HomeMy WebLinkAboutCity of Tamarac Ordinance O-2020-011Temp. Ord. #2435
September 29, 2020
Page 1 of 3
CITY OF TAMARAC, FLORIDA
ORDINANCE NO. 0-2020- a 1 /
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY
OF TAMARAC, FLORIDA, ADOPTING THE OPERATING
BUDGET, REVENUES AND EXPENDITURES, THE CAPITAL
BUDGET, AND THE FINANCIAL POLICIES FOR THE FISCAL
YEAR 2021; PROVIDING FOR CONFLICTS; PROVIDING FOR
SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, the City Manager of the City of Tamarac, Florida, has presented to the City
Commission the proposed operating budget, revenues and expenditures and capital budget as
estimated for the Fiscal Year 2021, all as required by Section 7.02 of the Charter of the City; and
WHEREAS, the City Commission in duly called public meetings, reviewed the budget
and, having made certain amendments thereto, approved a tentative budget on September 14, 2020;
and
WHEREAS, the City Commission authorized a final public hearing on September 29,
2020, at 5:05 p.m., attended through electronic media by following the instructions at
https://www.tamarac.org/meetings, and has caused notice of same to be published in a newspaper
of general circulation in the City of Tamarac according to law; and
WHEREAS, the City Commission has determined the amount of money which must be
raised to conduct the affairs of the City of Tamarac for the Fiscal Year 2021 so that the business
of the city may be conducted on a balanced budget, and has also determined the amount necessary
to be raised by ad valorem taxes upon all of the property, real and personal, within the corporate
limits of the City of Tamarac; and
WHEREAS, the City Manager recommends the tentative budget for Fiscal Year 2021 be
adopted; and
WHEREAS, the City Commission of the City of Tamarac deems it to be in the best interest
of the citizens and residents of the City of Tamarac to approve the budget for Fiscal Year 2021.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY
OF TAMARAC, FLORIDA:
Section 1: That the foregoing "WHEREAS" clauses are hereby ratified and confirmed
as being true and correct and are hereby made a specific part of this ordinance.
Temp. Ord. #2435
September 29, 2020
Page 2of3
Section 2: That the City of Tamarac, Florida operating budget, revenues and
expenditures, and the Capital Budget for the Fiscal Year 2021, as provided for in Attachment A,
and by this reference made a part thereof, be and the same is hereby adopted.
If at any time during the fiscal year it appears probable that the revenues available will be
insufficient to meet the amount appropriated, the City Commission shall then take such further
action as necessary to prevent or minimize any deficit and for that purpose it may by ordinance
reduce one or more appropriations.
No appropriation for debt service may be reduced or transferred, no appropriation may be
reduced by any amount required by law to be appropriated or by more than the amount of the
unencumbered balance thereof.
Section 3: That the City Manager, in accordance with Section 7.10(d) of the City
Charter, is authorized to make transfers within departments, and with the approval of the City
Commission, transfer funds between departments and between funds, as is permitted by law.
Section 4: That when the City of Tamarac receives monies from any source, be it
private or governmental, by Grant, gift, or otherwise, to which there is attached as a condition of
acceptance, or any limitation regarding the use of or expenditure of the monies received, the funds
so received shall be accepted by the City Commission and incorporated and appropriated in the
budget by amendment, as required by law.
Section 5: That every appropriation, except an appropriation for a multi -year capital
improvement or multi -year grant program, shall lapse at the close of the fiscal year to the extent
that it has not been expended or encumbered. An appropriation for a multi -year capital
improvement or multi -year grant program shall continue in force until the purpose for which it was
made has been accomplished or abandoned; the purpose of any such appropriation shall be deemed
abandoned if three (3) years pass without any disbursement from or encumbrance of the
appropriation.
Section 6: That the Financial Policies, as provided for in Attachment B, which are
attached hereto and incorporated herein by reference, are hereby adopted.
Section 7: That all Ordinances or parts of Ordinances in conflict herewith are hereby
repealed to the extent of such conflict.
Section 8: That if any provision of this Ordinance or the application thereof to any
person or circumstance is held invalid, such invalidity shall not affect other provisions or
applications of this ordinance than can be given affect without the invalid provision or application,
and to this end the provisions of this Ordinance are declared to be severable.
Temp. Ord. #2435
September 29, 2020
Page 3 of 3
Section 9: That this Ordinance shall become effective immediately upon its passage
and adoption.
