HomeMy WebLinkAboutCity of Tamarac Resolution R-2020-132Temp Reso. No. 13538
November 21, 2020
Page 1 of 3
CITY OF TAMARAC, FLORIDA
RESOLUTION NO R-2020- 13c-.�,
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF TAMARAC, FLORIDA APPROVING THE
CONSOLIDATED ANNUAL PERFORMANCE EVALUATION
REPORT (CAPER FY2019-2020) WHICH IS ATTACHED
HERETO AS EXHIBIT "A" FOR THE U.S. DEPARTMENT OF
HOUSING & URBAN DEVELOPMENT (HUD)'S COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) PROGRAMS FOR
HUD'S FISCAL YEAR 2019-2020; PROVIDING FOR
CONFLICTS; PROVIDING FOR SEVERABILITY; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, as of October 1, 2019, the City of Tamarac has received funding from
the U.S. Department of Housing and Urban Development (HUD) for HUD's Fiscal Year
(FY2019-2020) in the amount of Three Hundred Ninety -Nine Thousand Five Hundred and
Fifty -Two for its Community Development Block Grant (CDBG) Program, and
WHEREAS, at the conclusion of each funded year, the City of Tamarac must
prepare a Consolidated Annual Performance Evaluation Report (CAPER), which details the
expenditures for its approved projects and programs undertaken during that fiscal year;
and
WHEREAS, the approved CAPER FY 2010-2020 document will be submitted to
HUD for approval by December 28, 2020, and
WHEREAS, the Director of Community Development recommends approval; and
WHEREAS, the City Commission of the City of Tamarac, Florida, deems it to be in
the best interests of the citizens and residents of the City of Tamarac to approve the
Consolidated Annual Performance Evaluation Report (CAPER FY2019-2020) for submittal
to the U.S. Department of Housing and Urban Development (HUD) Community
Development Block Grant (CDBG) Program.
Temp Reso. No. 13538
November 21, 2020
Page 2 of 3
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA:
SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and
confirmed as being true and correct and are hereby made a specific part of this Resolution.
SECTION 2: That the City Commission approve the Consolidated Annual
Performance Evaluation Report (CAPER FY 2019-2020) (attached hereto as Exhibit "A") to
be submitted to the U.S. Department of Housing and Urban Development (HUD) consistent
with Community Development Block Grant (CDBG) Program requirements.
SECTION 3: All resolutions or parts of resolutions in conflict herewith are
hereby repealed to the extent of such conflict.
SECTION 4: If any clause, section, other part or application of this Resolution
is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or
application, it shall not affect the validity of the remaining portions or applications of this
Resolution.
SECTION 5:
passage and adoption.
This Resolution shall become effective immediately upon its
Temp Reso. No. 13538
November 21, 2020
Page 3 of 3
PASSED, ADOPTED AND APPROVED this O day of J)66w66l- , 2020
CITY OF TAMARAC, FLORIDA
A/1�4 Y-zlh \' / Q --V c I —, — —
MI HELLE J. GOM Z,
MAYOR
IgfV1A
ATTEST: pF '
4-
4JIFER� OH " SO
MC =' SSN\-
CITY CLER
RECORD OF COMMISSION VOTE:
MAYOR GOMEZ
DIST 1: COMM. BOLTON
DIST 2: COMM. GELIN✓
DIST 3: V/M VILLALOBOS
DIST 4: COMM. PLACKO h .
I HEREBY CERTIFY that I
have approved this
RESOLUTION as to form.
SAMUEL S. GQAEN,
CITY ATTORNEY
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CR-10 - Racial and Ethnic composition of families assisted
Describe the families assisted (including the racial and ethnic status of families assisted).
91.520(a)
CDBG
White
105
Black or African American
59
Asian
4
American Indian or American Native
0
Native Hawaiian or Other Pacific Islander
9
Total
177
Hispanic
27
Not Hispanic
150
Table 2—Table of assistance to racial and ethnic populations by source of funds
Narrative
The racial/ethnic composition of those assisted through CDBG in FY 2019/2019 are as follows: 105
White, 59 Black, 4 Asian and 9 Other. Of the 177 household served, 27 households were of Hispanic
ethnicity, 56 household were classified as elderly. The City assisted 1 disabled resident.
