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HomeMy WebLinkAboutCity of Tamarac Ordinance O-2020-011Temp. Ord. #2435 September 29, 2020 Page 1 of 3 CITY OF TAMARAC, FLORIDA ORDINANCE NO. 0-2020- a 1 / AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA, ADOPTING THE OPERATING BUDGET, REVENUES AND EXPENDITURES, THE CAPITAL BUDGET, AND THE FINANCIAL POLICIES FOR THE FISCAL YEAR 2021; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Manager of the City of Tamarac, Florida, has presented to the City Commission the proposed operating budget, revenues and expenditures and capital budget as estimated for the Fiscal Year 2021, all as required by Section 7.02 of the Charter of the City; and WHEREAS, the City Commission in duly called public meetings, reviewed the budget and, having made certain amendments thereto, approved a tentative budget on September 14, 2020; and WHEREAS, the City Commission authorized a final public hearing on September 29, 2020, at 5:05 p.m., attended through electronic media by following the instructions at https://www.tamarac.org/meetings, and has caused notice of same to be published in a newspaper of general circulation in the City of Tamarac according to law; and WHEREAS, the City Commission has determined the amount of money which must be raised to conduct the affairs of the City of Tamarac for the Fiscal Year 2021 so that the business of the city may be conducted on a balanced budget, and has also determined the amount necessary to be raised by ad valorem taxes upon all of the property, real and personal, within the corporate limits of the City of Tamarac; and WHEREAS, the City Manager recommends the tentative budget for Fiscal Year 2021 be adopted; and WHEREAS, the City Commission of the City of Tamarac deems it to be in the best interest of the citizens and residents of the City of Tamarac to approve the budget for Fiscal Year 2021. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA: Section 1: That the foregoing "WHEREAS" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this ordinance. Temp. Ord. #2435 September 29, 2020 Page 2of3 Section 2: That the City of Tamarac, Florida operating budget, revenues and expenditures, and the Capital Budget for the Fiscal Year 2021, as provided for in Attachment A, and by this reference made a part thereof, be and the same is hereby adopted. If at any time during the fiscal year it appears probable that the revenues available will be insufficient to meet the amount appropriated, the City Commission shall then take such further action as necessary to prevent or minimize any deficit and for that purpose it may by ordinance reduce one or more appropriations. No appropriation for debt service may be reduced or transferred, no appropriation may be reduced by any amount required by law to be appropriated or by more than the amount of the unencumbered balance thereof. Section 3: That the City Manager, in accordance with Section 7.10(d) of the City Charter, is authorized to make transfers within departments, and with the approval of the City Commission, transfer funds between departments and between funds, as is permitted by law. Section 4: That when the City of Tamarac receives monies from any source, be it private or governmental, by Grant, gift, or otherwise, to which there is attached as a condition of acceptance, or any limitation regarding the use of or expenditure of the monies received, the funds so received shall be accepted by the City Commission and incorporated and appropriated in the budget by amendment, as required by law. Section 5: That every appropriation, except an appropriation for a multi -year capital improvement or multi -year grant program, shall lapse at the close of the fiscal year to the extent that it has not been expended or encumbered. An appropriation for a multi -year capital improvement or multi -year grant program shall continue in force until the purpose for which it was made has been accomplished or abandoned; the purpose of any such appropriation shall be deemed abandoned if three (3) years pass without any disbursement from or encumbrance of the appropriation. Section 6: That the Financial Policies, as provided for in Attachment B, which are attached hereto and incorporated herein by reference, are hereby