PASSED, FIRST READING, 14t' DAY OF September 2020.
PASSED, SECOND READING, 29t' DAY OF September 2020.
ATTEST: BY: y
MICHELL19 J. GOMEZ, MA R
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I HEREA' ' t�
I have appro166 tS , \
ORDINANCE as to form:
SAMUEL S. GOREN
CITY ATTORNEY
RECORD OF COMMISSION VOTE: 1ST Reading
MAYOR GOMEZ
DIST 1: V/M. BOLTON G L�-
DIST 2: COMM. GELIN
DIST 3: COMM. FISHMAN 9C
DIST 4: COMM. PLACKO
RECORD OF COMMISSION VOTE: 2ND Reading
MAYOR GOMEZ
DIST 1: V/M. BOLTON
DIST 2: COMM. GELIN
DIST 3: COMM. FISHMAN
DIST 4: COMM. PLACKO
CITY OF TAMARAC, FLORIDA ATTACHMENT A
FY 2021 BUDGET
ATTACHMENT TO TEMPORARY ORDINANCE #2435
FUND
Revenues
Taxes
Licenses & Permits
Intergovernmental Revenue
FY 2021 BUDGET
ORDINANCE
TO #2435
$ 39,448,354
5,045,675
8,173,759
Charges for Services
1,243,582
Fines & Forfeitures
529,293
Miscellaneous
1,615,686
Appropriation From Fund Balance
7,514,568
Other Sources
7,300,434
Expenditures
City Commission
$ 1,217,301
City Manager
2,725,264
City Attorney
730,400
City Clerk
720,729
Finance
3,371,255
Human Resources 1,497,560
Community Development 2,126,837
Police 18,112,688
Public Works 8,579,731
Parks & Recreation 5,788,793
Information Technology 2,897,615
Revenues
Intergovernmental Revenue
$ 56,668
Emergency Service Fees
2,115,251
Fire Inspection / Safety Fees
387,125
Special Assessment
13,235,435
Interfund Transfers
6,529,325
Miscellaneous
79,447
Appropriation from Fund Balance
3,028,210
25,431,461
Expenditures
Personal Services
$ 19,284,617
Operating Charges
1,672,570
Capital Outlay
88,100
Debt Service
58,006
Other Uses
4,108,168
Contingency
200,000
Reserves
20,000
Page 1 of 8
CITY OF TAMARAC, FLORIDA ATTACHMENT A
FY 2021 BUDGET
ATTACHMENT TO TEMPORARY ORDINANCE #2435
FY 2021 BUDGET
ORDINANCE
FUND TO #2435
Charges for Service $ 250,000
Interest Income 4,000
Appropriation From Fund Balance 37,500
Expenditures
Operating Expenses $ 91,500
Capital Outlay -
Taxes
$ 382,092
Interest Income
3,121
Appropriation From Fund Balance
1,209,659
Expenditures
Other Uses
$ -
Reserve
1,594,872
Revenues
Intergovernmental Revenue $ 2,878,291
2,878.291
Expenditures
Capital Outlay $ 2,878,291
Page 2 of 8
CITY OF TAMARAC, FLORIDA ATTACHMENT A
FY 2021 BUDGET
ATTACHMENT TO TEMPORARY ORDINANCE #2435
FY 2021 BUDGET
ORDINANCE
FUND TO #2435
Revenues
Licenses & Permits
$ 2,673,560
Charges for Services
15,575
Fines & Forfeitures
200,000
Miscellaneous
100,000
Interest Income
55,000
Appropriation From Fund Balance
614,657
Expenditures
Personal Services
$ 2,608,991
Operating Expenses
258,416
Capital Outlay
10,000
Other Uses
761,385
Reserves
20,000
Revenues
Intergovernmental Revenue $ 417,242
Expenditures
Personal Services $ 187,446
Grant Revenues $ -
Expenditures
Personal Services $ -
Operating Expenses
Other Uses
Revenues
Page 3 of 8
CITY OF TAMARAC, FLORIDA ATTACHMENT A
FY 2021 BUDGET
ATTACHMENT TO TEMPORARY ORDINANCE #2435
FY 2021 BUDGET
ORDINANCE
FUND TO #2435
Revenues
Miscellaneous $ 150,000
l��
Expenditures
Personal Services $ -
Revenues
Impact Fees $ 60,000
Appropriation From Fund Balance 285,944
Expenditures
Revenues
Interfund Transfers $ 4,741,269
