HomeMy WebLinkAboutCity of Tamarac Resolution R-2020-096 Temp. Reso. 13504
September 23, 2020
Page 1
CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R- 2020 C>‘l&
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF TAMARAC, FLORIDA, APPROVING THE FORM OF
SUBAWARD AGREEMENT WITH BROWARD COUNTY FOR
CARES ACT FUNDING, AUTHORIZING THE APPROPRIATE
CITY OFFICIALS TO EXECUTE THE FINAL SUBAWARD
AGREEMENT; AUTHORIZING CITY MANAGER OR HIS
DESIGNEE TO TAKE ALL STEPS NECESSARY AND TO
EXECUTE ALL DOCUMENTS NECESSARY TO PROVIDE
FOR THE CITY'S RECEIPT OF CARES ACT FUNDING
FROM BROWARD COUNTY; AUTHORIZING CITY
MANAGER OR HIS DESIGNEE TO EXECUTE
AMENDMENTS TO THE SUBAWARD AGREEMENT;
PROVIDING FOR SEVERABILITY; PROVIDING FOR
CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
• WHEREAS, on March 27, 2020, the Coronavirus Aid, Relief, and Economic
Security ("CARES") Act was signed into law, providing over $2 trillion in economic relief
to assist with the impact of the COVID-19 pandemic, $8.3 billion of which was allocated
to the State of Florida; and,
WHEREAS, based on its population, Broward County qualified for a direct payment
allocation and received $340,744,702 in funding from the Department of the Treasury
under the Coronavirus Relief Funds program, Catalog of Federal Domestic Assistance
("CFDA") No. 21.019; and,
WHEREAS, on August 25, 2020, the Broward County Board of County
Commissioners authorized the County Administrator to enter into a Funding Agreement
with each City, providing for the total amount allocated to each City, and the proposed
budget and projects intended for the funding; and
WHEREAS, the City of Tamarac has been allotted $3,096,208.09 for the
Temp. Reso. 13504
September 23, 2020
Page 2
following categories for the reimbursement of eligible expenses: Monitoring Nursing
Homes and Assisted Living Facilities; Personal Protective Equipment for City
employees; Cleaning/Disinfection of City facilities; Public Information Campaign; Public
Safety Payroll (sworn Police Officers and certified Firefighters/Paramedics); Facilitating
Compliance (Employee Teleworking); Residential Assistance Program; Small Business
Assistance Program, and Community Programming; and
WHEREAS, the City has the flexibility to move funding around with County
administration approval by means of amendments to this Funding Agreement based on
the ultimate needs and best use of funds; and
WHEREAS, these funds will be reimbursed to the City of Tamarac once the
proper documentation is provided to and approved by Broward County.
1110
WHEREAS, the City is a sub-recipient as defined under 2 CFR § 200.93; and has
been identified as an eligible local government that has incurred costs due to the COVID-
19 public health emergency that are eligible for reimbursement under the Coronavirus
Relief Fund Program; and,
WHEREAS, the City Commission of the City of TAMARAC finds it in the best
interest of the City to approve the form Subaward Agreement, attached hereto, to
authorize the execution of the final Subaward Agreement, to authorize the City Manager
or her designee to take all steps necessary and to execute all documents necessary for
the City to receive CARES Act funding from Broward County, and to authorize the City
Manager or her designee to execute any amendments to the Subaward Agreement.
•
Temp. Reso. 13504
September 23, 2020
Page 3
i
NOW THEREFORE BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA:
Section 1: The foregoing "WHEREAS" clauses are HEREBY ratified and
confirmed as being true and correct and are HEREBY made a specific part of this
Resolution. All exhibits attached HERETO and referenced HEREIN are expressly
incorporated and made a specific part of this Resolution.
Section 2: The City Commission approves the entry into the Subaward Agreement
(the `Agreement') between the City of TAMARAC, and Broward County, for legally
allowed and permitted CARES Act funding; and,
Section 3: The City Commission authorizes and directs the City Manager and the
• City Attorney to make such non-material changes and modifications to the Agreement
as may be necessitated by changes occasioned by Broward County in the event that the
Agreement is further revised by the Broward County Attorney's office, along with the
delegated signing authority of the County Administrator to execute same.
Section 4: Should the Agreement materially change or be modified by Broward
County, then in that event, the City Manager and the City Attorney will bring the
Agreement back to the City Commission for further review and consideration at that time'.
Section 5: If any clause, section, or other part or application this Resolution shall
be held by any Court of competent jurisdiction to be unconstitutional or invalid, such
unconstitutional or invalid part or application shall be considered as eliminated and so not
affecting the validity of the remaining portions or applications remaining in full force and
• effect.
Temp. Reso. 13504
September 23, 2020
Page 4
.
Section 6: All Resolutions or parts of Resolutions in conflict herewith be and the
same are repealed to the extent of such conflict.
Section 7: This Resolution shall become effective immediately upon its adoption.
PASSED, ADOPTED AND APPROVED this 22 day of x pjk 416 , 2020.
�e�
MI HELLE J. GerNIEZ
MAYOR
ATTEST:
_A,„,,,yeL 7„,(,) ,_..„,_
JEN FER JOHN_SC)N, CMC
CITY CLERK
RECORD OF COMMISSION VOTE: ill
MAYOR GOMEZ ,,,.
DIST 1: V./M. BOLTON . ! /7
DIST 2: COMM. GELIN ! ,
DIST 3: COMM. FISHMAN //" ,
DIST 4: COMM. PLACKO 11'::
I HEREBY CERTIFY THAT I HAVE
APPROVED THIS RESOLUTION
AS TO FORM
IEif; /
S L S. GO N
CITY ATTORNE
BM;WARD
COUNTt
SUBAWARD AGREEMENT BETWEEN BROWARD COUNTY
AND THE CITY OF TAMARAC FOR CARES ACT FUNDING
This Agreement ("Agreement") is made and entered by and between Broward County, a
political subdivision of the State of Florida ("County"), and the City of Tamarac, a municipality of
the State of Florida ("Municipality") (each a "Party" and collectively referred to as the "Parties").
RECITALS
A. On March 27, 2020, the Coronavirus Aid, Relief, and Economic Security ("CARES")
Act was signed into law, providing over$2 trillion in economic relief to assist with the impact of
the COVID-19 pandemic, $8.3 billion of which was allocated to the State of Florida.
B. Based on its population, County qualified for a direct payment allocation and
received $340,744,702 in funding from the Department of the Treasury under the Coronavirus
Relief Funds program, Catalog of Federal Domestic Assistance ("CFDA") No. 21.019.
C. County's municipalities have proposed that the County allocate a portion of the
funds it received pursuant to the CARES Act to the County's municipalities and County has agreed
to make available a portion of the funds it received from the CARES Act to the County's
municipalities based on the CARES for One Broward Funding Plan attached hereto as Exhibit G.
D. County wishes to subaward a portion of the funds it received from the CARES Act
to Municipality as provided in this Agreement.
E. Municipality is a sub-recipient as defined under 2 CFR § 200.93; and has been
identified as an eligible local government that has incurred costs due to the COVID-19 public
health emergency that are eligible for reimbursement under the Coronavirus Relief Fund
Program, CFDA No. 21.019.
Now,therefore,for good and valuable consideration,the receipt and sufficiency of which
are hereby acknowledged, the Parties agree as follows:
ARTICLE 1. DEFINITIONS
1.1. Board means the Board of County Commissioners of Broward County, Florida.
1.2. CARES Act means Section 601 of the Social Security Act (42 U.S.C. et seq.), as added by
Section 5001 of the Coronavirus Aid, Relief, and Economic Security Act(Public Law 116-138), and
all rules and regulations relating thereto, as amended.
1.3. CARES Funds means the funding provided to County pursuant to the CARES Act and which
is subject to the restrictions and requirements of the CARES Act.
1.4. Contract Administrator means the County Administrator or such other person designated
by the County Administrator in writing.
CARES Act Funding Agreement-Municipality Page 1 of 29
1.5. Eligible Expenditures means expenditures that are eligible for reimbursement using
CARES Funds, in accordance with the CARES Act as set forth in Exhibit F to this Agreement.
1.6. Project means each project, activity, service, procurement, or other expenditure that will
be implemented by Municipality as described in Exhibit A to this Agreement.
ARTICLE 2. EXHIBITS
The following exhibits are attached hereto and fully incorporated herein:
Exhibit A Schedule of Projects
Exhibit B Budget
Exhibit C Project Timelines
Exhibit D Request for Payment Documentation Requirements
Exhibit E Federal Provisions
Exhibit F Eligible Expenditures
Exhibit G CARES for One Broward Funding Plan
ARTICLE 3. TERM AND TIME OF PERFORMANCE
3.1. Term. The term of this Agreement shall begin on the date it is fully executed by the Parties
("Effective Date") and shall end on December 30, 2020 ("Initial Term"), unless earlier terminated
pursuant to the terms of this Agreement.
3.2. Fiscal Year. The continuation of this Agreement beyond the end of any County fiscal year
(October 1 through September 30) is subject to both the appropriation and the availability of
CARES Funds in accordance with Chapter 129, Florida Statutes.
3.3. Time of the Essence. Unless expressly waived by the Contract Administrator in writing,
time is of the essence in Municipality's performance of its duties, obligations, and responsibilities
under this Agreement.
ARTICLE 4. PROJECT
4.1. CARES Funds. Municipality shall implement the Projects stated in Exhibit A attached
hereto, as may be amended from time to time. Unless otherwise stated in Exhibit A, a Project
shall not be eligible for any funding under this Agreement unless all of the Project's elements are
Eligible Expenditures. Municipality certifies that each expenditure for the Project that is funded
with CARES Funds is an Eligible Expenditure, and covenants that each such expenditure will at all
times be an Eligible Expenditure.
4.2. Amendments to Projects. At any time prior to November 1, 2020, Municipality may
request modifications to the Schedule of Projects (Exhibit A) and corresponding changes to the
Budget (Exhibit B) and the Project Timelines (Exhibit C), including to add, remove, or modify
Project(s) and/or modify the scope, budget, or timeline of Project(s). Municipality shall request
CARES Act Funding Agreement-Municipality Page 2 of 29
•
any modification to the Schedule of Projects by submitting for County's review a written request
to County that includes proposed amended exhibits incorporating the modification requests.
Municipality shall provide any supporting documentation reasonably requested by County to
facilitate a determination of whether the Projects, as modified, consist of Eligible Expenditures.
If County determines that the Projects, as modified, consist of Eligible Expenditures, and the
associated modifications to the Budget and the Project Timelines are approved in writing by the
County Administrator, the Contract Administrator may approve such amended exhibits by
written notice to Municipality and, upon such written notice, such amended exhibits shall be
automatically incorporated herein and shall replace the corresponding exhibits. In addition, the
Parties may amend this Agreement to incorporate the approved modifications, and the County
Administrator is authorized to execute any such amendment on behalf of County.