adopted. Section 7: That all Ordinances or parts of Ordinances in conflict herewith are hereby repealed to the extent of such conflict. Section 8: That if any provision of this Ordinance or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications of this ordinance than can be given affect without the invalid provision or application, and to this end the provisions of this Ordinance are declared to be severable. Temp. Ord. #2435 September 29, 2020 Page 3 of 3 Section 9: That this Ordinance shall become effective immediately upon its passage and adoption. PASSED, FIRST READING, 14t' DAY OF September 2020. PASSED, SECOND READING, 29t' DAY OF September 2020. ATTEST: BY: y MICHELL19 J. GOMEZ, MA R H/a LA, CITYPRK C) -: w � � 963 I HEREA' ' t� I have appro166 tS , \ ORDINANCE as to form: SAMUEL S. GOREN CITY ATTORNEY RECORD OF COMMISSION VOTE: 1ST Reading MAYOR GOMEZ DIST 1: V/M. BOLTON G L�- DIST 2: COMM. GELIN DIST 3: COMM. FISHMAN 9C DIST 4: COMM. PLACKO RECORD OF COMMISSION VOTE: 2ND Reading MAYOR GOMEZ DIST 1: V/M. BOLTON DIST 2: COMM. GELIN DIST 3: COMM. FISHMAN DIST 4: COMM. PLACKO CITY OF TAMARAC, FLORIDA ATTACHMENT A FY 2021 BUDGET ATTACHMENT TO TEMPORARY ORDINANCE #2435 FUND Revenues Taxes Licenses & Permits Intergovernmental Revenue FY 2021 BUDGET ORDINANCE TO #2435 $ 39,448,354 5,045,675 8,173,759 Charges for Services 1,243,582 Fines & Forfeitures 529,293 Miscellaneous 1,615,686 Appropriation From Fund Balance 7,514,568 Other Sources 7,300,434 Expenditures City Commission $ 1,217,301 City Manager 2,725,264 City Attorney 730,400 City Clerk 720,729 Finance 3,371,255 Human Resources 1,497,560 Community Development 2,126,837 Police 18,112,688 Public Works 8,579,731 Parks & Recreation 5,788,793 Information Technology 2,897,615 Revenues Intergovernmental Revenue $ 56,668 Emergency Service Fees 2,115,251 Fire Inspection / Safety Fees 387,125 Special Assessment 13,235,435 Interfund Transfers 6,529,325 Miscellaneous 79,447 Appropriation from Fund Balance 3,028,210 25,431,461 Expenditures Personal Services $ 19,284,617 Operating Charges 1,672,570 Capital Outlay 88,100 Debt Service 58,006 Other Uses 4,108,168 Contingency 200,000 Reserves 20,000 Page 1 of 8 CITY OF TAMARAC, FLORIDA ATTACHMENT A FY 2021 BUDGET ATTACHMENT TO TEMPORARY ORDINANCE #2435 FY 2021 BUDGET ORDINANCE FUND TO #2435 Charges for Service $ 250,000 Interest Income 4,000 Appropriation From Fund Balance 37,500 Expenditures Operating Expenses $ 91,500 Capital Outlay - Taxes $ 382,092 Interest Income 3,121 Appropriation From Fund Balance 1,209,659 Expenditures Other Uses $ - Reserve 1,594,872 Revenues Intergovernmental Revenue $ 2,878,291 2,878.291 Expenditures Capital Outlay $ 2,878,291 Page 2 of 8 CITY OF TAMARAC, FLORIDA ATTACHMENT A FY 2021 BUDGET ATTACHMENT TO TEMPORARY ORDINANCE #2435 FY 2021 BUDGET ORDINANCE FUND TO #2435 Revenues Licenses & Permits $ 2,673,560 Charges for Services 15,575 Fines & Forfeitures 200,000 Miscellaneous 100,000 Interest Income 55,000 Appropriation From Fund Balance 614,657 Expenditures Personal Services $ 2,608,991 Operating Expenses 258,416 Capital Outlay 10,000 Other Uses 761,385 Reserves 20,000 Revenues Intergovernmental Revenue $ 417,242 Expenditures Personal Services $ 187,446 Grant Revenues $ - Expenditures Personal Services $ - Operating Expenses Other Uses Revenues Page 3 of 8 CITY OF TAMARAC, FLORIDA ATTACHMENT A FY 2021 BUDGET ATTACHMENT TO TEMPORARY ORDINANCE #2435 FY 2021 BUDGET ORDINANCE FUND TO #2435 Revenues Miscellaneous $ 150,000 l�� Expenditures Personal Services $ - Revenues Impact Fees $ 60,000 Appropriation From Fund Balance 285,944 Expenditures Revenues Interfund Transfers $ 4,741,269 Interest Income 23,010 Expenditures Debt Service $ 4,764,279 Revenues Interfund Transfers $ 1,027,775 Intergovernmental Revenue 139,050 Interest Income Appropriation From Fund Balance - Expenditures Capital Outlay $ 1,166,825 Contingency - Page 4 of 8 CITY OF TAMARAC, FLORIDA ATTACHMENT A FY 2021 BUDGET ATTACHMENT TO TEMPORARY ORDINANCE #2435 FUND Revenues Interfund Transfers Expenditures Revenues FY 2021 BUDGET ORDINANCE TO #2435 $ 989,800 Impact Fees $ - Interfund Transfers - Appropriation From Fund Balance - Expenditures Capital Outlay $ - Reserves - Taxes $ 900,000 Federal Grant - State Grant - Interfund Transfers 