HomeMy WebLinkAboutCity of Tamarac Resolution R-2020-099 Temp Reso. #13508
October 14, 2020
Page 1
CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R-2020 O
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF TAMARAC, FLORIDA, APPROVING COLLECTION AND
DISPOSAL SERVICES OF HOUSEHOLD HAZARDOUS
WASTE; AUTHORIZING AN EXPENDITURE OF FUNDS
FOR AN AMOUNT NOT TO EXCEED THE APPROVED
ANNUAL BUDGET; UTILIZING RFP NO. 06-06-18-11
SOLICITED, AWARDED, AND RENEWED BY THE CITY OF
COCONUT CREEK, FLORIDA AS THE LEAD AGENCY FOR
THE SOUTHEAST FLORIDA GOVERNMENTAL
PURCHASING COOPERATIVE GROUP; EFFECTIVE
UPON APPROVAL THROUGH OCTOBER 23, 2022 OR AS
EXTENDED BY THE CITY OF COCONUT CREEK ON
BEHALF OF THE SOUTHEAST FLORIDA
GOVERNMENTAL PURCHASING COOPERATIVE;
AUTHORIZING THE PROPER CITY OFFICIALS TO
EXECUTE CONTRACT RENEWALS; PROVIDING FOR
CONFLICTS; PROVIDING FOR SEVERABILITY; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, a need exists to provide services for the proper collection, disposal,
and recycling of household hazardous waste ("HHW") and electronic waste ("E-Waste")
for the residents of the City of Tamarac; and
WHEREAS, on October 24, 2018, via Resolution Number R-2018-135, the City
Commission of the City of Tamarac authorized an Agreement between the City of
Tamarac and Clean Harbors Environmental Services, Inc. utilizing the Southeast Florida
Cooperative Purchasing Group ("Co-op") RFP Number 06-06-18-11, incorporated herein
by reference and on file at the Office of the City Clerk; and
WHEREAS, as Lead Agency for the Co-op, the City of Coconut Creek has
authorized the renewal of RFP Number 06-06-18-11, effective October 24, 2020 through
Temp. Reso. #13508
October 14, 2020
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October 23, 2022, and has authorized a cost increase to line items 1.1, 2.1, 4.4, and 5.2
per Contract Extension Number 1, incorporated herein and made a specific part of this
Resolution as "Exhibit 1"; and
WHEREAS, City staff determined this regional collaborative approach to the
service is economically and logistically advantageous to the City of Tamarac and its
residents; and
WHEREAS, for use in this Interlocal Agreement, household hazardous waste
(HHW) is defined as hazardous waste that is residentially generated and that consists of
products that exhibit dangerous characteristics due to their reactivity, ignitability,
corrosivity, toxicity, or persistence; and
WHEREAS, it is the recommendation of the Director of Public Services, the Interim
Financial Services Director, and the Purchasing and Contracts Manager that the City
Commission approve the collection and proper disposal of household hazardous waste
from Clean Harbors Environmental Services, Inc.; and that expenditures for said services
per RFP No. 06-06-18-11 not to exceed the approved budget, including any approved
budget amendments, for said purpose be approved; and that the Appropriate City Officials
be authorized to approve and execute any subsequent renewals to RFP No. 06-06-18-
11; and
WHEREAS, the City Commission of the City of Tamarac deems it to be in the best
interest of the citizens and residents of the City of Tamarac to approve and to authorize
the appropriate City Officials to approve the collection and proper disposal of household
hazardous waste from Clean Harbors; and that expenditures for said services per RFP
Temp Reso. #13508
October 14, 2020
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No. 06-06-18-11 not to exceed the approved budget, including any approved budget
amendments, for said purpose be approved; and that the Appropriate City Officials be
authorized to approve and execute any subsequent renewals to RFP No. 06-06-18-11 .
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF
TAMARAC, FLORIDA THAT:
SECTION 1 : The foregoing "WHEREAS" clauses are hereby ratified and
confirmed as being true and correct and are hereby made a specific part of this Resolution
upon adoption hereof. All Exhibits attached hereto are incorporated herein and made a
specific part hereof.
SECTION 2: The City Commission HEREBY approves the purchase of
HHW and E-Waste Collection and Disposal Services from Clean Harbors Environmental
Services, Inc., utilizing RFP No. 06-06-18-11 solicited, awarded, and renewed by the City
of Coconut Creek, Florida as the lead agency for the Southeast Florida Governmental
Purchasing Cooperative Group, effective through October 23, 2022.