4.3. Project Timeline. Municipality must comply with the Project Timelines set forth in
Exhibit C for each Project, which Project Timelines shall not extend past the deadline for
expenditures stated in Section 5.5. If Municipality fails to meet any of the deadlines for a Project
set forth in Exhibit C by thirty (30) days or more, upon written notice by the Contract
Administrator and effective as of the date of such written notice, the Project will become
ineligible for CARES Funds under this Agreement,the Project shall be deemed to be automatically
removed from this Agreement without the need for a formal amendment, and County shall have
no further obligation to fund the Project. The County Administrator is authorized to reallocate
the CARES Funds to other Projects or to other purposes including to other County projects or to
projects by other municipalities, as determined in the sole discretion of the County
Administrator. The County Administrator's authority to remove and reallocate CARES Funds
pursuant to this Section 4.3 shall be in addition to County's right to reallocate CARES Funds
pursuant to Section 5.5.
4.4. Monitoring and Reporting. County will carry out periodic subrecipient monitoring and
evaluation activities as determined necessary in County's sole discretion or as required by
Uniform Grant Guidance, 2 CFR §§ 200.330 through 332. County has the right to conduct a full
review of any or all Projects at any time. County's evaluation of a Project may include, but not
be limited to, compliance with the terms of this Agreement and comparisons of planned versus
actual progress relating to the Project's scheduled expenditures. Upon County's request,
Municipality shall promptly furnish to County such records and information requested by County
related to a Project. Municipality shall meet with County at reasonable times and with
reasonable notice to discuss the Projects.
4.5. Unaudited and Final Financial Reports. On or before January 1, 2021, Municipality must
submit a financial report identifying all CARES Funds received under this Agreement("Unaudited
Financial Report"). The Unaudited Financial Report shall contain sufficient information for
County to determine if the expenditures conform to this Agreement and are eligible for funding
under the CARES Act. The Unaudited Financial Report must include appropriate footnote
disclosures in support of the financial information items presented, including disclosure of any
issue of noncompliance with this Agreement or applicable law. Unless Municipality is required
to complete an audit under 2 C.F.R. Part 200, on or before July 1, 2021, Municipality must submit
CARES Act Funding Agreement-Municipality Page 3 of 29
an audited financial report identifying all CARES Funds received under this Agreement ("Final
Report"). The Final Report must be audited and certified by an independent CPA, at
Municipality's expense, and include an opinion as to whether the financial information in the
report is presented in accordance with Generally Accepted Accounting Principles. The audit shall
contain sufficient information for County to determine if the expenditures conform to this
Agreement and are eligible for funding under the CARES Act. The Final Report must include
appropriate footnote disclosures in support of the financial information items presented,
including disclosure of any issue of noncompliance with this Agreement or applicable law.
ARTICLE 5. FUNDING AND METHOD OF PAYMENT; PROVISIONS
RELATING TO THE USE OF CARES ACT FUNDS
5.1. Maximum Funds Payable. The maximum amount payable to Municipality under this
Agreement is the Total CARES Funds amount stated in the Budget (Exhibit B). All financial
obligations of County under this Agreement are subject to the availability of CARES Funds, as
more specifically described herein. No County funds other than CARES Funds shall be due or
payable to Municipality under this Agreement. Municipality may designate in Exhibit B a portion
of its Total CARES Funds to be retained by County ("Retained Funds") for the purposes of
administering the County's residential assistance or small business and nonprofit support
programs for the benefit of residents, businesses, or nonprofits located in Municipality. Any
Retained Funds shall be used by County for the County program designated by City in Exhibit B
and shall not be available to be paid to Municipality under this Agreement.
County recognizes that Municipality contracts with the Broward Sheriff's Office (BSO) for fire
rescue and/or law enforcement services and Municipality's allocation of CARES Funds for
Personal Protective Equipment("PPE") as proposed in the CARES for One Broward Funding Plan,
attached as Exhibit G, is based on the total Municipality FTEs, which includes sworn and certified
full time employees for fire rescue and/or law enforcement services, all or a portion of whom
are employed by BSO. Municipality has requested and County has agreed to designate a portion
of Municipality's allocation of CARES Funds for PPE expenses related to total sworn or certified
BSO full time employees in the amount listed for the BSO PPE Allocation amount in the Budget
(Exhibit B). The BSO PPE Allocation shall be made available by County to BSO for reimbursement
for PPE previously purchased or for future purchases of PPE.
5.2. Invoicing.
5.2.1. Monthly Expenditures. No later than ten (10) calendar days after the end of each
month during the Term (except the month of December), Municipality shall request
payment from County for all Eligible Expenditures in accordance with Exhibit B that were
incurred by Municipality during the prior month by furnishing to County a request for
payment in the form approved by the Contract Administrator and supporting
documentation as provided in Exhibit D (collectively, "Request for Payment"), including a
certification by the chief administrative officer and the chief financial officer of
Municipality, or such other persons designated by Municipality with authority to act in
CARES Act Funding Agreement-Municipality Page 4 of 29
similar capacities, that all funds received and utilized to date under this Agreement were
utilized only for Eligible Expenditures. Following receipt of a Request for Payment,County
shall review the Request for Payment to determine whether the Request for Payment
complies with the terms of this Agreement. If a Request for Payment includes
subcontractor expenses, whether paid by Municipality on a "lump sum" or other basis,
such expenses must be included in the Request for Payment with no markup and stated
in the actual amount paid by Municipality. County may, in its discretion, deny a Request
for Payment to Municipality if Municipality fails to comply with this section or provide any
of the documentation set forth in Exhibit D.
5.2.2. Expenditures Prior to the Effective Date. For Eligible Expenditures incurred prior
to the Effective Date, Municipality shall submit a Request for Payment no later than
twenty (20) calendar days after the Effective Date.
5.2.3. Expenditures During the Month of December. For any Eligible Expenditures
incurred during the month of December 2020, Municipality shall submit a Request for
Payment no later than December 10, 2020.
5.3. Payment; Deadline to Request Payment. If Municipality is in compliance with the terms
of this Agreement, including the procedures for Requests for Payment set forth in this article,
County shall, within thirty (30) days of receipt of a Request for Payment, reimburse Municipality
(subject to all terms and conditions of this Agreement) in accordance with Exhibit B for Project
expenses that are determined by County to be Eligible Expenditures, unless a suspension of
payment as provided for in Section 5.6 has occurred. Municipality shall not be entitled to
reimbursement for any Requests for Payment received by County after December 10, 2020.
5.4. Withholding by County. Notwithstanding any provision of this Agreement to the contrary,
County may withhold, in whole or in part, payment to the extent necessary to ensure utilization
of CARES Funds in accordance with this Agreement, applicable law, and the CARES Act. The
amount withheld shall not be subject to payment of interest by County. Upon written notice by
County, payment may be withheld by County for the duration of any failure of Municipality to
comply with a term, condition, or requirement of this Agreement; County shall promptly pay the
amount withheld to Municipality when Municipality's noncompliance is cured to the reasonable
satisfaction of Contract Administrator, provided that at such time Municipality is in full
compliance with all other material terms and conditions of the Agreement.
5.5. Deadline for Expenditures. Municipality shall not submit Requests for Payment, and shall
not be reimbursed, for any expenditures incurred after December 10, 2020. If after
December 10, 2020, any CARES Funds allocated to Municipality under this Agreement have not
been previously requested by Municipality pursuant to a Request for Payment ("Remaining
Funds"), County shall be relieved of any further financial obligation to Municipality for the
Remaining Funds and the County Administrator may reallocate the Remaining Funds to another
municipality or Eligible Expenditure (including eligible expenditures by County).
CARES Act Funding Agreement-Municipality Page 5 of 29
5.6. Suspension of Payment. County may suspend payment, in whole or in part, to
Municipality under this Agreement upon the occurrence of any of the following events:
(a) ineligible use by Municipality of CARES Funds under this Agreement or the CARES Act;
(b) Municipality's failure to comply with terms of this Agreement; (c)failure to submit reports as
required by this Agreement; (d) submission of incorrect or incomplete reports or Requests for
Payment in any material respect; or(e) Municipality's failure to comply with the indemnification
obligations under this Agreement. If County elects to suspend payment to Municipality pursuant
to this section, County shall provide written notice to Municipality specifying the actions that
must be taken by Municipality as a condition precedent to resumption of payments and
specifying a reasonable date by which Municipality must take such actions. If County determines
that the specified actions were taken by Municipality by the date set forth in the notice, County
shall resume payments under this Agreement.
5.7. Recoupment. Municipality shall be required to repay to County any CARES Funds
determined by County, in County's reasonable discretion, to be ineligible for reimbursement
under the CARES Act, or determined by the U.S. Department of Treasury to be ineligible use(s) of
CARES Funds. Municipality shall also be required to repay to County (a) any CARES Funds
overpaid to Municipality by County; (b) any CARES Funds expended by Municipality, or any of its
subcontractors, in violation of this Agreement; or (c) any CARES Funds County is required to
refund that were paid to Municipality under this Agreement or proceeds from or interest on such
amounts, including proceeds from sales or disposals of assets purchased by Municipality using
CARES Funds and interest received by Municipality on CARES Funds held in interest-bearing
accounts, if applicable. Municipality shall repay any amounts required to be repaid to County
under this Agreement from nonfederal sources within thirty (30) days after written notice is
provided by County. If such amounts are not timely repaid, County may, in its sole discretion,
withhold payment on any pending or subsequent Requests for Payment by Municipality,or offset
Municipality's obligation to repay County under this Agreement by applying it as a credit against
any other funds(except ad valorem tax revenues derived from the Municipality's voter-approved
debt service millage) owed by County to Municipality under this or any other agreement or any
other payment obligation. Municipality agrees that the repayment obligations under this section
shall apply regardless of whether CARES Funds were believed or determined by County to be
eligible for reimbursement to Municipality prior to the occurrence of the event triggering the
repayment obligation hereunder. Municipality waives any present or future defense,
counterclaim, or setoff, regardless of the basis, known or unknown, that Municipality may have
to any action by County in enforcing the repayment obligation set forth in this section.
5.8. Security. In addition to County's rights under this Agreement, and notwithstanding any
distribution requirement otherwise provided in Florida law, the Florida Administrative Code, the
Florida Department of Revenue's rules and procedures, or any other law, rule, regulation or
procedure, if Municipality fails to repay County as required in Section 5.7, Municipality authorizes
County to withhold from any revenues, including taxes (except ad valorem tax revenues derived
from the Municipality's voter-approved debt service millage) and fees, that County collects on
behalf of Municipality an amount equal to the amount owed by Municipality, which shall be held
CARES Act Funding Agreement-Municipality Page 6 of 29
in a separate account as security until Municipality repays to County all sums owed pursuant to
this Agreement.