CAPER
OMB Control No: 2506-0117 (exp. 06/30/2018)
CR-15 - Resources and Investments 91.520(a)
Identify the resources made available
Source of Funds
Source
Resources Made
Available
Amount Expended
During Program Year
CDBG
public - federal
399,552
354,242
Other
public - federal
194,030
105,202
Other
public - state
194,030
105,202
Table 3 - Resources Made Available
Narrative
Identify the geographic distribution and location of investments
Target Area
Planned Percentage of
Actual Percentage of
Narrative Description
Allocation
Allocation
City Wide Low -Mod
80
80
City -Wide Low Mod
NSP Mainlands Section
10
0
0
NSP Sunflower
Community
0
0
Table 4 — Identify the geographic distribution and location of investments
Narrative
The CDBG resources available for the implementation of projects throughout for the FY2019/2020 is
$399,552. The City has expended $354,242.37; this total includes draws made from activities under
prior fiscal years.
The HOME resources available for the implementation of projects was $330,341.80. The City has
expended $72,996.80.
The SHIP resources for FY 2019-2020 and funds available for the implementation of projects was
$194,030.00. The City has expended $105,202; this total includes project that began in prior fiscal years
and completed this fiscal year.
1401aX �
OMB Control No: 2506-0117 (exp. 06/30/2018)
Leveraging
Explain how federal funds leveraged additional resources (private, state and local funds),
including a description of how matching requirements were satisfied, as well as how any
publicly owned land or property located within the jurisdiction that were used to address the
needs identified in the plan.
Leveraging is utilized by the City as an excellent tool to better meet the needs of its low and
moderate income persons by increasing the total number of dollars available per
person. Broward County has been designated as a HOME Consortium by the U.S. Department
of Housing and Urban Development (HUD) and receives an annual allocation of HOME funds on
behalf of the thirteen (13) participating Consortium cities. These funds have enabled members
of the consortium to expand their initiatives and resources to provide safe, decent and
affordable housing to the residents of the participating cities. The City of Tamarac is a part of
the Consortium, with the leveraging of HOME funds, the City is able to increase the financial
resources available for specific housing needs.
As a SHIP grantee, the City of Tamarac has been successful in leveraging CDBG dollars with SHIP
dollars to not only increase the total dollars available to the applicant, but to assist certain
moderate income persons' not eligible under CDBG income criteria. The City has also
established an affordable housing trust fund, which is funded with developer contributions in
lieu of an affordable component within a development.
Although the grant funds fluctuate and have been limited over the past few years, the City
leveraged the following FY 2019/2020 funds to benefit low/moderate income households:
• CDBG funds in the amount of $399,552
• SHIP funds in the amount of: $110,215
• HOME funds in the amount of: $135,457
The City currently does not have any funding source that requires matching. The City has
assessed its inventory of publicly owned land and a determination was made that the City does
not currently own land that is suitable for use as affordable housing. Should the City purchase
residential land in the future, the City will maintain a current list showing locations and zoning.
CAPER
OMB Control No: 2506-0117 (exp. 06/30/2018)
10
CR-20 - Affordable Housing 91.520(b)
Evaluation of the jurisdiction's progress in providing affordable housing, including the
number and types of families served, the number of extremely low-income, low-income,
moderate -income, and middle -income persons served.
One -Year Goal
Actual
Number of Homeless households to be
provided affordable housing units
0
0
Number of Non -Homeless households to be
provided affordable housing units
8
5
Number of Special -Needs households to be
provided affordable housing units
0
1
Total
8
6
Table 5 — Number of Households
One -Year Goal
Actual
Number of households supported through
Rental Assistance
0
0
Number of households supported through
The Production of New Units
0
0
Number of households supported through
Rehab of Existing Units
8
6
Number of households supported through
Acquisition of Existing Units
0
0
Total
8
6
Table 6 — Number of Households Supported
Discuss the difference between goals and outcomes and problems encountered in meeting
these goals.
During FY 2019/2020, the City of Tamarac proposed 8 in the Annual Action Plan. However, due to
COVID-19, only 6 were completed. The City will continue to monitor its programs to ensure that the
priority needs of increasing the supply of affordable housing units and preserving the current affordable
housing stock is continuously met. The owner -occupied rehabilitation program targeted current low
and moderate income homeowners in an effort to improve the condition of their dwelling units while
maintaining their unit's affordability.
140194C2
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11
Discuss how these outcomes will impact future annual action plans.
Based on the results obtained in FY 2019/2020 and prior years success, the City is on track to meeting
the goals stipulated in the 2015-2019 Consolidated Plan. The City will continue to evaluate its program
designs to ensure that the maximum number of households are assisted with the limited funding
received. The City will continue to work in partnership with the various private and no -profit entities to
promote affordable housing through the City. The City foresees that as housing stock ages, the
preservation of these homes become more important.