1,885,446 Appropriation From Fund Balance - 2,785,44 Expenditures Operating Expenditures $ 20,000 Capital Outlay 2,765,446 Reserves Page 5 of 8 CITY OF TAMARAC, FLORIDA ATTACHMENT A FY 2021 BUDGET ATTACHMENT TO TEMPORARY ORDINANCE #2435 FY 2021 BUDGET ORDINANCE FUND TO #2435 Revenues Revenues Stormwater Drainage Fees $ 6,133,620 Investment Income & Misc Rev 100,021 Interfund Transfers 374,224 Appropriation From Net Asset 108,165 Expenses Personal Services $ 2,054,609 Operating Expenses 2,324,383 Capital Outlay 426,000 Debt Service 401,350 Other Uses 400,000 Contingency 959,688 Reserves i sn nnn Revenues Interfund Transfers $ 400,000 400,000 Expenses Capital Outlay $ 400,000 Page 6 of 8 CITY OF TAMARAC, FLORIDA ATTACHMENT A FY 2021 BUDGET ATTACHMENT TO TEMPORARY ORDINANCE #2435 FY 2021 BUDGET ORDINANCE FUND TO #2435 Revenues Charges for Services $ 28,247,827 Interest Income 184,645 Miscellaneous 4,000 Appropriation From Net Asset 6,287,526 Expenses Personal Services $ 5,786,196 Operating Expenses 16,010,448 Capital Outlay 1,371,562 Other Uses 9,742,303 Debt Service 1,373,420 Contingency 340,069 Revenues Interfund Transfers $ 9,723,150 Expenses Revenues Charges for Services $ 2,317,147 Interfund Transfers 164,917 Interest Income 37,875 Appropriation from Fund Bal - Expenses Operating Expenses $ 2,334,327 Capital Outlay - Contingency 185,612 MM Page 7 of 8 CITY OF TAMARAC, FLORIDA ATTACHMENT A FY 2021 BUDGET ATTACHMENT TO TEMPORARY ORDINANCE #2435 FY 2021 BUDGET ORDINANCE FUND TO #2435 Charges for Services $ 7,093,293 Interest Income 5,401 InterFund Transfers 2,000,000 9,098,694 Expenses Operating Expenses $ 6,621,401 Contingency 477,293 Reserves 2,000,000 Revenues Charges for Services $ 1,721,768 Interest Income 88,881 Miscellaneous 15,000 Appropriation from Net Assets 3,236,284 5.061.933 Expenses Personal Services $ 635,413 Operating Expenses 2,183,919 Other Uses 2,000,000 Contingency 242,601 5,061,933 Page 8 of 8 CITY OF TAMARAC, FLORIDA ATTACHMENT B FY 2021 BUDGET ATTACHMENT TO TEMPORARY ORDINANCE 2435 FINANCIAL MANAGEMENT POLICIES The National Advisory Council on State and Local Budgeting (NACSLB) developed a comprehensive set of recommended budget practices that has been endorsed by the Government Finance Officers Association, ICMA, academia, etc. These recommended practices provide a framework for the budget process encompassing a broad scope of governmental planning and decision -making with regard to the use of resources. NACSLB Principal 2, Element 4, "Adopt Financial Policies" addresses the need for jurisdictions to establish policies to help frame resource allocation decisions. As such, the following are five categories of recommended financial management policies developed within these guidelines with the associated measurable benchmarks for adoption by the City Commission. The five categories are Operating Management, Debt Management, Investment Management, Account Management and Financial Planning & Economic Resources and are detailed below: OPERATING MANAGEMENT Policy #1: Revenue estimates for annual budget purposes should be conservative. In this light, General Fund revenues should be budgeted in the manner delineated below. 1.1. Property taxes should be budgeted at 95% of the Property Appraiser's estimate as of July. 1.2. State shared revenues should be budgeted at 95% of the State Department of Revenue estimate. This includes the Communication Services Tax, Half -cent Sales Tax and State Revenue Sharing. 1.3. Franchise fee revenue should be budgeted at 95% of the maximum estimate prepared by Financial Services Department. 1.4. Public Service Taxes on Electric, Propane and Natural Gas should be budgeted at 95% of the maximum estimate prepared by the Financial Services Department. Policy #2: The annual budget should be maintained in such a manner as to avoid an operating fund deficit. The annual budget should show fiscal restraint. Expenditures should be managed to create a positive cash balance (surplus) in each fund at the end of the fiscal year. Policy #3: The City should maintain a prudent cash management and investment program in order to meet daily cash requirements, increase the amount available for investment, and earn the maximum rate of return on invested funds commensurate with appropriate security. The City will use the following performance benchmarks for its investment portfolio. 