ARTICLE 6. MUNICIPALITY COVENANTS
6.1. CARES Funds Eligibility Criteria. Municipality acknowledges and agrees that the CARES
Act provides that CARES Funds may only be utilized to cover expenses that (a) are necessary
expenditures incurred due to the public health emergency with respect to the Coronavirus
Disease 2019 (COVID-19); (b) were not accounted for in Municipality's budget most recently
approved as of March 27, 2020; and (c) were incurred during the period that begins on March 1,
2020, and ends on December 30, 2020. Municipality further acknowledges and agrees that
CARES Funds may not be used to fill shortfalls in government revenue or to cover expenditures
that would not otherwise qualify as eligible expenses under the CARES Act. Municipality warrants
and represents that Municipality will only request, receive, or accept CARES Funds under this
Agreement for Eligible Expenditures that comply with all of these requirements and limitations
and all requirements and limitations of the CARES Act, including as such may be amended.
6.2. Use of CARES Funds. Municipality represents and agrees that the funding provided by
County to Municipality under this Agreement will be utilized by Municipality only for the Projects,
each of which is an Eligible Expenditure as permitted under the CARES Act, as specified in
Exhibit A and in accordance with the Project budget set forth in Exhibit B and the Project
Timelines set forth in Exhibit C.
6.3. Proceeds. Municipality shall not sell or otherwise dispose of any assets acquired using
CARES Funds in exchange for compensation (monetary or in-kind). If Municipality sells or
otherwise disposes of any assets acquired using CARES Funds in exchange for compensation of
any kind prior to December 30, 2020, Municipality shall transfer the proceeds from any such sale
or disposal, if any, to County, or pay County the cash equivalent of the in-kind value, promptly,
but no later than fifteen (15) business days after receipt by Municipality of such proceeds.
6.4. Grants or Loans. Any refund or repayment of a grant or loan, in whole or in part, made
by Municipality to any recipient or borrower using CARES Funds must be transferred to County
promptly, but no later than fifteen (15) business days after receipt by Municipality of the
repayment from the recipient or borrower of the grant or loan.
6.5. Interest. If any CARES Funds are prepaid directly to Municipality, any interest earned or
other investment proceeds received by Municipality on such CARES Funds, including by deposit
in an interest bearing account, shall be used only for Eligible Expenditures for the Projects, and if
unspent on December 30, 2020, must be transferred by Municipality to County promptly, but no
later than fifteen (15) business days after receipt by Municipality of the interest or proceeds.
6.6. No Independent Funding Obligation. Municipality acknowledges and agrees that County
is not obligated by the CARES Act or any other law, rule,or regulation to provide any CARES Funds
to Municipality, that County voluntarily has elected to distribute a portion of CARES Funds to
Municipality,and that County's obligation to provide CARES Funds to Municipality shall be limited
CARES Act Funding Agreement-Municipality Page 7 of 29
to the CARES Funds as set forth in Exhibit B and subject to the terms and conditions of this
Agreement.
ARTICLE 7. INDEMNIFICATION
To the extent authorized by Section 768.28, Florida Statutes, Municipality shall indemnify, hold
harmless, and defend County and all of County's current, past, and future officers, agents,
servants, and employees (collectively, "Indemnified Party") from and against any and all causes
of action, demands, claims, losses, liabilities, and expenditures of any kind, including attorneys'
fees, court costs, and expenses, including through the conclusion of any appellate proceedings,
raised or asserted by any person or entity not a party to this Agreement, and caused or alleged
to be caused, in whole or in part, by any intentional, reckless, or negligent act or omission of
Municipality, its officers, employees, agents, or servants, arising from, relating to, or in
connection with this Agreement (collectively, a "Claim"). If any Claim is brought against an
Indemnified Party, Municipality shall, upon written notice from County,defend each Indemnified
Party against each such Claim by counsel satisfactory to County or, at County's option, pay for an
attorney selected by the County Attorney to defend the Indemnified Party. The obligations of
this section shall survive the expiration or earlier termination of this Agreement. If considered
necessary by the Contract Administrator and the County Attorney, any sums due Municipality
under this Agreement may be retained by County until all Claims subject to this indemnification
obligation have been settled or otherwise resolved. Any amount withheld shall not be subject to
payment of interest by County.
ARTICLE 8. AUDITING
8.1. Audit Rights. In addition to the federal audit requirements of Section 8.4, County shall
have the right to audit the books, records, and accounts of Municipality and any subcontractors
(collectively, "Audited Entities") providing goods or services for which funding or reimbursement
is sought under this Agreement (the "Contract Records"). Audits, reviews, monitoring,
inspections, and investigations conducted pursuant to this Agreement may include, but are not
limited to, on-site visits by County staff, interviews of staff of any of the Audited Entities, review
of performance and financial reports, determining and monitoring appropriate corrective action,
and issuing management letters on deficiencies or weaknesses identified. Audited Entities shall
fully comply and cooperate with any auditing and monitoring activities deemed appropriate by
County.
8.2. Retention of Records. Audited Entities shall keep such books, records, and accounts as
may be necessary in order to record complete and correct entries related to this Agreement and
performance under this Agreement. All such books, records, and accounts shall be kept in
written form, or in a form capable of conversion into written form within a reasonable time, and
upon request by the Contract Administrator to do so, Audited Entities shall make same available
in written form at no cost to County.
Contract Records include any and all information, materials and data of every kind and character,
including without limitation, records, books, papers, documents, subscriptions, recordings,
CARES Act Funding Agreement-Municipality Page 8 of 29
agreements, purchase orders, leases, contracts, commitments, arrangements, notes, daily
diaries, drawings, receipts, vouchers and memoranda, and any and all other documents that
pertain to rights, duties, obligations, or performance relating to the Projects. Contract Records
include hard copy and electronic records, written policies and procedures, time sheets, payroll
records and registers,cancelled payroll checks,estimating work sheets,correspondence,invoices
and related payment documentation, general ledgers, insurance rebates and dividends, and any
other records pertaining to rights, duties, obligations or performance relating to the Projects of
any of the Audited Entities.
Audited Entities shall preserve and make available, at reasonable times within Broward County,
Florida, for examination and audit, all financial records, supporting documents, statistical
records, and any other documents pertinent to the Projects or this Agreement for at least five (5)
years after expiration or termination of this Agreement or until resolution of any audit findings,
whichever is longer. Any audit or inspection pursuant to this section may be performed by any
County representative (including any outside representative engaged by County). The Projects
and all expenditures relating to the Projects shall be subject to County's review, critique, and
analysis for the duration of the Project.
8.3. Audit Results. Any incomplete or incorrect entry in such books, records, and accounts
shall be a basis for County's disallowance and recovery of any payment made or based upon such
entry. If an audit or inspection in accordance with this section discloses overpricing or
overcharges to County of any nature in excess of five percent (5%) of the total contract billings
reviewed by County, the reasonable actual cost of County's audit shall be reimbursed to County
by Municipality in addition to any required adjustments for the overcharges. Any adjustments
or payments due as a result of such audit or inspection shall be made by Municipality to County
within thirty (30) days after presentation of County's findings to Municipality.
8.4. Audit Requirements. Municipality shall comply with the requirements, standards, and
the applicable provisions set forth in the Single Audit Act (31 U.S.C. Sections 7501-7507) and the
related provisions of 2 C.F.R. Part 200 (Uniform Guidance), including 2 C.F.R. Part 200.303, 2
C.F.R. Part 200.330 through 332, and Subpart F, Audit Requirements. Municipality shall comply
with the audit requirements set forth in 2 C.F.R. Part 200,Subpart F, Audit Requirements, Section
215.97, Florida Statutes, applicable Rules of the Department of Financial Services, and Chapters
10.550 (local government entities) or Chapter 10.650 (nonprofit and for profit organizations),
Rules of the Auditor General, State of Florida, as applicable. Copies of the reporting package
required under 2 C.F.R. Part 200 must be filed with County the earlier of thirty(30) calendar days
after receipt of the Auditor's Report(s), or nine (9) months after the end of the audit period. All
CARES Funds provided by County must be shown via explicit disclosure in Municipality's annual
financial statements or the accompanying notes to the financial statements.
8.5. Municipality shall comply with all requirements of the U.S. Department of Treasury
Office of Inspector General, including the requirement to register with SAM.gov.
CARES Act Funding Agreement-Municipality Page 9 of 29
ARTICLE 9. TERMINATION
9.1. County's obligations under this Agreement are subject to the availability of CARES Funds.
If CARES Funds become unavailable, County may terminate this Agreement upon written notice
to Municipality no less than three (3) days prior to the effective termination date stated in the
notice. This Agreement may also be terminated by the Board upon fifteen(15) days' prior written
notice to Municipality if the Board determines that the emergency circumstances of the
COVID-19 crisis require that the CARES Funds be otherwise allocated. This Agreement may also
be terminated by the County Administrator upon such notice as the County Administrator deems
appropriate under the circumstances if the County Administrator determines that termination is
necessary to protect the public health, safety, or welfare.
9.2. This Agreement may be terminated for cause by the aggrieved Party if the Party in breach
has not corrected the breach within ten (10) days after receipt of written notice from the
aggrieved Party identifying the breach.
9.3. This Agreement may be terminated for cause by County for reasons including, but not
limited to any of the following:
9.3.1. Repeated submission by Municipality (whether negligent or intentional) for
payment of false or incorrect Requests for Payment;
9.3.2. Fraud, misrepresentation, or material misstatement in the performance of this
Agreement by Municipality or its subcontractor(s);
9.3.3. Municipality's failure to comply with applicable federal, state, or local law or
regulations; or
9.3.4. Municipality's utilization of the CARES Funds provided under this Agreement in a
manner that violates applicable law, the CARES Act, or for uses or purposes other than
the Projects.
9.4. This Agreement may be terminated for convenience by either Party, which termination
date shall be not less than thirty (30) days after the date of such written notice.
9.5. Notice of termination shall be provided in accordance with the "Notices" section of this
Agreement except that notice of termination by the County Administrator to protect the public
health, safety, or welfare may be oral notice that shall be promptly confirmed in writing.
9.6. If this Agreement is terminated for any reason, County may, in County's reasonable
discretion, reimburse Municipality upon receipt of a Request for Payment in accordance with the
terms of this Agreement for documented and committed Eligible Expenditures related to a
Project incurred by Municipality prior to the date of Municipality's receipt of the written notice
of termination. For purposes of this Agreement, documented and committed Eligible
Expenditures related to a Project means any verifiable expense that has already been incurred
by Municipality and cannot be recovered, including, but not limited to a purchase order for
CARES Act Funding Agreement-Municipality Page 10 of 29
payment of materials and supplies, executed by Municipality or subcontractor on Municipality's
behalf, for a Project under this Agreement. Notwithstanding the above, Municipality shall not
expend, or commit to expend, any funds for Eligible Expenditures related to a Project after
written notice of termination is provided by Municipality to County or received by Municipality
from County. Any payment by County pursuant to this section is subject to all applicable
provisions of this Agreement, including the sections surviving termination of this Agreement as
set forth in Section 11.22. In addition to any right of termination stated in this Agreement,County
shall be entitled to seek any and all available remedies, whether stated in this Agreement or
otherwise available at law or in equity, all such remedies being cumulative.