Include the number of extremely low-income, low-income, and moderate -income persons
served by each activity where information on income by family size is required to determine
the eligibility of the activity.
Number of Households Served
CDBG Actual
HOME Actual
Extremely Low-income
1
0
Low-income
1
1
Moderate -income
2
1
Total
4
2
Table 7 — Number of Households Served
Narrative Information
Of the households assisted with CDBG funding, two (2) were in the moderate -income (51-80% AMI)
category, one (1) in the low-income (31-50% AMI) category, and one (1) in the low-income (30% or less
AMI) category. For HOME funding, one (1) was in the moderate -income (51-80% AMI) category,
and one (1) in the low-income (31-50% AMI) category,
CAPER
OMB Control No: 2506-0117 (exp. 06/30/2018)
12
CR-25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c)
Evaluate the jurisdiction's progress in meeting its specific objectives for reducing and ending
homelessness through:
Reaching out to homeless persons (especially unsheltered persons) and assessing their
individual needs
The City is a member of the Broward County Homeless Partnership Initiative, which is the lead agency
for the regional (Broward County) Continuum of Care. The City supports the Initiative and its efforts to
end homelessness. Through regular meetings and reports provided by Broward County, the City is kept
up to date with Tamarac's homeless population. While the City of Tamarac does not have an initiative in
place for homelessness, the City continues to work with Broward County's Continuum of Care (CoC)
Homeless Program. The Continuum of Care Program is a comprehensive management concept that
requires a combination of services to be brought together in a coordinated effort to help move a family
or individual from homelessness to self- sufficiency. The City works with non-profit organizations to
provide shelter and transitional housing to the County's homeless, including those who live in
Tamarac. In an effort to better serve the needs of the Continuum of Care for the Homeless and local
agencies participation, HOME Consortium meetings began incorporating Homeless activities and topics
of discussion into its monthly HOME meeting agenda. This allows for an ongoing partnership with the
cities and Broward County to address homelessness.
Addressing the emergency shelter and transitional housing needs of homeless persons
The City is a member of the Broward County Homeless Partnership Initiative, which is the lead agency
for the regional (Broward County) Continuum of Care. The City supports the Initiative and its efforts to
end homelessness. Through regular meetings and reports provided by Broward County, the City is kept
up to date with Tamarac's homeless population. While the City of Tamarac does not have an initiative in
place for homelessness, the City continues to work with Broward County's Continuum of Care (CoC)
Homeless Program. The Continuum of Care Program is a comprehensive management concept that
requires a combination of services to be brought together in a coordinated effort to help move a family
or individual from homelessness to self- sufficiency. The City works with non-profit organizations to
provide shelter and transitional housing to the County's homeless, including those who live in
Tamarac. In an effort to better serve the needs of the Continuum of Care for the Homeless and local
agencies participation, HOME Consortium meetings began incorporating Homeless activities and topics
of discussion into its monthly HOME meeting agenda. This allows for an ongoing partnership with the
cities and Broward County to address homelessness.
Helping low-income individuals and families avoid becoming homeless, especially extremely
low-income individuals and families and those who are: likely to become homeless after
being discharged from publicly funded institutions and systems of care (such as health care
CAPER
OMB Control No: 2506-0117 (exp. 06/30/2018)
13
facilities, mental health facilities, foster care and other youth facilities, and corrections
programs and institutions); and, receiving assistance from public or private agencies that
address housing, health, social services, employment, education, or youth needs
As a member of the CoC, the City supports the County's Strategic Plan to End Homelessness. As such,
the City through its Public Service Social Services program assists low-income individuals and families
avoid becoming homeless through the information and referral services to other community
partners. The City's Information and Referral program ensures that persons who are homeless or in
jeopardy of becoming homeless are pointed in the right direction of available resources and provided
with appropriate linkages. In addition to the referral services, beginning in the 2018-2019 fiscal year,
the City has partnered an agency to provide assistance to youth that have been or at risk of becoming
homeless and in the child welfare or foster care system. This new support program provides
intervention and preventive services.
Helping homeless persons (especially chronically homeless individuals and families, families
with children, veterans and their families, and unaccompanied youth) make the transition to
permanent housing and independent living, including shortening the period of time that
individuals and families experience homelessness, facilitating access for homeless individuals
and families to affordable housing units, and preventing individuals and families who were
recently homeless from becoming homeless again
As a member of the CoC, the City supports the County's Strategic Plan to End Homelessness. As such,
the City through its Public Service Social Services program assists low-income individuals and families
avoid becoming homeless through the information and referral services to other community
partners. The City's Information and Referral program ensures that persons who are homeless or,
families in jeopardy of becoming homeless, are pointed in the right direction of available resources and
provided with appropriate linkages.
