; request ORT reconsider the issue; or take other actions as they
determine in the best interest for their local government.
Step 4: Implementation
1) Issues identified at Step 1, and approved at either Step 2 or Step 3, shall move to Step 4 for
implementation.
2) County will facilitate the implementation with the active support of other stakeholders.
3) County will monitor and report to all stakeholders the progress and issues approved for
implementation.
4) ORT members are expected to keep the Participating Communities and their respective
agencies informed of issues undergoing implementation.
Note: For all approvals required by ORT, a simple majority vote of the ORT constitutes approval
of the item except as expressly stated in Step 2 at Section (1)(a).
First Amendment Participation Agreement and RILA Page 12 of 12