ARTICLE 10. INSURANCE
10.1. Municipality is a governmental entity and is fully responsible for the acts and omissions
of its agents or employees, subject to any applicable limitations of Section 768.28, Florida
Statutes.
10.2. Upon request by County, Municipality must provide County with written verification of
liability protection that meets or exceeds any requirements of Florida law. If Municipality holds
any excess liability coverage, Municipality must ensure that Broward County is named as an
additional insured and certificate holder under such excess liability policy and provide evidence
of same to County.
10.3. If Municipality maintains broader coverage or higher limits than the minimum coverage
required under Florida law, County shall be entitled to such broader coverage and higher limits
on a primary and noncontributory basis. County's insurance requirements shall apply to
Municipality's self-insurance.
10.4. If Municipality contracts with a subcontractor to provide any of the services for a Project,
Municipality shall require that each subcontractor procure and maintain insurance coverage that
adequately covers each subcontractor's exposure based on the services provided by that
subcontractor. Municipality must ensure that all such subcontractors name "Broward County"
as an additional insured and certificate holder under the applicable insurance policies.
Municipality shall not permit any subcontractor to provide services for a Project until the
insurance requirements of the subcontractor under this section are met. If requested by County,
Municipality shall furnish evidence of insurance of all such subcontractors.
10.5. County reserves the right, but not the responsibility, to periodically review any and all
insurance policies.
ARTICLE 11. MISCELLANEOUS
11.1. Nondiscrimination. No Party may discriminate on the basis of race, color, sex, religion,
national origin, disability, age, marital status, political affiliation, sexual orientation, pregnancy,
or gender identity and expression in the performance of this Agreement. Municipality shall
CARES Act Funding Agreement-Municipality Page 11 of 29
include the foregoing or similar language in its contracts with subcontractors for goods or services
that constitute Eligible Expenditures.
11.2. Contract Administrator Authority. The Contract Administrator is authorized to coordinate
and communicate with Municipality to manage and supervise the performance of this
Agreement. Any determination by the Contract Administrator that this Agreement authorizes
the Contract Administrator to make shall be binding on the Parties. Unless expressly stated
otherwise in this Agreement or otherwise set forth in an applicable provision of the Broward
County Procurement Code, Broward County Code of Ordinances, or Broward County
Administrative Code, the Contract Administrator may exercise any ministerial authority in
connection with the day-to-day management of this Agreement.
11.3. Public Records. The Parties agree and stipulate that both Parties are subject to Florida
public records laws and shall fully comply with same. At the request of County, Municipality shall,
in accordance with applicable law, respond to any request for public records received by County
relating to the Project. Any other public records request shall be responded to by the receiving
party. Each Party shall cooperate upon request by the other Party and provide any requested
records to enable the Party to respond to a public records request.
Any material submitted to County that Municipality contends constitutes or contains trade
secrets or is otherwise exempt from production under Florida public records laws (including
Chapter 119, Florida Statutes) ("Trade Secret Materials") must be separately submitted and
conspicuously labeled "EXEMPT FROM PUBLIC RECORD PRODUCTION — TRADE SECRET." In
addition, Municipality must, simultaneous with the submission of any Trade Secret Materials,
provide a sworn affidavit from a person with personal knowledge attesting that the Trade Secret
Materials constitute trade secrets under Section 812.081, Florida Statutes,and stating the factual
basis for same. If a third party submits a request to County for records designated by Municipality
as Trade Secret Materials, County shall refrain from disclosing the Trade Secret Materials, unless
otherwise ordered by a court of competent jurisdiction or authorized in writing by Municipality.
Municipality shall indemnify and defend County and its employees and agents from any and all
claims, causes of action, losses, fines, penalties, damages, judgments and liabilities of any kind,
including attorneys' fees, litigation expenses, and court costs, relating to the nondisclosure of
any Trade Secret Materials in response to a public records request by a third party.
11.4. Independent Contractor. Nothing in this Agreement constitutes or creates a partnership,
joint venture, or any other relationship between the Parties or between County and any
Subcontractor. Neither Party nor its agents shall act as officers, employees,or agents of the other
Party. Neither Party shall have the right to bind the other Party to any obligation not expressly
undertaken by that Party under this Agreement.
11.5. Sovereign Immunity. Except to the extent sovereign immunity may be deemed to be
waived by entering into this Agreement, nothing herein is intended to serve as a waiver of
sovereign immunity by County or Municipality, nor shall anything included herein be construed
as consent by County or Municipality to be sued by third parties in any matter arising out of this
Agreement. County and Municipality are subdivisions of the State of Florida, as defined in
CARES Act Funding Agreement-Municipality Page 12 of 29
Section 768.28, Florida Statutes, and shall be responsible for the negligent or wrongful acts or
omissions of their respective employees pursuant to Section 768.28, Florida Statutes.
11.6. Third-Party Beneficiaries. Neither Municipality nor County intends to directly or
substantially benefit a third party by this Agreement. Therefore, the Parties acknowledge that
there are no third-party beneficiaries to this Agreement and that no third party shall be entitled
to assert a right or claim against either of them based upon this Agreement.
11.7. Notices. In order for a notice to a Party to be effective under this Agreement, notice must
be sent via U.S. first-class mail, hand delivery, or commercial overnight delivery, each with a
contemporaneous copy via email, to the addresses listed below and shall be effective upon
mailing or hand delivery (provided the contemporaneous email is also sent). The addresses for
notice shall remain as set forth in this section unless and until changed by providing notice of
such change in accordance with the provisions of this section.
FOR COUNTY:
Broward County
Attn: County Administrator
115 South Andrews Avenue
Fort Lauderdale, Florida 33301
Email address: bhenry@broward.org
With a copy to:
Broward County
Attn: County Attorney
115 South Andrews Avenue, Room 423
Fort Lauderdale, Florida 33301
Email address: ameyers@broward.org and aashton@broward.org
FOR MUNICIPALITY:
City of Tamarac
Michael Cernech
City Manager
7525 NW 88th Ave
Tamarac, Florida 33321
Email address: michael.cernech@tamarac.org
11.8. Assignment. Neither this Agreement nor any right or interest in it may be assigned,
transferred, subcontracted, or encumbered by Municipality without the prior written consent of
County. Any assignment, transfer, encumbrance, or subcontract in violation of this section
(unless County subsequently consents thereto in writing) shall be void and ineffective, constitute
a breach of this Agreement, and permit County to immediately terminate this Agreement, in
CARES Act Funding Agreement-Municipality Page 13 of 29
addition to any other remedies available to County at law or in equity, all such remedies being
cumulative.
11.9. Materiality and Waiver of Breach. Each requirement, duty,and obligation set forth in this
Agreement was bargained for at arm's-length and is agreed to by the Parties. Each requirement,
duty, and obligation set forth in this Agreement is substantial and important to the formation of
this Agreement, and each is, therefore, a material term of this Agreement. County's or
Municipa►ity's failure to enforce any provision of this Agreement shall not be deemed a waiver
of such provision or modification of this Agreement. A waiver of any breach of a provision of this
Agreement shall not be deemed a waiver of any subsequent breach and shall not be construed
to be a modification of the terms of this Agreement. To be effective, any waiver must be in
writing signed by an authorized signatory of the Party granting the waiver.
11.10. Compliance with Laws. Municipality must comply with all applicable federal, state, and
local laws, codes, ordinances, rules, and regulations including, without limitation, American with
Disabilities Act, 42 U.S.C. § 12101, Section 504 of the Rehabilitation Act of 1973, and any related
federal, state, or local laws, rules, and regulations. Municipality hereby accepts and shall comply
with the additional terms for federally funded contracts set forth in Exhibit E, to the extent
applicable, and shall include such applicable federal provisions in any contracts with
Subcontractors.
11.11. Representation of Authority. The Parties represent and warrant that this Agreement
constitutes the legal, valid, binding, and enforceable obligation of each Party, that execution of
this Agreement is within each Party's legal powers, and that each individual executing this
Agreement is duly authorized by all necessary and appropriate action to do so on behalf of that
Party and does so with full legal authority.
11.12. Severability. If any part of this Agreement is found to be unenforceable by any court of
competent jurisdiction, that part shall be deemed severed from this Agreement and the balance
of this Agreement shall remain in full force and effect.
11.13. Joint Preparation. This Agreement has been jointly prepared by the Parties, and shall not
be construed more strictly against either Party.
11.14. Interpretation. The titles and headings contained in this Agreement are for reference
purposes only and shall not in any way affect the meaning or interpretation of this Agreement.
All personal pronouns used in this Agreement shall include the other gender, and the singular
shall include the plural, and vice versa, unless the context otherwise requires. Terms such as
"herein," "hereof," "hereunder," and "hereinafter" refer to this Agreement as a whole and not
to any particular sentence, paragraph, or section where they appear, unless the context
otherwise requires. Whenever reference is made to a section or article of this Agreement, such
reference is to the section or article as a whole, including all of the subsections of such section,
unless the reference is made to a particular subsection or subparagraph of such section or article.
Any reference to "days" means calendar days, unless otherwise expressly stated.To be effective,
any approval under this Agreement made by or on behalf of County must be in writing.
CARES Act Funding Agreement-Municipality Page 14 of 29
11.15. Priority of Provisions. If there is a conflict or inconsistency between any term, statement,
requirement,or provision of any document or exhibit attached to, referenced by, or incorporated
in this Agreement and any provision of Articles 1 through 11 of this Agreement, the provisions
contained in Articles 1 through 11 shall prevail and be given effect unless otherwise expressly
stated herein.
11.16. Law, Jurisdiction, Venue, Waiver of Jury Trial. This Agreement shall be interpreted and
construed in accordance with and governed by the laws of the State of Florida. The exclusive
venue for any lawsuit arising from, related to, or in connection with this Agreement shall be in
the state courts of the Seventeenth Judicial Circuit in and for Broward County, Florida. If any
claim arising from, related to, or in connection with this Agreement must be litigated in federal
court, the exclusive venue for any such lawsuit shall be in the United States District Court or
United States Bankruptcy Court for the Southern District of Florida. BY ENTERING INTO THIS
AGREEMENT, EACH OF MUNICIPALITY AND COUNTY HEREBY EXPRESSLY WAIVES ANY RIGHTS
IT MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO THIS AGREEMENT.