CAPER
OMB Control No: 2506-0117 (exp. 06/30/2018)
14
CR-30 - Public Housing 91.220(h); 91.320(j)
Actions taken to address the needs of public housing
The City of Tamarac does not have a PHA but continues to disseminate information regarding public
housing options to clients who inquire about Public Housing.
Actions taken to encourage public housing residents to become more involved in
management and participate in homeownership
The City of Tamarac funds a purchase assistance program, which provides zero interest deferred loans to
income eligible first A•time homebuyers. The City also refers residents to home ownership counseling
and lender's program as a way to negate predatory lending.
Actions taken to provide assistance to troubled PHAs
Not Applicable.
CAPER
OMB Control No: 2506-0117 (exp. 06/30/2018)
15
CR-35 - Other Actions 91.220(j)-(k); 91.320(i)-(j)
Actions taken to remove or ameliorate the negative effects of public policies that serve as
barriers to affordable housing such as land use controls, tax policies affecting land, zoning
ordinances, building codes, fees and charges, growth limitations, and policies affecting the
return on residential investment. 91.220 (j); 91.320 (i)
The primary obstacle to meeting underserved needs of low to moderate -income persons remains the
lack of available funding from federal, state and local resources and the high cost of housing. As such,
the City continues to support affordable housing efforts by focusing on the grants available through the
CDBG, SHIP and HOME programs. The City funds programs such as purchase assistance funds to foster
new affordable housing units throughout the City. The City also funds a residential rehabilitation
program to address code violations, health and safety related repairs, as well as energy efficiency
improvements.
Actions taken to address obstacles to meeting underserved needs. 91.220(k); 91.320(j)
The primary obstacle to meeting underserved needs of low to moderate -income persons remains the
lack of available funding from federal, state and local resources and the high cost of housing. As such,
the City continues to support affordable housing efforts by focusing on the grants available through the
CDBG, SHIP and HOME programs. The City funds programs such as purchase assistance funds to foster
new affordable housing units throughout the City. The City also funds a residential rehabilitation
program to address code violations, health and safety related repairs, as well as energy efficiency
improvements.
Actions taken to reduce lead -based paint hazards. 91.220(k); 91.320(j)
The City's approach to Lead -Based Paint compliance is to identify the presence of hazards through
inspections as part of the Homeowner Rehabilitation. For homes built pre-1978 participating in CDBG
program, HOME program and SHIP program, the EPA's Protect Your Home pamphlets are provided to
the homeowner. Inspections by a certified professional are provided and inspection reports are
documented and kept in each client's file. Dependent upon the results of the lead base testing,
appropriate remediation and abatement are performed.
Actions taken to reduce the number of poverty -level families. 91.220(k); 91.320(j)
As established in the 2015-2019 Consolidated Plan, the City through its CDBG, HOME, SHIP activities
support initiatives that preserve the supply of decent housing that is affordable to low- and moderate -
income households; as well as initiatives that and expand the supply of housing that is affordable to low -
and moderate -income households Through its Public Service programs, the City also support initiatives
that benefit community's seniors, youth, families and those with special needs. The City's established
housing activities focused on reducing housing cost burden for low income households within the City.
CAPER 16
OMB Control No: 2506-0117 (exp. 06/30/2018)
Where City resources are unable to assist, the City continues to utilize the referral process and
coordination with area public and private entities with available programs and resources.
Actions taken to develop institutional structure. 91.220(k); 91.3200)
All direct Housing Assistance Program funds are administered in-house by City staff. Since 2007 the City
has provided the services necessary to carry out the intent of each funding source such as: monitor the
distributions, provide income certification, prepare reports and offer direct assistance to the residents
of Tamarac. Additionally, the City is a part of the HOME Consortium through Broward County, the
administering agency; however, all delivery of service is completed by the City's Housing Division.
The Housing Division reports to the Director of Community Development. The Community Development
Department consists of four Divisions: Housing, Planning and Zoning, Code Compliance, and Business
Revenue.
Actions taken to enhance coordination between public and private housing and social service
agencies. 91.220(k); 91.3200)
The City of Tamarac participates and attends several meetings coordinated between public, private and
social services agencies. These relationships assist the City in properly assessing some of the needs of
our special needs population. They also provide for better coordination and cooperation in finding
common grounds and opportunities to collaborate and bring the necessary services to the
community. Additionally, the City continues to work with the County, and local non-profit social service
and housing providers to fully support the countywide Continuum of Care system to assist homeless
families and individuals.