3.1. The Bank of America Merrill Lynch 1-3 Year US Treasury & Agency Index which is a subset of The Bank of America Merrill Lynch US Treasury & Agency Index including all securities with a remaining term to final maturity less than 3 years, will be used as a benchmark for the performance of funds designated as core funds and other non -operating funds that have a longer -term investment horizon. The index will be used as a benchmark to be compared to the portfolio's total rate of return. 3.2. The S & P rated LGIP Index/All will be used as a benchmark as compared to the portfolio's net book value rate of return for current operating funds. CITY OF TAMARAC, FLORIDA ATTACHMENT B FY 2021 BUDGET ATTACHMENT TO TEMPORARY ORDINANCE 2435 FINANCIAL MANAGEMENT POLICIES Policy #4: The City shall maintain a minimum undesignated fund balance in the General Fund equal to the greater of 16.67% or 2 months annual expenditures, including Interfund transfers out. Reserve funds shall not be used to fund recurring expenditures. Fund balances should be maintained at fiscally sound levels in all funds. Such levels are delineated below. Reserved/Designated: Economic Development Reserve The designated Economic Development Reserve shall be established with one time initial funding of $5,000,000. The designated Economic Development Reserve will function as a revolving reserve account, where as initial funding is drawn down it will only be replenished through future recovery or recapture stemming from directly related Economic Development projects or activities. Reserved/Designated: Disaster Reserve The disaster reserves are to be used in emergency situations and as a match for Federal Emergency Management Agency (FEMA) funds. Reserves shall be used to fund emergency replacements and/or damaged equipment vehicles only as categorized below: After all general fund minimum reserve balances have been met; excess undesignated reserves may be set aside to provide additional funding in any designated reserve. Water & Sewer Fund: • An operating reserve balance of three months of operating and maintenance expenses or a minimum of $5,000,000. • Any surplus revenue in excess of this operating reserve minimum balance target is utilized to pay for all or a portion of the cost of capital projects. Stormwater Fund: • A working capital reserve of 10% of annual revenues shall be budgeted in the annual budget for the then current fiscal year. This amount is not cumulative. Policy #5: The City shall maintain adequate protection from loss due to property damage or liabilities of the City. The City shall maintain a risk fund for workers' compensation and property/liability and ensure adequate resources are available to support the value of incurred but not reported (IBNR) claims. CITY OF TAMARAC, FLORIDA ATTACHMENT B FY 2021 BUDGET ATTACHMENT TO TEMPORARY ORDINANCE 2435 FINANCIAL MANAGEMENT POLICIES Policy #6: The City will not commit itself to the full extent of its taxing authority. Policy #7: The City will not fund ordinary recurring municipal services with temporary or nonrecurring revenue sources. Policy #8: The City will maintain a cost allocation process by which the General Fund is reimbursed for actual indirect costs associated with providing services to other operating funds. Policy #9: All fee schedules and user charges should be reviewed annually for adjustment to ensure that rates are equitable and cover the total cost of the service or that portion of the total cost established by policy of the Tamarac City Commission. The following framework is recommended by the administration to be applied to user fees: 9.1 Total Fee Support (100%): Enterprise Funds: • Water/Sewer • Stormwater Special Revenue Funds: • Building Fund 9.2 Moderate Fee Support (40 - 100%) General Fund: Planning Zoning 9.3 Parks & Recreation — Fees shall be established in accordance with Administrative Policy 04-03. Parks & Recreation Fees shall be adjusted annually to maintain, at a minimum, the same percentage of cost recovery as in the prior year. Policy #10: Payment in Lieu of Taxes shall be charged to the Utilities and Stormwater funds at the rate of 6% of revenue for the purpose of recovering