Interest Income 23,010
Expenditures
Debt Service $ 4,764,279
Revenues
Interfund Transfers $ 1,027,775
Intergovernmental Revenue 139,050
Interest Income
Appropriation From Fund Balance -
Expenditures
Capital Outlay $ 1,166,825
Contingency -
Page 4 of 8
CITY OF TAMARAC, FLORIDA ATTACHMENT A
FY 2021 BUDGET
ATTACHMENT TO TEMPORARY ORDINANCE #2435
FUND
Revenues
Interfund Transfers
Expenditures
Revenues
FY 2021 BUDGET
ORDINANCE
TO #2435
$ 989,800
Impact Fees $ -
Interfund Transfers -
Appropriation From Fund Balance -
Expenditures
Capital Outlay $ -
Reserves -
Taxes $ 900,000
Federal Grant -
State Grant -
Interfund Transfers 1,885,446
Appropriation From Fund Balance -
2,785,44
Expenditures
Operating Expenditures $ 20,000
Capital Outlay 2,765,446
Reserves
Page 5 of 8
CITY OF TAMARAC, FLORIDA ATTACHMENT A
FY 2021 BUDGET
ATTACHMENT TO TEMPORARY ORDINANCE #2435
FY 2021 BUDGET
ORDINANCE
FUND TO #2435
Revenues
Revenues
Stormwater Drainage Fees
$ 6,133,620
Investment Income & Misc Rev
100,021
Interfund Transfers
374,224
Appropriation From Net Asset
108,165
Expenses
Personal Services
$ 2,054,609
Operating Expenses
2,324,383
Capital Outlay
426,000
Debt Service
401,350
Other Uses
400,000
Contingency
959,688
Reserves
i sn nnn
Revenues
Interfund Transfers $ 400,000
400,000
Expenses
Capital Outlay $ 400,000
Page 6 of 8
CITY OF TAMARAC, FLORIDA ATTACHMENT A
FY 2021 BUDGET
ATTACHMENT TO TEMPORARY ORDINANCE #2435
FY 2021 BUDGET
ORDINANCE
FUND TO #2435
Revenues
Charges for Services
$ 28,247,827
Interest Income
184,645
Miscellaneous
4,000
Appropriation From Net Asset
6,287,526
Expenses
Personal Services
$ 5,786,196
Operating Expenses
16,010,448
Capital Outlay
1,371,562
Other Uses
9,742,303
Debt Service
1,373,420
Contingency
340,069
Revenues
Interfund Transfers $ 9,723,150
Expenses
Revenues
Charges for Services
$ 2,317,147
Interfund Transfers
164,917
Interest Income
37,875
Appropriation from Fund Bal
-
Expenses
Operating Expenses
$ 2,334,327
Capital Outlay
-
Contingency
185,612
MM
Page 7 of 8
CITY OF TAMARAC, FLORIDA ATTACHMENT A
FY 2021 BUDGET
ATTACHMENT TO TEMPORARY ORDINANCE #2435
FY 2021 BUDGET
ORDINANCE
FUND TO #2435
Charges for Services
$ 7,093,293
Interest Income
5,401
InterFund Transfers
2,000,000
9,098,694
Expenses
Operating Expenses
$ 6,621,401
Contingency
477,293
Reserves
2,000,000
Revenues
Charges for Services
$ 1,721,768
Interest Income
88,881
Miscellaneous
15,000
Appropriation from Net Assets
3,236,284
5.061.933
Expenses
Personal Services
$ 635,413
Operating Expenses
2,183,919
Other Uses
2,000,000
Contingency
242,601
5,061,933
Page 8 of 8
CITY OF TAMARAC, FLORIDA ATTACHMENT B
FY 2021 BUDGET
ATTACHMENT TO TEMPORARY ORDINANCE 2435
FINANCIAL MANAGEMENT POLICIES
The National Advisory Council on State and Local Budgeting (NACSLB) developed a comprehensive set of
recommended budget practices that has been endorsed by the Government Finance Officers Association, ICMA,
academia, etc. These recommended practices provide a framework for the budget process encompassing a broad
scope of governmental planning and decision -making with regard to the use of resources.
