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Home My WebLink AboutCity of Tamarac Resolution R-2021-015 Temp. Reso. No. 13563 February 10, 2021 1111 Page 1 of 6 CITY OF TAMARAC, FLORIDA RESOLUTION NO. R-2021 - A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA, APPROVING A THIRD AMENDMENT TO THE AGREEMENT WITH TSC ASSOCIATES, INC. TO PROVIDE HOME INSPECTOR, SPECIFICATION WRITER AND CONSTRUCTION LIAISON SERVICES AND INCREASE THE MAXIMUM AMOUNT TO $300,000 AND RENEWAL THROUGH AUGUST 31, 2021; AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO EXECUTE AMENDMENT NUMBER THREE (3) ATTACHED HERETO AS EXHIBIT "1" AND INCORPORATED HEREIN; PROVIDING FOR RENEWALS; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Tamarac currently utilizes TSC Associates, Inc. as 110 the City's Home Inspector, Specification Writer and Construction Liaison for the implementation of the City's various housing programs; and WHEREAS, the City issued Request for Quotation #17-02Q for a Home Inspector, Specification Writer, & Construction Liaison for the Community Development Housing Rehabilitation Programs on October 19, 2017; and WHEREAS, the City received three (3) responses to this Request for Quotation from TSC Associates, Inc., SOFI Corporation and Housing and Assistive Technology, Inc.; and WHEREAS, the quotation submitted by TSC Associates, Inc. was determined to be the lowest responsive and responsible quotation based on unit prices contained within the successful proposer's response; and • WHEREAS, on November 21, 2016, the City Manager entered into a one- year agreement with two one-year renewal options with TSC Associates, Inc. to Temp. Reso. No. 13563 February 10, 2021 Page 2 of 6 • provide Home Inspector, Specification Writer and Construction Liaison services ("Agreement") for the various housing programs administered by the Community Development Department for a contract amount not to exceed $65,000 annually consistent with Section 6-145 (b) (4) of the Tamarac Procurement Code; and WHEREAS, the City and TSC Associates, Inc. entered into Agreement Amendment #1 on November 22, 2017 to exercise the first renewal option for the period of November 22, 2017 through November 21, 2018; and WHEREAS, Amendment #2 on May 23, 2018 expanded the services of TSC Associates, Inc. and increase the maximum amount to $175,000, through Resolution 2018-52; and WHEREAS, a renewal option was exercised for the period of November • 21, 2018 through November 21, 2019 to mutual agreement and 9 subject9 successful performance by TSC Associates, Inc.; and WHEREAS, the three extensions have been granted, through February 15, 2021, due to the volume and time-sensitive nature of the COVID-19 emergency program and was subject to mutual agreement and successful performance by TSC Associates, Inc.; and WHEREAS, as a result of the programmatic expenditure deadlines, the number of homes to be inspected by TSC Associates, Inc. within the next six months has increased, changing the value of the Agreement; and WHEREAS, there are funds available in the CDBG, CDBG-CV, HOME, and SHIP programs to cover all costs associated with the performance of the home inspector, specification writer and construction liaison services provided by • TSC Associates, Inc; and Temp. Reso. No. 13563 February 10, 2021 • Page 3 of 6 WHEREAS, the new value will not exceed $300,000 for the entire term of the Agreement is above the City Manager's authorization and requires City Commission approval; and WHEREAS, it is the recommendation of the Community Development Director and the Purchasing and Contracts Manager to amend the Agreement to increase the contract value to cover the additional services under the housing programs for a contract price not to exceed $300,000, and WHEREAS, the City Commission of the City of Tamarac, Florida, deems it to be in the best interest of the citizens and residents of the City of Tamarac to approve Agreement Amendment #3, increasing the contract value for the entire term of the Agreement to a not to exceed $300,000.00, a copy of said Agreement • Amendment #3 is included herein as Exhibit "1" (attached hereto, incorporated herein, and made a specific part thereof); and WHEREAS, the City Commission of the City of Tamarac, Florida further deems it to be in the best interest of the citizens and residents of the City of Tamarac to authorize the City Manager to execute a subsequent renewal option for the period of February 15, 2021 through August 31, 2021 subject to mutual agreement and successful performance by TSC Associates, Inc. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA: • SECTION 1: The foregoing "WHEREAS" clauses are HEREBY ratified and confirmed as being true and correct and are hereby made a specific part of this Temp. Reso. No. 13563 February 10, 2021 Page 4 of 6 • Resolution upon adoption hereof and all exhibits referenced and attached hereto are incorporated herein and made a specific part of this resolution. SECTION 2: The appropriate City officials are hereby authorized to execute Agreement Amendment #3 with TSC Associates, Inc. to continue to serve as the City's Home Inspector, Specification Writer and Construction Liaison, a copy of said Agreement Amendment is attached hereto as Exhibit "1". SECTION 3: The City Commission approves the extension of this Agreement, and authorized expenditures under the Agreement for an amount not to exceed $300,000. • SECTION 4: The City Manager is authorized to execute a subsequent renewal option for the period of February 15, 2021 through August 31, 2021 subject to mutual agreement and successful performance by TSC Associates, Inc. SECTION 5: All Resolutions or parts of Resolutions in conflict herewith are hereby repealed to the extent of such conflict. SECTION 6: If any clause, section, other part or application of this Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or application, it shall not affect the validity of the remaining portions or applications of this Resolution. Temp. Reso. No. 13563 February 10, 2021 • Page5of6 SECTION 7: This Resolution shall become effective immediately upon its passage and adoption. THIS PORTION OF THE PAGE HAS BEEN INTENTIONALLY LEFT BLANK. • 111 Temp. Reso. No. 13563 February 10, 2021 Page 6 of 6 • PASSED, ADOPTED AND APPROVED this /O'"day of t Y'c't raj , 2021. A/Cello MICHELLE MEZ, MAYOR ATTEST: .J-E IFER JOHNSON CITY CLERK RECORD OF COMMISSION VOTE: MAYOR GOMEZ DIST 1: COMM. BOLTON ND • DIST 2: COMM. GELIN DIST 3: V/M VILLALOBOS NO DIST 4: COMM.PLACKO J6S I HEREBY CERTIFY that I have approved this RESOLUTION as to form. HANS OTTIN , INTERIM CITY ATTORNEY Ieiil�l TAMARAC City of Tamarac The City Your Life Purchasing and Contracts Division AGREEMENT AMENDMENT #3 BETWEEN THE CITY OF TAMARAC AND TSC ASSOCIATES, INC. The City of Tamarac, a municipal corporation with principal offices located at 7525 N.W. 88th Ave., Tamarac, FL 33321 (the "CITY") and TSC ASSOCIATES, INC., a Florida corporation with principal offices located at PO Box 120487 Ft. Lauderdale, FL 33312 (the "Contractor") agree to amend the original Agreement for "Home Inspector, Specification Writer & Construction Liaison for Community Development Department Housing Rehabilitation Programs" as follows 1. Amend Article 4 — CONTRACT SUM of the original Agreement to read as follows: 4) Contract Sum The Contract Pricing sheet shall be as shown in Exhibit A, and shall not exceed$300,000 for the full term of the Agreement. 2. The agreement is hereby extended to August 31, 2021. 3. All other provisions of the original agreement remain in effect as written. Remainder of Page Intentionally Blank IFIRITimill TAMARAC City of Tamarac The City For Your Lite Purchasing and Contracts Division IN WITNESS WHEREOF, the parties hereby have made and executed this Agreement Amendment #3 on the respective dates under each signature, the City of Tamarac as authorized by its Mayor and City Commission and signing through its City Manager, and TSC Associates, Inc., signing by and through its President, duly authorized to execute same. CITY TA Michael C. Cernech, City Manager NN-� 1 /, Date TABLlSHED • . ATTEST:ES 1 g63 = AL Jennif w •4K.., n•••••• 4 \\\‘ Cif lerk1/1/0,1�U � -/7 - go,, / Appr form and legal sufficiency: Date H Cttinot, Ci Attorney y� �--0,2- Date I ATTEST: TSC Associates, Inc. Company Name Will....:14 b1/4/0-14 I. Corporate Secr ary Signature of Pr side fr William La'Marr Ruffin William La'Marr Ruffin President (CORPORATE SEAL) Date 2 TAMARAC Clty of Tamarac T'°cry F°` °°`Lite Purchasing and Contracts Division CORPORATE ACKNOWLEDGEMENT STATE OF OW(;to- • `pSS COUNTY OFO1t, 'G�d)�X • I HEREBY CERTIFY that on this day, before me, an Officer duly authorized in the State aforesaid and in the County aforesaid to take acknowledgments, personally appeared William La'Marr Ruffin, President of TSC Associates, Inc. a Florida Corporation, to me known to be the person(s) described in and who executed the foregoing instrument and acknowledged before me that he/she executed the same. WITNESS my hand and official seal this IC:' day of -- , 202 i h./AIN AA C L Signature of Notary Public State of '}r L- at Large oak . anon Print, Type or Stamp Name of Notary Public Personally known to me or ❑ Produced Identification Type of I.D. Produced Ni DID take an oath, or I DID NOT take an oath. Nptffiy Puplie State of f{orids 41. Debra M Chaanan My Commission CG 381210 w Ettpires 07/312023 3