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Home My WebLink AboutCity of Tamarac Resolution R-2020-123 Temp. Reso. 13534 December 9, 2020 • Page 1 of 5 CITY OF TAMARAC, FLORIDA RESOLUTION NO. R-2020- 1 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA, APPROVING CHANGE ORDER 3 TO THE CONTRACT WITH JOHNSON CONTROL SECURITY SOLUTIONS, LLC, FOR THE CITYWIDE SECURITY SYSTEMS UPGRADE (PHASE 1), TO ADD ADDITIONAL DESIGN CHANGES AND SECURITY ENHANCEMENTS / NEEDS TO THE CONTRACT, AT A COST NOT TO EXCEED $151,198.59, INCREASING THE CONTRACT FROM A TOTAL OF $833,814.52 TO A TOTAL OF $985,013.11, PLUS THE PREVIOUSLY APPROVED CONTINGENCY OF $83,382.00, AND A NEW TOTAL PROJECT BUDGET $1,068,395.11; AUTHORIZING AN ADDITIONAL APPROPRIATION IN THE AMOUNT NOT TO EXCEED $151,198.59 TO BE INCLUDED IN A FUTURE BUDGET AMENDMENT PURSUANT TO F.S. 166.241(2); • AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO MAKE CHANGES AND ISSUE CHANGE ORDERS IN ACCORDANCE WITH THE THRESHOLDS AND PROVISIONS DELINEATED IN SECTION 6-147(J)(2) OF THE TAMARAC PROCUREMENT CODE; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, technology is one of the key components in the efficient delivery of City services, and the City's security infrastructure is critical to ensuring continued operations and protecting City facilities; and WHEREAS, on November 13, 2019, the City Commission approved Resolution R- 2019-129 awarding RFP 19-20R to Johnson Controls Security Solutions, LLC, a qualified security consultant, and authorizing Citywide Security Systems Upgrade (Phase 1) of the S Temp. Reso. 13534 December 9, 2020 Page 2 of 5 Security Master Plan, at a total contract cost of $833,814.52, with an initial 10% • contingency amount of$83,382.00, for an initial total project budget of$917,197.52; and WHERAS, on August 12, 2020, the City of Tamarac approved Change Order 1, in the amount of$6,704.46, for the purchase of new security badges which provide and use more secure technology, paid out of contingency; and WHEREAS, on September 30, 2020, the City approved Change Order 2, authorizing an extension of one hundred twenty (120) days to the project schedule due to the Covid-19 pandemic; and WHEREAS, during project implementation, additional design changes and security • enhancements/ needs were identified, with a total cost of$151,198.59; and WHEREAS, it is the recommendation of the Director of Information Technology that the City Commission approve Change Order 3, attached hereto as Exhibit 1, to the contract with Johnson Control Security Solutions, LLC for the Citywide Security Systems Upgrade (Phase 1), to add the additional design changes and security enhancements/needs identified to the contract, at a cost not to exceed $151,198.59, increasing the contract from a total of $833,814.52 to a total of $985,013.11, plus the previously approved contingency of $83,382.00, and a new total project budget $1,068,395.11; and • Temp. Reso. 13534 December 9, 2020 Page 3 of 5 • WHEREAS, additional fundingfor the Citywide SecuritySystems Upgrade (Phase Yw Y 1) is available in the Capital Improvement Project (CIP) budget, Project GP2OE; and WHEREAS, the City Commission of the City of Tamarac, Florida deems it to be in the best interests of the citizens and residents of the City of Tamarac to approve and to authorize Change Order 3 to the contract with Johnson Control Security Solutions, LLC for the Citywide Security Systems Upgrade (Phase 1), to add the additional design changes and security enhancements/ needs identified to the contract, at a cost not to exceed $151,198.59, increasing the contract from a total of $833,814.52 to a total of $985,013.11, plus the previously approved contingency of $83,382.00, and a new total project budget $1,068,395.11. • NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA THAT: SECTION 1 : The foregoing "WHEREAS" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption hereof. All exhibits attached hereto are incorporated herein and made a specific part hereof. SECTION 2: The City Commission hereby approves and authorizes Change Order 3 to the contract with Johnson Control Security Solutions, LLC for the Citywide Security Systems Upgrade (Phase 1), to add the additional design changes and security enhancements / needs identified to the contract, at a cost not to exceed $151,198.59, 41) increasing the contract from a total of $833,814.52 to a total of $985,013.11, plus the Temp. Reso. 13534 December 9, 2020 Page 4 of 5 • previously approved contingency of $83,382.00, and a new total project budget $1,068,395.11. SECTION 3: The appropriate City Officials are hereby authorized to expend an amount not to exceed $1,068,395.11 for said purpose. SECTION 4: Funding of $917,197.00 was appropriated in the FY 2020 Capital Improvement Project (CIP) budget, in Project GP20E. An additional appropriation of $151,198.59 will be required and will be included in a future budget amendment pursuant to Section F.S. 166.241(2). SECTION 5: The City Manager or Designee is hereby authorized to issue Change • Orders in amounts not to exceed established threshold per Section 6-147 of the City Code. SECTION 6: All resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of such conflict. SECTION 7: If any clause, section, other part or application of this Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or application, it shall not affect the validity of the remaining portions or applications of this Resolution. Temp. Reso. 13534 December 9, 2020 Page 5 of 5 • SECTION 8: This Resolution shall become effective immediately upon its passage and adoption. PASSED, ADOPTED AND APPROVED this .! r day of ' z /"i: 2020. CITY OF TAMARAC, FLORIDA Mic elle J. Gomez, M,, iiiii&T OR ATTEST: • JE NIF R JO O �0 III i l li'i,, CI LERK .\\ T ......'% RECORD OF COMMISSION VOTE: �J ••C� �- MAYOR GOMEZ idES 0 ---- • DIST 1: V/M BOLTON ES.�hgLISh1E0 Q : DIST 2: COMM. GELIN y m : •1 g63 DIST 3: COMM. VILLALOBOS �*'• SEND O. DIST 4: COMM. PLACKO _ '//,aCOUN� \\".. I HEREBY CERTIFY THAT I HAVE APPROVED THIS RESOLUTION AS TO FORM: t 2- SA UEL S. GORE CITY ATTORNEY • lnim— - TAMARAC City of Tamarac Purchasing& Contracts Division • CHANGE ORDER DATE OF ISSUANCE: 12/9/2020 CHANGE ORDER NO. 3 OWNER: CITY OF TAMARAC 7525 NW 88e'Avenue Tamarac, FL 33321-2401 PROJECT NAME: Citywide Security System Upgrade—Phase 1 BID NO. 19-20R PROJECT NO. N/A CONTRACTOR Johnson Controls Security Solutions, LLC P.O. NUMBER 230740 IN COMPLIANCE WITH SPECIFICATIONS IN THE ABOVE REFERENCED CONTRACT,THE CONTRACTOR AND THE CITY DO BOTH HEREBY AGREE THAT THE 6. • 9 ' SHALL MAKE THE FOLLOWING CHANGES,ADDITIONS OR DELETIONS TO THE WORK SPECIFIED IN THE PLANSAND SPECIFICATIONS: DESCRIPTION: Design changes and security enhancements/needs PURPOSE OF CHANGE ORDER: During project implementation, additional design changes and security enhancements/needs were identified, including the following: • Integration of new Water's Edge Park card readers/cameras into the new Access Control 11111 System and Video Surveillance System. Water's Edge Park is a new park which was planned and built after completion of the Security Master Plan;therefore, necessary components, licensing, etc. were not already included in the Citywide Security Systems Upgrade (Phase 1) project. Total cost of change is$12,191.80. • Purchase and installation of additional security gate equipment for the BSO Tamarac District Office HQ. Total cost of change is$8,726.36. • Purchase and installation of additional access control system card readers and security cameras for Fire Station 15. Due to the critical nature I use of certain areas within the facility, items originally planned for Phase 2 and Phase 3 were advanced to Phase 1. Total cost of change is$27,589.35. • Integration of new Fire Station 36 card readers/cameras into the new Access Control System and Video Surveillance System. Fire Station 36 is a fire station which was planned and built after completion of the Security Master Plan;therefore, necessary components, licensing, etc.were not already included in the Citywide Security Systems Upgrade(Phase 1) project. Total cost of change is $22,566.74 • Camera location changes at Fire Station 41. The total cost of change is$1,414.45. • Purchase and installation of additional access control system card readers/door controllers for City Hall. Due to the critical nature/use of certain areas within the facility, items originally planned for Phase 2 and Phase 3 were advanced to Phase 1. Total cost of change is$44,489.69. • Purchase of additional licenses and maintenance for card readers not present during design of Security Master Plan. Total cost of change is$8,814.16. • Purchase of additional licenses and maintenance for cameras not present during design of Security Master Plan. Total cost of change is$25,406.04. • RECOMMENDED APPROVED BY �._. �1 BY Y C i Di to• r City Manager C ctor Date �� Date l '" b ' Date i 3 2- TAMARAC City of Tamarac • Purchasing&Contracts Division CHANGE IN CONTRACT PRICE CHANGE IN CONTRACT TIME • Original Contract Price Original Contact Time $833,814.52 Previous Change Order No. 1 and No.2 Net Change From Previous Change Orders $6,704.46(Change Order 1) Contract Price Prior To This Change Order Contract Time Prior To This Change Order $840,518.98 Net(Increase)Of This Change Order(CO 3) Net(Increase)Of This Change Order $ 151,198.59 Contract Prioe with Al Approved Change Orders Contract Time VVith All Approved Change Orders $985,013.11 Account No(s)Affected: Amount Affected 310-9000-522.64-01 $ 151,198.59 ROUTING:Dom.Director,Contractor,Purchasing Manager,City Manager,Purchasing Manager • t . APPROVED A• :,®; 4$ • jir BY ` r BY BY 811G City Manager `-//(�7v Date ' ?O Date Date / -3..-j3 s,p