NACSLB Principal 2, Element 4, "Adopt Financial Policies" addresses the need for jurisdictions to establish
policies to help frame resource allocation decisions. As such, the following are five categories of recommended
financial management policies developed within these guidelines with the associated measurable benchmarks for
adoption by the City Commission. The five categories are Operating Management, Debt Management, Investment
Management, Account Management and Financial Planning & Economic Resources and are detailed below:
OPERATING MANAGEMENT
Policy #1:
Revenue estimates for annual budget purposes should be conservative. In this light, General Fund revenues should
be budgeted in the manner delineated below.
1.1. Property taxes should be budgeted at 95% of the Property Appraiser's estimate as of July.
1.2. State shared revenues should be budgeted at 95% of the State Department of Revenue estimate. This
includes the Communication Services Tax, Half -cent Sales Tax and State Revenue Sharing.
1.3. Franchise fee revenue should be budgeted at 95% of the maximum estimate prepared by Financial
Services Department.
1.4. Public Service Taxes on Electric, Propane and Natural Gas should be budgeted at 95% of the
maximum estimate prepared by the Financial Services Department.
Policy #2:
The annual budget should be maintained in such a manner as to avoid an operating fund deficit. The annual budget
should show fiscal restraint. Expenditures should be managed to create a positive cash balance (surplus) in each
fund at the end of the fiscal year.
Policy #3:
The City should maintain a prudent cash management and investment program in order to meet daily cash
requirements, increase the amount available for investment, and earn the maximum rate of return on invested
funds commensurate with appropriate security. The City will use the following performance benchmarks for its
investment portfolio.
3.1. The Bank of America Merrill Lynch 1-3 Year US Treasury & Agency Index which is a subset of The
Bank of America Merrill Lynch US Treasury & Agency Index including all securities with a remaining
term to final maturity less than 3 years, will be used as a benchmark for the performance of funds
designated as core funds and other non -operating funds that have a longer -term investment horizon. The
index will be used as a benchmark to be compared to the portfolio's total rate of return.
3.2. The S & P rated LGIP Index/All will be used as a benchmark as compared to the portfolio's net book
value rate of return for current operating funds.
CITY OF TAMARAC, FLORIDA ATTACHMENT B
FY 2021 BUDGET
ATTACHMENT TO TEMPORARY ORDINANCE 2435
FINANCIAL MANAGEMENT POLICIES
Policy #4:
The City shall maintain a minimum undesignated fund balance in the General Fund equal to the greater of 16.67%
or 2 months annual expenditures, including Interfund transfers out.
Reserve funds shall not be used to fund recurring expenditures. Fund balances should be maintained at fiscally
sound levels in all funds. Such levels are delineated below.
Reserved/Designated: Economic Development Reserve
The designated Economic Development Reserve shall be established with one time initial funding of $5,000,000.
The designated Economic Development Reserve will function as a revolving reserve account, where as initial
funding is drawn down it will only be replenished through future recovery or recapture stemming from directly
related Economic Development projects or activities.
Reserved/Designated: Disaster Reserve
The disaster reserves are to be used in emergency situations and as a match for Federal Emergency Management
Agency (FEMA) funds.
Reserves shall be used to fund emergency replacements and/or damaged equipment vehicles only as categorized
below:
After all general fund minimum reserve balances have been met; excess undesignated reserves may be set aside
to provide additional funding in any designated reserve.
Water & Sewer Fund:
• An operating reserve balance of three months of operating and maintenance expenses or a minimum of
$5,000,000.
• Any surplus revenue in excess of this operating reserve minimum balance target is utilized to pay for all
or a portion of the cost of capital projects.
Stormwater Fund:
• A working capital reserve of 10% of annual revenues shall be budgeted in the annual budget for the then
current fiscal year. This amount is not cumulative.
Policy #5:
The City shall maintain adequate protection from loss due to property damage or liabilities of the City. The City
shall maintain a risk fund for workers' compensation and property/liability and ensure adequate resources are
available to support the value of incurred but not reported (IBNR) claims.
CITY OF TAMARAC, FLORIDA ATTACHMENT B
FY 2021 BUDGET
ATTACHMENT TO TEMPORARY ORDINANCE 2435
FINANCIAL MANAGEMENT POLICIES
Policy #6:
The City will not commit itself to the full extent of its taxing authority.
Policy #7:
The City will not fund ordinary recurring municipal services with temporary or nonrecurring revenue sources.
Policy #8:
The City will maintain a cost allocation process by which the General Fund is reimbursed for actual indirect costs
associated with providing services to other operating funds.