11.17. Amendments. Except as expressly authorized herein, no modification, amendment, or
alteration in the terms or conditions contained in this Agreement shall be effective unless
contained in a written document prepared with the same or similar formality as this Agreement
and executed by duly authorized representatives of County and Municipality.
11.18. Prior Agreements. This Agreement represents the final and complete understanding of
the Parties regarding the subject matter and supersedes all prior and contemporaneous
negotiations and discussions regarding that subject matter. There is no commitment,agreement,
or understanding concerning the subject matter of this Agreement that is not contained in this
written document.
11.19. Payable Interest
11.19.1. Payment of Interest. County shall not be liable to pay any interest to
Municipality for any reason, whether as prejudgment interest or for any other purpose,
and in furtherance thereof Municipality waives, rejects, disclaims,and surrenders any and
all entitlement it has or may have to receive interest in connection with a dispute or claim
arising from, related to, or in connection with this Agreement. This subsection shall not
apply to any claim for interest, including for post-judgment interest, if such application
would be contrary to applicable law.
11.19.2. Rate of Interest. If the preceding subsection is inapplicable or is
determined to be invalid or unenforceable by a court of competent jurisdiction, the
annual rate of interest payable by County under this Agreement,whether as prejudgment
interest or for any other purpose, shall be, to the full extent permissible under applicable
law, one quarter of one percent (0.25%) simple interest (uncompounded).
CARES Act Funding Agreement-Municipality Page 15 of 29
•
11.20. Incorporation by Reference. Any and all Recital clauses stated above are true and correct
and are incorporated in this Agreement by reference. The attached Exhibits are incorporated
into and made a part of this Agreement.
11.21. Counterparts and Multiple Originals. This Agreement may be executed in multiple
originals, and may be executed in counterparts, each of which shall be deemed to be an original,
but all of which, taken together, shall constitute one and the same agreement.
11.22. Survivability. Notwithstanding any expiration or termination of this Agreement, the
following provisions shall survive expiration and termination: Section 4.5 (Final Financial Report);
Section 5.5 (Deadline for Expenditures); Section 5.7 (Recoupment); Section 5.8 (Security); Article
6 (Municipality Covenants); Article 7 (Indemnification); Article 8 (Auditing); Section 11.3 (Public
Records); Section 11.5 (Sovereign Immunity); Section 11.6 (Third-Party Beneficiaries); Section
11.16 (Law, Jurisdiction, Venue, Waiver of Jury Trial); and Section 11.19 (Payable Interest); and
this Section 11.22 (Survivability).
(The remainder of this page is intentionally blank.)
CARES Act Funding Agreement-Municipality Page 16 of 29
IN WITNESS WHEREOF, the Parties hereto have made and executed this Agreement:
BROWARD COUNTY, through its BOARD OF COUNTY COMMISSIONERS, signing by and through
its County Administrator, authorized to execute same by Board action on the 25th day of
August, 2020 (Item#87), and Municipality, signing by and through its Mayor,duly authorized to
execute same.
COUNTY
WITNES BROWARD COUNTY, by and through
Uaiatilki4) its Co ty Administrator
(Signature) By �
7AMARA BRANNON C unty Administrator
(Print Name of Witness) day of Dthbet,, 2020
Approved as to form by
Andrew J. Meyers
(Signature) Broward County Attorney
emirE Governmental Center, Suite 423
115 South Andrews Avenue
(Print Name of Witness) Fort Lauderdale, Florida 33301
Telephone: (954) 357-7600
ALICIA C. DigitallAS signed by ALICIA C.
LOBEI.001,111"„'S'a By LOBEIRAS Date:2020.10.1911:18:22
‘�� tik M 1 ii, -04'00'
, 0 Alicia C. Lobeiras (Date)
->L
Assistant CountyAttorney
�.
A�Ep s
�: r Digitally signed by ANNIKA E.
CR j 15t o: A ANNIKA E.ASHTON ASHTON
o , cn= By Date:2020.10.1911:23:16.04'00'
1.91 0
v •o • Annika E. Ashton (Date)
'•? a � .� Deputy County Attorney
0
Draft Municipal CARES ILA
09/28/2020
#524671v21
RDH/AEA/ACL
CARES Act Funding Agreement-Municipality Page 17 of 29
SUBAWARD AGREEMENT BETWEEN BROWARD COUNTY
AND THE CITY OF TAMARAC FOR CARES ACT FUNDING
MUNICIPALITY
ATTEST: CITY OF TAMARAC
7 - By: 7,/�`rtb 7.--qk
9`
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A/c 1.__e //e. j -).cv.'AccZ.
ii- Print Name
.
,`J , O �
Vim. —• p day of �(1 , 2026
ESTABg63��D
e® . SEAL O\ I HEREBY CERTIFY that I have approved
',jam •••. • <', this Agreement as to form and legal
/,/'/i9��COU�� `\ sufficiency subject to execution by the parties:
' City) to i
adAir _ ii,
orney
CARES Act Funding Agreement-Municipality Page 18 of 29
EXHIBIT A
SCHEDULE OF PROJECTS
CARES Act Funding Agreement-Municipality Page 19 of 29
City of Tamarac
EXHIBIT A
SCHEDULE OF PROJECTS
Category Project Description
ALF Nursing Home 1. Tamarac Fire Rescue staff payroll expenses for time dedicated to Long
Monitoring term care facility (LTCF) monitoring:
a) Physical checks
b) Phone check-ins
c) PPE deliveries
d) Follow up with the Broward EOC on LTCF PPE shortages and
needs
The following facilities monitored by the City are located in Tamarac:
• Active Senior Living (ALF) 9057 N.W. 57 Street
• Atria Tamarac 1 (ALF) 7640 N. University Drive
• Atria Tamarac 2 (ALF) 7650 N. University Drive
• CSI Health Care 10060 W. McNab Rd
• Estate Manors (Group Home)7904 N.W. 74 Avenue
• Gordon Heights (ALF) 9500 N.W. 80 Street
• Harbor Chase (ALF) 6855 N.W. 70 Avenue
• Jennifer's Home Care (ALF) 7100 N.W. 76 Drive
• Lakeview Retirement (ALF) 2304 N.W. 52 Court
• Leslie's Leisure Living 2 (ALF) 6461 N.W. 90 Avenue
• New Horizon of Tamarac (ALF) 7106 N.W. 84 Street
• New Horizons North (ALF) 8112 N.W. 74 Terrace
• Nspire Healthcare (NH) 5901 N.W. 79 Avenue
• Sunflower Senior Living (ALF) 6931 N.W. 81 Court
• Superior Care II (ALF) 8025 N.W. 83 Street
• Tamarac Rehab (NH) 7901 N.W. 88 Avenue
• Treasure Care (ALF) 5841 N.W. 56 Place
PPE Expenses 1. Reimbursement of PPE Purchases for City Employees made by the City
of Tamarac throughout the time period covered under this
agreement, including but not limited to the COVID-19 testing kits,
masks, staff and public health screening measures, social distancing
measures and markings etc.
2. Reimbursement of PPE purchases for BSO-Tamarac staff made
through BSO Program through June 30, 2020
3. Purchase of PPE equipment for City Employees and BSO-Tamarac
through Broward County program.
CLEANING/ 1. Reimbursement of Sanitation of City Facilities during the time period
DISINFECTION covered under this agreement, including but not limited to the
contracted cleaning services, supplies, signage etc.
2. Disinfection of facilities, Fire Rescue apparatus, buses, and City
vehicles utilizing the electrostatic sprayer.
3. Addition of the Pure-Plasma ionization treatment to City's HVAC
City of Tamarac
systems to reduce airborne bacteria, mold, viruses, spores and fungi.
PUBLIC INFO 1. Public information campaign and related expenses apportioned by the
Broward County committee regarding COVID-19 safety.
2. Reimbursement for the City's public information campaign on COVID-
19 prevention, assistance programs and other pertinent information
throughout the time period covered under this contract, including but
not limited to direct mailers, adds, social media.
PUBLIC SAFETY 1. Tamarac Fire Rescue payroll cost, including overtime, as a result of
PAYROLL responding to Code 36 calls.
2. Police costs for Feeding Programs to people experiencing food
shortage as a result of economic fallout of COVID-19, Executive Order
enforcement, business checks, park monitoring, testing site presence
etc. and related detail and overtime cost
3. Fire Rescue payroll expenses necessary to comply with Families First
Coronavirus Response Act (FFCRA) and CDC quarantine requirements.
FACILITATE 1. Purchase of laptops and auxiliary technology/equipment to facilitate
COMPLIANCE remote work to minimize number of employees in building to
facilitate social distancing.
2. Establish networking system to allow remote work to minimize
number of employees in building to facilitate social distancing.
3. Purchase additional licenses for productivity software for employees
working remotely to minimize number of employees in building to
facilitate social distancing.
4. Streaming, close captioning and related services and equipment to
facilitate virtual meetings and public access
S. Integration of conference rooms with the virtual meeting software to
facilitate remote work and social distancing
6. Queueing software and applicable hardware purchase and installation
to enable visitor registration for in-person appointments, wait in their
cars or outdoors and receive notification when it's time to enter the
facility.This will promote social distancing while enabling public access
to city buildings
7. EOC upgrade for COVID-19 Incident Management
8. Payroll expenses necessary to comply with FFCRA requirements for
non-public safety personnel
City of Tamarac
RESIDENTIAL 1. Residential Assistance Program for residents who earn less than 120%
ASSISTANCE AMI, have lost a job or experience income reduction as a result of
COVID-19. Assistance is provided with mortgage, rent, re-
housing/eviction prevention and/or utilities beginning 3/1/2020 and
covers up to 6 months.
• Mortgage assistance program for residents who earn less 120%
AMI, have lost a job our earnings as a result of COVID-19.
• Rental assistance program for residents who earn ►ess than
120%AMI, have lost a job or experience income reduction as a
result of COVID-19; include eviction prevention.
• Utility Pay- Light and Gas (cannot reimburse governmental
utilities such as water and sewer.
• Re-housing" assistance to provide security deposit and first
month's rent to re-house due to COVID-19 impacts.
2. Prepared Meals For 120 Seniors experiencing financial hardship due to
COVID-19 in partnership with the subrecipient "Meals on Wheels
South Florida".
Seniors are provided with nutritious meals on a weekly basis - seven
(7) breakfasts and seven (7) dinners. This program will provide
immediate assistance and relief seniors on the waiting list, over 50%
of whom are categorized as priority 1 and 2, meaning they are most
vulnerable.
3. Connectivity for employment support program
The purpose of this activity is to provide connectivity technology to
support job search and support online employment in a challenging
COVID-19 economic environment. Applicants must have experienced
income reduction or job loss due to COVId-19 and earn less the 120%
AMI. Mobile devices and connection for two (2) years will be provided.