the costs associated with administering the use of, maintenance of, and ensuring the safe use of its streets, rights -of -way and public owned properties used by the utilities and storm water funds in providing and furnishing services to its customers. Policy #11: The financial burden on the City's taxpayers must be minimized through systematic annual program reviews and evaluation aimed at improving the efficiency and effectiveness of City programs. As such, the annual budget will be based on a City-wide work program of goals, implemented by departmental goals and objectives. CITY OF TAMARAC, FLORIDA ATTACHMENT B FY 2021 BUDGET ATTACHMENT TO TEMPORARY ORDINANCE 2435 FINANCIAL MANAGEMENT POLICIES Policy #12: The City's role in social service funding should be supplemental (addressing special or unique local needs) to the basic responsibilities of regional agencies. Funding shall first be derived from those funds provided through the Community Development Block Grant ("CDBG") program. Policy #13: City management is responsible for recovery of budgeted and non -ad valorem revenues as planned for in the budget. Management shall maintain adequate billing and claiming processes in order to effectively manage their accounts receivable systems in conformance with the fiscal plan and sound business principles. Policy #14: The City will annually review the Capital Improvements Element of the Comprehensive Plan to ensure that required fiscal resources will be available to provide the public facilities needed to support the adopted level of service standards. Policy #15: The City will annually prepare a six -year asset management program. The asset management program will identify the source of funding for all projects, as well as the impact on future operating costs. Policy #16: Every appropriation, except an appropriation for capital improvement expenditures and multi -year grants, shall lapse at the close of the fiscal year to the extent that it has not been expended or encumbered. An appropriation for a capital improvement expenditure and a multi -year grant shall continue in force, i.e. not be required to be re - budgeted, until the purpose for which it was made has been accomplished or abandoned; the purpose of any such appropriation shall be deemed abandoned if three (3) years pass without any disbursement from or encumbrance of the appropriation unless extended by action of the City Commission. DEBT MANAGEMENT Policy #17: The City will issue and comply with a comprehensive debt management policy. INVESTMENT MANAGEMENT Policy #18: The City will issue and comply with a comprehensive investment management policy. ACCOUNTS MANAGEMENT AND FINANCIAL PLANNING Policy #19: Accounting systems shall be maintained in order to facilitate financial reporting in conformance with generally accepted accounting principles of the United States. Policy #20: An annual financial audit shall be prepared in conformance with Florida state law. CITY OF TAMARAC, FLORIDA ATTACHMENT B FY 2021 BUDGET ATTACHMENT TO TEMPORARY ORDINANCE 2435 FINANCIAL MANAGEMENT POLICIES Policy #21: Financial systems shall be maintained in a manner that provides for the timely monitoring of expenditures, revenues, performance and receivables/billing status on an ongoing basis. Policy #22: Forecasting of revenues and expenditures for major funds shall be accomplished in conjunction with the development of the annual operating budget in accordance with recommended practices of the National Advisory Council on State and Local Budgeting (NACSLB). Policy #23: The City shall annually seek the GFOA Certificate of Achievement for Excellence in Financial Reporting and the Distinguished Budget Presentation Award. ECONOMIC RESOURCES Policy #24: The City should diversify and expand its economic base in order to relieve the homeowner from the most significant share of the tax burden and to protect the community against economic downturns. This effort should include the attraction of new businesses, retaining existing businesses, enticement of new residents, and tourism. Policy #25: The City should encourage economic development initiatives that provide growth in the tax base and employment for City residents as a first priority and in the County and region as a second priority.