Policy #9:
All fee schedules and user charges should be reviewed annually for adjustment to ensure that rates are equitable
and cover the total cost of the service or that portion of the total cost established by policy of the Tamarac City
Commission. The following framework is recommended by the administration to be applied to user fees:
9.1 Total Fee Support (100%):
Enterprise Funds:
• Water/Sewer
• Stormwater
Special Revenue Funds:
• Building Fund
9.2 Moderate Fee Support (40 - 100%)
General Fund:
Planning
Zoning
9.3 Parks & Recreation — Fees shall be established in accordance with Administrative Policy 04-03. Parks
& Recreation Fees shall be adjusted annually to maintain, at a minimum, the same percentage of cost
recovery as in the prior year.
Policy #10:
Payment in Lieu of Taxes shall be charged to the Utilities and Stormwater funds at the rate of 6% of revenue for
the purpose of recovering the costs associated with administering the use of, maintenance of, and ensuring the
safe use of its streets, rights -of -way and public owned properties used by the utilities and storm water funds in
providing and furnishing services to its customers.
Policy #11:
The financial burden on the City's taxpayers must be minimized through systematic annual program reviews and
evaluation aimed at improving the efficiency and effectiveness of City programs. As such, the annual budget will
be based on a City-wide work program of goals, implemented by departmental goals and objectives.
CITY OF TAMARAC, FLORIDA ATTACHMENT B
FY 2021 BUDGET
ATTACHMENT TO TEMPORARY ORDINANCE 2435
FINANCIAL MANAGEMENT POLICIES
Policy #12:
The City's role in social service funding should be supplemental (addressing special or unique local needs) to the
basic responsibilities of regional agencies. Funding shall first be derived from those funds provided through the
Community Development Block Grant ("CDBG") program.
Policy #13:
City management is responsible for recovery of budgeted and non -ad valorem revenues as planned for in the
budget. Management shall maintain adequate billing and claiming processes in order to effectively manage their
accounts receivable systems in conformance with the fiscal plan and sound business principles.
Policy #14:
The City will annually review the Capital Improvements Element of the Comprehensive Plan to ensure that
required fiscal resources will be available to provide the public facilities needed to support the adopted level of
service standards.
Policy #15:
The City will annually prepare a six -year asset management program. The asset management program will identify
the source of funding for all projects, as well as the impact on future operating costs.
Policy #16:
Every appropriation, except an appropriation for capital improvement expenditures and multi -year grants, shall
lapse at the close of the fiscal year to the extent that it has not been expended or encumbered. An appropriation
for a capital improvement expenditure and a multi -year grant shall continue in force, i.e. not be required to be re -
budgeted, until the purpose for which it was made has been accomplished or abandoned; the purpose of any such
appropriation shall be deemed abandoned if three (3) years pass without any disbursement from or encumbrance
of the appropriation unless extended by action of the City Commission.
DEBT MANAGEMENT
Policy #17:
The City will issue and comply with a comprehensive debt management policy.
INVESTMENT MANAGEMENT
Policy #18:
The City will issue and comply with a comprehensive investment management policy.
ACCOUNTS MANAGEMENT AND FINANCIAL PLANNING
Policy #19:
Accounting systems shall be maintained in order to facilitate financial reporting in conformance with generally
accepted accounting principles of the United States.
Policy #20:
An annual financial audit shall be prepared in conformance with Florida state law.
CITY OF TAMARAC, FLORIDA ATTACHMENT B
FY 2021 BUDGET
ATTACHMENT TO TEMPORARY ORDINANCE 2435
FINANCIAL MANAGEMENT POLICIES
Policy #21:
Financial systems shall be maintained in a manner that provides for the timely monitoring of expenditures,
revenues, performance and receivables/billing status on an ongoing basis.
Policy #22:
Forecasting of revenues and expenditures for major funds shall be accomplished in conjunction with the
development of the annual operating budget in accordance with recommended practices of the National Advisory
Council on State and Local Budgeting (NACSLB).
Policy #23:
The City shall annually seek the GFOA Certificate of Achievement for Excellence in Financial Reporting and the
Distinguished Budget Presentation Award.
ECONOMIC RESOURCES
Policy #24:
The City should diversify and expand its economic base in order to relieve the homeowner from the most
significant share of the tax burden and to protect the community against economic downturns. This effort should
include the attraction of new businesses, retaining existing businesses, enticement of new residents, and tourism.
Policy #25:
The City should encourage economic development initiatives that provide growth in the tax base and employment
for City residents as a first priority and in the County and region as a second priority.