SMALL BUSINESS 1. Tamarac Small Business Stabilization Grant administered by the City of
ASSISTANCE Tamarac
Targeted to small/micro business owners (<15 employees) and who
meet<80% Area Median Income (AMI) income threshold and whose
businesses are struggling economically from COVID-19 impacts. Grant
awards up to $10,000 for owners with demonstrated losses.
2. Multi-phased "Tamarac Together: Support Local Business" small
business economic recovery from COVID-19/ marketing campaign in
partnership with Tamarac-North Lauderdale Chamber of Commerce;
including but not limited to business outreach, signage, marketing and
promotion, shop local incentives, etc.
COMMUNITY 1. Food Distribution Program at multiple sites in partnership with local
PROGRAMMING churches for residents experiencing hardship from COVID-19. Purchase
of food, water, supplies, PPE, and personnel time.
2. COVID-19 Test Site
EXHIBIT B
BUDGET
Total CARES Funds:
(if applicable) BSO PPE Allocation:
(if applicable) Funds:
CARES Act Funding Agreement-Municipality Page 20 of 29
City of Tamarac
EXHIBIT B
BUDGET
Total CARES Funds:$3,096,208.09
BSO Cities only *BSO PPE Allocation:$45,064
Category Project Description Budget
ALF Nursing 1. Tamarac Fire Rescue staff payroll expenses for $208,955.22
Home time spent on Long term care facility (LTCF)
Monitoring monitoring
PPE Expenses 1. Reimbursement of PPE Purchases for City $283,548.90
Employees made by the City of Tamarac
throughout the time period covered under
this agreement
2. Reimbursement of PPE purchases for BSO-
Tamarac staff made through BSO Program
through June 30, 2020
3. Purchase of PPE equipment for City
Employees and BSO-Tamarac through
Broward County program.
CLEANING/ 1. Reimbursement of Sanitation of City
DISINFECTION Facilities during the time period covered $315,261.68
under this agreement
2. Disinfection of facilities, Fire Rescue
apparatus, buses, and City vehicles utilizing
the electrostatic sprayer.
3. Addition of the Pure-Plasma ionization
treatment to City's HVAC systems to reduce
airborne bacteria, mold, viruses, spores and
fungi.
PUBLIC INFO 1. Public information campaign and related $225,911.51
expenses apportioned by the Broward ($50,000 of this
County committee regarding COVID-19 total is budgeted to
safety. reimburse the City
2. Reimbursement for the City's public of Tamarac for
information campaign throughout the time eligible public
information
period covered under this agreement campaign expenses)
PUBLIC SAFETY 1. Tamarac Fire Rescue payroll cost, including $856,963.21
PAYROLL overtime, as a result of responding to Code
36 calls.
2. Police costs for COVID-19 related activities
3. Fire Rescue payroll expenses necessary to
comply with Families First Coronavirus
10/09/2020
City of Tamarac
Response Act (FFCRA) and CDC quarantine
requirements.
FACILITATE 1. Purchase of laptops and auxiliary $141,774.45
COMPLIANCE technology/equipment to facilitate remote
work/social distancing.
2. Establish networking system to allow remote
work/social distancing.
3. Purchase additional licenses for productivity
software for employees working remotely to
facilitate social distancing.
4. Streaming, close captioning and related
services and equipment to facilitate virtual
meetings and public access
5. Integration of conference rooms with the
virtual meeting software to facilitate remote
work and social distancing
6. Queueing software and applicable hardware
purchase and installation to promote social
distancing while enabling public access to
city buildings
7. EOC upgrade for COVID-19 Incident
Management
8. Payroll expenses necessary to comply with
FFCRA requirements for non-public safety
personnel
RESIDENTIAL $ 677,734.52
ASSISTANCE 1. Tamarac Residential Assistance Program to
provide payment assistance with mortgage,
rent, re-housing/eviction prevention and
utilities
2. Prepared Meals For 120 Seniors
experiencing financial hardship due to
COVID-19 in partnership with the
subrecipient "Meals on Wheels South
Florida".
3. Connectivity for employment support
program
SMALL BUSINESS 1. Tamarac Small Business Stabilization Grant $ 336,586.02
ASSISTANCE administered by the City of Tamarac
targeted to small/micro business owners
2. Multi-phased "Tamarac Together: Support
Local Business" small business economic
recovery from COVID-19/ marketing
campaign in partnership with Tamarac-North
Lauderdale Chamber of Commerce
10/09/2020
City of Tamarac
COMMUNITY 1. Food Distribution Program at multiple sites $49,472.58
PROGRAMMING in partnership with local churches for
residents experiencing hardship from COVID-
19. Purchase of food, supplies, and
personnel time.
2. COVID-19 Test Site
10/09/2020
EXHIBIT C
PROJECT TIMELINES
CARES Act Funding Agreement-Municipality Page 21 of 29
City of Tamarac
EXHIBIT C
PROJECT TIMELINES
Program Start Completion
ALF Nursing Home March 1, 2020 December 10, 2020
Monitoring
PPE Expenses March 1, 2020 December 10, 2020
BSO PPE March 1, 2020 December 10, 2020
Allocation
CLEANING/ March 1, 2020 December 10, 2020
DISINFECTION
PUBLIC INFO March 1, 2020 December 10, 2020
PUBLIC SAFETY March 1, 2020 December 10, 2020
PAYROLL
FACILITATE March 1, 2020 December 10, 2020
COMPLIANCE _
COMMUNITY March 1, 2020 December 10, 2020
PROGRAMMING
Residential Assistance programs
Tamarac Residential Payment Assistance
Start Completion
Program Design September 25,2020 September 28, 2020
Outreach September 30, 2020 November 30, 2020
Intake/Process Applications October 13, 2020 November 30, 2020
Award Funds October 13, 2020 November 30, 2020
Meals for Seniors
Start Completion
Program Design September 16,2020 September 16, 2020
Outreach September 16, 2020 September 17, 2020
Intake/Process Applications September 17, 2020 November 30, 2020
Award Funds September 17, 2020 November 30, 2020
Connectivity for Employment Support
Start Completion
Program Design September 16, 2020 September 24, 2020
Outreach September 30, 2020 November 30, 2020
Intake/Process Applications October 13, 2020 November 30, 2020
Award Funds October 13, 2020 November 30, 2020
City of Tamarac
Small Business Programs
Tamarac Small Business Stabilization Grant(City of Tamarac)
Start Completion
Program Design June 1, 2020 July 1, 2020
Outreach to Business July 1, 2020 August 24, 2020
Intake/Process Applications August 24, 2020 October 30, 2020
Award Funds Effective Date November 30, 2020
"Tamarac Together:Support Local Business"Small Business Economic Recovery from COVID-
19/Marketing Campaign
Start _ Completion
Phase I July 15, 2020 September 30, 2020
Phase II Effective date November 30, 2020
EXHIBIT D
REQUEST FOR PAYMENT DOCUMENTATION REQUIREMENTS
Required Documentation
Municipality shall submit the documentation itemized below ("Required Documentation") with
each invoice for CARES Funds.
Required Documentation includes:
1. Completed Request for Payment in the from approved by the Contract Administrator;
2. A certification in accordance with Section 5.2 that all funds received and utilized to date
under this Agreement were utilized only for Eligible Expenditures;
3. A certification from Municipality's administrator or the administrator's authorized
representative that the work,services,or activities,or materials being invoiced have been
received or completed;
4. Documentation of costs associated with any Municipality personnel providing any
services for the Project, if applicable;
5. An executed copy of each subcontractor contract authorizing work, services, or activities
to be performed for the Project, if applicable and not previously submitted to County;
6. A certified copy of the purchase order or other Municipality document authorizing the
work, services, activities, or materials for which Municipality is invoicing;
7. A copy of all subcontractor invoices for the Project indicating the work, services, or
activities rendered or materials purchased and the dates for same, certified by
Municipality's administrator or manager of the Project, as applicable;
8. Any additional documentation required by any additional provision of Federal Law; and
9. Any additional documentation that may be reasonably requested by Contract
Administrator.
10. Approved budget for the expense prior to March 27 and the budget subsequent to
approval of the CARES Act, with explanation of the budget was adjusted, or how the
requested reimbursements represent substantially different use toward COVID-19
expenses from that anticipated when the budget was adopted.
CARES Act Funding Agreement-Municipality Page 22 of 29
EXHIBIT E
FEDERAL PROVISIONS
1. Municipality shall comply with the following Federal provisions, if applicable, and shall
include such applicable Federal provisions in Municality's contracts with Subcontractors,
including all applicable provisions set forth in 2 C.F.R. Appendix II to Part 200:
a. Municipality agrees to comply with all applicable standards, orders or regulations
issued pursuant to the Clean Air Act (42 U.S.C. §§ 7401-7671q) and the Federal Water Pollution
Control Act as amended (33 U.S.C. §§ 1251-1387), and will report violations to FEMA and the
Regional Office of the Environmental Protection Agency (EPA).
b. Municipality shall comply with all mandatory standards and policies relating to
energy efficiency which are contained in the state energy conservation plan issued in compliance
with the Energy Policy and Conservation Act (42 U.S.C. § 6201).
c. Municipality agrees to comply with the requirements of 2 C.F.R. Part 180, subpart
C and 2 C.F.R. Part 3000, subpart C until the termination or expiration of this Agreement.
Municipality further agrees to include a provision requiring such compliance in its lower tier
covered transactions relating to this Agreement. Municipality affirms and verifies that neither
Municipality, nor any of its principals (defined at 2 C.F.R. § 180.995) or affiliates (defined at 2
C.F.R. § 180.905), are excluded (defined at 2 C.F.R. § 180.940) or disqualified (defined at 2 C.F.R.
§ 180.935).
d. The foregoing subsections are material representations of fact relied upon by
County. If it is later determined that Municipality did not comply with 2 C.F.R. Part 180, subpart
C or 2 C.F.R. Part 3000, subpart C, in addition to remedies available to County, the federal
government may pursue available remedies, including, but not limited to suspension and/or
debarment.
e. Municipality shall comply with Section 6002 of the Solid Waste Disposal Act, as
amended by the Resource Conservation and Recovery Act.Among other things, Municipality shall
procure only items designated in guidelines of the Environmental Protection Agency (EPA) at 40
CFR Part 247 that contain the highest percentage of recover materials practicable, consistent
with maintaining a satisfactory level of competition, where the purchase price of the item
exceeds $10,000.00; procuring solid waste management services in a manner that maximizes
energy and resource recovery; and establishing an affirmative procurement program for
procurement of recovered materials identified in the EPA guidelines.