SECTION 3: Expenditures for HHW and E-Waste Collection and Disposal
from Clean Harbors Environmental Services, Inc. per RFP No. 06-06-18-11, are hereby
authorized and shall not exceed the approved budget including any approved budget
amendments.
SECTION 4: The appropriate City Officials are HEREBY authorized to
Temp. Reso. #13508
October 14, 2020
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extend or renew the Agreement with Clean Harbors Environmental Services for Collection
and Disposal Services for Household Hazardous Waste assuming all terms and
conditions remain unchanged.
SECTION 5: Funding is available for HHW and E-Waste Collection and
Disposal Services from the appropriate accounts within the Public Services General Fund
Operating Accounts.
SECTION 6: All resolutions or parts of resolutions in conflict herewith are
hereby repealed to the extent of such conflict.
SECTION 7: If any clause, section, other part or application of this
Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid,
in part or application, it shall not affect the validity of the remaining portions or applications
of this Resolution.
"The remainder of this page is intentionally left blank."
Temp Reso. #13508
October 14, 2020
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SECTION 8: This Resolution shall become effective immediately upon its passage
and adoption.
PASSED, ADOPTED AND APPROVED this 1 - day of 0 C IP/3 , 2020.
delleigo'
MICHELLE J. MEZ
MAYOR
ATTEST:
JENNI ER JO NSON, C
CITY CLERK
RECORD OF COMMISSION VOTE:
MAYOR GOMEZ ` S
DIST 1: V./M. BOLTON
DIST 2: COMM. GELIN
DIST 3: COMM. FISHMAN
DIST 4: COMM. PLACKO DES
I HEREBY CERTIFY THAT I HAVE
APPROVED THIS RESOLUTION
AS TO FORM
SAMUEL S. ItOREN
CITY ATTORNEY
ifl ROtt, TR 13508 Exhibit 1
t ' Vir- 4,-.1
moto
o .;
Southeast Florida Governmental Purchasing
Cooperative Group
CONTRACT AWARD
Please complete each of the applicable boxes and submit with bid documents, award notices and tabulations to
rwhitcomb@greenacresfl.gov for placement on the NIGP SEFL website Cooperative contract page.
BID/RFP No. RFP NO. 06-06-18-11
Description/Title: Household Hazardous Waste Collection & Disposal Services
Initial Contract Term: Start Date: 10/24/2018 End Date: 10/23/2020
Renewal Terms of the Contract: Renewal Options for
(No.of Renewals) (Period of Time)
Renewal No. 1 Start Date: 10/24/2020 End Date: 10/23/2022
Renewal No. Start Date: End Date:
Renewal No. Start Date: End Date:
Renewal No. Start Date: End Date:
Extension/Renewal Note: A cost increase is approved for line item 1.1 One Day Remote Mobilization,
line item 2.1 Regular Per Hour Rate,line item 4.4 Lead Acid Wet and Dry Cell and line item 5.2 Misc.Small Electronic Devices.
SECTION#1 VENDOR AWARD
Vendor Name:
Vendor Address:
Contact:
Phone: Fax:
Cell/Pager: Email Address:
Website: FEIN:
SECTION#2 AWARD/BACKGROUND INFORMATION
Award Date: Resolution/Agenda Item No.:
Insurance Required: Yes No
Performance Bond Required: Yes No
SECTION#3 LEAD AGENCY
Agency Name: City of Coconut Creek
Agency Address: 4800 West Copans Rd., Coconut Creek, FL
Agency Contact: Lorie Messer Email Imesser@coconutcreek.net
Telephone: 954-956-1584 Fax:
DocuSgn lope ID:5C698E28-FE26-48EB-9B55-22B1C97BCOA7 cTR 13508 Exhibit 1
,:c��,�111I,T FINANCE AND ADMINISTRATIVE SERVICES
CRç€K. . PURCHASING AND CONTRACTS DIVISION
BUTTERFLY CAPITAL OF THE WORLD' 4800 WEST COPANS ROAD
.
COCONUT OREEK, FMO IW�, 33063
OcoNUT c,, , t�a '�s t-
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q19 FLOC,\a. PETA-GAY LAKE
DEPARTMENT DIRECTOR
August 18, 2020
EMAIL RETURN RECEIPT REQUESTED
Mr. Patrick Ethridge
Clean Harbors Environmental Services
42 Longwater Drive
Norwell, MA 02061
ethridoe.patrick(a�cleanharbors.com
Re: Contract Extension No. 1
Household Hazardous Waste Collection & Disposal Services
RFP No. 06-06-18-11
Dear Mr. Ethridge:
The initial contract period for the referenced project expires on October 23, 2020. Under the terms and
conditions of the contract, the City would like to exercise its option to extend this contract for an additional
two (2) year term. A cost increase is approved for line items 1.1 one Day Remote Event Mobilization, 2.1
Regular Per Hour Rate—8 Hours Onsite, 4.4 Lead Acid Wet and Dry Cell, and 5.2 Misc. Small Electronic
Devices. All new rates as well as all unchanged rates will be honored for the full length of the two (2) year
contract extension term. This would constitute the first of two possible extensions. If it is accepted and
approved, it will begin October 24, 2020 and expire on October 23, 2022.