Identify actions taken to overcome the effects of any impediments identified in the
jurisdictions analysis of impediments to fair housing choice. 91.520(a)
The City has recently updated the Analysis of Impediments to Fair Housing Choice. As a result, the City
has placed fair housing information on its website. This includes contact information for Broward County
Civil Rights Division and the HUD -Miami office- Fair Housing and Equal Opportunity for residents to
utilize. Fair housing information is also made available to residents at the quarterly HOA liaison
meetings. The City also displayed Fair Housing posters in visible public places through the City of
Tamarac, such as the Tamarac Branch Library, City of Tamarac Community Development Department,
City of Tamarac Parks and Recreation Department and the City of Tamarac Building Department.
CAPER 17
OMB Control No: 2506-0117 (exp. 06/30/2018)
CAPER
OMB Control No: 2506-0117 (exp. 06/30/2018)
18
CR-40 - Monitoring 91.220 and 91.230
Describe the standards and procedures used to monitor activities carried out in furtherance
of the plan and used to ensure long-term compliance with requirements of the programs
involved, including minority business outreach and the comprehensive planning
requirements
The City of Tamarac CDBG program is subject to monitoring by the US Department of Housing and
Urban Development as well as Broward County Housing Finance and Community Development
Department. The City of Tamarac uses the HUD's monitoring guide as a standard for implementing and
monitoring the Housing programs. The City accomplishes its monitoring standard by performing
ongoing program reviews, on -site monitoring and financial reviews. These reviews include but are not
limited to the monitoring of actual performance versus proposed performance, ensure that proper
paperwork and documentation are retained, ensure timely use of funds, review of client files for
eligibility and continuous review of request for reimbursement packages. In addition, the City ensures
that all applicable regulation and policies from various Federal and State agencies such as labor
standards, environmental standards and fair housing, as applicable to the programs, are incorporated in
the monitoring of the Housing programs. The City also monitors timeliness of expenditures of program
funds as well as to ensure that accurate information is reported in the IDIS system. The City has
consistently met timeliness standards for expenditure of funds and, through monitoring, has been able
to reprogram funds where needs are greatest.
Additional monitoring procedures and standards are outlined in the sub -recipient funding agreement
between the City of Tamarac and Broward County. These monitoring standards and procedures include
a timetable/schedule for projects, specific work tasks, a start-up date and a completion date. Sub -
recipients are also required to submit, Monthly Progress Reports, chronologically detailing the steps
taken to meet the quantifiable objectives enumerated. Monthly Progress Reports are intended to
provide an update on a sub -recipient's progress in meeting agreed upon objectives; they should include
federally mandated reporting information.
The City also monitors its sub -recipients for public services, Meals on Wheels South Florida who
facilitates the Feeding Seniors Program and Voices for Children of Broward who facilitates the
Preventive and Intervention Services for Youth. Through desk audits, Housing staff reviews the back-up
documentation provided by the these agencies to ensure compliance is being met.
19
OMB Control No: 2506-0117 (exp. 06/30/2018)
Citizen Participation Plan 91.105(d); 91.115(d)
Describe the efforts to provide citizens with reasonable notice and an opportunity to
comment on performance reports.
In accordance with the City's adopted Citizen Participation Plan, a public notice was published on the
City's website November 30, 2020 until December 4, 2020 notifying the public of the availability of the
Consolidated Annual Performance and Evaluation Report thereby meeting the required public review
and comment period. A Public Hearing for the CAPER took place on Wednesday, December 9, 2019 at
7:00 p.m. at the regular City Commission meeting.
The draft CAPER was made available for public review and comments commencing November 30, 2020
and ending December 9, 2020 at the following location: www.tamarac.org/housing
No citizen comments have been received to date.
CR-45 - CDBG 91.520(c)
Specify the nature of, and reasons for, any changes in the jurisdiction's program objectives
and indications of how the jurisdiction would change its programs as a result of its
experiences.
There were no significant changes in the City's program objectives during FY2019/2020.
Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI)
grants?
IT
[BEDI grantees] Describe accomplishments and program outcomes during the last year.
CAPER
OMB Control No: 2506-0117 (exp. 06/30/2018)
20
CR-45 - CDBG 91.520(c)
Specify the nature of, and reasons for, any changes in the jurisdiction's program objectives
and indications of how the jurisdiction would change its programs as a result of its
experiences.
There were no significant changes in the City's program objectives during FY2019/2020.
Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI)
grants?
No
[BEDI grantees] Describe accomplishments and program outcomes during the last year.
CAPER
OMB Control No: 2506-0117 (exp. 06/30/2018)
21