2. By execution of this Agreement, Municipality certifies that:
a. No Federal appropriated funds have been paid or will be paid, by or on behalf of
the undersigned, to any person for influencing or attempting to influence an officer or employee
of any agency, a member of Congress, an officer or employee of Congress, or an employee of a
CARES Act Funding Agreement-Municipality Page 23 of 29
member of Congress in connection with the awarding of any Federal contract, the making of any
Federal grant, the making of any Federal loan, the entering into of any cooperative agreement,
and the extension, continuation, renewal, amendment, or modification of any Federal contract,
grant, loan, or cooperative agreement.
b. If any funds other than Federal appropriated funds have been paid or will be paid
to any person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the
undersigned shall complete and submit standard Form-LLL, "Disclosure Form to Report
Lobbying," in accordance with its instructions.
c. Municipality shall require that the language of this certification be included in the
award documents for all sub awards at all tiers (including subcontracts, sub grants, and contracts
under grants, loans, and cooperative agreements) and that all subrecipients shall certify and
disclose accordingly.
d. This certification is a material representation of fact upon which reliance is placed
when this transaction was made or entered into. Municipality certifies or affirms the truthfulness
and accuracy of each statement of the foregoing certification and disclosure, if any. In addition,
Municipality understands and agrees that the provisions of 31 U.S.C. § 3801 et seq., apply to this
certification and disclosure, if any.
CARES Act Funding Agreement-Municipality Page 24 of 29
EXHIBIT F
SCHEDULE OF ELIGIBLE EXPENDITURES
A. CATEGORIES OF ELIGIBLE EXPENDITURES:
1. MEDICAL EXPENSES SUCH AS:
A) COVID-19-RELATED EXPENSES OF PUBLIC HOSPITALS, CLINICS, AND SIMILAR
FACILITIES.
B) EXPENSES OF ESTABLISHING TEMPORARY PUBLIC MEDICAL FACILITIES AND
OTHER MEASURES TO INCREASE COVID-19 TREATMENT CAPACITY, INCLUDING
RELATED CONSTRUCTION COSTS.
C) COSTS OF PROVIDING COVID-19 TESTING, INCLUDING SEROLOGICAL TESTING.
D) EMERGENCY MEDICAL RESPONSE EXPENSES, INCLUDING EMERGENCY MEDICAL
TRANSPORTATION, RELATED TO COVID-19.
E) EXPENSES FOR ESTABLISHING AND OPERATING PUBLIC TELEMEDICINE
CAPABILITIES FOR COVID-19- RELATED TREATMENT.
2. PUBLIC HEALTH EXPENSES SUCH AS:
A) EXPENSES FOR COMMUNICATION AND ENFORCEMENT BY STATE,TERRITORIAL,
LOCAL, AND TRIBAL GOVERNMENTS OF PUBLIC HEALTH ORDERS RELATED TO
COVID-19.
B) EXPENSES FOR ACQUISITION AND DISTRIBUTION OF MEDICAL AND PROTECTIVE
SUPPLIES, INCLUDING SANITIZING PRODUCTS AND PERSONAL PROTECTIVE
EQUIPMENT, FOR MEDICAL PERSONNEL, POLICE OFFICERS, SOCIAL WORKERS,
CHILD PROTECTION SERVICES, AND CHILD WELFARE OFFICERS, DIRECT SERVICE
PROVIDERS FOR OLDER ADULTS AND INDIVIDUALS WITH DISABILITIES IN
COMMUNITY SETTINGS, AND OTHER PUBLIC HEALTH OR SAFETY WORKERS IN
CONNECTION WITH THE COVID-19 PUBLIC HEALTH EMERGENCY.
C) EXPENSES FOR DISINFECTION OF PUBLIC AREAS AND OTHER FACILITIES, E.G.,
NURSING HOMES, IN RESPONSE TO THE COVID-19 PUBLIC HEALTH EMERGENCY.
D) EXPENSES FOR TECHNICAL ASSISTANCE TO LOCAL AUTHORITIES OR OTHER
ENTITIES ON MITIGATION OF COVID-19-RELATED THREATS TO PUBLIC HEALTH
AND SAFETY.
E) EXPENSES FOR PUBLIC SAFETY MEASURES UNDERTAKEN IN RESPONSE TO
COVI D-19.
CARES Act Funding Agreement-Municipality Page 25 of 29
F) EXPENSES FOR QUARANTINING INDIVIDUALS.
3. PAYROLL EXPENSES FOR PUBLIC SAFETY, PUBLIC HEALTH, HEALTH CARE, HUMAN
SERVICES, AND SIMILAR EMPLOYEES WHOSE SERVICES ARE SUBSTANTIALLY DEDICATED
TO MITIGATING OR RESPONDING TO THE COVID-19 PUBLIC HEALTH EMERGENCY.
4. EXPENSES OF ACTIONS TO FACILITATE COMPLIANCE WITH COVID-19-RELATED PUBLIC
HEALTH MEASURES, SUCH AS:
A) EXPENSES FOR FOOD DELIVERY TO RESIDENTS, INCLUDING, FOR EXAMPLE,
SENIOR CITIZENS AND OTHER VULNERABLE POPULATIONS, TO ENABLE
COMPLIANCE WITH COVID-19 PUBLIC HEALTH PRECAUTIONS.
B) EXPENSES TO FACILITATE DISTANCE LEARNING, INCLUDING TECHNOLOGICAL
IMPROVEMENTS, IN CONNECTION WITH SCHOOL CLOSINGS TO ENABLE
COMPLIANCE WITH COVID-19 PRECAUTIONS.
C) EXPENSES TO IMPROVE TELEWORK CAPABILITIES FOR PUBLIC EMPLOYEES TO
ENABLE COMPLIANCE WITH COVID-19 PUBLIC HEALTH PRECAUTIONS.
D) EXPENSES OF PROVIDING PAID SICK AND PAID FAMILY AND MEDICAL LEAVE TO
PUBLIC EMPLOYEES TO ENABLE COMPLIANCE WITH COVID-19 PUBLIC HEALTH
PRECAUTIONS.
E) COVID-19-RELATED EXPENSES OF MAINTAINING STATE PRISONS AND COUNTY
JAILS, INCLUDING AS RELATES TO SANITATION AND IMPROVEMENT OF SOCIAL
DISTANCING MEASURES,TO ENABLE COMPLIANCE WITH COVID-19 PUBLIC
HEALTH PRECAUTIONS.
F) EXPENSES FOR CARE FOR HOMELESS POPULATIONS PROVIDED TO MITIGATE
COVID-19 EFFECTS AND ENABLE COMPLIANCE WITH COVID-19 PUBLIC HEALTH
PRECAUTIONS.
5. EXPENSES ASSOCIATED WITH THE PROVISION OF ECONOMIC SUPPORT IN CONNECTION
WITH THE COVID-19 PUBLIC HEALTH EMERGENCY, SUCH AS:
A) EXPENDITURES RELATED TO THE PROVISION OF GRANTS TO SMALL BUSINESSES
TO REIMBURSE THE COSTS OF BUSINESS INTERRUPTION CAUSED BY REQUIRED
CLOSURES.
B) EXPENDITURES RELATED TO A STATE, TERRITORIAL, LOCAL, OR TRIBAL
GOVERNMENT PAYROLL SUPPORT PROGRAM.
C) UNEMPLOYMENT INSURANCE COSTS RELATED TO THE COVID-19 PUBLIC HEALTH
EMERGENCY IF SUCH COSTS WILL NOT BE REIMBURSED BY THE FEDERAL
GOVERNMENT PURSUANT TO THE CARES ACT OR OTHERWISE.
CARES Act Funding Agreement-Municipality Page 26 of 29
6. ANY OTHER COVID-19-RELATED EXPENSES REASONABLY NECESSARY TO THE FUNCTION
OF GOVERNMENT THAT SATISFY THE CARES ACT ELIGIBILITY CRITERIA.
CARES Act Funding Agreement-Municipality Page 27 of 29
CARES FOR ONE BROWARD FUNDING PLAN
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CARES Act Funding Agreement-Municipality Page 29 of 29
BRdz\NARD
COUNTY
BERTHA W. HENRY, County Administrator
115 S.Andrews Avenue, Room 409•Fort Lauderdale, Florida 33301 • 954-357-7362• FAX 954-357-7360
November 17, 2020
Mr. Michael C. Cernech, City Manager
City of Tamarac
7525 NW 88th Avenue
Tamarac, FL 33321
RE: CARES ACT FUNDING SUBAWARD AGREEMENT— REVISED REQUEST
Dear Mr. Cernech:
In response to your request dated November 13, 2020, pursuant to Section 4.2 of the
Subaward Agreement between Broward County and the City of Tamarac for Cares Act
Funding ("Funding Agreement"), the modifications to the City's exhibits attached hereto
are approved and are hereby automatically incorporated into the Funding Agreement.
Sinc r ly,
Be ha Henry
cc: Kimm Campbell, Assistant County Administrator
Alan Tiano, Grants Administrator
Broward County Board of County Commissioners
Mark D Bogen•Lamar P Fisher•Beam Furr•Steve Geller•Date V C Hotness•Nan H Rich•Tim Ryan•Barbara Shariet•Michael Udine
MN/.broward.org
Page I of I
iAC Michael C. Cernech
City Manager
The City For Your Life
November 13, 2020
Ms. Bertha Henry, County Administrator
Broward County
115 W. Andrews Avenue, Room 409
Ft. Lauderdale, FL 33301
Dear Ms. Henry,
Please accept this letter as our revised request to amend the Subaward Agreement Between Broward County
and the City of Tamarac For CARES Act Funding per pre-approval received on November 12, 2020. We seek
to reallocate the portions of the City's allotted funds between the categories in order to provide additional
funds to assist Tamarac small businesses and to more accurately reflect the actual expenditures that we
could not have predicted when the conversation about the CARES Act allocations began.
The amendments being submitted for your approval are outlined below and in the attached amended
Exhibits A and B:
• Reducing amount allocated to ALF Monitoring by$67,773.46 and reallocating these funds toward
Tamarac small business assistance programs.
• Reducing the amount allocated to Public Information by $113,138.05.The City proposes to reallocate
a portion of these funds toward Tamarac small business program (Total amount reallocated to small
business assistance programs from ALF and Public info is $90,087.72) with the remaining funds
reallocated toward expenditures made in the Facilitate Compliance category.
• Reducing the amount allocated to Public Safety by $200,694.72. The City proposes to reallocate
these funds toward expenditures made in the Facilitate Compliance category. (Total amount
reallocated to Facilitate Compliance from Public Information and Public Safety Payroll is
$291,518.51).
• Exhibit A is updated to clarify that the City of Tamarac business grant program applies to eligible
non-profits per Treasury Guidelines
• Exhibit B is updated to reflect the proposed fund reallocations
• The total City of Tamarac allocation remains unchanged at $3,096,208.09.