Please advise if a renewal of our current contract is acceptable to your company. Kindly indicate the
appropriate information below and return this letter to my attention no later than 5 p.m. EST, Thursday,
August 20, 2020.
On behalf of the City of Coconut Creek, we look forward to continuing our long and successful business
association with your company. Should you have any questions concerning this letter, please contact me
at 954-956-1584.
Sincerely,
LORIE MESSER, CTCM
Purchasing Analyst
Imesser@coconutcreek net
cc: Malena Zarate, Public Works Project Coordinator
*.******************************************************************.*********************** ***************************
X Yes, I hereby agree to a two-year extension of the contract.
No, I am unable to provide a two-year extension of the contract for the following
reason(s):
i DocuSigned by: --
Mitch Osborne Akil-C , 1StIkV1AL 8/19/2020 I 11:14:48
Name (print) il3F62C6D4BC_ Date
TR 13508 Exhibit 1
REVISED PRICING-HOUSEHOLD HAZARDOUS WASTE COLLECTION&DISPOSAL SERVICES
LINE# DESCRIPTION ESTIMATED UOM I UNIT PRICE EXTENDED
QUANTITIES
1 Mobilization for remote collection events only. Does not apply to fixed facility drum pickups,mobilization of contract labor and supply
deliveries.
1.1 One Day Remote Event Mobilization. Fixed Price to include all staff and equipment EA $4,179.00 $91,938.00
(Price increase-Renewal 1).
1.2 Sunday Remote Event Mobilization. Fixed Price to include all staff and equipment. 1 EA $5,368.50 $5,368.50
2 Contract Labor for Remote Collection Events
2.1 Regular Per Hour Rate(8-hours onsite)(Price increase-Renewal 1) 1465 _HR _ $47.00 $68,855.00
2.2 Overtime Per Hour Rate(After 8-hours onsite) 185 HR $65.00 $12,025.00
3 Supplies Including Delivery
3.1 5-Gallon Poly 490 EA $16.84 $8,251.60
3.2 16-Gallon Poly 200 EA $20.00 $4,000.00
3.3 30-Gallon Poly 165 ,EA $50.12 $8,269.80
3.4 55-Gallon Poly 170 EA $44.90 $7,633.00
3.5 55-Gallon Steel 830 EA $44.90 $37,267.00
3.6 85-Gallon Steel 30 EA $168.35 $5,050.50
3.7 Flex Bin 495 EA $84.18 $41,669.10
3.8 Fluorescent Bulb Box 8-Ft 100 _EA $16.84 $1,684.00
3.9 Fluorescent Bulb Box 4-Ft 270 EA $16.84 $4,546.80
11 3.1 Vermiculite(Per 16 lb.bag) 600 EA $44.90 $26,940.00
4 Waste Disposal
4.1 Petroleum Oils 35500 LBS $0.24 $8,520.00
4.2 Fuels and Solvents Halogenated and Halogenated 45800 LBS $0.37 $16,946.00
4.3 Antifreeze 18700 LBS $0.37 $6,919.00
4.4 Lead Acid(wet and dry cell)(Price increase-Renewal 1) 39750 LBS $1.37 $54,457.50
4.5 Nickel Cadmium and Rickel Metal Hydride 1785 _LBS $1.13 $2,017.05
4.6 Lithium and Lithium Ion 2850 LBS $1.13 $3,220.50
4.7 Aerosol Cans 34400 LBS $0.92 $31,648.00
4.8 Alkyd(Oil Based)Paint in Cans 47800 LBS $0.74 $35,372.00
4.9 Pesticides/Poisons Liquid 23540 LBS $1.25 $29,425.00
4.1 Pesticides/Poisons Solid 10800 LBS $1.25 $13,500.00
4.11 Solids Containing Flammable Liquids 25500 LBS $0.91 $23,205.00
4.12 Corrosives Liquid or Solid Acid or Alkaline 25270 LBS $0.99 $25,017.30
4.13 Oddizers Liquid or Solid 2050 LBS $1.25 $2,562.50
4.14 Organic Peroxides Liquid or Solid 6340 LBS $6.02 $38,166.80
4.15 Mercury 195 LBS $11.50 $2,242.50
4.16 Reactives 10220 LBS $6.02 $61,524.40
4.17 Straight Fluorescent Bulbs 17650 EA $1.37 $24,180.50
4.18 Compact Fluorescent Bulbs 13200 ,EA $2.46 $32,472.00
4.19 Metal Halide and Other Various Bulbs 3300 EA $2.46 $8,118.00
4.2 Refrigerant/Extinguishers Gases 2200 LBS $6.00 $13,200.00
4.21 Propane/MAPP Gas 6360 ,LBS $5.50 $34,980.00
4.22 Latex Paint 504200 LBS $0.25 $126,050.00
5 Group 2-Electronic Waste
5.1 Monitors/TV/CPUs 12800 LBS - $0.35 $4,480.00
5.2 Misc.Small Electronic Devicesn(Price increase-Renewal 11 180250 LBS 0.11 $19,827.50
6 Flat Fee for the preparation and processing of Invoices for Joint Events only
6.1 Please state your"Flat Fee"for processing invoices for Joint Events only 1 EA $0.00 $0.00