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City of Tamarac
EXHIBIT A
SCHEDULE OF PROJECTS
Category Project Description
ALF Nursing Home 1. Tamarac Fire Rescue staff payroll expenses for time dedicated to Long
Monitoring term care facility(LTCF) monitoring:
a) Physical checks
b) Phone check-ins
c) PPE deliveries
d) Follow up with the Broward EOC on LTCF PPE shortages and
needs
The following facilities monitored by the City are located in Tamarac:
• Active Senior Living(ALF) 9057 N.W. 57 Street
• Atria Tamarac 1 (ALF) 7640 N. University Drive
• Atria Tamarac 2 (ALF) 7650 N. University Drive
• CSI Health Care 10060 W. McNab Rd
• Estate Manors (Group Home)7904 N.W. 74 Avenue
• Gordon Heights (ALF) 9500 N.W. 80 Street
• Harbor Chase (ALF) 6855 N.W. 70 Avenue
• Jennifer's Home Care(ALF) 7100 N.W. 76 Drive
• Lakeview Retirement(ALF) 2304 N.W. 52 Court
• Leslie's Leisure Living 2 (ALF) 6461 N.W.90 Avenue
• New Horizon of Tamarac(ALF) 7106 N.W. 84 Street
• New Horizons North (ALF) 8112 N.W. 74 Terrace
• Nspire Healthcare (NH) 5901 N.W. 79 Avenue
• Sunflower Senior Living (ALF)6931 N.W.81 Court
• Superior Care ll (ALF) 8025 N.W. 83 Street
• Tamarac Rehab (NH) 7901 N.W. 88 Avenue
• Treasure Care (ALF) 5841 N.W. 56 Place
PPE Expenses 1. Reimbursement of PPE Purchases for City Employees made by the City
of Tamarac throughout the time period covered under this
agreement, including but not limited to the COVID-19 testing kits,
masks, staff and public health screening measures, social distancing
measures and markings etc.
2. Reimbursement of PPE purchases for BSO-Tamarac staff made
through BSO Program through June 30, 2020
3. Purchase of PPE equipment for City Employees and BSO-Tamarac
through Broward County program.
CLEANING/ 1. Reimbursement of Sanitation of City Facilities during the time period
DISINFECTION covered under this agreement, including but not limited to the
contracted cleaning services, supplies, signage etc.
2. Disinfection of facilities, Fire Rescue apparatus, buses, and City
vehicles utilizing the electrostatic sprayer.
3. Addition of the Pure-Plasma ionization treatment to City's HVAC
City of Tamarac
systems to reduce airborne bacteria,mold,viruses,spores and fungi.
PUBLIC INFO 1. Public information campaign and related expenses apportioned by the
Broward County committee regarding COVID-19 safety.
2. Reimbursement for the City's public information campaign on COVID-
19 prevention,assistance programs and other pertinent information
throughout the time period covered under this contract, including but
not limited to direct mailers, ads,social media.
PUBLIC SAFETY 1. Tamarac Fire Rescue payroll cost,including overtime, as a result of
PAYROLL responding to Code 36 calls.
2. Police costs for Feeding Programs to people experiencing food
shortage as a result of economic fallout of COVID-19, Executive Order
enforcement, business checks, park monitoring,testing site presence
etc. and related detail and overtime cost
3. Fire Rescue payroll expenses necessary to comply with Families First
Coronavirus Response Act (FFCRA) and CDC quarantine requirements.
FACILITATE 1. Purchase of laptops and auxiliary technology/equipment to facilitate
COMPLIANCE remote work to minimize number of employees in building to
facilitate social distancing.
2. Establish networking system to allow remote work to minimize
number of employees in building to facilitate social distancing.
3. Purchase additional licenses for productivity software for employees
working remotely to minimize number of employees in building to
facilitate social distancing.
4. Streaming, close captioning and related services and equipment to
facilitate virtual meetings and public access
5. Integration of conference rooms with the virtual meeting software to
facilitate remote work and social distancing
6. Queueing software and applicable hardware purchase and installation
to enable visitor registration for in-person appointments,wait in their
cars or outdoors and receive notification when it's time to enter the
facility.This will promote social distancing while enabling public access
to city buildings
7. EOC upgrade for COVID-19 Incident Management
8. Payroll expenses necessary to comply with FFCRA requirements for
non-public safety personnel
City of Tamarac
RESIDENTIAL 1. Residential Assistance Program for residents who earn less than 120%
ASSISTANCE AMI, have lost a job or experience income reduction as a result of
COVID-19. Assistance is provided with mortgage, rent, re-
housing/eviction prevention to include the payment of past HOA dues
and/or utilities beginning 3/1/2020 and covers up to 6 months.
• Mortgage assistance program for residents who earn less 120%
AMI, have lost a job our earnings as a result of COVID-19.
• Rental assistance program for residents who earn less than
120%AMI, have lost a job or experience income reduction as a
result of COVID-19; include eviction prevention.
• Utility Pay- Light and Gas (cannot reimburse governmental
utilities such as water and sewer.
• Re-housing" assistance to provide security deposit and first
month's rent to re-house due to COVID-19 impacts.
Payments will be made directly to the mortgage company,HOA,
landlord or utility company on the tenant/homeowner behalf.
2. Prepared Meals For 120 Seniors experiencing financial hardship due to
COVID-19 in partnership with the subrecipient "Meals on Wheels
South Florida".
Seniors are provided with nutritious meals on a weekly basis - seven
(7) breakfasts and seven (7) dinners.This program will provide
immediate assistance and relief seniors on the waiting list,over 50%
of whom are categorized as priority 1 and 2, meaning they are most
vulnerable.
3. Connectivity for employment support program
The purpose of this activity is to provide connectivity technology to
support job search and support online employment in a challenging
COVID-19 economic environment. Applicants must have experienced
income reduction or job loss due to COVID-19 and earn less the 120%
AMI. Mobile devices and connection will be provided through
12/31/2020.
SMALL BUSINESS 1. Tamarac Small Business Stabilization Grant administered by the City of
ASSISTANCE Tamarac.Targeted to small/micro business owners and non-profits
(<15 employees) and who meet <80%Area Median Income (AMI)
income threshold and whose businesses/non-profits are struggling
economically from COVID-19 impacts. Grant awards up to $10,000 for
owners with demonstrated losses.
2. Multi-phased "Tamarac Together:Support Local Business"small
business economic recovery from COVID-19/marketing campaign in
partnership with Tamarac-North Lauderdale Chamber of Commerce;
including but not limited to business outreach, signage, marketing and
promotion,shop local incentives, etc.
COMMUNITY 1. Food Distribution Program at multiple sites in partnership with local
PROGRAMMING churches for residents experiencing hardship from COVID-19. Purchase
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City of Tamarac
EXHIBIT B
BUDGET
Total CARES Funds:$3,096,208.09
850 Cities only*850 PPE Allocation:$45,064
Category Project Description Budget Change
ALF Nursing 1. Tamarac Fire Rescue staff payroll $20,9 8 -$67,773.46
Home expenses for time spent on Long $141,181.76
Monitoring term care facility(LTCF)
monitoring and PPE purchases
City anticipates that its expenses in this
category will be much lower than
allocated.After surveying the ALFs most
reported that they ore already monitored
by ACHA and do not have unmet needs.
Only one facility reported that they
needed gloves which the City will
purchase and deliver.
PPE Expenses 1. Reimbursement of PPE $283,548.90 No changes
Purchases for City Employees
made by the City of Tamarac
throughout the time period
covered under this agreement
I 2. Reimbursement of PPE
purchases for BSO-Tamarac
staff made through BSO
Program through June 30,
2020
3. Purchase of PPE equipment
for City Employees and BSO-
Tamarac through Broward
County program.
CLEANING/ 1. Reimbursement of Sanitation $315,261.68 No changes
DISINFECTION of City Facilities during the
time period covered under
this agreement
2. Disinfection of facilities, Fire
Rescue apparatus, buses, and
City vehicles utilizing the
electrostatic sprayer.
3. Addition of the Pure-Plasma
ionization treatment to City's
HVAC systems to reduce
airborne bacteria, mold,
11/13/2020
City of Tamarac
viruses,spores and fungi.
PUBLIC INFO 1. Public information campaign $114,9.1 -$113,138.05
and related expenses $112,773.46
apportioned by the Broward
County committee regarding
COVID-19 safety.
2. Reimbursement for the City's
public information campaign
throughout the time period
covered under this agreement
City reimbursement request for this
category is not expected to exceed
$45,000;30%($57,773.46)is retained
for the County's program.
PUBLIC SAFETY 1. Tamarac Fire Rescue payroll $856,963T21 -$200,694.72
PAYROLL cost, including overtime, as a $656,268.49
result of responding to Code
36 calls.
2. Police costs for COVID-19
related activities
3. Fire Rescue payroll expenses
necessary to comply with
Families First Coronavirus
Response Act (FFCRA)and
CDC quarantine
requirements.
Tamarac anticipates that public safety
expenses(including a separate BSO
reimbursement request to be submitted
by BSO)will be S656,268.49.
FACILITATE 1. Purchase of laptops and $141,74.45 +$291,518.51
COMPLIANCE auxiliary $433,292.96
technology/equipment to
facilitate remote work/social
distancing.
2. Establish networking system
to allow remote work/social
distancing.
3. Purchase additional licenses
for productivity software for
employees working remotely
to facilitate social distancing.
4. Streaming,close captioning
and related services and
equipment to facilitate virtual
meetings and public access
11/13/2020
City of Tamarac
5. Integration of conference
rooms with the virtual
meeting software to facilitate
remote work and social
distancing
6. Queueing software and
applicable hardware purchase
and installation to promote
social distancing while
enabling public access to city
buildings
7. EOC upgrade for COVID-19
Incident Management
8. Payroll expenses necessary to
comply with FFCRA
requirements for non-public
safety personnel
Additional funds are needed to
reimburse the city for expenditures
incurred to enable safe and socially
distanced and/or remote operations
RESIDENTIAL 1. Tamarac Residential $677,734.52 No changes
ASSISTANCE Assistance Program to
provide payment assistance
with mortgage, HOA Fees,
rent, re-housing/eviction
prevention and utilities
2. Prepared Meals For 120
Seniors experiencing financial
hardship due to COVID-19 in
partnership with the
subrecipient "Meals on
Wheels South Florida".
3. Connectivity for employment
support program
SMALL 1. Tamarac Small Business 8-3 86,02 +$90,087.72
BUSINESS Stabilization Grant $426,673.74
ASSISTANCE administered by the City of
Tamarac targeted to
small/micro business owners
2. Multi-phased "Tamarac
Together:Support Local
Business" small business
economic recovery from
COVID-19/marketing
campaign in partnership with
11/13/2020
City of Tamarac
Tamarac-North Lauderdale
Chamber of Commerce
Additional funds are needed for the
arant program and small business and
restaurant recovery/marketing
assistance.
COMMUNITY 1. Food Distribution Program at $49,472.58 No change
PROGRAMMING multiple sites in partnership
with local churches for
residents experiencing
hardship from COVID-19.
Purchase of food, supplies,
and personnel time.
2. COVID-19 Test Site
11/13/2020