TOTALS .10,221.33 $941,549.85
TR 13508 Exhibit 1
peiebtaily
40
IeanHarbor
Lorie Messer
City of Coconut Creek
4800 Copans Road
Coconut Creek, FL 33063
Dear Lorie,
Upon internal review of the current HHW contract rates, and pursuant to section 21 of the contract -
Cost Adjustments, I would like to request a surgical price increase to just the line items in which we have
experienced significant budgetary pressures over the course of the initial 2 year agreement term.
In addition to the attached documentation from the Bureau of Labor Statistics stating the overall
increase in CPI-U for Miami-Ft. Lauderdale-Palm Beach of+1.9%from June 2018 to current,the more
specific cost increases to manage this contract are related to the successful growth of the HHW program
and the additional resources required to maintain the quality of service that the Coconut Creek Co-op
expects from Clean Harbors.
The following line items require price increases to keep pace with the actual costs associated with
them,and I have included supporting details for each:
- Line Item 1.1 (One Day Remote Event Mobilization)—Increase from $3,579.00 to$4,379.00
Due to the increased number of HHW collection events per calendar year with the addition of
new cities joining the Co-op, along with increased waste volumes and resident turnout, more
staffing is required to adequately service the Co-op.The original fixed mobilization price of
$3,579.00 in 2018 was calculated based on a requirement of 4-6 less personnel. When
considering the travel time to mobilize these additional personnel to and from the site location,
along with the added per diems required, our cost has risen on average by over 20%.
Additionally,we are now providing a forklift to each HHW collection event to help manage the
offloading of supplies and loading of waste at the conclusion of the HHW collection as the
increased waste volumes require double stacking of supply and waste containers on van trailers
to avoid dispatching additional heavy equipment.
- Line Item 2.1 (Regular Per Hour Rate—8 Hours Onsite)—Increase from$43.00/hr to$47.00/hr
Year over year, wages have increased in the State of Florida; minimum wage alone is up 3.6%
from 2018 to current.As identified in the CPI-U documentation attached,the costs of food,
shelter, insurance and healthcare have all risen over the course of the past two years, and in
order to retain trained and professional staff qualified to provide skilled HHW collection event
labor, the increased labor rate proposed is necessary.
TR 13508 Exhibit 1
- Line Item 4.4(Lead Acid Wet and Dry Cell)—Increase from $1.13/Ib to$1.37/Ib
The cost of lead acid battery processing for reclaim has increased over the period of the past
two years and this adjustment will cover these additional costs so that we can continue to
collect and properly manage this battery type in accordance with all DOT and RCRA standards.
- Line Item 5.2 (Misc.Small Electronic Devices)—Price increase from$0.09/Ib.to$0.11/lb.
The cost of processing e-scrap for reclaim/recycle has increased over the period of the past two
years and this cost adjustment allows Clean Harbors to maintain R2 compliance with managing
the Co-op resident's electronic devices.
Please note that the new rates above as well as all unchanged contract rates will be honored for the full
length of the 2 year contract extension term. Please let me know if you have any questions.We look
forward to continuing to support Coconut Creek Co-op's HHW program initiatives and truly appreciate
your business and the close relationships we have built over the years.
Thank you and stay safe,
Safety Starts with Me: Live It 3-6-5
Patrick Ethridge
Account Manager
Clean Harbors
(c) 954.465.6469
ethridge.patrick@cleanharbors.com
www.cleanharbors.com
'leaHar6